HomeMy WebLinkAboutAG RPTS 2001 0402 PR REGMOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
PARRS AND RECREATION COMMISSION AGENDA
April 2, 2001
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Joseph Catrambone, Craig Chally, Quentin
DeGuardi, Tom Pflaumer, and Chair Sandra Thompson.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Staff's Monthly Report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of February 5, 2001. Staff Recommendation: Approve as
presented.
B. Approval of the Parks and Recreation Commission Minutes
of March 10, 2001 Park Tour. Staff Recommendation:
Approve as presented.
8. DISCUSSION /ACTION ITEMS:
A. Consider FY 2001/02 Goals and Objectives. Staff
Recommendation: Develop a recommended list of Fiscal Year
2001/02 Goals and Objectives to be forwarded to City
Council.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available
for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary,
799 Moorpark Avenue, Moorpark, CA 93021 (805) 517 -6227.
PATRICK HUNTER CLINT HARPER ROSEANN MIKOS KEITH F. MILLHOUSE JOHN E. WOZNIAK
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
Parks and Recreation Commission Agenda
April 2, 2001
Page 2
B. Consider Park Capital Improvement Budget for 2001102.
Staff Recommendation: Provide a recommendation for park
improvements for FY 2001102 for consideration by the City
Council. (Mary: work off your list that was distributed
at the park tour ?)
C. Consider Recreation Programs for FY 2001/02. Staff
Recommendation: Provide a recommendation for recreation
programs for FY 2001/02.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Lemcke, Administrative Secretary of the City of
Moorpark, County of Ventura, State of California, do hereby
certify under penalty of perjury that I posted a copy of the
regularly scheduled meeting for the Moorpark Parks and
Recreation Commission, scheduled for April 2, 2001.
Executed this 28th day of March, 2001, at Moorpark, California.
Patty Lem dye
Administrative Secretary
Community Services Department
�A
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
1. CALL TO ORDER:
February 5, 2001
Mary Lindley called the meeting to order at 7 :01 p.m. The
City Clerk administered the Oath of Office to the newly
appointed Commissioners.
2. THE PLEDGE OF ALLEGIANCE:
Girl Scout Troop #875 performed their flag ceremony and led
the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Joseph Catrambone, Craig Chally,
Quentin DeGuardi, Thomas Pflaumer, and Sandra Thompson.
Staff Present: Mary Lindley, Director of Community
Services; Gwen Indermill, Recreation Superintendent; and
Patty Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Chair and Vice
Chair.
Commissioner Pflaumer nominated Commissioner Thompson
for Chair and Commissioner Catrambone seconded. The
motion was carried 5 -0.
Commissioner Catrambone nominated Commissioner
Pflaumer as Vice Chair and Commissioner DeGuardi
seconded. The motion was carried 5 -0.
B. Staff's Monthlv Report.
Mary Lindley deferred her monthly report until the
next regularly scheduled meeting.
Parks & Recreation Commission Minutes
February 5, 2001
Page 2
C. Recognition of Girl Scout Troop #875.
The Commission and staff awarded Troop 4875 with
certificates for their volunteer work at City events.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of November 6, 2000. Staff Recommendation:
Approve as presented.
B. Moorpark After Dark Teen Dance Report. Staff
Recommendation: Receive and file report.
C. Holiday Craft Fair Report. Staff Recommendation:
Receive and file report.
D. Breakfast With Santa. Staff Recommendation: Receive
and file report.
E. Visits From Santa Report. Staff Recommendation:
Receive and file report.
F. Sleigh Rides With Santa Report. Staff Recommendation:
Receive and file report.
G. Parks Quarterly Report from October 15, 2000 through
January 15, 2001. Staff Recommendation: Receive and
file report.
H. Recreation Programming Quarterly Report from October 1
through December 31, 2000. Staff Recommendation:
Receive and file report.
Parks & Recreation Commission Minutes
February 5, 2001
Page 3
MOTION: Chair Thompson moved to approve the Consent Calendar
as presented. Commissioner Chally seconded. The motion
was carried 5 -0.
S. DISCUSSION /ACTION ITEMS:
A. Playground Safety Audit. Staff Recommendation: Receive
and file report.
Mary Lindley explained that because of a recent law
that was passed, a playground safety audit was
mandated to be completed by October 31, 2000. She
stated that the City has an in -house certified staff
member that was qualified to conduct the audit. Staff
discussed with the Commission which pieces of
equipment need to be replaced.
MOTION: Commissioner Chally moved to receive and file the
report. Commissioner DeGuardi seconded. The motion
carried 5 -0.
B. Select Community Center Park Ad Hoc Committee. Staff
Recommendation: Select two Commissioners to serve as
the Community Center Park playground equipment Ad Hoc
Committee.
Commissioners Chally and DeGuardi volunteered to serve
on the Ad Hoc Committee.
C. Review of the City's 2000/01 Goals and Objectives.
Staff Recommendation: Receive and file report.
Mary Lindley reviewed the current goals and objectives
that concern the Commission. She asked them to give
some thought to additional objectives for FY 2001/02
to be discussed at a future meeting.
