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HomeMy WebLinkAboutAG RPTS 2002 0107 PR REGMOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200 PARRS AND RECREATION COMMISSION AGENDA January 7, 2002 6:30 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Craig Chally, Quentin DeGuardi, Tom Pflaumer, and Chair Sandra Thompson. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Consider Nomination and Selection of Chair and Vice Chair. B. Recognition of the Teen Photography Contest Winners. C. Staff's Monthlv Report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of November S, 2001. Staff Recommendation: Approve as presented. B. Arts in the Park Event Report. Staff Recommendation: Receive and file report. C. Trick or Treat Village Event Report. Staff Recommendation: Receive and file report. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 517 -6227. PATRICK HUNTER CUNT HARPER ROSEANN MIKOS KEITH F. MILLHOUSE JOHN E. WOZNIAK Mayor Mayor Pro Tern Councilmember Councilmember Courtaknernber Parks and Recreation Commission Agenda January 7, 2002 Page 2 D. Breakfast With Santa Event Report. Staff Recommendation: Receive and file report. E. Sleigh Rides With Santa. Staff Recommendation: Receive and file report. 8. DISCUSSION /ACTION ITEMS: A. Moorpark After Dark Dance Report. Staff Recommendation: Receive and file report. B. Consider Skatepark Location and Specifications. Staff Recommendation: That the Commission support the design and construction of a modular, above - ground Skatepark at either Arroyo Vista Community Park or Griffin Park. C. Proposition 40 Summary. Staff Recommendation: Receive and file report. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: City of Moorpark ) County of Ventura ) ss. State of California ) I, Patty Lemcke, Administrative Secretary of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the regularly scheduled meeting of January 7, 2002. Executed this 3rd day of January, 2002, at Moorpark, California. Patty Lemcke / Administrative Secretary Community Services Department MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California November 5, 2001 1. CALL TO ORDER: Chair Thompson called the meeting to order at 6:38 p.m. 2. THE PLEDGE OF ALLEGIANCE: Stephanie Shaw led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Craig Chally, Quentin DeGuardi, Thomas Pflaumer, and Chair Sandra Thompson. Commissioner Joseph Catrambone was absent. Staff Present: Mary Lindley, Director of Community Services; Gwen Indermill, Recreation Superintendent; Stephanie Shaw, Recreation Coordinator; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. Mary Lindley deferred her oral report until the next regularly scheduled meeting. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of September 4, 2001. Staff Recommendation: Approve as presented. Parks & Recreation Commission Minutes November 5, 2001 Page 2 B. Approval of the Parks and Recreation Commission _Park 'four Minutes of October 7, 2001. Staff Recommendation: Approve as presented. Moorpark After Dark Dances Report. Staff Recommendation: Receive and file report. D. Parks Quarterly Report. Staff Recommendation: Receive and file report. E. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. F. July 3'' F.-reworks Extravaganza Report. Staff Recommendation: Receive and file report. MOTION: Commissioner DeGuardi moved to approve the Consent Calendar as presented. Commissioner Pflaumer seconded. The motion was carried 4 -0. Commissioner Catrambone was absent. 8. DISCUSSION /ACTION ITEMS: A. Apricot Festival Status Report. Staff Recommendation: Receive and file report. Stephanie Shaw gave an oral report, stating that the Midway at the Festival was new this year and was a success. She also reviewed the other activities of the day. MOTION: Commissioner Pflaumer moved to receive and file the report. Commissioner Chally seconded. The motion was carried 4 -0. Commissioner Catrambone was abserit. B. Moorpark Summer Camp Report_ Staff Recommendation: Receive and file report. Stephanie Shaw gave a brief review of Summer Camp procedures, schedules, and field trips. She stated that this year a survey was conducted so staff could evaluate any needed changes and get ar. approximate on Parks & Recreation Commission Minutes November 5, 2001 Page 3 the percentage of campers that will be returning next summer. MOTION: Commissioner Chally moved to receive and file the report. Commissioner Pflaumer seconded. The motion was carried 4 -0. Commissioner Catrambone was absent. C. Consider Revising Park Reservation Fees and Policy. Staff Recommendation: Support staff's recommendation to revise the park Reservation Fees and Policy as identified in staff's report. Gwen Indermill gave her oral report and explained why staff feels it necessary to eliminate amplified sound