HomeMy WebLinkAboutAG RPTS 2001 0507 PR REGM_ _ O O RPARK _
(Avenue Moorpark, California 93021 (805) 529 -6864
PARRS AND RECREATION COMMISSION AGENDA
May 7, 2001
7:00 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Joseph Catrambone, Craig Chally, Quentin.
DeGuardi, Tom Pflaumer, and Chair Sandra Thompson.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Staff's Monthlv Report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of April 2, 2001. Staff Recommendation: Approve as
presented.
B. Recreation Programming Quarterly Report. Staff
Recommendation: Receive and file report.
C. Parks Quarterly Report. Staff Recommendation: Receive and
file report.
B. DISCUSSION /ACTION ITEMS:
A. Status Report on July 3rd Fireworks Event. Staff
Recommendation: Receive and file report.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available
for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary,
799 Moorpark Avenue, Moorpark, CA 93021 (805) 517 -6227.
PATRICK HUNTER
CLINT HARPER
ROSEANN MIKOS
KEITH F. MILLHOUSE
JOHN E WOZNIAK
Mayor
Mayor Pro Tem
Councilmember
Councilmember
Councilmember
Parks and Recreation Commission Agenda
May 7, 2001
Page 2
B. Battle of the Bands Status Report. Staff Recommenda-� or.:
Receive and file report.
C. Easter Egg Event Report. Staff Recommendation: Receive
and file report.
D. Proposed Labor Day Event. Staff Recommendation: Discuss
and provide comments.
E. Approve the Design and Purchase of Playground Equipment
for Campus Park. Staff Recommendation,: Concur with
staff's recommendation to be presented to the City
Council as stated in the Agenda Report.
FY 2001/02 Objectives and Projects. Staf. Recommendation:
Discuss and provide comments.
G. Consider Parks and Recreation Commission Meeting Time
Change. Staff Recommendation: Approve the set start t1ime
for the Parks and Recreation Commission meeting to be
6:30 p.m., consistent with the City Council meetings.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Lemcke, Administrative Secretary of the City of
Moorpark, County of Ventura, State of California, do hereby
certify under penalty of perjury that I posted a copy of the
regularly scheduled meeting for May 7, 2001.
Executed this 3rd day of May, 2001, at Moorpark, California.
Patty Lem ke
Administrative Secretary
Community Services Department
.. Ih
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California April 2, 2001
1. CALL TO ORDER:
Chair Thompson called the meeting to order at 7:04 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Commissioner Catrambone led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Joseph Catrambone, Craig Chally,
Thomas Pflaumer, and Chair Sandra Thompson. Commissioner
Quentin DeGuardi arrived at 7:25 p.m.
Staff Present: Mary Lindley, Director of Community
Services; Gwen Indermill, Recreation Superintendent; and
Patty Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Staff's Monthly Report.
Mary Lindley and Gwen Indermill both gave oral
reports.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of February 5, 2001. Staff Recommendation:
Approve as presented.
B. Approval of Parks and Recreation Commission Minutes of
March 10, 2001 Park Tour. Staff Recommendation:
Approve as presented.
Parks & Recreation Commission Minutes
April 2, 2001
Page 2
MOTION: Commissioner Pflaumer moved to approve the Consent
Calendar as presented. Commissioner Catrambone
seconded. The motion carried 4 -0. Commissioner
DeGuardi arrived late.
8. DISCUSSION /ACTION ITEMS:
A. Consider FY 2001/02 Goals and Objectives. Staff
Recommendation: Develop a recommended list of Fiscal
Year 2001/02 Goals and Objectives to be forwarded to
City Council.
Mary Lindley gave a brief overview of staff's report,
which listed new items and carryover items from FY
2000/01.
The Commission discussed the proposed goals and
objectives and agreed to all listed. In addition, they
would also like to recommend that all play equipment
be replaced at Mountain Meadows Park and not just the
tot lot area.
MOTION: Commissioner Chally moved to forward to City Council
staff's recommended list of Goals and Objectives for
FY 2001/02, with the addition of replacing all of the
playground equipment at Mountain Meadows Park.
Commissioner Pflaumer seconded. The motion was carried
5 -0
B. Consider Park Capital Improvement Budget 2001102.
Staff Recommendation: Provide a recommendation for
park improvements for FY 2001/02 for consideration by
the City Council.
Mary Lindley reviewed with the Commission staff's
proposed park improvement projects.
"'he Commission was in agreement that the issue of
selecting a site and the construction of a skatepark
needs to be addressed in the near future.
Parks & Recreation Commission Minutes
April 2, 2001
Page 3
Commissioner DeGuardi stated that he would like to see
a pilot program implemented in which vending machines
are placed in Peach Hill Park. Mary Lindley suggested
that this be recommended as an objective.
Commissioner Chally stated that he feels the proposed
installation of lights at the AVCP multi purpose court
is very costly and could be delayed if funding was not
available.
Commissioner DeGuardi suggested that when the time
comes to replace the basketball court surfaces at the
parks, other types of surfaces should be considered
rather than concrete, such as the surface used by
Amgen.
MOTION: Chair Thompson moved to recommend to City Council
staff's suggested list of park improvements for FY
2001/02, with the addition of replacing all of the
playground equipment at Mountain Meadows Park, and
with the exception of the proposed lighting at the
AVCP multi purpose court. Commissioner Chally
seconded. The motion was carried 5 -0.
C. Consider Recreation Programs for FY 2001102. Staff
Recommendation: Provide a recommendation for
recreation programs for FY 2001/02.
Gwen Indermill reviewed with the Commission staff's
proposed recreation programs and events for FY
2001/02.
Chair Thompson commented that the title for Breakfast
With Santa did not match the description of the food
items to be served. Gwen Indermill stated that she
would correct the description.