Chair Thompson inquired on the status of the current
objective, City entry signs. Staff told her that the
City Council would be reviewing this item at their
February 7th meeting.
Parks & Recreation Commission Minutes
February 5, 2001
Page 4
The Commission reached a consensus to receive and file
the report.
D. Overview of the City's Park Improvement Fund. Staff
Recommendation: Receive and file report.
Mary Lindley explained the Park Improvement Fund and
reviewed the new park zones with the Commission.
Commissioner DeGuardi inquired as to how the developer
fees were determined, and staff explained that there
is a set formula for the fees.
MOTION: Commissioner Chally moved to receive and file the
report. Commissioner Catrambone seconded. The motion
was carried 5 -0.
E. Consider Date for Bi- Annual Park Tour. Staff
Recommendation: Select a date and time to conduct a
bi- annual tour of the City's parks.
The Commission and staff agreed to Saturday, March 10,
to begin at 10:00 a.m. for the bi- annual park tour.
F. Consider Selection of Parks and Recreation
Commissioners to 3 = d of July Fireworks Advisory
Committee. Staff Recommendation: Select two
Commissioners to serve on the 3rd of July Fireworks
Event Committee for 2001.
Commissioners Catrambone and Pflaumer volunteered to
serve on the Committee.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Chair Thompson congratulated the Commissioners on their
appointment to the Parks and Recreation Commission.
Parks & Recreation Commission Minutes
February 5, 2001
Page 5
10. ADJOURNMENT
Chair Thompson adjourned the meeting at 7 :50 p.m.
APPROVED:
SANDRA THOMPSON, CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Secretary
MINUTES OF THE SPECIAL PARKS AND RECREATION
COMMISSION MEETING PARK TOUR
Moorpark, California
1. CALL TO ORDER:
March 5, 2001
The meeting was called to order at 10:15 a.m.
2. ROLL CALL:
Present: Commissioners Joseph Catrambone, Craig
Chally, Quentin DeGuardi, Thomas Pflaumer, and Chair
Sandra Thompson.
Staff Present: Mary Lindley, Director of Community
Services; Allen Walter, Supervisor of Maintenance and
Operations; and Patty Lemcke, Administrative
Secretary.
3. DISCUSSION /ACTION ITEMS:
A. Select One Commissioner to Serve on the Public
Arts Advisory Committee. Staff Recommendation:
Select one Commissioner to serve on the Public
Arts Advisory Committee.
The Commission reached a consensus selecting
Chair Thompson to serve on the Public Arts
Advisory Committee.
B. Parks and Recreation Commission and City Staff to
Conduct Bi- annual Park Tour. Staff
Recommendation: For Commission to provide park
use and improvement comments.
A Proposed Park Improvement Projects list was
distributed (attached) and then discussed at each
visited park. Commission and staff toured the
following parks:
1. Communitv Center Park
The Community Center Park's play equipment is
scheduled for replacement and the Ad Hoc
Committee will soon be scheduling a meeting. The
Minutes of P &P Commission
Park Tour, March 10, 2001
Page 2
Commission and staff discussed the different
preferences for playground surface areas and what
is currently being used at other City parks.
2. Poindexter Park
Park staff is currently comparing different
designs and costs for the purchase of two new
gazebos. It was noted that Poindexter Park is the
last of the City parks to still have wooden
picnic tables and trashcans.
3. Arrovo Vista Communitv Park
Chair Thompson received a letter from the
Moorpark Tennis Club, stating that they would
like to donate $500 toward the purchase of picnic
tables to be installed in the tennis courts area.
A proposed area in which to place any future
picnic tables was discussed. The Commission also
discussed the feasibility of lighting the
multipurpose court.
4. Tierra Rejada Park
The wrought iron fence is scheduled for
replacement this fiscal year. The design of the
current monument sign was discussed and the
purchase of new monument signs for some of the
City parks will be proposed in the 2001/02
budget. The tennis courts' new windscreens were
noted.
5. Mountain Meadows Park
Mary Lindley requested that the Commission
consider different replacement ideas for the
previous tot lot area in the park.
6. Peach Hill Park
The two new Commissioners, Chally and DeGuardi,
were able to view the new playground equipment.
Both Commissioners are on the Community Center
Park's playground equipment Ad Hoc Committee.
MAPLemcke\,M \Commission \Park Tour - March.doc
Minutes of P &R Commission
Park Tour, March 10, 2001
Page 3
7. Griffin Park
Discussion included the consideration of a skate
park being placed at Griffin Park someday.
8. Campus Park:
The Commission briefly viewed the Park. The
Council already approved the replacement of the
existing play equipment, which will be scheduled
sometime this year.
9. Campus Canyon Park
The pour -n -place ground cover in the play area
has proven to be quite successful to date. The
basketball courts were just repainted. Mary
Lindley explained to the Commission what part of
the wrought iron fencing was replaced and what
area still needs replacing.
4. ADJOURNMENT:
The Park Tour was adjourned at 1:40 p.m.
