HomeMy WebLinkAboutAG RPTS 2001 0205 PR REGPARKS AND RECREATION COMMISSION AGENDA
February 5, 2001
7:00 p.m.
1. CALL TO ORDER:
City Clerk to administer the Oath of Office to newly appointed
Commissioners.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Joseph Catrambone, Craig Chally, Quentin
DeGuardi, Tom Pflaumer, and Sandra Thompson.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Chair and Vice
Chair.
B. Staff's Monthly Report.
C. Recoqnition of Girl Scout Troop #875.
S. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of November 6, 2000. Staff Recommendation: Approve as
presented.
B. Moorpark After Dark Teen Dance Report. Staff
Recommendation: Receive and file report.
C. Holiday Craft Fair Report. Staff Recommendation: Receive
and file report.
D. Breakfast With Santa Report. Staff Recommendation:
Recommendation: Receive and file report.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available
for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary,
799 Moorpark Avenue, Moorpark, CA 93021 (805) 529 -6864, ext. 227.
Parks and Recreation Commission Agenda
February 5, 2001
Page 2
E. Visits From Santa Report. Staff Recommendation: Receive
and file report.
F. Sleigh Rides With Santa Report. Staff Recommendation:
Receive and file report.
G. Parks Quarterly Report from October 15, 2000, through
January 15, 2001. Staff Recommendation: Receive and file
report.
H. Recreation Programming Quarterly Report from October 1
through December 31, 2000. Staff Recommendation: Receive
and file report.
8. DISCUSSION /ACTION ITEMS:
A. Playground Safety Audit. Staff Recommendation: Receive
and file.
B. Select Community Center Park Ad Hoc Committee. Staff
Recommendation: Select two Commissioners to serve as the
Community Park Playground equipment ad Hoc Committee.
C. Review of the City's 2000/01 Goals and Objectives. Staff
Recommendation: Receive and file report.
D. Overview of the City's Park Improvement Fund. Staff
Recommendation: Receive and file report.
E. Consider Date for Bi- Annual Park Tour. Staff
Recommendation: Select a date and time to conduct a bi-
annual tour of the City's parks.
F. Consider Selection of Parks and Recreation Commissioners
to 3" of July Fireworks Advisory Committee. Staff
Recommendation: Select two Commissioners to serve on the
3rd of July Fireworks Event Committee for 2001.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Lemcke, Administrative Secretary of the City of
Moorpark, County of Ventura, State of California, do hereby
certify under penalty of perjury that I posted a copy of the
regularly scheduled meeting for the Moorpark Parks and
Recreation Commission, scheduled for February 5, 2001.
Executed this 29th day of January, 2001, at Moorpark,
California.
Patty Lemt)ke
Administrative Secretary
Community Services Department
MINUTES OF THE PARRS AND RECREATION COMMISSION
Moorpark, California
1. CALL TO ORDER:
November 6, 2000
Chair Dubreuil called the meeting to order at 7:05 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Commissioner Thompson led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Tina Hare, Thomas Pflaumer, Sandra
Thompson, and Chair June Dubreuil. Commissioner Joseph
Catrambone was absent.
Staff Present: Mary Lindley, Director of Community
Services, and Patty Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Staff's Monthly Report.
Mary Lindley gave an oral report.
S. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
1. Tom Bradford, Regional Commissioner for AYSO, stated
that he was unable to attend the recent Youth Sports
Committee meeting. He gave an update on registration
information and stated that he is opposed to the
rebate given to the Moorpark residents from the Park
Assessment District.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of October 16, 2000. Staff Recommendation:
Approve as presented.
Parks & Recreation Commission Minutes
November 6, 2000
Page 2
B. Youth Sports Committee Report. Staff Recommendation:
Receive and file report.
C. Parks Quarterly Report. Staff Recommendation: Receive
and file report.
D. Recreation Programming Quarterly Report. Staff
Recommendation: Receive and file report.
E. Teen Program, "Moorpark After Dark" Report. Staff
Recommendation: Receive and file report.
MOTION: Commissioner Pflaumer moved to approve the Consent
Calendar as presented. Commissioner Thompson seconded.
The motion was carried 4 -0. Commissioner Catrambone
was absent.
8. DISCUSSION /ACTION ITEMS:
A. Consider Revisions to the City's Park Improvement
Zones. Staff Recommendation: Forward a recommendation
to the City Council revising the Park Improvement
Zones from six to four (three neighborhood zones and
one community -wide zone) as further identified in
Attachment B. (Continued from 10/16/00)
Mary Lindley briefly reviewed the existing zones and
staff's proposed changes. She also explained that
additional information had been given in staff's
report, per the Commission's request, on the potential
development in zone 1.
The Commission discussed the proposed zones and their
opinions on the changes. Discussion included
clarification of a neighborhood park zone and a
community park zone.
Commissioner Hare and Chair Dubreuil agreed with
staff's recommended changes.
Parks & Recreation Commission Minutes
October 16, 2000
Page 3
Commissioner Thompson disagreed with combining zones 4
and 5. She feels that zone 4 should utilize their
existing funds before combining with a zone with no
existing funds.
Commissioner Pflaumer stated that he also does not
agree with the proposed zones. He said he would like
to discuss the possibility of having only two zones:
one for all neighborhood parks and one community zone.
Commissioner Hare moved to recommend to Council
staff's proposed revisions to the park zones. The
motion died due to the lack of a second.
No further motions were made and the Commission was
unable to reach a consensus.
B. Consider the Disposition of the Parkland Fees from the
Archstone Multi- Family Residential Project and Pacific
Communities Single Family Residential Project. Staff
Recommendation: Recommend the following actions to
City Council: 1) Confirm the deposit of 100 percent of
the park fees collected from the Archstone project to
the Community Park Improvement Zone; 2) 80 percent of
the park fees to be collected from the Pacific
Communities project be deposited in the Community Park
Improvement Zone and 20 percent in a future
neighborhood zone; 3) appropriate $120,000 from the
Community Zone for the design and construction of a
restroom and concession facility at AVCP; and 4)
indicate intent to allocate $1.2 million to the
community pool. (Continued from 10/16/00)
Mary Lindley reviewed with the Commission staff's
report and recommendation.
Commissioner Pflaumer asked Ms. Lindley if a motion
could be made on item 8.B without action having been
taken on item 8.A. Ms. Lindley told him yes.
Parks & Recreation Commission Minutes
October 16, 2000
Page 4
MOTION: Commissioner Thompson moved to recommend to City
Council staff's recommendation for the disposition of
parkland fees from the Archstone Multi - Family
Residential Project and Pacific Communities Single
Family Residential Project. Commissioner Hare
seconded. The motion was carried 4 -0. Commissioner
Catrambone was absent.
C. Consider Tri Valley Roller Hockey's Request For Multi
Purpose Court Improvements. Staff Recommendation:
Approve Tri Valley Roller Hockey League's request to
install two sets of bleachers at the AVCP multi
purpose court at its own expense and consistent with
city specifications.
MOTION: Commissioner Thompson moved to approve Tri Valley
Roller Hockey's request to install two sets of
bleachers at AVCP multi purpose court at its own
expense and consistent with City specifications.
Commissioner Pflaumer seconded. The motion was carried
4 -0. Commissioner Catrambone was absent.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Commissioner Thompson encouraged all Moorpark residents to
vote on Tuesday, November 7tn
10. ADJOURNMENT
Chair Dubreuil adjourned the meeting at 8:10 p.m.
APPROVED:
JUNE DUBREUIL, CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Secretary
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks b Recreation Commission /
FROM: Rachele Loosbrock, Teen Coordinator
DATE: January 17, 2001 (Parks 6 Recreation Commission
Meeting of February, 12, 2001)
SUBJECT: Moorpark After Dark
DISCUSSION
This month's dance included a deejay, climbing wall, velcro wall,
food booth, game room, sports, and a Teen Council cotton candy
fundraiser. The dance was located in the Multi- Purpose Room. The
climbing wall was located on the walkway to the east of the
building. The velcro wall, game room and sports were all held
inside the gymnasium. To prevent food being taken indoors, the food
booth was held outside. The Teen council had a cotton candy
fundraising booth, done outside the gym. The duration was shortened
a half hour from (7:00 to 10:30 p.m.) to (7 :00 to 10:00 p.m.). This
seemed to be a positive change because the teens were not as
drained and bored at the end of the event. Overall, the event was
successful attracting just over four hundred teens.
ADMISSION
Two EZ -Ups were set up as admission booths in front of the bike
racks. The booths were spaced out with a table in between for the
appearance of a larger set up. Admission for the event were sold
at the booths for a fee $4.00. Each teen was to present school
identification and a completed After Dark Pass. Paid registration
included three attraction tickets. Wristbands were given to teens
that had a completed After Dark Pass signed by a parent.
Elimination of the wristbands should be considered due to changes
in insurance policies and that they slow down the registration
process. The Teen council handed out registration forms as cars
entered the parking lot. This allowed parents to complete the
registration forms before approaching the admission table. Copies
of the After Dark Pass were left on a separate table for late
registrations. Sixty -five teens registered late.
DANCE
The dance was located in the Multi- Purpose Room. No food or drink
was allowed in this room. The deejay set up in the middle of the
dance floor, in front of the television cabinet. In the future, it
would be better for the deejay to set up in the far corner of the
room for better space allocation and better protection of the
equipment. Consideration should be made in alternating deejays.
The Boys and Girls Club will be providing a list of their deejay
company who has four to six different deejays. There is a
possibility that the company may lower prices if both the City and
Club hire from them.