permits to private park rentals. Staff recommended that permits only be issued to events that have been determined to have community benefit. Ms. Indermill also stated that Rancho Simi Park District permits amplified sound only at their designated amphitheater, and Pleasant Valley Park District does not permit amplified sound unless their staff supervises the rental. Commissioner DeGuardi discussed with staff the feasibility of adopting the same procedure that Pleasant Valley uses; scheduling staff to work the amplified sound rentals and incorporating the additional funds needed for staff hours into the renters fees. Mary Lindley stated that she feels one very important problem that needs to be addressed is the constant noise factor every weekend that the residents of the neighborhood parks must deal with. She also stated that another option to consider would be to limit amplified sound permits to just one or two parks. Commissioner Pflaumer stated that he is concerned about the enforcement of the restricted sound permits. He feels that the public will continue to have loud music, even without a permit. Ms. Lindley explained Parks & Recreation Commission Minutes November 5, 2001 Pare 4 that if this happens, the police will have the ability to close down the functions without sound permits. ('cmr:issicners Chally, DeGua.rdi, and Pflaumer all stated that they are concerned about staff's term, \Ncomsnunity benefit." They would like a clearer definition., or a revised statement granting sound permits to only City sponsored or cosponsored events. Chair Thompson stated that she agrees with staff that something needs to be done to eliminate amplified sound at the parks on such a frequent basis. She requested staff supply the Commission wit?i the City's guidelines for what constitutes too loud for amplified scand. She also stated that she would like this issue r-ev4 si--ed in 3 to 6 mon-:�hs. MOTION: Commissioner Chally moved to amend staff's recommendation, revising the Parks Reservation Policy to sta-e that the City eliminate amplified sound permits for private park rentals, including but not limited to, birthday parties, Baptisms, and baby showers, and not to include verbiage restrict.i -.c permits fcr events deemed to have a cc:r,m ;ur ;ity benefit; amplified sound permits to be restricted for City sponsored events only. Commissioner Pflaumer seconded. The motion was carried 3 -1, with Commissioner DeGuardi opposed. D. Consider Skatepark Sites. Staff Recommendation: Identify the two or three most desired Skatepark locations. Mary Lindley reviewed with the Commission what iss.ies need to be considered when choosing park sites and tine type of Skatepark. The Commission and Ms. Lindley discussed the most desired areas of the preferred parks. The Commissioner's first three choices for the City's Skatepark(s) sites are: Parks & Recreation Commission Minutes November 5, 2001 Page 5 Commissioner Chally - 1) Campus Griffin Park, 3) Tierra Rejada Park; Commissioner Pflaumer - 1) Campus AVCP, 3) Griffin Park; Commissioner DeGuardi - 1) AVCP, Park, 3) Tierra Rejada Park; Chair Thompson - 1) Campus Canyon either Griffin or Tierra Rejada Park. Canyon Park, 2) Canyon Park, 2) 2) Campus Canyon Park, 2 ) AVCP, 3 ) Ms. Lindley stated that she would like to try and schedule a skate ramp manufacturer to give a demonstration for the Commission on or before their next meeting. E. Consider Park Capital Improvement Plan. Staff Recommendation: Receive and file report. Mary Lindley reviewed with the Commission staff's report and explained the attached spreadsheets reflecting proposed Capital Improvement projects and projected funding for them; future estimated revenue for each zone; and current fund balances for each zone. She explained that the proposed projects were to be considered over the next few months, and they will be discussed in more detail early next year for the FY 2002/03 budget. MOTION: Commissioner Pflaumer moved to receive and file report. Commissioner Chally seconded. The motion was carried 4 -0. Commissioner Catrambone was absent. F. Consider Parking Improvements at Miller Park. Staff Recommendation: Recommend to the City Council that the City not undertake parking modifications at Miller Park at this time. Mary Lindley gave a brief overview of staff's report and discussed with the Commission the few and costly solutions to the parking problem. Chair Thompson suggested that maybe the City's web page could be updated reflecting certain amenities at each City park, one being the size of parking. Parks & Recreation Commission Minutes November 7, 2001 Page 6 The Commission reached a City council that at this parking modifications at uhis item at Miller Park's consensus to recommend to time ::he City not unde.rtanc_ Miller Park, and to rev.sit one -year anniversary. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Pflaumer announced the upcoming Aquatics Eac:'_ity Workshop, scheduled for Wednesday, November 14, beginning at 6:30 p.m. at the City Council Chambers. 10. ADJOURNMENT: Chair Thompson adjourned the meeting at 8:35 P.M. APPROVED: SANDRA THOMPSON, CHAIRMAN Respect -fully submitted: Patty I,emcke, Administrative Secretary -Z L CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator II4 DATE: November 30, 2001 SUBJECT: Arts in the Park Event Report BACKGROUND For the past several years, the City has sponsored the Holiday Craft Faire in November. Initially, the event began strictly as a craft faire. To enhance the event, a master of ceremonies and entertainment by local groups were added two years ago. As "Arts in the Park ", additional components including sidewalk chalk murals and a teen photo contest were added, and the performing arts were enhanced. DISCUSSION Arts in the Park was held on Saturday, November 10, 2001 from 10:00 a.m. to 4:00 p.m. at the Arroyo Vista Recreation Center and Community Park. The event featured craft vendors, food vendors, live entertainment, a teen photography contest, and sidewalk chalk murals. Admission to the public was free. Attendance fell slightly this year. For the last two years, attendance has been estimated at 1,000 people. This year, attendance is estimated at 800 people. Several vendors commented to staff that customer traffic was much slower this year, particularly for indoor vendors. This may have been due to a variety of factors. Changing the event name may have impacted attendance. Additionally, basketball and hockey leagues were canceled for the event date to allow expansion of the event. This resulted in fewer people in the park. It should also be noted the general atmosphere in the nation in light of the September 11 terrorist attack may have affected attendance. Unlike years past, parking was not a problem this year. There was adequate parking throughout the day and no parking violations were noted. Publicity for the event included publication in the Fall 2001 Recreation Brochure, flyers distributed at MUSD flyer distribution day, posters in local businesses, press releases sent to local papers, radio stations, and television stations, and a banner placed at the park entrance. Once again the Moorpark STAR ran free display advertising in exchange for an indoor booth space at the fair. Additionally this year, flyers were attached to boxes of Domino's pizza, and the event was listed on the City webpage. The number of vendors participating in the event rose again this year to seventy -five, up from seventy -one vendors in 2.000 and sixty -seven in 1999. All vendors were sent a confirmation packet which included event information, check -in instructions, directions to Arroyo Vista Community Park, and a detailed diagram of the event layout. Craft vendors were located in the multi- purpose room, the activity rcc -r., the gymnasium, and outdoor on the grass area east of the building. Food vendors were also located outdoor, and included kettle corn, tri -tip, shave ice, coffee, chips, and other snack food. Entertainment was provided from 10:00 a.m. to 4:00 p.m. Doc Dewberry acted as master of ceremonies for the event, making announcements and playing music in between performances. Several local groups performed at the event, including Tang Soo Do University, Arroyo West Chorus, the Moorpark College Chamber Ensemble, Ballet Folklorico Generacion 2001, the Walnut Canyon Chorus, and folk singer Steve Hagerty. All performers arrived on time and adhered to the performance schedule. The City's 16' X 8' stage was set up just east building. With the exception of Ballet Folklorico, all performers found the size of the stage adequate and did not have to present any part of their performance on the grass. A teen photo contest was organized in conjunction with the event. Sixteen photographs were submitted. Local photographer Gary Bennett judged the entries. Chris Finney, Miles Ramseyer, and Randy Koszela won first prize in the categories of person, place, or thing, respectively. All photos were displayed in the lobby during the event. In addition to the photo contest, sidewalk chalk murals were added to the event. Initially, the goal was to invite members of the public to participate as artists and award prizes. Packets requesting art students were also distributed to Moorpark College, CSUN, and CalArts approximately one month before the event. The opportunity for students to participate was announced at the Principal's Meeting. Two artists were contracted to create murals, along with a Teen Council member who illustrated the City seal. The artists were given professional grade pastels to work with. Gross revenue increased slightly due to