APPROVED:
Respectfully submitted:
Sandra Thompson
Chairperson
Patty Lemcke
Administrative Secretary
MAPLemcke\M \Commission\Park Tour - March.doc
. V
MOORPARK PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services!11 (
DATE: March 15, 200 (Meeting of April 2, 2001)
SUBJECT: Consider Fiscal Year 2001/2002 Goals and
Objectives
DISCUSSION
At its February 5 meeting, the Commission was provided with
a copy of the City's FY 2000/2001 adopted Goals and
Objectives (Attachment A) and asked to review and recommend
goals and objectives for FY 2001/2002 at the next meeting.
As stated previously, the City Council adopts a set of
goals, identifying broad, overall achievements it wishes to
accomplish. Under each established goal, the Council then
develops objectives, or desired work efforts that will help
achieve the stated goal.
Parks and recreation division staff have developed a list
of objectives that it would like the Commission to
consider. Those objectives are as follows:
• Site and construct a permanent skatepark.
• Develop a Labor Day Special Event.
• Construct a playlot at Villa Campesina Park and a
half -court basketball court.
• Develop a recommendation for, and complete, the
vacant playlot at Mountain Meadows Park.
• Complete the construction of the
restroom /storage /concession facility east of the
football field at AVCP.
• Develop a recommendation on the desirability of
lighting the Miller Park softball field.
• Implement a summer Beach Bus that would provide
transportation to and from the beach two to three
days a week.
M: \MLindley \Assessment Dist \fy2001 goals and objects commagd.doc
FY 00 /01 Objectives
Page 2
Additionally, it is recommended that the Commission
consider the following items remaining from last year's
list:
• Evaluate the adequacy of the current parks
improvement fee for commercial and industrial
development.
• Update the City's Park Master Plan.
• Identify a development /construction plan for AVCP
Phase II.
• Evaluate the feasibility of on -line registration for
recreation programs.
• Complete review and input of the Open Space,
Conservation and Recreation Element.
• Prepare a Youth Master Plan.
The Commission is being asked to review and discuss the
list of potential objectives for FY 01/02 and to develop a
recommendation for consideration by the City Council.
STAFF RECOMMENDATION
Develop a recommended list of Fiscal Year 2001/02 Goals and
Objectives to be forwarded to the City Council.
,oqTTr -',C 1t 6F Al T F
CITY OF MOORPARK
Mission Statement, Goals, and Objectives
FY 2000/2001
CITY OF MOORPARK
Mission Statement, Goals, and Objectives
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
DEPARTMENTAL GOALS AND OBJECTIVES FOR FY 2000/2001
A. Expand and encourage community involvement in establishing
the general policies of the City and increase the public =s
understanding of local government operations.
1. Provide current information to the public about events,
programs, issues, and policies through the City =s
Internet Home Page, government cable channel, marquee
signs, press releases, and newsletters included as an
insert in the recreation brochures. (CC)
2. Develop a general emergency preparedness manual for
distribution to Moorpark residents. The manual will
outline how to prepare for, and what to do following a
disaster. (AS)
3. Prepare a brochure explaining City Services and
maintain a list of publications pertaining to City
Services on the City's Internet Home Page. (CC)
4. Obtain an average of two (2) hours per month of
relevant videos from other public agencies for replay
on the City Government Channel. (CC)
5. Evaluate the feasibility and legality of allowing
electronic messages from the public to be received by
the Mayor and Councilmembers during City Council
meetings. (AS & CC)
B. Revitalize downtown Moorpark with a focus on High Street and
the surrounding business district and residential
neighborhoods, which includes consideration of public rail
transit, potential for increased residential density, and
governmental and related public uses.
1. Coordinate the City =s efforts to resolve concerns with
day laborers. (MRA)
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2. Complete project to landscape the railroad frontage
property along Moorpark Avenue, including the vacant
area west of the south Metrolink parking lot. (CS &
MRA)
3. Prepare placement of landscaping and downtown
identification signs at entrances to High Street. (MRA)
4. Complete the conceptual design for Spring Road from the
railroad tracks south to Los Angeles Avenue, to
determine the design (sidewalk, travel lanes, bike
lanes, medians, parkways, landscaping, entry signs,
etc.) and right -of -way requirements. (PW)
5. Select one or more developers to develop Moorpark
Redevelopment Agency owned property on High Street
consistent with Downtown Specific Plan. (MRA)
6. Work with Ventura County Fire Protection District to
construct a fire station on High Street. (MRA)
C. Improve traffic circulation and mitigate impacts on the
movement of traffic through the City.
1. Monitor and coordinate City =s oversight of Ventura
County =s design of proposed realignment of Moorpark
Road south of Tierra Rejada Road. (PW)
2. Initiate process to have the Route 23 and Route 118
freeway extension projects placed on the State
Transportation Improvement Program (STIP) and assist
with determining actual future alignment. (PW)
3. Work with Caltrans to complete a number of projects
including: (PW)
a) Construct New Los Angeles Avenue Bridge widening
with completion by 2/28/01;
b) Installation of a traffic signal interconnect
system and permissive /restrictive left turns at
certain intersections to provide improved signal
coordination and traffic flow on New Los Angeles
Avenue and Los Angeles Avenue;
c) Construct street widening on Los Angeles Avenue at
the old Caltrans maintenance yard;
d) Acquire right -of -way and widen Los Angeles Avenue
at Beltramo Road;
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C: \citymgr \OBJ2000 2001 FINAL
e) Complete design and acquire right -of -way to widen
Los Angeles Avenue between Spring Road and
Moorpark Avenue.
f) Design and construction of safety improvements on
SR 118 west of Moorpark City limits including
wider paved shoulders, and turning and passing
lanes.