Two City staff members were stationed inside the dance room. One
was left in charge of the dance room and made his base near the
deejay. The other floated around the room. Approximately six
volunteers chaperoned inside the dance. Two were located at the
room entrance and there was one each at door into the hallway,
kitchen door, and the double doors to the patio. Participants
entered and exited through the front door. The doors were covered
with plastic wrap to prevent exiting through other doors. The
windows were also covered to prevent the teens from pulling at the
blinds.
CLIMBING WALL
The climbing wall was located at the eastern edge of the walkway,
in front of the building bridge. The climbing wall continued to be
extremely popular with the teens. The cost to climb was one
ticket. Moving this attraction further back on the walkway
alleviated much of the crowding from the first event. One City
staff and one Boys & Girls Club staff member oversaw this
attraction.
VELCRO WALL
The inflatable, velcro wall was located inside the gym. The cost
to play was one ticket. One City staff and one Boys & Girls Club
staff member oversaw this attraction. The velcro wall did not seem
to be popular with the teens. The suits were not of good quality
and the teens did not stick to the wall well. Another problem was
that the teens could only jump one at a time. Jolly Jumps offers
other similar attractions that should be tried instead of the
velcro wall. The Teen Council recommended trying the Bungee run
attraction for future dances.
SPORTS /GAME ROOM
The sports and game room was located inside the gym. Half of the
court was used for a three on three basketball tournament. The
sides of the gym near the two sets of glass doors were used as the
game room. The games included ping -pong, foosball, and air hockey.
The carom boards might be used for future dances. The three on
three tournament was generally unsuccessful. The teens become
impatient and do not want to wait for their turn. They will sign
up and then never return. Staff thinks that the sports will be
more successful if the teams are larger and they can play at sign
up. Future sports may include volleyball, hockey, or dodgeball.
Other basketball ideas are to try a free throw, hot shot, and two -
ball contests. Another suggestion to improve the basketball
tournaments is to create age brackets for example sixth and seventh
grade and open.
ATTENDANCE
This month, event attendance remained approximately the same as two
months prior, 406 teens. The attendance was smaller than the Boys
& Girls Club turn out in October with approximately 450 teens.
Teen attendance from Mesa Verde Middle School remained the highest.
Chaparral Middle School had a large turn out. Twenty -four
students from Moorpark High School came. Suprisingly twenty -four
teens from various other school outside of Moorpark came to the
event, including, La Reina, Royal High School, and Sinaloa.
Although some teens registered late, the majority of them used the
flyer sent to the schools. This form of advertising appears most
effective.
STAFF
Event set up and clean up was very efficient and organized. Staff
is becoming more familiar with the event routine, allowing for more
staff involvement. Two -way hand held radios were extremely useful
throughout the event. The radios allowed for easy communication
and quick response time. Staff is becoming familiar with duties
and responsibilities for the event. They will take on more
planning responsibilities for future dances. Staff assignments for
future dances will be needed in the same areas: attractions, food,
dance, sports and game room. In the future, we should consider
planning to have more staff /volunteers in the parking lot at the
end of the event directing the flow of traffic. The parking lot
becomes very crowded at the end of the event. Having more
attendants will ease the traffic jam chaos.
VOLUNTEERS
Volunteers from organizations including Moorpark College's Alpha
Gamma Sigma Honor Society, the Kiwanis Club of Moorpark, Rotary
Club, Teen Council, and parents assisted with the event. The Boys
& Girls Club sent six or seven of their paid staff members to
assist with the event. A total of twenty -seven volunteers were
present including Boys & Girls Club staff. The amount of
volunteers was a significant increase from the last After Dark.
The volunteers were very helpful. A short meeting was held a half
hour prior to the event which proved quite helpful in the
volunteers understanding of their duties. Staff gave them an
explanation of the event and the specific duties for various
positions, and also walked them to their assigned positions.
Coffee and hot chocolate was offered to all volunteers. Indoor and
outdoor positions were rotated throughout the night due to the cold
weather. More coverage may be needed at the various exit spots to
prevent the teens from sneaking out.
SPONSORS
Papa John's Pizza donated ten pizzas and discounted the other
pizzas to $4.99. Ralphs Grocery Store donated ten cases of Coca -
Cola, which will be used in future, events. Costco donated a $25
gift certificate for future events. Raffle prizes were donated by
Disneyland, Tommy's, and Sport Mart.
FINANCE
Event expenditures remained approximately the same. Revenue
increased dramatically from the previous dance, since no admission
was previously charged. Direct event costs were recovered, with a
small net profit if overhead expenses are not considered.
November 2000
Program Expenses
Beverages (200) 59.78
Climbing Wall 400
Concessions 93.83
Deejay 250
Jolly Jump 150
Light Tower 93.84
Pizza 160.88
Printers (1500) 140.49
Part Time Staff
580.8
60.5 hours
TOTAL EXPENDITURE:
$1,929.62
REVENUE
$1949.05
Admission
$1624
Attraction
N/A
Concessions
$180.05
Cotton Candy
$145
NET REVENUE
$579.95
Sevtember 2000
40
600
75
250
N/A
98.36
(40) 225 (25)
195.20
616.80
64.25 hours
$2,100.36
$388.00
$0
$258
$130
N/A
- $1055.56
SUMMARY
The event was well attended, with positive feedback from the event
participants. There were no major problems and the event ran
smoothly. Further exploration of new attractions, games, and
themes will be needed to prevent similar events and continue After
Dark popularity.
STAFF RECOMMENDATION
Staff recommends that the Commission should receive and file this
report.
H: \City Share \Everyone \Teens \Afterdark \P 6 R Commission report moorpark afterdark.doc
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Coimnission
FROM: Stephanie Shaw, Recreation Coordinator )�F) %
DATE: January 12, 2001 (Parks and Recreation Conmission
Meeting of February 12, 2001)
SUBJECT: Holiday Craft Faire
DISCUSSION
This event was held on Saturday, November 18, 2000 from 10:00 am
to 4:00 pm at the Arroyo Vista Recreation Center and Community
Park. The event included both indoor and outdoor vendors. Live
entertainment was provided throughout the day.
This year, seventy -one vendors registered for the event, up from
sixty -seven vendors last year. All vendors were sent a
confirmation packet which included event information, check -in
instructions, directions to Arroyo Vista Community Park, and a
detailed diagram of the event layout. Booth spaces were added to
the original outdoor layout diagram to accommodate several
vendors who registered late. The-multi-purpose room held fifteen
vendors, and the activity room held eleven vendors. The remaining
vendors were located outside on the grass to the north and east
of the building. Three indoor and two outdoor vendors did not
show up on the day of the event. The vacant indoor spaces were
given to outdoor vendors who wished to move inside. Food vendors
included Cannon Kettle Corn, Lucky's Dog House, Papa John's
Pizza, as well as a fruit vendor. The Teen Council sold cotton
candy. The vendor's primary complaints were lack of signage and
the high winds. Signage will be increased next year. Weather is
an issue every year, and may be addressed in the future by
utilizing the gymnasium and providing more indoor vendor space.
Entertainment was provided from 10:00 am to 3:30 pm. Doc Dewberry
acted as master of ceremonies for the event, making announcements
and playing music in between performances. Shortly after the
event began, one vendor complained about the lack of Christmas
music being played. A mix of holiday music and top -40 music was
played for the remainder of the event. Six local groups performed
at the event, including Arroyo West Chorus, Tang Soo Do
University, Pam Rossi's Dance Ten, Fusion Dance Team, Boney
Mountain Mama's, and the Jewels of the Nile. All performers
arrived on time and adhered to the performance schedule. A 20' X
16' stage was set up just east of the patio, north of the
activity room. The stage was supplied by Lister Party Rentals
with a 30% discount in exchange for posting Lister
advertisements. Half of the performers utilized the stage. The
other performers used the patio area, either because of the
larger area or for protection from the wind. The importance of
renting a stage next year will be reevaluated.
Admission to the event was free. Attendance remained relatively
the same as last year, with approximately 1,000 people attending
the event. Door prize entries indicate that most attendees were
from the eastern Ventura County area. Enhancing the event with
added attractions such as pony rides, petting zoo, jolly jumps,
and games may help increase attendance at the event. Contracting
with professional entertainment and moving the event to a more
visible location such as Griffin Park or the Community Center
will also be considered next year.
The parking lots were full for the majority of the event. Due to
the high demand for parking, parking in loading and fire zones
occurred. Signage and barricades will b- erected to enforce
parking restrictions next year.
Publicity for the event included publicat -on in the Fall 2000
Recreation Brochure, flyers distributed at MUSD flyer
distribution day, posters in local businesses, press releases
sent to local papers, radio stations, and television stations,
and a banner placed at the park entrance. Once again the
Moorpark STAR ran free display advertising in exchange for an
indoor booth space at the fair. Channel 9 advertised the Craft
Faire on their event calendar.
Gross revenue increased slightly due to the increase in the
number of vendors. Program expenses increased as well, due to the
increase in entertainment and advertising costs. Staff costs
increased as well, due to the addition of staff hours and an
increase in staff salaries. The event continues to realize a net
profit each year.
Staff recommends that the Commission receive and file this
report.