the increase in the number of vendors. Program expenses increased as well, due to the increase in the cost of entertainment and signs and banners, and the addition of insurance and artist's costs. Part -time staff costs decreased slightly, due to the use of full -time staff members. The event continues to realize a net profit when overhead expenses are not considered. A detail report is attached. Staff Recommendation Staff recommends that the Commission receive and file this report. ARTS IN THE PARK BUDGET ATTACHMENT Fiscal year 2001/2002 Fiscal year 2000/2001 Budget Allowance $1,500.00 Budget Allowance $1,000.00 PROGRAM EXPENSE AMOUNT PROGRAM EXPENSE AMOUNT Entertainment $ 500.00 Entertainment $ 300.00 Artist Materials $ 130.38 Artist Materials $ - Artist Payments $ 100.00 Artist Payments $ - Stage Rental $ - Stage Rental $ 368.02 Advertisement $ 100.00 Advertisement $ 154.00 Signs and Banners $ 240.56 Signs and Banners $ 77.94 Insurance $ 225.00 Insurance S - TOTAL EXPENDITURE $ 1,295.94 TOTAL EXPENDITURE $ 899.96 PART -TIME STAFF COSTS $ 114.78 PART -TIME STAFF COSTS $ 136.16 GROSS EXPENDITURE $ 1,410.72 GROSS EXPENDITURE $ 1,036.12 GROSS REVENUE $ 3,245.00 GROSS REVENUE $ 2,820.00 NET REVENUE $ 1,834.28 NET REVENUE $ 1,783.88 PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks & Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator II /1 DATE: November 30, 2001 SUBJECT: Halloween Party and Trick or Treat Village Event Report BACKGROUND For the past eleven years, the City of Moorpark has sponsored a Halloween event on the Saturday before Halloween. For the past several years, the event has included the Trick or Treat Village, crafts, games, and a costume contest. To enhance the event, logistics were changed and "Trunk or Treat" was added as a new element. DISCUSSION This year, the Halloween Party and Trick or Treat Village was held on Saturday, October 27, 2001 from 4:00 to 7:00 p.m. at the Arroyo Vista Recreation Center. As in years past, the event featured the Trick or Treat Village, carnival games, arts and crafts, special attractions, and a costume contest. A new aspect was added to the event this year with "Trunk or Treat." Tickets for the various activities were sold at a price of 4 for $1.00, 24 for $5.00 or 48 for $10.00. Most activities cost between 1 and 6 tickets. Thirty coupons for 20 free tickets were given to Catholic Charities for those who could not afford the admission fees. Of these coupons, seven were turned in for the free tickets. The special attractions were run by vendors and charged admission separately. "Trunk or Treat" and the costume contest were free of charge. The popularity of this event continues to increase. Estimated event attendance increased from 900 last year to over 1,000 this year. Children of all ages, from toddlers to young teens, attended the event. The number of volunteers interested in working at this event increased this year. Volunteers were required to attend a pre - event meeting, which included information on the various activities, admission, and the event site. Fifty volunteers from Moorpark High School, CSF, and various Girl Scout troops assisted with the event. Volunteers ran the event activities with supervision by City staff members. Many of the volunteers arrived early to assist with set -up. A few volunteers also painted Halloween characters and scenes on the windows of the building, which added a great deal to the festive atmosphere. Volunteers also handed out programs with ticket information and a map of the event site to customers who were waiting in the admission line. The admission booth was located in the same position as last year, in front of the main building entrance. Once again: hay bales were used to delineate the admission .line. Most other activities were relocated this year to alleviate overcrowding in the building. This year, the carnival games were relocated from the multi- purpose room to the grass area east of the building. Eleven different Halloween -theme games were offered. The games were set up beneath four evenly spaced canopies along the building wall. Prizes such as coloring books, rubber bats, stickers, tops, and inflatable pumpkins were distributed. The cost to play each game was two tickets per game. One staff member supervised the nearly 20 volunteers who ran the games. The Trick or Treat Village was relocated from the kitchen to the rr.ulti - purpose room, which allowed the village to be expanded. Different theme areas such as the graveyard and pumpkin patch were enhanced this year. Participants entered through the lobby door and exited to the patio. Approximately fifteen volunteers handed out candy to children as they went through the Village. Admission was four tickets. Arts and crafts were again located in the activity room, and