4. Acquire right -of -way and prepare design for adding one
additional travel lane in each direction and a painted
center median on New Los Angeles Avenue and Los Angeles
Avenue [SR 118] between the Route 23 freeway and Tierra
Rejada Road and dual left turn lane for westbound Los
Angeles Avenue to southbound Tierra Rejada Road. (PW)
5. Complete report on the Citywide Traffic Mitigation fee
and develop more precise information on the proposed SR
118 bypass route that addresses local and regional
issues, including retention of consultant for a
feasibility study /implementation plan pertaining to the
level of improvement required to serve as an east /west
transportation corridor, type of improvement acceptable
to Caltrans, cost, funding alternatives and plan for
phased implementation. (PW & CD)
6. Design traffic signal interconnect system on Tierra
Rejada Road from Spring Road to Countrywood Drive and
evaluate potential use of permissive /restrictive left
turns at certain intersections (PW).
7. Initiate right -of -way acquisition for the improvement
of Los Angeles Avenue (East) from Condor Drive west to
1,500 feet east of Spring Road. (PW)
8. Develop plan to obtain a truck ban on SR 118 (except
freeway portion). (PW)
9. Install bus benches and shelters at selected City bus
stops. (CS)
10. Expand VISTA -East weekday service hours and add
Saturday service on a trial basis. (CS)
11. Evaluate the feasibility of expanding service hours and
related impact to the required farebox ratio for the
City's bus service. (CS)
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12. Investigate options for funding and siting a permanent
truck scale facility west of the City. (PW & AS)
13. Monitor Caltrans' efforts to develop improvement plan
for widening of SR 118 west of Moorpark City limits
including proposed improvements at the SR 118 and
SR 34 /Donlon Road intersection. (PW)
D. Strengthen the City--s fiscal stability and long -range
financial growth.
1. Develop proposed Business License Program for
consideration by the City Council. (AS)
2. Update 5 -year financial projections. (AS)
3. Develop business retention and attraction programs and
networking program with existing businesses and attract
new businesses, including the preparation of a
marketing brochure and related materials. (MRA)
4. When feasible, assist private property owners of
commercial and industrial zoned property to get their
property readied for development to better City /Agency
response to development proposals requiring quick turn-
around. (MRA)
5. Revise park land dedication ordinance and Park Master
Plan including evaluation of existing Park Improvement
Fund Zones and evaluate adequacy of current parks
improvements fee for commercial and industrial
development. Evaluate the feasibility of establishing
an endowment fund that would allow for equipment
replacement at parks. (CS)
6. Submit the seven -year Capital Improvement Program (CIP)
for City Council =s consideration. (PW)
7. Develop an ordinance to establish development related
fees based on indirect cost and cost allocation
studies, including police and fire facilities fees. (CD
& AS & PD)
8. Evaluate City =s status relative to jobs /housing balance
and determine if City has sufficient amount of property
zoned for industrial uses. (CD)
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C: \ci*_ymgr \OBJ2000 2001 FINAL
9. Implement Cost Recovery Program for Code Enforcement.
(CD & AS)
10. Develop improved cost and time accounting addressing
when to use flat fee amounts instead of deposits for
planning and engineering fees and develop real time
billing rates for all departments. (AS)
11. Implement findings and recommendations of the cost
allocation study. (AS)
12. Develop plan for expenditure of Traffic Systems
Management monies collected from development projects
for improvement of air quality. (AS & CD)
13. Implement program to insure departmental responsibility
and accountability for maintaining the inventory and
protecting the City's fixed assets. (AS)
14. Develop an equitable basis for requirement on new
development projects to provide Affordable Housing
units and or pay in lieu fees and for calculating the
amount of Traffic Systems Management (TSM) fees. (AS &
CD)
E. Reduce the potential for juvenile crime through intervention
and prevention efforts.
1. Develop a Youth Master Plan in collaboration with the
various agencies that serve Moorpark youth, including
MUSD and Moorpark Boys and Girls Club, and interested
residents to identify existing needs, services and
programs. (CS)
2. Continue to develop the City =s teen programs including
the feasibility for implementing an after school drop -
in program at one or more school sites. (CS)
3. Work with community groups and school district to
address violence intervention and drug use among
teenagers. (PD & CS)
F. Enhance the delivery of services and expand program
efficiencies.