2000
1999
Program Expenses
$899.96
$581.42
Happenings Magazine
$154.00
$90.50
Master of Ceremonies
$300
$225
Stage Rental
$368.02
$240.92
High Tech Signs
$77.94
$0
Santa Performer
$0
$25
Part Time Staff
$136.16
$51.45
12 hours
7 hours
TOTAL EXPENDITURE:
$1036.12
$632.87
REVENUE
$2820
$2700
NET REVENUE
$1783.88
$2067.13
Coordinator Hours
50
50
Staff Recommendation
Staff recommends that the Commission receive and file this
report.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator 4W
DATE: January 12, 2001 (Parks and Recreation Commission
Meeting of February 12, 2001)
SUBJECT: Breakfast with Santa
DISCUSSION
This event was held on Saturday, December 9, 2000 at the Arroyo
Vista Recreation Center. One hundred and twenty -two participants
registered for this event which began with breakfast at 8:30 am
in the multipurpose room. Photos with Santa were taken from 9:00
to 10:30 am, and the craft workshop was open from 9:20 until
11:30 am. With the exceptions of some difficulties with the
photos, the event ran smoothly and participants were pleased.
Breakfast was served buffet, style in the multipurpose room from
8:30 am to 9:30 am. Breakfast consisted of pancakes, fresh fruit,
fruit cocktail, donuts, and a variety of individually boxed
cereals. Beverages included coffee, milk, apple juice, orange
juice, and Sunny Delight.. The pancakes were cooked on a rented 6'
griddle by leaders from Girl Scout Troop 875. All of the five
dozen donuts and five dozen donut holes were eaten by the
conclusion of breakfast. The fruit bowl, which consisted of nine
pounds of pears, eight pounds of oranges, eight pounds of apples,
and nine pounds of bananas was entirely consumed. Approximately
two - thirds of the 300 pancakes, one six -pound can of fruit
cocktail, and 96 boxes of cereal were eaten. One -half pot of
coffee, three gallons of milk, two gallons or orange juice, one
gallon of Sunny Delight, and two gallons of apple juice were
consumed. Three quarts of syrup and two squeeze bottles of butter
were also consumed.
Each child who attended the event received a 3. 5 X 5" photo with
Santa. A photo set was arranged in the multipurpose room with a
Christmas tree, gift boxes, and artificial fireplace. Santa gave
each child a small holiday coloring book after the photo was
taken. This year, the photos were taken using the City's digital
camera. Each child's photo number was recorded on the attendance
roster. The photos were printed on Kodak premium photo paper.
Participants were pleased with the quality and size of the
photos. For the majority of the event, a staff member's high-
quality color printer and laptop were used to produce the photos.
While printing the last set of photos, the printer malfunctioned,
and the City's color printer was used as back up. This device
printed at a slower rate, resulting in a long wait for photos.
Staff mailed photos to eight waiting families. To avoid this
problem next year, photos will be taken as the participants
arrive. Photos will print during the breakfast and craft time to
be ready at the conclusion of the event. It is also recommended
that two separate flash cards be used to improve efficiency
between photo downloads.
Each child who attended received a craft packet containing four
greeting cards and materials to make a holiday photo frame. The
activity room was set up as a craft workshop where children
colored their greeting cards and crafted their photo frames. Each
greeting card consisted of a picture on the front and a holiday
greeting on the inside. The back of each card stated "Made By
at Breakfast with Santa, 2000" so the children could
personalize the card. The frames consisted of a corrugated
cardboard frame in various square, round, star, and heart shapes.
The frames were decorated with markers, glitter, and a wooden
accent piece. Participants were also supplied with a magnetic
strip for the back of the frame. Children could also make a paper
snowman ornament at the craft workshop as well.
Santa was played by Tony Goldstein. There were many positive
comments from the participants regarding his performance. Santa
greeted participants from 8:30 to 9:00 am. From 9:00 to 10:30,
Santa posed with children for the photos. From 10:30 to 11:00 am,
Santa mingled with participants in both the multipurpose and
activity rooms.
Pre - registration was required for this event. The registration
fee was $8 for children, $4 for adults, and infants one and under
were free. Of the 122 registered participants, only nine did not
attend. This represents a dramatic increase in registration
compared to previous years, which was 68 in 1999, 76 in 1998, and
75 in 1997.
Girl Scout Troop 875 assisted with the event. Troop leaders and
girls cooked pancakes, completed the table centerpieces, assisted
with check in, maintained the food display, and assisted greatly
with clean up.
The event nearly covered 100% of its cost. The amount budgeted
for this event was $550. While the entire budget was not spent
this year, it should be increased next year to accommodate for
future growth. Additional staff hours should be added as well.
Staff recommends that the Commission receive and file this
report.
2000
1999
Program Expenses
$508.02
$330.10
Happenings Magazine
$88
$150.83
Smart & Final
$100.23
$75.33
Santa performer
$75
$50
Pic N Save
$20.85
$53.94
Donut Shop West
$29.75
Photo Paper
$26.79
Party Pleasers (grill)
$95
Albertson's
$72.40
Part Time Staff
$180
$70.05
16 hours
9 hours
TOTAL EXPENDITURE:
$688.02
$400.15
REVENUE
$676.00
$406
NET REVENUE /(COST)
($12.02)
$5.85
Coordinator Hours
30
21
Staff Recommendation
Staff recommends that the Commission receive and file this
report.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator J�
DATE: January 12, 2001 (Parks and Recreation Commission
Meeting of February 12, 2001)
SUBJECT: Visits from Santa
DISCUSSION
Visits from Santa were held on December 21, 22, and 23 from 6:00
to 9:00 in the evening. Santa went to thirty -one homes for a
visit lasting ten to fifteen minutes. A staff member was assigned
to drive Santa to each home, and if necessary, assist him in
leaving the house at the conclusion of the visit. Parents were
able to take pictures of their children with Santa, and he
delivered their gifts upon request. The event ran smoothly with
one exception. Staff inadvertently accepted a registration from a
Home Acres resident. As a result of the distance and difficulty
in finding the home, this visit ran approximately 1/2 hour late.
The Moorpark residency requirement will be more carefully
enforced next year.
Santa delivered the participant's gifts upon request.
Participant's delivery requests, along with the children's names
and ages, were recorded in the enrollee notes at the time of
registration. Most families left their gifts by the garage or on
the porch. Santa put the gifts in his bag before entering the
house and distributed the gifts to the children at some point
during the visit. At some homes, there were more gifts and
children than indicated by the participant. The Santa performer
indicated that this did not cause any problems, although it was
easier when all children were listed.
A total of 31 homes were visited over the three days, up from 23
homes in 1998. Initially, a maximum of three homes per hour were
scheduled, to allow for adequate driving time. These spaces
filled quickly and a waiting list was taken. Upon reviewing
waiting lists, some visits were added if the participants lived
in close proximity to those already registered. A maximum of four
homes per hour were visited. Many participants invited other
families over for the visit or scheduled the visit during a party
or gathering. The number of children at each home ranged from two
to over a dozen, making the total number of people involved well
over 100.
The registration fee for this event was lowered from $25 per
visit in 1998 to $20 per visit this year. This event made a
profit when overhead costs are not considered.
Staff recommends that the Commission receive and file this
report.
2000
1998
Program Expenses
$225
$200.38
Santa performer
$225
$150
Happenings Magazine
$0
$42.04
Candy Canes
$0
$8.34
Mileage (estimated)
$12.00
Not Available
Part Time Staff
$105.40
$129.45
10.25 hours
13.5 hours
TOTAL EXPENDITURE:
$342.40
$329.83
REVENUE
$640
$625
NET REVENUE
$297.60
$295.17
Coordinator Hours
20
21
Staff Recommendation
Staff recommends that the Commission receive and file this
report.
-7
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator v o/
DATE: January 12, 2001 (Parks and Recreation Commission
Meeting of February 12, 2001)
SUBJECT: Santa's Sleigh Rides
DISCUSSION
This event was held at Tierra Rejada Family Farms on December 16
and 17, 2000. Rides were available from 3:00 to 6:00 pm on
Saturday, and from 2:00 to 5:00 pm on Sunday. Two - hundred and
thirty participants registered for the 20- minute horse -drawn
wagon ride with Santa around the farm. The picnic area adjacent
to the fruit stand was decorated with lights, centerpieces,
garland, and a lighted garden arch. Refreshments and beverages
were available at this location. Each child was given a gift at
the conclusion of the ride.
The wagon was drawn by Clydesdale horses and able to accommodate
a maximum of forty people. To avoid overcrowding, registrations
were limited to thirty per ride. Santa rode on the wagon with the
participants. Over the course'of the ride, Santa led carols, told
stories, and took questions from the children. Santa distributed
wrapped gifts to the children at the conclusion of the ride.
In response to survey results, the gifts were upgraded this year.
Last year, gifts consisted of play- dough, mini - basketball hoops,
comic books, mini - beanies, and other miscellaneous surplus items
from past events. This year, gifts consisted of 8" beanies for
younger children, and travel board games for older children. The
beanies included beavers, turtles, frogs, and ducks. The board
games included chess, checkers, tick tack toe, backgammon, and
Chinese checkers. Each child received either one beanie or two
games. All gifts were wrapped prior to the event by staff. Gifts
were ordered by case to reduce cost. The cost of the gifts was
approximately $0.80 for each set of board games and $1.10 for
each beanie.
Refreshments were served in the Tierra Rejada Farm picnic area.
Refreshments each day included a sandwich platter, a cookie
platter, a vegetable tray (with ranch dressing), a large bowl of
pretzels, a small fruit bowl, and a cheese and cracker platter.
The sandwich, vegetable, and cheese platters and pretzel and
fruit bowls lasted through the event. The cookie platter had to
be refilled several times. Beverages included apple juice, Sunny
Delight, hot apple cider, and hot chocolate. Marshmallows were
available for the hot chocolate and were very popular.