expanded into the kitchen. These activities included make -your- own caramel apples and pumpkin painting in the kitchen, and trick or treat bags, ghastly glass, and face painting in the activity room. Although the number of pumpkins for the pumpkin painting and apples for the caramel apples were greatly this year, both of these activities sold out. Approximately 15 volunteers assisted with the various crafts. Crafts cost one to four tickets. Special attractions were located outside to the east of the building. Attractions included a jolly jump and inflatable slide provided by Jolly Jumps, a climbing wall provided by Climb -It, and pony rides provided by Tony's Ponies. These vendors charged admission fees ranging from $1.00 to $5.00. "Trunk or Treat" sponsored by the Teen Council. Individuals and community groups were invited to decorate their vehicle trunk or cargo area with a Halloween scene and distribute candy or small prizes to the children at the event. There was no admission fee charged to enter, and prizes were announced for first, second, and third place. The six vehicles that entered were located along the sidewalk to the east of the building. The event received a favorable response from the public. Additional measures will need to be instituted next year to secure a larger number of entries. The costume contest was held in the gym at 6:15 p.m. Two age divisions were offered: five and younger and six and older. Approximately 100 children participated in the contest. Prize baskets were given to first, second, and third place winners in each division. All participants received a participant ribbon. Once again, Take 5 Vending donated the majority of the candy used for the Trick or Treat Village. Other donations included pumpkins from Tierra Rejada Farms, apples from Vons, and the use of hay bales form Kahoots. Gross revenue decreased slightly this year. This is due primarily to fees for special attractions being paid directly to the vendors, as opposed to ticket sales with revenue going to the City. Additionally, the City did not receive any cash donations for the event this year. Overall program expenditures decreased as well, primarily due to the use of surplus carnival game prizes from last year. Craft costs increased due to the fewer supply donations and the depletion of surplus supplies from previous years. Additionally, insurance and a light tower were additional expenditures this year. Staff costs decreased, due to the use of lower ranking staff. Direct event costs were recovered, with a small net profit if overhead expenses are not considered. A detail report is attached. Staff Recommendation Staff recommends that the Commission receive and file this report. HALLOWEEN BUDGET ATTACHMENT Fiscal year 200112002 Fiscal year 2000/2001 BUDGET ALLOWANCE $1,500.00 BUDGET ALLOWANCE $ 1,100.00 ITEM AMOUNT ITEM AMOUNT Prizes $162.35 Prizes $677.60 Signs $85.60 Signs $188.35 Crafts $118.60 Crafts $0.00 Candy $42.14 Candy $47.77 Decorations $90.69 Decorations $48.97 Insurance $225.00 Insurance $0.00 Light Tower $102.99 Light Tower $0.00 Attractions $0.00 Attractions $69.00 Advertisement $116.10 Advertisement $104.00 TOTAL EXPENDATURE $943.47 TOTAL EXPENDATURE $1,135.69 STAFF COSTS $354.52 STAFF COSTS $528.56 TOTAL COSTS $1,297.99 TOTAL COSTS $1,664.25 GROSS REVENUE $1,613.85 GROSS REVENUE $1,981.15 NET REVENUE $315.86 NET REVENUE $316.90 J� l� CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator I i4e) DATE: December 21, 2001 SUBJECT: Breakfast with Santa BACKGROUND For over ten years, the City of Moorpark has sponsored an annual Breakfast with Santa event. DISCUSSION Breakfast with Santa was held on Saturday, December 8, 2001 at the Arroyo Vista Recreation Center. The doors opened at 8:00 a.m., and the event concluded just before 11:00 a.m. The event featured breakfast for all participants, as well as a photo with Santa and holiday crafts for the children. Volunteers from Girl Scout Troop 875 and Moorpark High School assisted with the event by cooking pancakes, decorating, maintaining the food display, assisting with crafts, and cleaning up. Pre - registration was required for this event. The registration fee was $8 for children, and $4 for adults. Eighty -four participants registered this year, down from 122 last year. It should be noted that this still represents an increase in attendance from the previous three years, which was 68 in 1999, 76 in 1998, and 75 in 1997. Photos with Santa were taken from 8:00 to 9:15 a.m. The photo set was arranged in the multipurpose room and included a lighted arch, gift boxes, and an artificial fireplace. Additional lighting was added this year to improve the quality of the photos. The photos were taken with the new Community Services digital camera and printed on photo paper while participants