1. Coordinate City =s efforts for proposed transfer of
Waterworks District No. 1 to the City. (CM)
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C: \citymgr \OBJ2000 2001 FINAL
2. Develop long -term proposal for new City Hall, police
station (including potential joint location with
California Highway Patrol), council chambers, teen
center, auditorium, and other government offices, and
develop plan to implement initial space expansion
consistent with Council direction after completion of
the Space Needs Study. (AS)
3. Identify and evaluate potential funding sources for
development of Arroyo Vista Community Park Phase II and
prepare a proposed construction phasing plan. (CS)
4. Prepare standard development project conditions of
approval used for each type of entitlement. (CD)
5. Update the Subdivision Ordinance and present it to the
City Council for adoption by June 30, 2001. (CD)
6. Complete a policy and procedures manual for code
enforcement activities. (CD)
7. Develop Citing Procedures for City Council action and
prepare an ordinance making any violation of a City
Ordinance subject to an administrative fine or penalty.
(CD & CA)
8. Prepare and implement procedures for review and
inspection of Landscape and Irrigation Plans for
development projects. (CD)
9. Update Housing Element and Safety Element and process
related GPA and environmental document by December 31,
2000. (CD)
10. Prepare an Accounting Policies and Procedures Manual
and revise Purchasing Ordinance and related procedures.
(AS)
11. Identify additional measures the City can take to
achieve the year 2000 AB 939 waste diversion goal of
fifty percent (50 %). (CS)
12. Complete negotiation of cable television franchise
renewals with Adelphia for City Council consideration
by March 31, 2001. (AS)
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13. Prepare administrative policies for use of e -mail and
Internet access by City employees. (AS)
14. Evaluate the feasibility of on -line park reservations
and registration for recreation programs. (CS)
15. In conjunction with Moorpark Unified School District,
complete design of community aquatic facility and
consider options for funding construction and
maintenance. (CS)
16. In conjunction with other interested agencies, work
with Catholic Charities to locate a permanent site in
Moorpark. (MRA)
17. Complete negotiation of refuse franchise for City
Council consideration by December 31, 2000. (CM & CS)
18. Evaluate City's law enforcement needs and priorities
and related allocation of resources. (CM & PD)
Reinforce and enhance Moorpark =s attractive community
character and safeguard its desirable resources.
1. Work with Ventura County Fire Prevention District to
consider siting a fire station in the Campus Park area
of the City. (CM)
2. Plan and conduct an emergency response exercise
involving the City Council and a simulated emergency
response drill. (AS)
3. Develop Ordinances and related policies and program
guidelines for collection and use of Art in Public
Places and Tree and Landscape fees. (CS & CD)
4. Finish preparation of Floodplain Ordinance per F.E.M.A.
requirements. (CE)
5. Administer contract to complete the updated OSCAR
Element of the General Plan and process GPA and
environmental document and update the Park Master Plan
by December 31, 2000. (CD & CS)
6. Develop options to enhance open space and greenbelt
areas for consideration by the City Council. (CD)
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\citymgr \0BJ2000 2001 FINAL
7. Process General Plan amendment and Zoning Code
amendment to create a Natural Open Space land use
designation and zone district as initiated by City
Council in 1995. (CD)
8. Prepare a Business Recovery Plan. (AS)
9. Develop affordable housing assistance programs in
conjunction with residential development projects in
the City and develop a five -year program for affordable
housing assistance projects utilizing redevelopment set
aside funds and other available funding sources to
increase the affordable housing stock in Moorpark.
(MRA)
10. Work with State of California to achieve appropriate
reuse of former Caltrans yard including widening of Los
Angeles Avenue. (CD & MRA)
11. Develop plan and conceptual design for City entry
signs. (CS & PW)
12. Evaluate initiation of comprehensive update to General
Plan Land Use and Circulation Elements. (CD)
13. Consider amendments to the Zoning Ordinance to allow
greater use of a variety of residential development
concepts to ensure optimum open space and recreation
amenities while achieving appropriate densities. (CD)
14. Establish design standards for commercial, industrial,
and residential development projects. (CD)
15. Consider amendments to the Zoning Ordinance including
public notification process and decision - making level.
(CD)
16. Complete landscaping improvements on south side of Los
Angeles Avenue east of Tierra Rejada Road and the north
side of Tierra Rejada Road east and west of
Southhampton Road. (PW & CS)
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AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services�/ J
DATE: March 26, 2001 (For April 2, 2001)
SUBJECT: CONSIDER PARK IMPROVEMENT BUDGET FOR 2001/02
BACKGROUND
At the Parks and Recreation Commission's February meeting,
the topic of park improvements for FY 2001/02 was
introduced. Commissioners were asked to be prepared to
discuss potential improvement projects following the Park
Tour on March 10, and to develop a recommendation for
consideration by the City Council during its budget
deliberations.
Attachment A contains a list of potential park improvement
projects, which includes projects previously identified by
Commissioners during the recent park tour and additional
ideas generated by department staff. I have attempted to
develop cost estimates for each project and to identify an
appropriate funding source.
During last year's budget deliberations, the City Council
received a request to consider the construction of a park
within the original Buttercreek tract. The City owns
approximately 9 acres along the north side of the Simi
Arroyo, just west of Tierra Rejada Road. The property is
leased to Boething Treeland Farms, a local plant nursery.
The cost of developing a 9 acre park with very minimal
improvements (grading and drainage, irrigation, domestic
water, hydroseeding, and parking) is estimated to be
approximately $1.5 million. Annual maintenance costs of a 9
acre park without a restroom is approximately $30,000.