Approximately one to one and a half gallons of each beverage was
consumed each day.
Pre - registration was required for this event. The registration
fee was $8 per person, remaining the same as last year for adults
and decreasing by $2 for children. Infants were once again free.
Of the 230 registered participants, only ten participants did not
show up. Registrations on Sunday were slightly lower than
Saturday. Registrations in general decreased slightly this year,
from 248 last year. This may be a result of the earlier start
time of the rides, especially on Sunday, as the last two rides of
the day were full, while earlier rides were poorly attended. The
time will be adjusted next year to accommodate more evening
rides.
The event covered all of its direct costs. Part -time staff costs
were increased to assist full time staff with the event on
Saturday, and to cover the event on Sunday.
2000
Program Expenses
$1350.27
Happenings Magazine
$88
Smart & Final
$133.89
Santa performer
$150
Tierra Rejada Farms
$600
Pic N Save
$48.62
US Toy (gifts)
$277.02
Albertson's
$46.81
Vons
$5.93
Part Time Staff
$180.19
17 hours
TOTAL EXPENDITURE: $1530.46
REVENUE $1808
NET REVENUE $277.54
Coordinator Hours 30
Staff Recommendation
Staff recommends that the Commission
report.
1999
$866.61
$150.83
$90.78
$125
$500
$39.96
5 hours
$906.57
$2024
$1117.43
30
receive and file this
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: Allen Walter, Supervisor of Maintenance and Operations
DATE: January 9, 2001 (Meeting of February 5, 2001)
SUBJECT: Parks Quarterly Report
October 1 through December 31, 2001
AVCP: Vandals removed 15 top 4x4 rails from the wooden fence between the park and
the pedestrian bridge.The bridge was also graffitied. Park staff repaired the fence and
removed graffiti.
The softball timer was moved from inside the snack -bar electrical cabinet and re- installed
on the exterior of the cabinet, per Building and Safety's recommendation.
Well #1's pump relay switch controlling the on/off conversion from pump motor to
controller, failed and had to be replaced.
Park staff inspected and evaluated tennis court lighting timers for proper operation. Two
problems were found and corrected.
Soccer goals required repair. Staff re- welded several goal posts that had been damaged by
unknown persons.
Monte Vista Park: The Park's rule sign was replaced at the second level of the Park to
advise second entry persons of the rules.
Campus Canyon Park: The refurbishing project of the park entry sign has been
completed.
Tierra Rejada Park: The spring toy was replaced. The original toy had worn out from
use.
Unknown persons vandalized the men's restroom. Several 4x4 tiles were broken out,
leaving a hole near the floor. Park staff repaired and the restroom is back in service.
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M: \PLemcke \M \Commission\Agenda Report-Parks Quart.doc
Griffin Park: The water faucets in both restrooms had to be replaced due to wear and
tear.
The basketball court light timer had to be replaced. A manual time will replace the LED
timer. The manual timer will function as the LED by setting on -off times and will cost
less to replace.
A tot swing was moved from the tot swing device to the larger swing set to provide safer
use.
The restroom entry door dead bolts in both restrooms were replaced due to excessive
wear.
Campus Canyon Park: Both restrooms' dead bolts required replacement due to
excessive wear and tear.
The turf was vandalized when a vehicle drove onto the ballfield and soccer field,
damaging the turf.
Mountain Meadows Park: The spring toy was replaced.
All Parks: Capital Improvement and budgeted repair requests were sent out to vendors.
Bids were accepted until January 3 and are now being reviewed.
The play ground audit deficiencies report was completed and staff is preparing an items
list for playground parts repair or replacement.
Arroyo Vista, Mountain Meadows, Campus Canyon and Peach Hill Parks: The
parks' softball fields were serviced for the Kwanias softball tournament.
All Ballfield Parks: Emergency location identification signs were installed at all parks
with ball fields and tennis courts. These will allow park users to identify their location in-
case emergency service needs to respond.
Page 2
vl: \P[_emckeW \Commission\Agenda Report-Parks Quart.doc
-7 14
MEMORANDUM
TO: Parks and Recreation Commission
FROM: Gwen Indermill, Recreation Superintendent
DATE: January 11, 2001 (for meeting of February 5, 2001)
SUBJECT: Quarterly Report on Recreation Programming
Fall Quarter: September- December 2000
This memo serves as a review and analysis of fall 2000 Recreation division programs as well as a
comparison to last year's fall season. Winter 1998 was the first full season where figures were kept on
Recware. Therefore, there are instances in this report where accurate figures for last year are not available.
These programs fall into the subcategories of events, classes, youth sports, adult sports, teens, brochure,
park reservations and facility reservations.
FALL EVENTS
Halloween
Event Review: Attendance increased significantly this year. The change from a morning to evening event,
which was instituted in 1999, may be a factor in the increase, as the event no longer has to compete with
youth sports games. The event again included the Trick or Treat Village, carnival games, Halloween crafts,
pony rides, and a jolly jump. Additions to the event included a climbing wall, spooky story tent, and kettle
corn sales. Funds to cover expenses were raised through ticket sales. Event supplies were donated by Take
5 Vending, Tierra Rejada Farms, and Moorpark Party Shop. Small donations were also received from Sav-
On, Smart and Final, Albertson's, Ralph's, and Kahoots. The City distributed coupons good for free event
passes to Catholic Charities so disadvantaged children in the community could participate in the event.
Of the thirty coupons donated, two were used at the event.
Fall 2000 Quarterly Report: Recreation Division
Page i
2000
1999
1998
1997
Participants
900
600
500
700
Volunteers
20
50
75
30
Direct Costs
$1136
$858
$546
$1070
Part Time Staff Costs
$529
$148
$78
$215
Total Costs
$1665
$1007
$624
$1285
Total Revenue
$1981
$1251
$950
$495
Net (Cost)/Revenue
$316
$245
$326
($790)
Direct Cost Per Participant
$1.26
$1.43
$1.09
$1.53
Total Cost Per Participant
$1.85
$1.68
$1.25
$1.84
Revenue Per Participant
$2.20
$2.09
$1.90
$0.79
Net (Cost)/Revenue Per Participant
$0.35
$0.41
$.65
($1.13)
Coordinator Hours
60
60
75
60
Event Review: Attendance increased significantly this year. The change from a morning to evening event,
which was instituted in 1999, may be a factor in the increase, as the event no longer has to compete with
youth sports games. The event again included the Trick or Treat Village, carnival games, Halloween crafts,
pony rides, and a jolly jump. Additions to the event included a climbing wall, spooky story tent, and kettle
corn sales. Funds to cover expenses were raised through ticket sales. Event supplies were donated by Take
5 Vending, Tierra Rejada Farms, and Moorpark Party Shop. Small donations were also received from Sav-
On, Smart and Final, Albertson's, Ralph's, and Kahoots. The City distributed coupons good for free event
passes to Catholic Charities so disadvantaged children in the community could participate in the event.
Of the thirty coupons donated, two were used at the event.
Fall 2000 Quarterly Report: Recreation Division
Page i
Craft Fair
2000
1999
1998
1997
Number of Vendors
71
67
60
60
Participants
1000
800
500
350
Direct Costs
$900
$581
$443
$478
Part Time Staff Costs
$136
$51
$108
$53
Total Costs
$1036
$633
$551
$532
Total Revenue
$2820
$2700
$2,585
$2,400
Net (Cost)/Revenue
$1784
$2067
$2,034
$1,868
Direct Cost Per Participant
$0.90
$0.72
$0.88
$1.37
Total Cost Per Participant
$1.03
$0.79
$1.10
$1.52
Revenue Per Participant
$2.82
53.36
$5.17
$6.85
Net (Cost)/Revenue Per Participant
$1.78
$2.58
$4.06
$5.33
Net (Cost)/Revenue Per Vendor
$25.12
$30.85
533.90
$31.13
Coordinator Hours
50
50
45
50
Event Review: In general, the event ran smoothly. High winds early in the day caused some difficulty for
a few of the outdoor vendors. Entertainment was provided by local groups throughout the day.
Breakfast With Santa
2000
1999
1998
1997
Participants
122
68
76
75
Direct Costs
$508
$330
$242
$397
Part Time Staff Costs
$180
$70
$73
$62
Total Costs
$688
$400
$315
$459
Total Revenue
$676
$406
$380
$576
Net (Cost)/Revenue
($12)
$6.00
$65
$117
Direct Cost Per Participant
$4.16
$4.85
$3.18
$5.29
Total Cost Per Participant
$5.64
$5.88
$4.14
$6.12
Revenue Per Participant
$5.54
$5.97
$5
$7.68
Net (Cost)/Revenue Per Participant
($0.10)
$0.08
$.85
$1.56
Coordinator Hours
30
21
28
25
Event Review: After two years as Tea Time with Santa, this event was reverted to the Breakfast with Santa
format. Breakfast was served for all participants beginning at 8:30 am. Children also received a holiday
craft packet and photo with Santa. This year, a digital camera and color printer were used to produce the
photos.
Fall 2000 Quarterly Report: Recreation Division
Page 2
Visits With Santa
2000
1999 1998
Participants (Families)
31
Not Offered 24
Direct Costs
$225
$200
Part Time Staff Costs
$105
$129
Total Costs
$330
$330
Total Revenue
$640
$625
Net (Cost)[Revenue
$305
$295
Direct Cost Per Family
$7.25
$8.33
Total Cost Per Family
$10.64
$13.70
Revenue Per Family
$20.64
$26.04
Net (Cost)/Revenue Per Family
$9.84
$12.29
Coordinator Hours
20
21
1997
Not Offered
Event Review: This event was reinstated due to many requests from the public. Santa visited homes
over three nights, all of which sold out.