Commissioner DeGuardi suggested introducing "Snow Day"
as a new winter activity to be offered, if it would be
feasible. Gwen Indermill said she would research and
let the Commission know what would be involved and how
much it might cost.
Parks & Recreation Commission Minutes
April 3, 2001
Page 4
Chair Thompson stated that she really likes the
introduction of the Cosmic Sports.
MOTION: Commissioner Chally moved to recommend the recreation
programs for FY 2001/02 as presented. Commissioner
Pflaumer seconded. The motion was carried 5 -0.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Chair Thompson suggested the City updat
with more recent park photos. She also
Recreation Coordinator, Marty Hall.
announced the upcoming events: Easter
Moorpark, the Moorpark After Dark Dance,
Bands.
.e their web site
welcomed the new
Chair Thompson
Egg Hunt, Camp
and Battle of the
As a future agenda item, Commissioner Chally would like to
follow up on the discussion of a site for a future
skatepark. He would like to receive input from the City's
participants of the existing portable skatepark at AVCP.
Commissioner Pflaumer requested that the discussion of a
second vehicle entrance into AVCP be a future agenda item.
10. ADJOURNMENT
Chair Thompson adjourned the meeting at 1:50 p.m.
APPROVED:
SANDRA THOMPSON, CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Secretary
MEMORANDUM
TO: Steven Kueny, City Manager
FROM: Gwen Indermill, Recreation Superintendent
DATE: April 11, 2001
SUBJECT: Quarterly Report on Recreation Programming
Winter Quarter: January-March 2001
This memo serves as a review of the recreation programs and park/facility rentals for the winter
quarter of 2001.
WINTER EVENTS
There were no special events during this period.
WINTER CLASSES
Although registrations fell slightly in 2001, net revenue
per participant
remained relatively
consistent with 2000. The cancellation
rate for winter classes continues to decrease.
Recreational Classes
2001
2000
1999
1998
Students
589
728
261
396
Classes Offered
99
107
61
79
Ran
81
81
39
55
Canceled
18 18%
26 24%
22 36%
24 30%
Gross Revenue
$37,252
$40,734
$11,845
$17,030
Direct Costs
$20,456
$20,596
$5,829
$8912
Instructor payments
$19,947
$20,596
$5,754
$8654
Supplies
$509.33
$0
S75
$258
Refunds and credits
$3,679
$3,786
$2,802
$2042
Net Revenue
$13,117
$16,353
$3,214
$6,067
Direct Cost Per Participant
$34.73
$28.29
$22.33
$22.50
Gross Revenue Per Participant
$63.25
$55.95
$45.38
$43.00
Net Revenue Per Participant
$22.27
$22.46
$12.31
$15.32
Coordinator Hours
40
60
18
40
BROCHURE
The following information does not include the City Clerk's Moorpark News portion of the
publication.
Brochure Costs 2001 2000 1999 1998
Printing Cost $2,723 53,010 No brochure $1,644
Mailing Cost $1,086 $1,069 $752
Total Cost $3,809 $4,079 $2,396
Total Ads 18 11 12
Ad Revenue $2,445 $1,290 $1,010
Net Cost $1,364 $2,789 $1,386
WINTER ADULT SPORTS LEAGUES
Basketball
2001
2000
1999
1998
Teams
12
13
12
12
Supply Costs
S391
$863.76
S554
$611
Facility Costs (Gym -i lights C�, $12 per hr)
S1,025
$1,202
$1,025
$1,025
Direct Costs
$1,416
$2,066
$1,579
S1,636
Part Time Staff Costs
$1,354
$1,354
$1,458
$1,354
Total Costs
$2,770
$3,420
$3,037
$2,990
Gross Revenue
$3,624
$4,076
$3,749
$3,889
Net Revenue
$854
$656
$712
$899
Direct Cost Per Team
$118
$158.92
$131.58
$136.33
Total Cost Per Team
$230
$263.08
$253.08
$249.17
Gross Revenue Per Team
$302
$313.54
$312.42
$324.08
Net Revenue Per Team
$71.16
$50.46
$59.33
$74.92
Coordinator Hours
20
30
24
40
Superintendent Hours
20
Over 30 Women's League
2001
2000
1999
1998
Basketball
Participants
48
42
36
53
Supply Costs
$545
$553
S326
S528
Facility Costs (Gym+ lights (c� $12 per hr)
S288
S301
$244
S240
Direct Costs
$833
$854
$570
$768
Part Time Staff Costs
5132
$69
$69
$87
Total Costs
$965
$923
$639
$855
Gross Revenue
$1,363
$1,196
$1,044
51,450
Net Revenue
$398
$273
$405
$595
Direct Cost Per Participant
$17.35
$'20.33
$15.83
$14.49
Total Cost Per Participant
$20.10
$21.98
$17.47
$16.13
Gross Revenue Per Participant
$29
$29
$29
$27.36
Net Revenue Per Participant
$8.29
$6.50
$11.25
$11.23
Coordinator Hours
N/A
10
10
18
Superintendent Hours
10
N/A
N/A
N/A
Program Review: The Winter Basketball Leagues showed a slight decrease over the past season
and the Softball League was dark for the winter. The Women's Over 30 Adult Sports Program
also remained steady and the program added a class this season. Both part-time staff and
Superintendent hours increased this quarter. However, Recreation Coordinator hours decreased
this quarter, due to the position vacancy. The position vacancy contributed to an increase in total
cost to run winter sports programs. Therefore affecting net revenue and revenue per participant.