M: \MLindley \PARKS \park improvements 2001 02 commagd.doc
FY 00 /01 Park Improvement Projects
Page 2
Due to the cost of constructing and maintaining a 9 acre
park and the easy access the residents in the Buttercreek
tract have to Glenwood Park and Arroyo Vista Community
Park, it is not recommended that the City undertake the
development of a new park in the Buttercreek tract.
In regards to funding sources for potential park
improvement projects under consideration, there are
essentially two sources: the City's Park Improvement Fund
which is broken into zones, and the Park Maintenance
Assessment Budget which is comprised of revenue collected
from the park assessment and a contribution from the City's
General Fund. The Park Improvement Fund is comprised of so-
called Quimby park in -lieu fees, fees imposed on new multi-
family residential and commercial /industrial projects,
parkland lease revenue, and interest income on the fund
balance.
Pursuant to City Council's approved action, there are now
four park improvement zones, three which fund neighborhood
parks and one which funds community parks. Funds are
collected within a zone when new development takes place.
Of the newly collected funds, 60 percent stay within the
neighborhood zone where the funds were collected. These
funds can only be spent on neighborhood park facilities
located within that zone. The remaining 40 percent go into
a community park zone fund which funds improvements of
community park facilities. To date, Arroyo Vista Community
Park is our only community zone facility. A map of the Park
Improvement Zones is included as Attachment B to this
report, and Attachment C is a summary of the fund balances
in each of the zone funds.
The Commission's park improvement recommendations will be
forwarded to the City for consideration during budget
deliberations.
RECOMMENDATION
Provide a recommendation for park improvements for FY
2001/2002 for consideration by the City Council.
i
FY 00 /01 Park Improvement Projects
Page 3
ATTACHMENT A
POTENTIAL IMPROVEMENT PROJECTS
FISCAL YEAR 2001/02
Park
Improvement
Cost
Funding
Estimate
Source
AVCP
Complete Phase II-
$1,000,000
PI Fund -
Grading,
Community
Irrigation,
seeding
Multi Purpose
$65,000
PI Fund -
Court Lights
Community
Tennis Court
$12,000
PI Fund -
Pavilion
Community
Replace Soccer
$8,000
Park Asmt.
Goals (4) sets
Add new Drinking
$1,300
PI Fund -
Fountain
Community
Poindexter Park
Community
_
Center Park
Glenwood Park
Stand Alone Play
$3,000
PI Fund -
Equipment
Zone 1
Villa Campesina
Small Playlot with
$50,000
PI Fund -
Park
Equipment
Zone 1
Domestic Water and
$12,000
PI Fund -
Drinking Fountain
Zone 1
Half -Court
$12,000
PI Fund -
Basketball
Zone 1
Campus Canyon
Replace Front
$16,700
PI Fund -
Park
Wrought Iron Fence
Zone 2
Replace Drinking
$1,300
Park Asmt.
Fountain
Campus Park
Monument Sign
$6,000
PI Fund -
Zone 2
FY 00 /01 Park Improvement Projects
Page 4
Drinking Fountain
$1,300
Park Asmt.
Griffin Park
Virginia Colony
Tierra Rejada
(2) Monument Signs
$12,000
PI Fund -
Park
Zone 3
Replace Drinking
$1,300
Park Asmt.
Fountain
Mountain
Monument Sign
$6,000
PI Fund -
Meadows Park
Zone 3
Install Small Play
y
$40,000
PI Fund _
_
Lot Equipment
Zone 3
`—
Replace Drinkin g
$1,300
Park Asmt.
Fountain
Country Trail
Park
_
Peach Hill Park
Stand Alone Play
$3,000
PI Fund -
Equipment
Zone 3
Replace Drinking
$1,300
Park Asmt.
Fountain
Monte Vista
Replace Drinking
$1,300
Park Asmt.
Park
Fountain
Z_bN C! -TIT
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APPROXIUATf SC4�f jN UILES
FY 00 /01 Park Improvement Projects
Page 5
PARK IMPROVEMENT FUND BALANCE
FY 2001/02 ESTIMATES
ATTACHMENT "C"
PARK IMPROVEMENT FUND (2100) BY ZONE
As of March 2001
ZONE
TOTAL CASH
LIABILITIES/
ASSETS
FUND BALANCE
I - Central Zone
$ 184,000
$ 225,000
$ 409,000
II - North Zone
$ 106,000
$ 88,900
$ 194,900
III - South Zone
$ 110,000
�$ (34,370)
$ 75,630
Community Zone
$2,143,000
$ (486,000) **
$1,657,000 * **
Total
$486,000
$2,336,530
* ** It is anticipated that within the next three to five years,
the Community Zone will receive 3 million in Park Improvement
fees.
**
COMMUNITY ZONE LOAN (LIABILITY) STATUS
IMPROVEMENT
LOAN SOURCE
LOAN AMOUNT
Multi Purpose Ct
Zone II
$ 85,000
RR /Ball Field
Zone I
$225,000
Subtotal
Inter -Zone
$310,000
Tennis Courts
G.F.