ate breakfast and made crafts. Each child received two 3.5" X 5" photos. Breakfast was served buffet style in the multipurpose room from 8:30 a.m. to 10:00 a.m. Breakfast consisted of pancakes, fresh fruit, donuts, and a variety of individually boxed cereals. Beverages included coffee, hot chocolate, hot tea, milk, apple juice, and Sunny Delight. Last year, a 6' propane griddle was rented to cook the pancakes. This year, a smaller 3' griddle was rented, which was adequate for the number of pancakes and easier to work with. Nearly all the food was consumed by the conclusion of the event. Each child who attended received a craft racket of materials to make either a Shiny Tree or Mosaic Dove photo frame ornament. The activity room was set up as a craft workshop where children made their crafts. Once children completed their ornaments, they had the option to work on other crafts including holiday gree--ing cards, lanyards, and fuse bead ornaments. Despite the drop in registrations this year, adequate to cover direct event costs. Event minimum by use of surplus craft supplies, a of food purchased, and a reduction in adver the use of volunteers reduced the need for members. A budget summary is attached. enrollment fees were costs were kept a more accurate amount tising. Additionally, paid part -time staff STAFF RECOMMENDATION Staff recommends that the Commission receive and file this report. BREAKFAST WITH SANTA BUDGET ATTACHMENT FY 01/02 FY 00/01 BUDGET ALLOWANCE $800.00 BUDGET ALLOWANCE $550.00 EXPENDITURE AMOUNT EXPENDITURE AMOUNT PUBLICITY $17.10 PUBLICITY $88.00 FOOD $177.22 FOOD $297.38 SANTA $50.00 SANTA $75.00 CRAFT $16.92 CRAFT $20.85 PHOTOS $50.00 PHOTOS $26.79 TOTAL $311.24 TOTAL $508.02 REMAINING BUDGET $488.76 REMAINING BUDGET $41.98 Part time staff costs $151.27 Part time staff costs $185.05 GROSS REVENUE $508.00 GROSS REVENUE $676.00 NET REVENUE $45.49 NET REVENUE ($17.07) CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator II DATE: December 18, 2001 SUBJECT: Santa's Sleigh Rides BACKGROUND Since 1995, the City has sponsored sleigh rides with Santa at Tierra Rejada Family Farms. Traditionally, the City has managed all aspects of the event. This year, the event was contracted almost entirely to Tierra Rejada Family Farms. DISCUSSION Sleigh Rides were held at Tierra Rejada Family Farms on December 15 and 16, 2001. Rides were available from 3:00 to 6:00 p.m. each day. Rides that had been scheduled for Friday, December 14 were canceled due to rain. In addition to a twenty - minute horse drawn wagon ride with Santa, children received a gift from Santa and al' participants enjoyed refreshments and beverages. Registrations for the event this year totaled 209, down slightly from 230 last year. Walk -in registrations were taken for the first time this year. The registration fee for pre- registered participants was $9.00; walk -ins were charged $12.00. The wagon ride began near the refreshment canopy and traveled around a large area of the farm. The wagon and driver were supplied by Tierra Rejada Farms. The City contracted an individual to play Santa. Santa rode on the wagon with the participants. Over the course of the ride, Santa led carols, told stories, and took questions from the children. Santa distributed wrapped gifts to the children at the conclusion of the ride. This year, all gifts were purchased and wrapped by Tierra Rejada Farms staff. Gifts included stuffed animals for younger children, and packages of activity books, crayons, and slinky toys for older children. T':� sr.aging area for the event was a large permanent canopy Tierra Rejada Farms installed for their pumpkin patch events. The area was decorated with lights, and music was played. A photo area was set up with several decorated and lighted trees and wrapped boxes. Participants were able to take photos of their childien with Santa in this area during the ten minutes between !-ides. Refreshments were served here, and included fresh fruit frog; the fruit stand and a variety of cookies. A fire pig_ was constructed just outside the canopy, and marshmallows were available for toasting. Beverages included hot chocolate and fruit oun.ch. All. food and beverages were purchased by Tierra Rejada Farms, and their staff managed the area. The majority of the event aspects were contracted to Tierra Rejada Farms this year, for which they were paid 70�-,, of gross revenue. While slightly over - budget due to contracting the event, t-e event. did cover all of its direct costs this year. Part -time staff costs were eliminated this year. A budget summary is attacr ed. Staff Recommendation Staff recommends that the Commission receive and file this report. SLEIGH RIDES BUDGET ATTACHMENT FY 01/02 FY 00/01 BUDGET ALLOWANCE $1,484.00 BUDGET ALLOWANCE $1,520.00 EXPENDITURE AMOUNT