WINTER YOUTH SPORTS LEAGUES
Junior Basketball League
2001
2000
1999
1998
Participants
92
111
100
82
Teams
10
12
10
10
Supply Costs arrow
$1,956
$2,255
$2,147
$1,611
Facility Costs (Gym + lights @ $12 per hr)
$1,342
$1,252
$1,342
$1,342
Direct Costs
$3,298
$3,507
$3,489
$2,953
Part Time Staff Costs
$477
$477
$347
$434
Total Costs
$3,775
$3,984
$3,836
$3,387
Gross Revenue
$4,324
$5,217
$4,700
$3,608
Net Revenue
$549
$1,233
$864
$221
Direct Cost Per Participant
$35.85
$31.59
$34.89
$36.01
Total Cost Per Participant
$41.03
$35.89
$38.36
$41.30
Gross Revenue Per Participant
$47
$47
$47
$44
Net Revenue Per Participant
$5.97
$11.11
$8.64
$2.70
Coordinator Hours
10
30
30
45
Superintendent Hours
25
N/A
N/A
N/A
T -Ball League
2001
2000
1999
1998
Participants
Not offered
Not offered
Cancelled
32
Teams
4
Supply Costs
$665
Facility Costs
$0
Direct Costs
$665
Part Time Staff Costs
$402
Total Costs
$1,067
Gross Revenue
$1,408
Net Revenue
$341
Direct Cost Per Participant
$20.78
Total Cost Per Participant
$33.34
Gross Revenue Per Participant
$44
Net Revenue Per Participant
$10.66
Coordinator Hours
5
20
Program Review: This JBL season featured a new division called, Rookie Basketball. The
winter season divided teams into two age divisions 5 -6 and 7 -8 year olds versus previous seasons
with 6 -8 year olds. JBL registrations continue to be consistent each season. Both part -time staff
and Superintendent hours increased this quarter. However, Recreation Coordinator hours
decreased this quarter, due to the position vacancy. The position vacancy contributed to an
increase in total cost to run winter sports programs. Therefore affecting net revenue and revenue
per participant. The T -Ball program dark this winter. It will be offered during the most popular
spring and summer seasons. Recreation Coordinator hours are not listed this quarter, due to the
position vacancy
TEEN PROGRAMS
Teen programming has increased due to the addition of the Teen Coordinator position.
Moorpark After Dark dances, Band Jams, Get A Job Workshop, and Skatepark activities were
offered this quarter. The Teen Council continues to become more involved planning and staffing
teen activities.
2001
Coordinator Hours 452
Recreation Coordinator Hours N/A
Superintendent Hours 60
2000 1999 1998
100 89 75
30 65 50
General Programming:
Skatepark: The Skatepark continued to see steady participation over the winter quarter with
approximately 15 -20 teens using the skatepark on Tuesdays and Wednesdays. Contests were held
February 7 and March 14 where approximately 40 teens participated. Prizes were awarded to the
winners. The January contest and rescheduled contest were both rained out. The Skatepark held a
Skate Instruction Class, March 14. The event was popular with the skaters with over forty teens
participating and a large audience. Surfin' West's Demonstration team sponsored the event,
judged the skate contest, and gave away free merchandise to all participants.
Moorpark After Dark: The teen dances were held on January 26 and March 16 at the Arroyo
Vista Recreation Center and February 16 at the Boys and Girls Club. The January 26 dance had
415 teens attend, while the March 16 dance had a record turn out of 475 teens.
Band Jam: A Band Jam was held on March 2. Four local bands performed live in front of an
audience of 250 high school aged teens.
Bus Excursions: Staff coordinated teen ski trips to Mt. High Ski Resort and Big Bear Mountain
Resort. Attendance for the January 29 trip increased slightly. The February 10, Saturday Family
Trip was canceled due to lack of enrollment. The teens enjoy the trips to Mountain High and
staff plans to continue the program next year.
Moorpark After Dark
2001
Dances (1/26, 3/16)
$4.06
Participants
890
Direct Costs
$2118.32
Part Time Staff Costs(includes
Teen Coordinator)$ 13 68.9 1
Total Costs
$3610.20
Gross Revenue
$3703.81
Net Revenue
$93.61
Direct Cost Per Participant
$2.38
Total Cost Per Participant
$4.06
Gross Revenue Per Participant
$4.16
Net Revenue Per Participant
$0.11
Teen Coordinator Hours
50
Recreation Coordinator Hours
4
Superintendent Hours
15
Band Jam
2001
Events (3/2)
$0.61
Participants
250
Direct Costs
50
Part Time Staff Costs(includes Teen Coordinator)$ 103.22
Total Costs
$153.22
Gross Revenue
0
Net Revenue
$453.22
Direct Cost Per Participant
$0.20
Total Cost Per Participant
$0.61
Gross Revenue Per Participant
$0.00
Net Revenue Per Participant
$ -0.61
Teen Coordinator Hours
10
Recreation Coordinator Hours
2
Superintendent Hours
2
Teen Excursions
2001
Ski Trips (1/29 only, 2/10 was canceled)
$50.58
Participants
31
Direct Costs
$1,208
Part Time Staff Costs(includes Teen Coordinator)$360
15
Total Costs
$1,568
Gross Revenue
$1,606
Net Revenue
$38
Direct Cost Per Participant
$38.96
Total Cost Per Participant
$50.58
Gross Revenue Per Participant
$51.80
Net Revenue Per Participant
$1.23
Teen Coordinator Hours
15
Recreation Coordinator Hours
0
Superintendent Hours
2
2000
71
$3,500
$233
$3,733
$3,164
$ -569
$49.30
$52.58
$44.56
$8.01
1999
76
$2,938
$243
$3,181
$3,342
$161
$38.66
$41.86
$43.97
$1.72
1998
129
$4,499
$362
$4,861
$5,059
$198
$34.88
$37.68
$39.22
$1.53
FACILITY RENTALS
AVRC staff is responsible for processing all rental permits for City parks and all Arroyo Vista
Community Center. Many of the Moorpark youth sports organizations completed permits for
their respective seasons along with several sport tournament requests. There were three (3)
soccer tournament rentals from non - profit youth organizations. Rental fees were waived for the
local youth sport organizations for tournaments and additional practice time. Although handling
these large rentals requires increased staff time, the revenue generated typically offsets the staff
costs. Because many rental groups reserve City facilities throughout the year, they typically have
multiple reservation issued for the same organization. Therefore, the number of permits listed in
this report reflects the number of actual rental groups /parties that pulled permits for City parks
and facilities during the quarter. This quarter includes one (1) facility group that pulled a permit
for multiple dates.