$176,000
Subtotal
General Fund
$176,000
Total
Inter Zone/
General Fund
$486,000
All of the figures include any interest that may be due.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Gwen Indermill, Recreation SuperintendentV �y
DATE: March 22, 2001 (Parks & Recreation Commission
Meeting of April 2, 2001)
SUBJECT: Consider Recreation Program and Special Events for Fiscal
Year 2001/2002
BACKGROUND
This report reflects the Recreation Division proposal for programs
and activities for Fiscal Year 2001/2002. These projections are
based on the success of past programs as well as suggestions for
new programs from staff and the public. Most programs have been
constructed to recover most, if not all, direct costs.
The Division consists of several sections including classes,
events, camps, teens, youth sports, adult sports, and special
projects. The discussion below is addressed accordingly.
DISCUSSION
CLASSES
At a recent division goal setting meeting, staff identified
that, while very successful, the enrichment classes should be
expanded. Staff identified to ideas increase enrollment
including:
Increase promotion through class - specific press
releases, greater distribution of flyers around the
community, and direct mailings to potential
participants.
Offer improved customer service, including reviewing
and restructuring the refund procedure, calling or
mailing participants who do not return, and
extensively using surveys to get the public's input.
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Offer broader variety of classes such as painting,
drawing, drama, music, cooking, crafts, sports
clinics, exercise, dance, and education programs.
CAMPS
Summer Camp took a dramatic step forward in 2000 by
programming bus excursions based on the weekly camp theme,
adding a camp performance day for parents, and adding more
well rounded components such as music, drama, physical
activity, and art. Winter and Spring Break Camps have
continued to provide day care alternatives for residents and
increase enrollment. Therefore, staff is proposing that all
three camps be included in FY 2001/2002.
EVENTS
With the exception of the Fireworks event, all the events
below are constructed to recover all direct costs. These costs
include supplies, equipment and part time staff support but
not full time staff hours and administrative costs. Some
events recover all costs including staff time.
Halloween Party & Trick or Treat Village
Projected Event Date: Saturday, October 27, 2002 from
4:00 p.m. to 8:00 p.m. This event would be similar to
those in the past, including the Trick or Treat Village,
carnival games, food, special attractions, end arts &
crafts. Admission and ticket fees would be charged in
order to recapture program costs. Sponsorship would also
be solicited. Based on tremendous increase in
participation in 2001, staff is requesting to increase
this budget.
Arts in the Park (Formally, Holiday Craft Faire)
Projected Event Date: Tentatively set for Saturday,
November 2, 2001 from 10:00 am to 4:00 p.m. This event
will be reinventing this event to include cultural arts
components. Staff is working to promote projects with
the school district to add "Sidewalk Chalk Art" and
Student Art Projects to the event. Vendors will be moved
to the more active areas of the park versus in the
building. Entertainment will be enhanced to entice
people to attend this event. Vendor fees generate revenue
for this event. We are exploring the desirability of
moving the date of this event.
Breakfast with Santa
Projected Event Date: Saturday, December 14, 2001
beginning at 8:30 a.m. The event would include beverages
Page 2
and cookies for all participants, and children would also
receive a photo with Santa and complete a craft.
Registration fees would recover program costs.
Sleigh Rides with Santa
Projected Event Date: Saturday and Sunday, December 15-
16, 2001 from 4:00 -9:00 p.m. This event would be similar
to those in the past. Participants would enjoy a horse -
drawn wagon ride around Tierra Rejada Ranch,
refreshments, hot cocoa, and a bonfire. Registration fees
would recover program costs.
Visits from Santa
Projected Event Date: Saturday and Sunday, December 22-
23, 2001 from 5:00 -9:00 p.m. This program would include
a 10 -15 minute scheduled appointment time for Santa to
visit Moorpark homes. Registration fees would recover
program costs.
Easter Egg Hunt
Projected Event Date: Saturday, March 30, 2001 from 10:00
am to 12:00 noon. This event grew in size and scope in
2001. Similar to those in the past, The Easter Egg Hunt
will include egg hunts, bounce tents, pony rides, and
other forms of children's entertainment. Admission fees
would be charged and donations solicited to recover
program costs.
3rd of July Fireworks
Projected Event Date: Tuesday, July 3, 2001 from 5:00-
10:00 p.m. This event would be similar to those in the
past. From 5:00 to 7:00 p.m., local talent would perform,
the Red Wagon Parade, Pie Eating Contest, and Tug -o -War
Contest would be conducted. The featured rock -n -roll
band would play from 7 :00 to 9:00 p.m. The fireworks
display would begin at 9:00 p.m. Food vendors would be
present. A nominal admission would be solicited to
partially recover program costs. Start up costs for the
2002 event should be included in the 2001/2002 budget.
Labor Day Event
The City brought back Concerts in the Park this past
fiscal year, featuring two concerts. The first featured
an Elvis impersonator and drew a crowd of 700. The second
concert featured a country western ensemble and drew a
crowd of 200. Therefore staff proposes the City consider
holding one concert in conjunction with a Labor Day
event. The event would be capped off with a concert and
Page 3
would tentatively include family games, a car and bike
show, inflatable special attractions and food vendors.
TEENS
Recommendations and analysis for 2001/2002 teen programs
follows.