Santa's Sleigh Rides
2000
1999
1998 1997
Participants
230
248
Not offered 169
Direct Costs
$1350
$867
$752
Part Time Staff Costs
$169
$40
$0
Total Costs
$1519
$907
$752
Total Revenue
$1808
$2024
$1352
Net (Cost)/Revenue
$289
$1117
$600
Direct Cost Per Participant
$5.87
$3.50
$4.45
Total Cost Per Participant
$6.60
$3.66
$4.45
Revenue Per Participant
$7.86
$8.16
$8.00
Net (Cost)/Revenue Per Participant
$1.04
$4.50
$3.55
Coordinator Hours
30
30
not available
Event Review: This event was again held at Tierra Rejada Farms and continues to be popular, with
many time slots selling out.
WINTER CAMP
Winter Camp
2000
1999
1998 1997
Participants
68
49
46 Not offered
Volunteers
1
0
2
Average Campers Per Day
34
28
30
Direct Costs
$1271
$1467
$1,095
Part Time Staff Costs
$3072
$2713
$1,786
Fall 2000 Quarterly Report: Recreation Division
Page 3
Total Costs
$4343
$4180
$2,881
Total Revenue
$6778
$5800
$4,517
Net (Cost)/Revenue
$2435
$1620
$1,635
Direct Cost Per Participant
Total Cost Per Participant
Total Revenue Per Participant
Net Revenue Per Participant
Coordinator Hours (approximate)
$18.69 $29.91 $23.80
$63.87 $85.30 $62.63
$99.67 $ 118.37 $98.19
$35.80 $33.06 $35.54
45 42 45
Program Review: The total number of participants involved in Winter Camp increased dramatically
this year. Daily attendance increased as well, ranging from 18 to 53 campers per day, compared to last
year's 8 to 39 campers per day. Future growth is expected.
FALL CLASSES
Recreational Classes
2000
1999
1998
1997
Total Students
711
784
449
365
Classes Offered
116
96
65
107
Classes That Ran
99
84
61
89
Classes Canceled
17 (15%)
12 (12%)
8 (12 %)
18 (16%)
Instructor payments
$22,365
$21,827
$9,504
not available
Supplies
$2,485
$29
$0
Total Direct Costs
$24,850
$21,856
$9,504
Total Revenue
$44,849
$42,660
$17,592
Refunds and credits
$5,942
$4207
$1,688
Net (Cost)/Revenue
$14,057
$16,597
$6,400
Direct Cost Per Participant
$34.95
$27.88
$21.17
Total Revenue Per Participant
$63.07
$54.41
$39.18
Net (Cost)/Revenue Per Participant
$19.77
$21.16
$14.25
Coordinator Hours (approximate)
40
51
40
Program Review: After a dramatic increase in 1999, class registrations have leveled off. The
cancellation rate increased slightly, which may be due in part to the addition of too many new classes.
The increase in supply costs is due primarily to the purchase of several new mats and mat trucks.
FALL ADULT LEAGUES
Softball
2000
1999
1998
1997
Teams
35
34
27
30
Supply Costs
$3,207
$3,607
$2,557
not available
Facility Costs (Lights)
$2,304
1,673
$1,624
$1,598
Fall 2000 Quarterly Report: Recreation Division
Page 4
Total Direct Costs
$5,511
$5,231
$4,155
Part Time Staff Costs
$1,404
$1,476
$937
Total Costs
$6,915
$6,707
$5,092
Total Revenue
$12,355
$11,571
$9,172
Net (Cost)/Revenue
$5,440
$4,864
$4,080
Direct Cost Per Team
$157
$154
$154
Total Cost Per Team
$198
$197
$189
Total Revenue Per Team
$353
$340
$340
Net (Cost)/Revenue Per Team
$155
$143
$151
Coordinator Hours
30
40
45
Superintendent Hours
20
$153
$151
Program Review: The Adult Softball program has seen an increase in total registration and revenue
over the past season compared to past fall leagues. As noted above, all costs (direct and indirect)
continue to be covered by this program and net revenues per team remained steady. Supply cost can be
attributed to the purchase of infield drying agent, which will be used throughout the year. Softballs
will be purchased in the spring for the entire year.
Basketball
2000
1999
1998 1997
Teams
12
12
10 12
Supply Costs
$850
$563
$504 not available
Facility Costs (Lights)
$75
$75
$41
Facility Costs ($12 per hour)
$1,200
$1,200
$960
Total Direct Costs
$2,124
$1,838
$1,505
Part Time Staff Costs
$1,326
$1,250
$1,354
Total Costs
$3,450
$3,088
$2,859
Total Revenue
$3,724
$3,749
$3,170
Net (Cost)/Revenue
$273
$661
$311
Direct Cost Per Team
$177
$153
$151
Total Cost Per Team
$288
$312
$317
Net (Cost)/Revenue Per Team
$22
$55
$31
Coordinator Hours
20
30
24
Superintendent Hours
20
Fall 2000 Quarterly Report: Recreation Division
Page 5
Program Review: The total costs for this program include a cost for the use of the gymnasium, which is
calculated at an overhead rate of $12 per hour. This is the rate other agencies are billed to use this
facility. Even when this overhead calculation is included, this program covers all costs and remained
steady over the past season. The cost of program supplies includes the purchase of balls and
scorebooks.
Women's League
2000
1999
1998 1997
Participants
46
67
39 Not offered
Supply Costs
$501
436
$355
Facility Costs (Lights)
$12
$13
$12
Facility Costs (Gym at $12 per hour)
$288
$350
$367
Total Direct Costs
$801
$799
$734
Part Time Staff Costs
$68
$69
$86
Total Costs
$869
$868
$820
Total Revenue
$1,304
$1,995
$1,102
Net (Cost)/Revenue
$435
$1,127
$282
Direct Cost Per Participant
$17
$12
$19
Total Cost Per Participant
$19
$13
$21
Total Revenue Per Participant
$28
$29
$28
Net (Cost)/Revenue Per Participant
$9
$17
$7
Coordinator Hours
12
15
14
Program Review: The women's sports program continues to grow. Two sports were offered for the fall
1999 season that included basketball and cardio -kick. Shirts were not provided for the cardio -kick class
and as a result, net revenues are higher than past seasons. With growing popularity, staff plans to expand
the program to include other sports like golf and tennis.
FALL YOUTH LEAGUES
Junior Basketball League
2000
1999
1998 1997
Participants
35
49
67 64
Teams
4
6
8 8
Supply Costs
667
$1,222
$1,520
Facility Costs (Lights)
$56
$78
Facility Costs (Gym at $12 per hour)
$583
$750
$1,200
Total Direct Costs
1,250
$2,028
$2,798
Part Time Staff Costs
$154
$164
$173
Total Costs
1,404
52,192
$2,971
Total Revenue
1,645
$2,303
$3,149
Net (Cost)/Revenue
$241
$111
$178
Direct Cost Per Participant
Fall 2000 Quarterly Report: Recreation Division
Page 6
$36 $41 $42
Total Cost Per Participant
$40
$45
$44
Total Revenue Per Participant
$47
$47
$47
Net (Cost)/Revenue Per Participant
$7
$2
$3
Coordinator Hours
10
15
15
Superintendent Hours
10
$113
$67
Program Review: Youth League registrations saw a slight decrease in registrations over the past season.
The general trend of the youth sports program has been to increase and then slightly decrease but to
remain fairly steady over the entire year. All costs were covered in this program accept full time staff time.
JBL Upper Division
2000
1999
1998 1997
Participants
52
80
57 40
Teams
6
10
6 4
Supply Costs
$875
$1,994
$1,293
Facility Costs (Lights)
$47
$113
$67
Facility Costs (Gym at $12 per hour)
$850
$1,200
$720
Total Direct Costs
$1,772
$3,307
$2,080
Part Time Staff Costs
$425
$430
$200
Total Costs
$1,926
$3,737
$2,280
Total Revenue
$2,444
$4,160
$2,964
Net (Cost)/Revenue
$517
$423
$684
Direct Cost Per Participant
$34
$41
$43
Total Cost Per Participant
$37
$47
$46
Total Revenue Per Participant
$52
$52
$52
Net (Cost)/Revenue Per Participant
$10
$5
$6
Coordinator Hours
15
25
20
Superintendent Hours
10
Program Review: Upper Division JBL continues to grow in popularity and covers all costs associated with
the program. As the Junior Basketball League generates interest, staff anticipates a general rise in
registrations continued success of the program.
JBL Teen Division
2000
1999 1998 1997
Participant's
36
Canceled 22 Not Offered
Teams
4
3
Supply Costs
$837
$449
Facility Costs (Lights)
$31
$10
Facility Costs (Gym at $12 per hour)
$583
$480
Total Direct Costs
$1,451
$939
Part Time Staff Costs
$230
$164
Total Costs
$1,681
$1,103
Fall 2000 Quarterly Report: Recreation Division
Page 7
Total Revenue
$1,872
$1,144
Net (Cost)/Revenue
$190
$40.05
Direct Cost Per Participant
$40
$42.70
Total Cost Per Participant
$46
$50.16
Total Revenue Per Participant
$52
$52.00
Net (Cost)/Revenue Per Participant
$5
$1.82
Coordinator Hours
10
10
Superintendent Hours
10
Not offered
Program Review: As with many teens programs, the JBL teen division struggles this past season and did
not receive enough registrations to hold a league. Staff plans to offer the division again in the spring and
will attempt to directly mail information to the teen in the registration database.