Park Rentals
2001
2000
1999
1998
Permits
128
61
101
60
Gross Revenue
$20,777
$16,015
$16,119
$7,156
Gross Revenue Per Rental
$162.32
$262.54
$159.59
$119.27
Coordinator Hours
10
65
60
40
Superintendent Hours
20
12
7
5
AVRC Facility Rentals
2001
2000
1999
1998
Permits
3
10
19
28
Part Time Staff Hours
151.5
64.5
76
150.75
Part Time Staff Costs
1254.42
459.24
541.12
$1,185
Total Costs
$1254.42
459.24
541.12
$1,185
Gross Revenue
$7973
$5,662
$7,061
$6,501
Net Revenue
$6718.58
5202.76
$6,519
$3,530
Staff Cost per Rental
$418.14
$45.92
S28.48
$42.32
Gross Revenue Per Rental
$2,657.67
$566.20
$371.63
$232.18
Net Revenue Per Rental
$2,239.53
$520.28
$343.10
$126.07
Coordinator Hours
10
25
40
65
Superintendent Hours
20
N/A
10
14
S: \Everyone \Reports \w01 yr.doc
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: Allen Walter, Supervisor of Maintenance and Operations
DATE: April 12, 2001 (Meeting of May 7, 2001)
SUBJECT: Parks Quarterly Report
January through March 2001
PARKS
AVCP: Vandals removed 15 top rails from the wooden fence between the park and the
pedestrian bridge. The bridge was also graffitied. Park staff repaired the fence and
removed the graffiti. Also, the restroom skylight was replaced after being broken by
vandals.
Tri Valley Roller Hockey League was authorized to install two sets of bleachers on the
north side of the multi purpose court at AVCP. The work included the removal of turf
and construction of a concrete pad. The City's park maintenance staff assisted by
removing the irrigation lines in the area. The bleachers have been installed.
Staff, along with an AYSO representative, participated in a turf maintenance
demonstration in an effort to identify a cost effective method to refurbish and re- establish
the soccer field turf at AVCP. While the Deep Drill technique that was demonstrated
would be highly effective, it appears to be too cost prohibitive. The price proposal
submitted by Turf Time, the company who performs the work, was $31,500 for
approximately 9 acres, not including some labor, which would be provided by the City.
Staff is continuing to explore other feasible options to address the problems.
Parks staff worked with Girls Softball Association and the City's Recreation Division to
prepare the softball fields for spring season. Ballfield dirt was delivered and graded,
backstop boards were repainted, and sprinklers were inspected and repaired.
The softball storage room was modified, allowing for better storage and easier access to
the supplies for ball field maintenance.
The well pump malfunctioned causing the water to run all night, flooding rear dirt areas.
Staff was able to repair temporarily and water the turf manually until new parts arrived
and were installed.
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M \PLemcke \M`d'ommission\Agenda Report -Parks Quart.doc
Mountain Meadows Park: The missing letters were replaced in the Park's monument
sign. The basketball court was resurfaced filling the "pop -out" holes that develop over the
years. This work is budgeted and performed every three to four years. The ballfield was
regraded and the ruts caused by the rain were repaired. The flush valve in the men's
restroom was replaced after malfunctioning several times and flooding the restroom.
The defective wooden playground equipment was removed from the small playground
area. Staff also removed the wrought -iron fence from this area, which was old and in
disrepair.
Tierra Rejada Park: The tennis courts' wind screen was replaced due to wear and tear.
The spring toys were repainted. The wrought iron fence which runs along the east side of
the park and around the playground is scheduled for replacement. The storeroom doors
were replaced.The emergency location sign at the tennis courts was stolen. A replacement
sign has been ordered.
Peach Hill Park: Replacement trash containers were ordered and delivered. Also, brick
dust was delivered and spread, backstop boards were repainted and the irrigation system
was serviced for opening season. The jox -box is beginning to wear and will need to be
replaced in the near future. Space in the ballfield storage room was increased, allowing
for better storage and easier access to supplies. The security lights required repaired, and
were put back into service. After the hand dryers in the restrooms were vandalized, a
different model is being researched by park staff.
Glenwood Park: Two trees were removed because they were causing sidewalk damage.
One tree was located close to Harvester, the second was near the playground. The
sidewalk was repaired. The Park name sign was repainted.
Villa Campesina Park: Staff, along with the City's electrical contractor, performed
extensive repair work to the security lights. One or more of the lights were continually
reported out. A number of malfunctioning photocells were discovered (each light
standard had its own photocell). All the photocells were removed and replaced with one
master photocell, and the ballasts on each light standard were also replaced. With the
completion of the work, the City has had no reports of light outages. Also, the chain link
fence along the Arroyo was vandalized. The chain link had been pulled away from the
support system. It has been repaired.
Country Trail Park: The Park name sign was repainted. A fence is currently being
installed. The posts are in but the panels are still on order.
Campus Park: The security light timer was replaced by park staff.
Campus Canyon Park: The basketball courts were resurfaced. Also, the ballfield was
repaired and regraded to improve the play surface.