EXPENDITURE AMOUNT Advertising 25.65 Advertising 88.00 Tierra Rejada Farms 1,348.20 Tierra Rejada Farms 600.00 Santa 200.00 Santa 150.00 Food 0.00 Food 186.63 Decorations 0.00 Decorations 48.62 Gifts 0.00 Gifts 277.02 TOTAL $1,573.85 TOTAL $1,262.27 REMAINING BUDGET - $89.85 REMAINING BUDGET $257.73 Gross Revenue $1,926.00 Gross Revenue $1,808.00 Net Revenue $352.15 Net Revenue $545.73 Staff 0 Staff 180.19 no p/t staff hours There is no Staff Report for Item 8.A MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services DATE: December 28, 2001 (Meeting of January 7, 2002) SUBJECT: Consider Skatepark Design Specifications BACKGROUND On June 4, 2001, the Commission initiated the discussion on the location and specifications of a skatepark(s). The discussion focused primarily on the advantages and disadvantages of concrete versus modular (above ground) facility. This meeting followed the Commission's tour of skatepark facilities in three Ventura County jurisdictions. Each of the skateparks visited by the Commission was a concrete facility. Following the October 7 bi- annual Park Tour of Moorpark parks, the Commission focused on potential locations for a skatepark(s) . In the opinion of the Commission, the locations that seemed to offer the best siting features for a skatepark, listed in order of preference, are as follows: 1. Campus Canyon Park: On the site of the existing softball field. 2. AVCP: Preferably in the area of the apricot grove or in the eastern, undeveloped portion of the park. 3. Griffin Park: In the northern half of the park, adjacent to the site of the proposed fire station. 4. Tierra Rejada Park: In the open area east of the tennis courts off of Mountain Meadows Drive. ik it. eQ ri.r K �epor Page 2 DISCUSSION City's Existing Skate Facility As the Commission is aware, the City has a portable skatepark. The City's facility is located on the multipurpose court at AVCP and consists of nine portable skate ramps. The existing skatepark is set -up and available for use on Tuesdays and Wednesdays, between the hours of 3 p.m. and 5 o.m., Skateboarders and in -line skaters who have completed a skatepark registration form and are wearing the appropriate protective gear may use the facility for free. It takes two staff members approximately 45 minutes to an hour Lo set the ramps up and another 45 minutes to put them away into storage containers. Because the ramps are portable, City staff monitors the skaters to ensure that the skaters do not move or misuse the ramps. As a result, the City budgets approximately 8 hours per week to operate its skatepark. Skatepark Costs and Specifications As was stated in the June 4, 2001, Commission Agenda Report, the cost to design and construct a skatepark varies widely depending on its size and construction material. Most skateparks are between 10,000 and 20,000 square feet. Based on presentations your staff has attended and materials we have collected over the years, the ideal size is between 12,000 and 16,000 square feet. For comparison, the skatepark in Camarillo is approximately 16,000 square feet and a single tennis court is approximately 7,200 square feet. There are two primary types of skateparks: those constructed from concrete and those constructed of laminated wood, steel, plastic ramps or a version thereof (sometimes referred to as "above ground" or "modular "). Modular ramps are made in :x factory setting. Once assembled, they are mounted on a concrete slab. Based on recent cost figures obtained from the City of Soutt: Pasadena, the cost of constructing a concrete skatepark is between $24 and $30 per square foot. However, that does not include other site work including fencing, electrical, landscaping, and major grading, if needed. Construction costs vary depending on the construction market at any given time and \VMOR ? Zl. S1_RV \;ion:e Design Rpt ccomagd.dc:_. Skatepark Report Page 3 site conditions (i.e. some sites may require a thicker slab and more grading). Design work typically equals 10 percent of the facility's construction cost. A desirable 12,000 square fE estimated $308,000 ($280,000 design). The estimated cost other site work brings the $320,000. It is assumed that very little maintenance. !et concrete skatepark may cost an for construction and $28,000 for to complete additional grading and estimated total to approximately a concrete skatepark will require A modular skatepark on the other hand, costs significantly less than a concrete facility. However, the ramps will need some on- going maintenance. It is anticipated that repairs to the ramp surface will be made every two years; however, the ramp frames may hold up for 10 to 15 years. The life of the ramps will depend on the materials used and the amount of use the ramps receive. The estimated cost of a modular