T -Ball League 2000 1999 1998 1997
Participants Not offered Not offered Cancelled 16
Teams 2
Coordinator Hours 5
Program Review: T -Ball cancels frequently. Staff has determined that t -ball is extremely seasonal in nature
and in the future, it will only be offered in the Spring and Summer.
TEEN PROGRAMS
Teen Events
2000
1999
1998
1997
Moorpark Afterdark Dance
September
404
Not offered
Not offered
Not offered
October
464
Not offered
Not offered
Not offered
November
406
Not offered
Not offered
Not offered
December
280
Not offered
Not offered
Not offered
Band Jams
September
Not offered
75
30
Not offered
(part of skate party
see below)
October
Not offered
Not offered
Canceled
November
Not offered
100
Canceled
December
Not offered
Not offered
Canceled
Teen Open Gym
Not offered
Not offered
5 (average)
Not offered
Skatepark
280
260
64 registered
Not offered
Music Fest
Not offered
Not offered
Not Funded
500
70's Dance Party
Not offered
Not offered
Not Funded
15
Teen Roller Hockey League
Not offered
Not offered
Canceled
Canceled
Halloween Pizza party
Not offered
Not offered
Not Funded
8
Holiday Bash
Not offered
Not offered
Not Funded
Canceled
Fall 2000 Quarterly Report: Recreation Division
Page 8
Freaky Film Festival Not offered 20 Not offered Not offered
Skate Contests
September
October
November
December
Back to School Skate Party
Coordinator Hours
Teen Coordinator Hours
Superintendent Hours
15
25
30
20
25
20
15
$3202
Not offered 75
30 75
110
80 35
Not offered
Not offered
Not offered
Not offered
62
Not offered
Not offered
Not offered
Not offered
Program Review: Teen programs have experienced success over the past quarter. Many of the events
offered in the past were not offered this time as staff concentrated their efforts toward building a
collaborative effort with the Boys and Girls Club of Moorpark to host the Moorpark Afterdark Dance
series. An Average of over 400 teens, grades 6 -9 who attend Chaparral Middle School, Mesa Verde Middle
School and Moorpark High School have frequented these monthly dances. Program highlights have
included a twenty -four foot high climbing wall, Deejay, basketball tournaments, food, and raffle prizes.
In addition, AVRC has hosted skate contests and open skating activities at the Skatepark. The teens
registered in the skatepark greatly increased largely due to the growing popularity of the skate contests and
new skateramps. An average of 25 teens visit the skatepark on Tuesdays and Wednesdays and few
problems have been reported. The skatepark closes at 5:00 p.m. during Day Light Savings.
BROCHURE
The following information does not include the City Clerk's portion of the brochure costs for the City
Newsletter. The decrease in printing costs is the result of a credit for defective store copy printed the
previous season.
Brochure Costs
2000
1999
1998
1997
Printing Cost
$2723
$3202
$2514
$1860
Mailing Cost
$1086
$1091
$1066
$1499
Total Cost
$3809
$4293
$3581
$3360
Total Ads
13
14
10
14
Ad Revenue
$1650
$1405
$855
$1185
Net (Cost)/Revenue
($2159)
($2888)
($2726)
($2175)
Fall 2000 Quarterly Report: Recreation Division
Page 9
FACILITY RENTALS
The division processes rentals for Arroyo Vista Recreation Center and all neighborhood parks. The
information provided for year 2000 consists of rental permits processed and revenue collected for Arroyo
Vista Recreation Center (AVRC), during the period of October 1, 2000 through December 31, 2000. The
costs shown for AVRC rentals include rental coverage by part time staff. Please note that many permits
were made for multiple dates. Permittees also added rental dates to their original permit. These dates can
be processed and paid for prior to the actual rental date. Staff and direct cost figures are not available for
City park rentals.. Figures from 1997 preclude Recware and were not available.
Park Rentals
2000
1999
1998
Total Permits
78
200
181
Total Revenue
$4,086
$6,950
$4,795
Average Revenue Per Rental
$52.38
$35
$26
Coordinator Hours
20
75
80
Superintendent Hours
10
15
AVRC Rentals
2000
1999
1998
Total Permits
13
15
36
Part Time Staff Hours
58.25
98.5
100.75
Part Time Staff Costs
$506
$855
$856
Total Costs
$506
$855
$856
Total Revenue
$7609
$9,125
$3,619
Net (Cost)/Revenue
$7,103
$8,270
$2,763
Staff Cost Per Rental
$40
$57
$24
Average Revenue Per Rental
$585
$608
$101
Net (Cost)/Revenue Per Rental
$546
$551
$77
Coordinator Hours
20
35
40
Superintendent Hours
10
7
Fall 2000 Quarterly Report: Recreation Division
Page 10
1997
Not available
1997
Not available
\\AVRC_PRI_SERV\City Share \Everyone \Reports \fall 2000 Quarterly.doc
IV
MOORPARK PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: January 24, 2001 (Meeting of February 5, 2001)
SUBJECT: Playground Equipment Safety Audit
BACKGROUND
Recent state law required the City to perform a physical safety
audit of all of its playground equipment to determine the
equipment's compliance with newly adopted safety standards. The
audit was required to be completed by October 31, 2000. Todd
Henderson, one of the City's Maintenance Workers, received his
playground inspection certification and he conducted the City's
audit prior to the required deadline.
California has one of the strictest playground safety standards
in the country. When the City initially installed its existing
playground equipment, it met all safety standards and
requirements in place at that time. However, new standards have
since been imposed that necessitate the need to modify or
replace those components that are no longer in compliance.
The audit identified some playground equipment deficiencies,
primarily at the Community Center Park, Mountain Meadows Park,
and Tierra Rejada Park. The most significant deficiencies and
the proposed plan to address the deficiencies are as follows:
Mountain Meadows Park - Staff plans to remove all of the
old wooden equipment in the smaller tot -lot area that does
not meet safety guidelines, as well as remove some of the
plastic crawl tubes which do not have sufficient fall
zones. Because of the lack of space, the crawl tubes will
M: \MLindley \PARKS \playground equipment audit commagd.doc
not be replaced. This work can be performed with Park
Maintenance staff.
Tierra Rejada Park - A couple of the play equipment panels
present potential head entrapment issues, and staff is
working with the equipment manufacturer to evaluate the
feasibility of removing and replacing these panels.
Additionally, one of the slides may need to be removed
because of the potential fall zone issues. If the
manufacturer is not able to accommodate the necessary
corrections, the City Council may be asked to consider
replacing some or all of this park's playground equipment
in FY 2001/02.
Community Center Park - Several panels on the play
equipment present potential head entrapment issues and the
brackets used to connect the components of the equipment
protrude beyond the acceptable standard. It has already
been determined that appropriate replacement parts do not
exist for this equipment. At its January 17 meeting, the
City Council approved the expenditure of $55,000 to replace
this park's equipment.
All new playground equipment is designed to meet the current
playground safety standards. While the manufacturers are not
responsible for playground equipment designed and installed
prior to the newly adopted safety standards, they are working
with their various clients to assist with replacement components
where possible. If replacement components are not available, the
City's only option is to remove the component.
STAFF RECOMMNDATION
Receive and file.
M: \MLindley \PARKS \playground equipment audit commagd.doc
ATTACHMENT A
RESOLUTION NO. 2001- 1811
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2000/01
BUDGET BY ALLOCATING $55,000 FROM THE PARK
IMPROVEMENT FUND BALANCE - CENTRAL ZONE
(2101), FOR THE PURCHASE AND INSTALLATION OF
PLAYGROUND EQUIPMENT AT THE COMMUNITY CENTER
PARK.
WHEREAS, on June 21, 2000, the City Council adopted the
budget for Fiscal Year 2000/01; and
WHEREAS, a staff report has been presented to said Council
requesting a budget amendment allocating $55,000 from the Park
Improvement Fund balance - Central Zone, for the purchase and
installation of playground equipment for the Community Center
Pakr; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $55,000 from
the Park Improvement Fund balance - Central Zone, as more
particularly described in Exhibit "A" attached hereto is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption
of the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions.
PASSED AND ADOPTED this 17th day of January, 2001.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
M: \MLindley \PARKS \playground equipment audit commagd.doc
Resolution No. 2001-
EXHIBIT A
Budqet Revision
A. Fund Allocation:
Eland No.
Fund Name
Amount
2111.5500
Community Park Improvement Fund -
$55,000
$55,000
$55,000
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
2111.7800.7019.9632
$0
$55,000
$55,000
Approved to Form:
M: \MLindley \PARKS \playground equipment audit commagd.doc
MOORPARK PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services /k,
DATE: January 24, 2001 (Meeting of February 5, 2001)
SUBJECT: Select a Community Park Playground Design Ad Hoc
Committee
BACKGROUND
On January 17, 2001, the City Council approved the expenditure
of $55,000 to replace the playground equipment at the Community
Center Park. This action was taken in response to a playground
safety audit performed by City staff. The audit found potential
safety concerns that have arisen as a result of newly adopted
safety standards, not as a result of maintenance or misuse of
the equipment.
As with past practices, the Commission is being asked to select
two Commissioners to serve on an ad hoc committee to develop a
draft design for the proposed playground equipment. The ad hoc
committee's recommendation will be forwarded to the full
Commission for approval.
The ad hoc committee members need to be able to meet on a
weekday, prior to 5 p.m. It typically takes a committee two
meetings to development a design recommendation.