Miller Park: A bee nest was removed from an Oak tree in the southeast corner. A
"punch list" consisting of a few minor repairs was prepared for the developer. The park is
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IN/1 �PLemcke'INI \Commission \Agenda Report -Parks Quart.doc
open and is being informally used by Girls Softball, Little League, AYSO, and formally
used by the Moorpark High School frosh girls softball teams for home games.
Poindexter Park: Staff worked with Moorpark Little League to facilitate maintenance
and upgrades to the two baseball fields in preparation for their season. The water /sand toy
was repainted and the parking lot was repaired.
All Ball Fields and Tennis Courts: Emergency location identification signs were
installed at all parks with ball fields and tennis courts. These will allow park users to
identify their location in case an emergency service needs to respond.
All Parks: The playground audit deficiencies report was completed and staff is preparing
a list for needed playground parts to complete repairs and/or replacements. Also, bids for
Capital Improvement and budgeted repairs were received from vendors and are currently
being reviewed. Staff is also looking into the cost of adding, replacing, and updating
monument signs in each City park for consideration in the FY 2001/02 budget.
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M: \PLemckc \M \('ommission \Agenda Report -Parks (wart doe
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator
DATE: May 1, 2001 (Parks & Recreation Conunission
Meeting of May 7, 2001)
SUBJECT: 3rd of July Fireworks Committee Report
SUMMARY
The 3rd of July Fireworks Extravaganza is scheduled for Tuesday, July
3, at the Arroyo Vista Community Park. Admission will be $1.00 per
person. Festivities will begin at 4:00 p.m. and include live
entertainment, a Red Wagon Parade, games and contests, special
attractions, and food and souvenir vendors. The event concludes at
9:00 p.m. with an aerial fireworks display. The Fireworks Advisory
Committee has been meeting regularly since March, and will continue
meeting bi- monthly until the event date.
The Fireworks Advisory Committee includes members of the City Council,
Parks & Recreation Commission, Chamber of Commerce, Sheriff's
Department, Teen Council, Kiwanis Club, R.A.C.E.S., and City staff.
The Committee has been meeting on the 1 " and 3`d Wednesday of each
month to discuss various aspects of the event. Items currently in
discussion include shuttle service, a fly -over, and public service
demonstrations.
DISCUSSION
A variety of entertainment is scheduled for the event. Entertainment
will begin at 4:00 p.m., with Master of Ceremonies Doc Dewberry. The
Master of Ceremonies will play music, make announcements, and lead a
variety of family- oriented picnic games before and between the
scheduled bands. At 5:00 p.m., the Pop Arts Band from the Community
High School will perform. The feature concert begins at 7:00 p.m. and
features rock -n -roll classics performed by Captain Cardiac and the
Coronaries. The Sheriff's Department is in the process of securing a
mounted patrol officer to present the flag.
The Moorpark Mom's Connection is sponsoring the Red Wagon Parade this
year. The theme selected for 2001 by the Mom's Connection is "America
the Beautiful." The parade is scheduled to begin at 6:00 p.m. The
parade route will begin at the multi -use court, wind through the park,
and end near the stage. Awards for 15C, 2nd, and 3�d place will be given.
In addition to the picnic games lead by the Master of Ceremonies, a
pie eating contest and tug -o -war tournament are planned. Pre-
registration for these activities will begin in late May. Participants
may also sign up at the event. A variety of carnival games may also be
offered.
The number of special attractions available at the event will be
increased this year. Jolly Jumps will provide a bounce tent, a giant
inflatable slide, and dixie cart wheel. A climbing wall and dunk tank
are also planned and are in the process of being secured by staff.
To date, ten food and souvenir vendors have registered for the event.
Food items to be sold include hot dogs, hamburgers, pizza, polish
sausages, kettle corn, nachos, specialty coffee beverages, smoothies,
and See's candy bars. Souvenir items include glow necklaces, glow
headdresses, and ribbon crowns. Local organizations will also hand out
free flags, copies of the Declaration of Independence, and balloons.
The fireworks display will be presented by Pyrospectaculars. This
year's display includes nearly 300 shells. The fireworks will be
launched from the football field.
Event sponsors are currently being secured. Cardservice International,
one of last year's major sponsors, has pledged $10,000 toward the
event, and Wayne J. Sand and Gravel has contributed $1,000.
Staff Recommendation
Staff recommends that the Commission receive and file this report.
City of Moorpark
Department of Community Services
EVENT REPORT
To: Gwen Indermill, Recreation Superintendent
From: Rachele Loosbrock, Teen Coordinator
Re: Battle of the Bands
Date: April 30, 2001
BATTLE OF THE BANDS
Event Date: Saturday, April 28, 2001
Time: 12:00 noon to 6:00 p.m.
Location: Arroyo Vista Community Park
(-IVFRVTFW
Approximately 400 came to the first ever Battle of the Bands "Arroyopalooza" teen event, held
Saturday, April 28, 2001 from 12 noon to 6 p.m., at Arroyo Vista Community Park. The event
was held outdoors in a secured fenced in area in the area between the Recreation Center and
Skatepark. Ten bands performed on two stages and prizes were awarded to the winners. The
event featured a variety of activities and vendors.
ENTERTAINMENT
Entertainment was provided from 12 noon to 6 p.m. Staff served as master of ceremonies for the
event. Audio Fetish Enterprises played music in between performances. Ten local bands
performed at the event exhibiting a diverse mix of rock, punk, and alternative styles of music.
The judges consisted of four people and all were musicians and /or music instructors. All
performers arrived on time and adhered to the performance schedule. An 8' X 16' stage was set
up in front of the Skatepark storage sheds, west of the gymnasium. The stage was borrowed from
Moorpark High School.