Moorpark After Dark
This was a new program offered collaboratively with the
Boys and Girls Club. Each agency alternated hosting
monthly dances for middle school age teens. These dances
were a huge success, boasting over 300 participants per
dance. For $4.00 admission teens could participate in a
variety of activities. This included a live deejay,
dance, basketball activities, game room, food, and
special attractions such as climbing wall, Bungee run,
and Sumo Wrestling Suits. This program recovered all
direct cost. It is recommended to continuing these
dances in FY 2001/2002.
Ski Trips
Ski trips are generally held on pupil free weekdays. The
City sponsored a teen trip to Mountain High and a teen
and family trip to Big Bear. The Big Bear trip was
canceled due to lack of enrollment. Staff recommends that
no more that two ski trips be offered.
Teen Trips
With the exception of the Teen Ski Trip to Mountain High,
the other teen trip to Disney's California Adventure was
canceled due to lack of registration. Staff is
investigating river rafting and kayaking trips for the
new budget year. It is recommended that the City
continue to work with the Teen Council to plan an
excursion FY 2001/2002.
Skatepark
The teen Skatepark is a very popular part of our teen
program and is very well received. Skate contests
continue to grow in popularity. Staff recommends
continuing to budget monthly skate contests and an annual
skate event. Additionally, it is critical that
maintenance funds are budgeted as well as replacement
monies for skate ramps, until a permanent Skatepark
facility is built.
Page 4
Band Jams
Staff reintroduced band jams in the spring 2001. While
some teen programs target middle school teens, these
events draw older high school age teens. Spring band jams
in 2001 averaged over 200 teens. Staff recommends
continuing the Band Jams, and scheduling them on
alternating months with Moorpark After Dark.
Battle of the Bands
This is a new program for spring 2001. It features local
band performances; This included a live deejay, dance,
basketball activities, game room, food, and special
attractions such as climbing wall and Dixie Cartwheel.
This program charges a nominal admission fee to offset
direct costs.
Classes
Staff intends to continue developing and trying new ideas
for teen classes. Occasionally teen classes, such as the
babysitting course, are surprise successes. This class
fills with a waiting list every season. Teens have also
shown interest in other general classes listed for Teens
such as skateboard repair, interviewing techniques, and
sports programs. Staff intends to continue to experiment
with class ideas to attract teens.
Cosmic Sports
This is a new program was offered on Friday evenings. It
will offer a variety of sports, food, live deejay, and
social activities. Staff projects similar success as in
Moorpark After Dark and Band Jams.
Teen Sports Camps
The division offers sports camps in the Summer and
intends to increase the offerings of such activities for
teens.
New Teen Event
Staff will be working on joint projects with Project
Pride or the school district. Staff projects that an
event with popular music and food will be planned for
spring 2002.
YOUTH SPORTS
Junior Basketball
Junior basketball is offered four seasons of the year for
Page 5
five age divisions (except Winter season, which is
limited to age5 -6, 6 -7 divisions). Leagues play on
Saturdays and practice throughout the week. There is a
non - competitive focus on these leagues and everyone
receives an award at the culminating Pizza Party. These
leagues are tremendously successful with more than 150
registrants per season. In 2000, Livescan fingerprinting
was performed on all volunteer coaches. This process
often delays coaches from starting practices until they
have cleared Department of Justice background checks.
T -Ball
T -Ball leagues generally have more children participate
in the spring versus summer. Staff recommends continuing
two seasons, with consideration being made at the end of
the FY to drop the summer season. This is a non-
competitive focus on these leagues and everyone receives
an award at the culminating Pizza Party.
ADULT SPORTS
Basketball
Adult basketball is offered four seasons of the year with
two divisions per season on Monday and Thursday nights.
Based on past participation, staff anticipates 6 -8 teams
per division. Staff is developing ideas to increase the
marketing of these leagues. There is some limited room
for expansion except for the Winter season (due to MBA
rental of the gym).
Softball
Adult softball is offered three seasons of the year.
Softball is dark during the Winter due to the inclement
weather. There are two co -ed divisions and four men's
divisions per season. Softball teams play Monday through
Friday nights. Based on past participation, staff
anticipates 6 teams per division. Staff is developing
ideas to increase the marketing of these leagues and
increasing participation.
Over 30 Sports Leagues
This grassroots program began with the help of local
residents and has taken flight. This healthy league is
offered every season and rotates from sport to sport. The
focus is on learning the sport, so lessons are included
in the league. The participants help select the sport for
each season. The women's league plays on Wednesday
nights. Sports include volleyball, soccer, basketball
Page 6
and softball. In previous years, the men's league has
played soccer, volleyball, and basketball on Monday or
Tuesday. Staff recommends continuing and increasing this
league.
SPECIAL PROJECTS
Adaptive Program
Staff is always looking for opportunities to offer
programs for Moorpark's Special Needs Population.
Recently, the city partnered with Ventura county Special
Olympics to sponsor a basketball program for challenged
youth at Griffin Park. Staff plans to continue to
identify, develop and offer programs for this population.
STAFF RECO14MENDATION
That the Commission discuss and provide input on the recreation
programs proposed for FY 2001/2002.
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