STAFF RECOMMENDATION
Select two Commissioners to serve as the Community Park
Playground Equipment Ad Hoc Committee.
\\ MOR_ PRI_ SERV \home_folders\MLindley\PARKS \community center park equipment.doc
-G
MOORPARK PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services�L
DATE: January 8, 2001 (Meeting of February 5, 2001)
SUBJECT: Review 2000 /01 Goals and Objectives
DISCUSSION
Each year, the City Council adopts a set of Goals and Objectives
that identify its priorities for the year ahead. The goals are
broad and they attempt to address efforts that will improve the
quality of life in Moorpark.
Under each goal is a set of objectives that identifies a desired
work effort that will assist in achieving the stated goal. Each
objective is assigned to one or more departments. Some
objectives require more than one year to accomplish and are
therefore carried over from year to year.
Attached is the approved list of Goals and Objectives for FY
2000/01. The objectives related to the Parks and Recreation
Commission's area of interest have been highlighted. At its
meeting in March, the Commission will be asked to identify a new
list of objectives for FY 2001/02 for City Council
consideration.
STAFF RECOI4MENDATION
Receive and file this Agenda Report.
M: \MLindley \Recreation \goals and objective 2000- 01.doc
CITY OF MOORPARK
Mission Statement, Goals, and Objectives
FY 2000/2001
CITY OF MOORPARK
Mission Statement, Goals, and Objectives
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
DEPARTMENTAL GOALS AND OBJECTIVES FOR FY 1999/2000
A. Expand and encourage community involvement in establishing
the general policies of the City and increase the public =s
understanding of local government operations.
1. Provide current information to the public about events,
programs, issues, and policies through the City =s
Internet Home Page, government cable channel, marquee
signs, press releases, and newsletters included as an
insert in the recreation brochures. (CC)
2. Develop a general emergency preparedness manual for
distribution to Moorpark residents. The manual will
outline how to prepare for, and what to do following a
disaster. (AS)
3. Prepare a brochure explaining City Services and
maintain a list of publications pertaining to City
Services on the City's Internet Home Page. (CC)
4. Obtain an average of two (2) hours per month of
relevant videos from other public agencies for replay
on the City Government Channel. (CC)
5. Evaluate the feasibility and legality of allowing
electronic messages from the public to be received by
the Mayor and Councilmembers during City Council
meetings. (AS & CC)
B. Revitalize downtown Moorpark with a focus on High Street and
the surrounding business district and residential
neighborhoods, which includes consideration of public rail
transit, potential for increased residential density, and
governmental and related public uses.
1. Coordinate the City =s efforts to resolve concerns with
day laborers. (MRA)
2
C: \citymgr \OBJ2000 2001 FINAL
2. Complete project to landscape the railroad frontage
property along Moorpark Avenue, including the vacant
area west of the south Metrolink parking lot. (CS &
MRA)
3. Prepare placement of landscaping and downtown
identification signs at entrances to High Street. (MRA)
4. Complete the conceptual design for Spring Road from the
railroad tracks south to Los Angeles Avenue, to
determine the design (sidewalk, travel lanes, bike
lanes, medians, parkways, landscaping, entry signs,
etc.) and right -of -way requirements. (PW)
5. Select one or more developers to develop Moorpark
Redevelopment Agency owned property on High Street
consistent with Downtown Specific Plan. (MRA)
6. Work with Ventura County Fire Protection District to
construct a fire station on High Street. (MRA)
C. Improve traffic circulation and mitigate impacts on the
movement of traffic through the City.
1. Monitor and coordinate City =s oversight of Ventura
County =s design of proposed realignment of Moorpark
Road south of Tierra Rejada Road. (PW)
2. Initiate process to have the Route 23 and Route 118
freeway extension projects placed on the State
Transportation Improvement Program (STIP) and assist
with determining actual future alignment. (PW)
3. Work with Caltrans to complete a number of projects
including: (PW)
a) Construct New Los Angeles Avenue Bridge widening
with completion by 2/28/01;
b) Installation of a traffic signal interconnect
system and permissive /restrictive left turns at
certain intersections to provide improved signal
coordination and traffic flow on New Los Angeles
Avenue and Los Angeles Avenue;
c) Construct street widening on Los Angeles Avenue at
the old Caltrans maintenance yard;
d) Acquire right -of -way and widen Los Angeles Avenue
at Beltramo Road;
3
C : \citymgr \OBJ2000 2001 FINAL
e) Complete design and acquire right -of -way to widen
Los Angeles Avenue between Spring Road and
Moorpark Avenue.
f) Design and construction of safety improvements on
SR 118 west of Moorpark City limits including
wider paved shoulders, and turning and passing
lanes.
4. Acquire right -of -way and prepare design for adding one
additional travel lane in each direction and a painted
center median on New Los Angeles Avenue and Los Angeles
Avenue [SR 118] between the Route 23 freeway and Tierra
Rejada Road and dual left turn lane for westbound Los
Angeles Avenue to southbound Tierra Rejada Road. (PW)
5. Complete report on the Citywide Traffic Mitigation fee
and develop more precise information on the proposed SR
118 bypass route that addresses local and regional
issues, including retention of consultant for a
feasibility study /implementation plan pertaining to the
level of improvement required to serve as an east /west
transportation corridor, type of improvement acceptable
to Caltrans, cost, funding alternatives and plan for
phased implementation. (PW & CD)
6. Design traffic signal interconnect system on Tierra
Rejada Road from Spring Road to Countrywood Drive and
evaluate potential use of permissive /restrictive left
turns at certain intersections (PW).
7. Initiate right -of -way acquisition for the improvement
of Los Angeles Avenue (East) from Condor Drive west to
1,500 feet east of Spring Road. (PW)
8. Develop plan to obtain a truck ban on SR 118 (except
freeway portion). (PW)
9. Install bus benches and shelters at selected City bus
stops. (CS)
10. Expand VISTA -East weekday service hours and add
Saturday service on a trial basis. (CS)
11. Evaluate the feasibility of expanding service hours and
related impact to the required farebox ratio for the
City's bus service. (CS)
E
C: \citymgr \OBJ2000 2001 FINAL
12. Investigate options for funding and siting a permanent
truck scale facility west of the City. (PW & AS)
13. Monitor Caltrans' efforts to develop improvement plan
for widening of SR 118 west of Moorpark City limits
including proposed improvements at the SR 118 and
SR 34 /Donlon Road intersection. (PW)
D. Strengthen the City--s fiscal stability and long -range
financial growth.
1. Develop proposed Business License Program for
consideration by the City Council. (AS)
2. Update 5 -year financial projections. (AS)
3. Develop business retention and attraction programs and
networking program with existing businesses and attract
new businesses, including the preparation of a
marketing brochure and related materials. (MRA)
4. When feasible, assist private property owners of
commercial and industrial zoned property to get their
property readied for development to better City /Agency
response to development proposals requiring quick turn-
around. (MRA)
5. Revise park land dedication ordinance and Park Master
Plan including evaluation of existing Park Improvement
Fund Zones and evaluate adequacy of current parks
improvements fee for commercial and industrial
development. Evaluate the feasibility of establishing
an endowment fund that would allow for equipment
replacement at parks. (CS)
6. Submit the seven -year Capital Improvement Program (CIP)
for City Council =s consideration. (PW)
7. Develop an ordinance to establish development related
fees based on indirect cost and cost allocation
studies, including police and fire facilities fees. (CD
& AS & PD)
8. Evaluate City =s status relative to jobs /housing balance
and determine if City has sufficient amount of property
zoned for industrial uses. (CD)
5
C: \citymgr \OBJ2000 2001 FINAL
E.
F.
9. Implement Cost Recovery Program for Code Enforcement.
(CD & AS)
10. Develop improved cost and time accounting addressing
when to use flat fee amounts instead of deposits for
planning and engineering fees and develop real time
billing rates for all departments. (AS)
11. Implement findings and recommendations of the cost
allocation study. (AS)
12. Develop plan for expenditure of Traffic Systems
Management monies collected from development projects
for improvement of air quality. (AS & CD)
13. Implement program to insure departmental responsibility
and accountability for maintaining the inventory and
protecting the City's fixed assets. (AS)
14. Develop an equitable basis for requirement on new
development projects to provide Affordable Housing
units and or pay in lieu fees and for calculating the
amount of Traffic Systems Management (TSM) fees. (AS &
CD)
Reduce the potential for juvenile crime through intervention
and prevention efforts.
1. Develop a Youth Master Plan in collaboration with the
various agencies that serve Moorpark youth, including
MUSD and Moorpark Boys and Girls Club, and interested
residents to identify existing needs, services and
programs. (CS),
2. Continue to develop the City--s teen programs including
the feasibility for implementing an after school drop -
in program-at one or more school sites. (CS)
3. Kork:.wit.hk community groups and school district to
add;ess.violence intervention and drug use among
teenagers. (PD & CS)
Enhance the delivery of services and expand program
efficiencies.
1. Coordinate City =s efforts
Waterworks District No. 1
6
C: \citymgr \OBJ2000 2001 FINAL
for proposed transfer of
to the City. (CM)
2. Develop long -term proposal for new City Hall, police
station (including potential joint location with
California Highway Patrol), council chambers, teen
center, auditorium, and other government offices, and
develop plan to implement initial space expansion
consistent with Council direction after completion of
the Space Needs Study. (AS)
3. Identify and evaluate potential funding sources for
development of Arroyo Vista Community Park Phase II and
prepare a proposed construction phasing plan. (CS)
4. Prepare standard development project conditions of
approval used for each type of entitlement. (CD)
5. Update the Subdivision Ordinance and present it to the
City Council for adoption by June 30, 2001. (CD)
6. Complete a policy and procedures manual for code
enforcement activities. (CD)
7. Develop Citing Procedures for City Council action and
prepare an ordinance making any violation of a City
Ordinance subject to an administrative fine or penalty.