At its March 22, 2001 meeting, Moorpark Teen Council and staff screened sixteen bands for this
event. The Teen Council selected bands that represented a variety of musical tastes, ranging
from Rock n' Roll, Punk Rock, to Alternative Rock. The following bands were selected by the
Teen Council to perform Protocol, Ascension Eleventh Hour, Checkered Flag, A Cloud Nine,
and Private Selection. Many of the bands featured have teens performing whom either are
enrolled or are alumni at Moorpark High School including, Protocol, Ascension, Eleventh Hour
and Checkered Flag. Other bands consist of teens that attend or have graduated from local high
schools.
ATTENDANCE
Attendance throughout the day was approximately 400. Approximately 40 band members hung
out at the event all day. At $5 per person, there were 265 tickets purchased at the door. Of the
100 complimentary tickets distributed to the bands, 50 tickets were used for admission.
VENDORS
Six (6) vendors registered for the event, although no fees were charged to attend the event. All
vendors were sent a confirmation packet that included event information, check -in instructions,
directions to Arroyo Vista Community Park, and a detailed diagram of the event layout. Food
vendors included Domino's, Ben & Jerry's, and Railroad Coffee. The Teen Council had a
concession booth where they sold candy, drinks, and nachos. Most vendors with the exception of
Domino's and CD City did not get a lot of business from the teens.
ATTRACTIONS
The Climbing Wall and Dixie Cartwheel did not seem popular with the teens. Few teens went on
the attractions. The Climbing Experience charged $5 per climb. Staff recommended a much
more nominal fee for the teens. The Dixie Cart Wheel was available for a fee of $1. Although
participation on the attractions was unpopular with the teens, the Skatepark was very popular
with the teens. The Skatepark was open to all skaters with valid passes and safety gear.
Skatepark participants remained constant at 30 throughout the day.
CF.CI TRITY
Five (5) officers from the Ventura County Sheriffs Department Crime Suppression Unit
volunteered to work the event. This arrangement was made through Sergeant Ron Nelson of the
Moorpark Police Department. The presence of the police department seemed to deter teens from
deviant behavior.
PUBLICITY
Publicity for the event included publication in the Spring 2001 Recreation Brochure, flyers
distributed at MUSD flyer distribution day, posters and flyers in local businesses, press releases
sent to local papers, and a banner placed at the building entrance. Moorpark STAR also ran a
promo story on the event that interviewed members of two of the performing bands.
FINANCE
Revenue was mainly obtained from the $5 admission charge. Staff attempted to keep program
expenses at a minimum. There was no rental cost for use of Moorpark High School's portable
stage. Local merchants donated prizes for the bands. Although program expenses were recovered
from admission fees, additional staff was scheduled because of the potential for incidents
associated with this type of event. Therefore revenue exceeded total expenditures.
TOTAL COSTS $1621.10
REVENUE $1431.55
NET REVENUE (- $189.55)
Teen Coordinator Hours 60
Superintendent Hours 10
SUMMARY
The event was successful and the teens seemed to enjoy the event. The event ran smoothly with
no major complications. Staff recommends making the event an annual one. Suggestions for
next year include changing the date from April to May or June for chance of warmer weather.
Attendance will most likely increase if the time is also changed from 12 noon to 6 p.m. to 3 p.m.
to 8 P.M.
H: \horne_foIders \RLoosbrock \M \Band Events \Battle of the Bands 2001 \Battle of the Bands Report.doc
2001
Participants
400
DIRECT COSTS
Audio Fetish Enterprises
$450.00
Dixie Cart Wheel
$250.00
High Tech Signs
$130.00
Home Depot
$53.60
Smart & Final
$50.00
Total
$933.60
Part Time Staff
$687.50
Part Time Staff Hours
60 hours
TOTAL COSTS $1621.10
REVENUE $1431.55
NET REVENUE (- $189.55)
Teen Coordinator Hours 60
Superintendent Hours 10
SUMMARY
The event was successful and the teens seemed to enjoy the event. The event ran smoothly with
no major complications. Staff recommends making the event an annual one. Suggestions for
next year include changing the date from April to May or June for chance of warmer weather.
Attendance will most likely increase if the time is also changed from 12 noon to 6 p.m. to 3 p.m.
to 8 P.M.
H: \horne_foIders \RLoosbrock \M \Band Events \Battle of the Bands 2001 \Battle of the Bands Report.doc
EVENT REPORT
To: Gwen Indermill, Recreation Superintendent
From: Stephanie Shaw, Recreation Coordinator
L
Re: Easter Egg Hunt
Date: April 24, 2001
EASTER EGG HUNT
Event Date: Saturday, April 14, 2001
Time: 10:00 am to 12:00 p.m.
Location: Arroyo Vista Community Park
Age group: Family
This year's event included egg hunts, pony rides, a jolly jump, food booths, and photos with the
Easter Bunny. The egg hunts were held on ballfields #2 and #3 at Arroyo Vista Community Park.
All other activities were located within that area of the park. The admission booth was set up in
the snack bar. Admission for the egg hunt was $1 per child. Thirty admission passes were
donated to Catholic Charities for distribution to those children who could not afford the fee. Of
these passes, thirteen were submitted on the day of the event. Admission fees for other attractions
included $1 for the jolly jump, $3 for pony rides, and $2 for a photo with the Easter bunny.
Attractions and the admission booth opened at 9:45 am. Approximately 1500 people attended the
event, with 627 children participating in the egg hunts. Attendance by age division was 55 in the
10 -12 division, 198 in the 2 -3 division, 216 in the 4 -6 division, 101 in the 7 -9 division, and 57 in
the combined special needs /family hunt.
The egg hunt site was relocated to the ballfields this year. The two fields were divided into four
egg hunt areas using stakes and pennant streamers. Egg hunts began on the eastern section of
ballfield #3, and rotated west, coming back to ballfield #3 for the last two hunts. Children entered
the egg hunt area through the ballfield dugout, and exited from deep center field where the prize
booths were located. Children turned in their eggs and received their prize bags as they left the
egg hunt area. Prize bags contained candy, crayons, and a spring activity book. Frames donated
by Disney were available for those participants under three years of age.
Six separate egg hunts were held, with divisions as follows: two and three years, four through six
years, seven through nine years, ten through twelve years, special needs, and family. The egg
hunts began at 10:15 and ran every 15 minutes. The two and three year old division was larger
than expected, and the egg hunt area was expanded to accommodate the large number of
participants. The last two hunts, special needs and family, were combined due to lack of
participants in the special needs division. The egg hunts were finished by 12:00 noon. The egg
hunt area will be expanded to all three fields next year to accommodate the large number of
children, especially in the younger age divisions.
The City also sponsored the jolly jump this year, which was located against the eastern wall of
the snack bar. Adjacent to the jump area, Photos with Bunny were sponsored by the Moorpark
Kiwanis. Pony rides provided by Buckaroo Ponies were located in the t -ball practice area. Food
booths were provided by Cannon Kettle Corn and Railroad Coffee and were located west of the
snack bar.
Volunteers from Kiwanis, California Scholarship Federation, Girl Scouts, and the Park &
Recreation Commission assisted with the event. Over thirty volunteers donated over 100 hours
toward the event. Girl Scout Troop 875 hand - colored and filled 1,500 prize bags prior to the
event. During the event, volunteers assisted with the egg hunts, prize booths, crowd control, jolly
jump, and admission. Many volunteers assisted with clean up at the conclusion of the event.
Take 5 Vending donated $100 toward the event.
The event did not cover its expenses this year. Logistical changes, additional supplies, and
additional staff contributed to the increased cost. Enough prizes were purchased to supply 1500
prize bags, and excess prizes have been stored for future use.
FINANCE
2001
2000
Program Expenses
$1316.69
$937.13
Happenings Magazine
$99.00
$90.50
Terry Lumber
$119.84
$0
Oriental Trading Co.
$0
$588.70
U.S. Toy Company
$786.49
$117.98
Smart & Final
$222.24
$80.95
Jolly Jumps
$69.00
$59.00
Smile Makers
$20.12
$0
Part Time Staff
$536.17
$96.00
TOTAL EXPENDITURE:
$1852.86
$1033.13
REVENUE
$865.92
$973.84
Egg Hunt Admission Fees
$614.00
$698
Jolly Jump Admission Fees
$151.92
S156.75
Donations
$100.00
$59.09
Vendors Fees
$0
$60
NET EXPENDITURE
$986.94
$59.29
Coordinator Hours
60
45
SUMMARY
The event ran as scheduled and all participants seemed pleased. Some logistical changes will be
made next year to enhance the event.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission l�A
FROM: Gwen Indermill, Recreation Superintendent ,
DATE: April 25, 2001 (Parks & Recreation Commission
Meeting of May 7, 2001)
SUBJECT: Consider Supporting Proposed Labor Day Concert Event
SUMMARY
The Parks and Recreation Commission is being asked to support
staff's recommendation to sponsor a Labor Day concert event. The
proposed budget for the Labor Day concert event is $10,000. The
Labor Day event would replace two (2) upcoming summer concerts.
Since a Labor Day Event was not included in the FY 2000/01 budget,
staff needs to seek the approval of City Council.
DISCUSSION
Summer Concert Events
City Council had previously expressed a desire to hold a summer
concert series in Moorpark. In FY 2000/01, the City Council
approved a budget of $16,000 two concerts ($8,000 each)at Arroyo
Vista Community Park. The first concert was Elvis impersonator,
Raymond Michael. Approximately 400 people attended the concert. The
second concert was a country western band and approximately 100 to
150 people attended. The overall attendance for the two concerts
was less than we would have liked to see for and as a result, staff
is reconsidering summer concerts for FY 2001/02.
Proposed Labor Day Concert Event
The proposed Labor Day concert event will continue to build on the
foundations of Moorpark community pride. The proposed Labor Day
concert event would enhance elements of the pervious summer
\ \MOR_PRI SERV \home_folders \MLindley \Recreation \labor day event rpt
ccomagda.doc
Labor Day Everit
Page 2
concerts by including food vendors, strolling entertainment, games
and attractions for the family, and headline entertainment.
Continued effort would be made by staff to encourage community
participation through supporting events such as a softball
tournament, car or bike show.
Typically, bands require a deposit to reserve performance dates. In
order to ensure that the City can secure desired headline bands for
this holiday event, staff needs to perform planning activities now
and to enter into contracts with the desired entertainment. It is
estimated that the proposed event would cost $10,000. Of that,
approximately $4,000 would be needed for advanced planning.
There would be no additional funds in this fiscal year to fund
advanced planning efforts since, with City Council approval, we can
use the money budgeted for the summer concert series. In order for
staff to proceed to the City Council, the Parks and Recreation
Commission is being asked to support staff's recommendation to
sponsor the proposed Labor Day Event.
STAFF RECOMMENDATION
Approve the addition of a Labor Day concert event in place of the
two summer concerts as outlined in the Agenda Report.
1A -MMUMN00100-
MOORPARK PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: May 1, 2001 (Meeting of May 7, 2001)
SUBJECT: Approve the Design and Purchase of Playground
Equipment for Campus Park
DISCUSSION
With the adoption of the FY 2000/01 Budget, the Council
allocated $55,000 in funds from the Park Improvement Fund, Zone
2, for the purchase and installation of playground equipment for
the two playlots at Campus Park. Campus Park is one of the
City's oldest parks and it is the only park that still contains
the old wooden playground equipment purchased approximately 14
years ago.