(CD & CA)
8. Prepare and implement procedures for review and
inspection of Landscape and Irrigation Plans for
development projects. (CD)
9. Update Housing Element and Safety Element and process
related GPA and environmental document by December 31,
2000. (CD)
10. Prepare an Accounting Policies and Procedures Manual
and revise Purchasing Ordinance and related procedures.
(AS)
11. Identify additional measures the City can take to
achieve the year 2000 AB 939 waste diversion goal of
fifty percent (50 %). (CS)
12. Complete negotiation of cable television franchise
renewals with Adelphia for City Council consideration
by March 31, 2001. (AS)
7
C: \citymgr \OBJ2000 2001 FINAL
13. Prepare administrative policies for use of e -mail and
Internet access by City employees. (AS)
14. Evaluate the feasibility of on -line park reservations
and registration for recreation programs. (CS)
15. In conjunction with Moorpark Unified School District,
complete design of community aquatic facility and
consider options for funding construction and
maintenance. (CS)
16. In conjunction with other interested agencies, work
with Catholic Charities to locate a permanent site in
Moorpark. (MRA)
17. Complete negotiation of refuse franchise for City
Council consideration by December 31, 2000. (CM & CS)
18. Evaluate City's law enforcement needs and priorities
and related allocation of resources. (CM & PD)
G. Reinforce and enhance Moorpark =s attractive community
character and safeguard its desirable resources.
1. Work with Ventura County Fire Prevention District to
consider siting a fire station in the Campus Park area
of the City. (CM)
2. Plan and conduct an emergency response exercise
involving the City Council and a simulated emergency
response drill. (AS)
3. Develop Ordinances and related policies and program
guidelines for collection and use of Art in Public
Places and Tree and Landscape fees. (CS & CD)
4. Finish preparation of Floodplain Ordinance per F.E.M.A.
requirements. (CE)
5. Administer contract to complete the updated OSCAR
Element. of the General Plan and process GPA and
environmental document and update the Park Master Plan
by December 31, 2000. (CD & CSY
6. Develop options to enhance open space and greenbelt
areas for consideration by the City Council. (CD)
8
C: \citymgr \OBJ2000 2001 FINAL
7. Process General Plan amendment and Zoning Code
amendment to create a Natural Open Space land use
designation and zone district as initiated by City
Council in 1995. (CD)
8. Prepare a Business Recovery Plan. (AS)
9. Develop affordable housing assistance programs in
conjunction with residential development projects in
the City and develop a five -year program for affordable
housing assistance projects utilizing redevelopment set
aside funds and other available funding sources to
increase the affordable housing stock in Moorpark.
(MRA)
10. Work with State of California to achieve appropriate
reuse of former Caltrans yard including widening of Los
Angeles Avenue. (CD & MRA)
11. Develop plan and conceptual design for City entry
signs. (CS & PW)
12. Evaluate initiation of comprehensive update to General
Plan Land Use and Circulation Elements. (CD)
13. Consider amendments to the Zoning Ordinance to allow
greater use of a variety of residential development
concepts to ensure optimum open space and recreation
amenities while achieving appropriate densities. (CD)
14. Establish design standards for commercial, industrial,
and residential development projects. (CD)
15. Consider amendments to the Zoning Ordinance including
public notification process and decision - making level.
(CD)
16. Complete landscaping improvements on south side of Los
Angeles Avenue east of Tierra Rejada Road and the north
side of Tierra Rejada Road east and west of
Southhampton Road. (PW & CS)
D
C: \citymgr \OBJ2000 2001 FINAL
-i-
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: January 10, 2001 (Meeting of February 5, 2001)
SUBJECT: Overview of the City's Park Improvement Fund
Discussion
The City maintains a Park Improvement Fund for the purpose of
funding park enhancements, expansions and capital projects. The
Park Improvement Fund is comprised of so- called Quimby park in-
lieu fees, fees imposed on new residential and commercial
development projects, parkland lease revenue, and interest
income on the fund balance.
On December 6, 2000, the City approved revisions to the Park
Improvement Zone boundaries. The revision resulted in three
neighborhood zones, as opposed to the original five neighborhood
zones, and the retention of the citywide Community Zone (see
Attachment A). Zone I is now called the Central Zone, Zone II is
the North Zone and Zone III is the South Zone. The citywide zone
is still referred to as the Community Zone.
The neighborhood zones support the parks within their
boundaries, and the Community Park Zone supports parks that are
of a community or regional nature. To date, the City's only
community park is Arroyo Vista Community Park.
When development fees are collected, sixty percent of the fees
are assigned to the neighborhood park improvement zone in which
a project is located; the remaining forty percent is assigned to
the community zone. The charts on Attachment "B" illustrate the
estimated current fund balances in each of the zones and
Park Improvement Zones
Page 2
provides detail on the liabilities existing in the Community
Zone.
The Commission should also be aware that at its December 6,
2000, meeting, the City Council took the following actions which
impact the fund balances of the Park Improvement Zones:
1. Appropriated $120,000 from the Community Zone for the
design and construction of a restroom and concession
facility at AVCP. With the additional design work
required to bring utilities to the area of the
restroom, it is anticipated that the actual cost may
be higher.
2. Earmarked $800,000 from future Community Zone revenue
for the grading, irrigation, and hydroseeding of the
undeveloped portion of AVCP.
3. Approved the deposit of 100 percent of the park
improvement fees collected from the Archstone project
($936,000) and 80 percent of the fees to be collected
from the Pacific Community project (actual amount is
unknown at this time) to the Community Zone. The
remaining 20 percent will be designated to Zone III,
the South Zone. It is anticipated that the fees to be
paid by Pacific Community will be greater than one
million.
4. Indicated its intent to allocate $1.2 million towards
the future community pool.
At future meetings, the Commission will be asked to provide a
recommendation on park improvement projects for fiscal year
2001/2002. The City often relies on Park Improvement funds to
fund park projects when appropriate. Having a good understanding
of how the City traditionally funds park improvements will
facilitate the Commission's decision making process.
Recommendation
Receive and file.
M: \MLindley\ Administration \parkimprv.com.doc
Park Improvement Zones
Page 3
ATTACHMENT "B"
PARK IMPROVEMENT FUND (212) BY ZONE
As of November, 2000
ZONE
TOTAL CASH
LIABILITIES/
ASSETS
FUND BALANCE
I - Central Zone
$ 157,900
$ 225,000
$ 382,900
II - North Zone
$ 105,000
$ 88,900
$ 193,900
III - South Zone
$ 108,600
$ (34,370)
$ 74,230
Community Zone
$ 960,000*
$ (455,600) **
$ 504,400 * **
Total
$486,000
$1,155,430
* ** It is anticipated that within the next three to five years, the
Community Zone will receive 3 million in Park Improvement fees.
COMMUNITY ZONE LOAN (LIABILITY) STATUS
IMPROVEMENT
LOAN SOURCE
LOAN AMOUNT
Multi Purpose Ct
Zone II
$ 85,000
RR /Ball Field
Zone I
$225,000
Subtotal
Inter -Zone
$310,000
Tennis Courts
G.F.
$176,000
Subtotal
General Fund
$176,000
Total
Inter Zone/
General Fund
$486,000
All of the figures include any interest that may be due.
\ \MOR_PRI_SERV \home folders \MLindley\ Administration \parkimprv.com.doc
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Approved by City Council in December 2000
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CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Interim Director of Community Services
N:
DATE: January 17, 2001 (Meeting of February 5, 2001)
SUBJECT: Consider a Date for a Bi- Annual Park Tour
Background
Each year, the Parks and Recreation Commission conducts two park
tours. These are planned sessions when the Commission meets to tour
each of the City's parks, along with staff. The tours provide an
excellent opportunity to observe the condition of each park and to
identify deficiencies and /or future park improvements.
It is suggested that the Commission identify a Saturday or Sunday
in March or April to conduct a tour. The tour will be noticed as a
Special Parks and Recreation Commission Meeting and the public will
be invited to attend.
Recommendation
Select a date and time to conduct a bi- annual tour of the City's
parks.
M:\MLINDLEY\ADMINISTRATION\PARKTOUR.COM
r- 6- Ll —
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services,
DATE: January 25, 2001 (Meeting of February 5, 2001)
SUBJECT: Consider Selection of Parks and Recreation
Commissioners to Serve on the 3rd of July
Fireworks Advisory Committee
BACKGROUND
When the City Council approved the 3rd of July Event for 2000,
Council's action also included support for an event advisory
committee to assist staff with planning, fundraising, promotion,
and staffing of the event. The committee included a
representative of the City Council, two Parks and Recreation
Commissioners, representatives from local service organizations,
and interested members of the public.
The Commission is now being asked to select two of its members
to serve on the 3rd of July Event Advisory Committee for 2001.
The meetings will most likely take place around 4:00 p.m. on
weekdays and will last approximately 1 hour. The first meeting
will be scheduled sometime during the month of February.
STAFF RECOMMENDATION
Select two Parks and Recreation Commissioners to serve on the
July 3rd Fireworks Event Committee for 2001.
MAPLemcke\M \Commission\Agenda Report- G &O.doc