Prior to the end of the 2000 calendar year, two Parks and
Recreation Commissioners (Commissioners Thompson and Dubreuil)
served on an ad hoc committee to provide input into the design
of the playground equipment for Campus Park. Based on input from
the Ad Hoc Committee and cost considerations, staff is
recommending the design on Attachment A.
Staff is also proposing to purchase the equipment from Miracle
Recreation Equipment Company. Miracle has a contract with the
State that other jurisdictions "piggyback" on and receive a
discounted rate. Additionally, Miracle offers a center stage
design that cannot be provided by other vendors.
The price of the equipment using the design proposed by staff is
$43,495. The City purchased Miracle equipment for both Peach
Hill and Campus Canyon parks last year and we are very pleased
with the quality.
M: \MLi.ndley \PARKS \campus park equipment.doc
Staff requested bid proposals on the installation of the
equipment from qualified contractors. The contractors were asked
to provide two cost proposals: 1) for equipment installation,
and 2) for removal and disposal of existing equipment. We
received five cost proposals. The bid results are as follows:
Schedule I Schedule II
Contractor Install Removal Total
Ryco Construction $22,000
Malibu Pacific
$12,975
Channel Island
$20,000
Hansen & Sons
$33,333
Premium. Cons.
$13,189
$22,144
$44,144
$ 3,000
$15,975
$ 2,500
$22,500
$ 4,000
$37,333
$ 2,400
$15,589
As stated above, the City budgeted $55,000 for this project. If
the City were to contract for installation using the low bidder
(Malibu Pacific) for Schedule I, the total cost (equipment and
installation) would be $56,470. We could proceed with the
project by moving $1,470 from unexpended funds in the park
maintenance budget. However, if the City were to include removal
and disposal work in the contract, the low bidder would be
Premium Construction and the cost would be $59,084. In this
case, staff would need to request an additional $4,089 from the
Park Improvement Fund, Zone 2.
Removing large playground equipment can be difficult and time
consuming, especially the concrete footings, and the actual
disposal presents logistical problems. Zone 2 of the Park
Improvement Fund has approximately $190,000 in assets and could
easily accommodate the additional cost. As a result, staff
proposes requesting an additional $4,100 to cover the cost of
removal and is requesting concurrence from the Commission. This
action, if approved, would bring the total budget for this
project to $59,100.
STAFF RECObMNDATZON
Concur with staff's recommendation to be presented to the City
Council as follows:
1. Accept the proposed playground equipment design at a
cost of $43,495;
2. Approve a contract with Premium Construction for
playground equipment installation and removal; and
M: \N:i,inc.-' ey\ PARKS \campus park equipment .doc
3. Allocate an additional $4,100 from Park Improvement
Zone 2 to complete the project.
+ : \MLindiey \PARKS \campus park equipment.doc
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PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Servicesl
DATE: April 27, 2001 (Meeting of May 7, 2001)
SUBJECT: FY 2001/02 Objectives and Projects
BACKGROUND
At its April 2, 2001 meeting, the Parks and Recreation
Commission discussed a list of potential objectives and projects
for FY 2001/02. The Commission is now being asked to review
their previous list to make any additions or changes as deemed
fit and finalize. The objectives and projects list will then be
one of the items discussed at an upcoming Joint Meeting of the
City Council and the Commission.
• Site and construct a permanent Skatepark.
• Develop a Labor Day Special Event.
• Construct a playlot at Villa Campesina Park and a half
court basketball court.
• Develop a recommendation for, and complete, the vacant
playlot, and replace existing play equipment at Mountain.
Meadows Park.
• Complete the construction of the
restroom /storage /concession facility east of the football
field at AVCP.
• Develop a recommendation or, . the desirability of lighting
the Miller Park softball field and /or ballfield at another
park.
M: \PLemckc \M\ Commission \Objectives- Projects.doc
• Implement a summer Beach Bus teat would orovide
transportati.or to and from the beach two to three days a
week.
Objectives & Project List
Page 2
• Evaluate the adequacy of the current parks improvement fee
-or commercial and industrial development.
• Update the City's Park Master Plan.
• Identify a development /construction Man for AVCP Phase IT
• Evaluate the feasibility of on -line registration for
recreation programs.
• Complete review and input of the Open Space, Conservation
and Recreation Element.
• Preoare a Youth Master Plan.
STAFF RECODMNDATION
For Commission to discuss and provide comments.
, M:\ Pl. cmckc \h9 \(:'ommission`,Objectiv es- Projects.doc
TO:
FROM:
DATE:
SUBJECT:
MOORPARK PARKS AND RECREATION COMMISSION
AGENDA REPORT
The Parks and Recreation Commission
Mary K. Lindley, Director of Community Services!'
May 1, 2001 (Meeting of May 7, 2001)
Consider Adjusting Starting Time for Regular Monthly
Parks and Recreation Commission Meetings
DISCUSSION
The Parks and Recreation Commission is being asked to consider
adjusting the starting time for its regular monthly meetings to
6:30 p.m. Currently, the Commission's meetings are scheduled to
start at 7:00 p.m. When this time was selected by previous
Commissions, it was consistent with the start time for the City
Council's regular meetings.
Approximately two years ago, the City Council adjusted the
starting time for its regular meetings to 6:30 p.m. This
adjustment has worked well for the Councilmembers and staff.
The City's Ordinance, which identifies the duties and procedures
to be followed by the Commission (Chapter 2.32) , indicates that
the Commission can set its meeting date and time. The Parks and
Recreation Commission is being asked to adjust the start time of
its meetings to 6:30 p.m., consistent with the City Council. If
approved, the new start time would be implemented at its next
meeting in June.
STAFF RECOMMENDATION
Approve the establishment of a new regular meeting time of 6:30
p.m. to begin in June.
\ \MOR PRI SERV \home folders \MLindley \Administration \Commission meeting time commagda.doc