facility runs between $13 to $15 per square foot for design, shipping, and installation. To construct a concrete pad, it will cost an additional $4 to $5 per square foot. In total, estimated cost of a 12,000 square foot modular, above ground skatepark is approximately $223,000. The total cost difference between a concrete and a modular facility is approximately $100,000. Today's modular ramps are a significant improvement over the type of portable ramp the City purchased initially; however, they are also significantly more expensive. It is possible to purchase a steel framed ramp with a skateable surface. "friendly ". The ramps are affixed to a concrete slab and they remain in place (they are not moved and stored at the end of the day). This type of ramp is durable and considered "semi- permanent". The advantages of a concrete facility is its long term permanence, low maintenance, potential features (bowls), and desirability from a skater's point of view. Its primary disadvantages are construction costs and lack of flexibility (potential for future changes). The advantages of a modular, above - ground skatepark are lower start -up costs and the potential to move the ramps and /or add new ramps as the sport of skating changes. While the modular ramps are very stable and heavy, they can be moved and \ \MCR PRI SERV \fioine E'olclers \MLindley \PARKS \Skar.epa -k Design Rpt cccmagd.do:: Skate park Reper-, . F. 4 reconfigured using a forklift. The disadvantages of an above- ground skatepark is the reed for on -going maintenance and eventual replacement, the inability to create a "bowl" type feature for skating, and the fact that most skaters feel they are less desirable. In staff's opinion, the cost benefit of a !nodular skatepark outweighs the benefits of a concrete skatepark. The City has limited financial resources, and as Moor-park's park amenities age, the demand for new expenditures will outpace new revenue. The quality that can be achieved with today's modular skate ramps will allow the City to offer skaters a safe, challenging, and fun environment to skate at an affordable price. Additionally, a modular facility provides flexibility that car. not be achieved with concrete. In the event the City ever needs to relocate the future skatepark, it can move the rr:odular ramps to another location. While a modular park may not attract many skaters from surrounding cities, it will more than adequately serve the needs of Moorpark skaters. Because cf the stability and durability advances made in today's modular ramps, the affordability cf the ramps, and the flexibility modular ramps provide, staff recommends that the City pursue the design and construction of a modular, above - ground skatepark. Skatepark Site Location is another important consideration for the siting of one or more skateparks. It is suggested that skateparks be constructed in a location that is visible from the street for security reasons, w --ile_ at the same time, not adjacent to homes where they can be a nuisance. At the Commission's November meeting, the location most preferred was Campus Canyon Park. It was suggested that consideration be given to placing a skatepark facility en the site of. the existing ball field. Because Campus Canyon: 'acks on -site parking, _� was also suggested that the construction of a parking lot be considered. In reviewing past use of the Campus Canyon Park ball field, it appears that it receives a fair amount of use from youth sports organizations and adult groups. It is anticipated that youth sports participation will continue to grow and the need for \ \[�'C;R '':.r �iL: "- 2',' \i- io-r.e _.., ��_. AM:.�n<.1c•_ AFAR K ASk�il.c: ^ark <. C��sign EZ��t .- ._,;�aa ^d.'ic... Skatepark Report. Page 5 sport amenities will also increase. Therefore, it may be necessary to reconsider the preferred skatepark location. Both AVCP and Griffin Park offer easy accessibility, visibility, and they are not adjacent to residential areas. These parks also have sufficient on -site parking, restrooms, and a pay phone. Construction of a skatepark at either AVCP or Griffin Park could be accomplished without impacting existing sports amenities, although the relocation of picnic tables will most likely be necessary at Griffin. once the type and location of the skatepark is approved, staff will secure the services of a consultant to assist with the design. The design phase will include a community workshop(s) to involve skaters in the design of the facility. Staff recognizes the importance of creating hands -on opportunities for skatepark users to provide input into the types of ramp and other amenities they find fun and challenging. STAFF RECOZENDATION It is recommended that the Commission support the design and construction of a modular, above - ground skatepark at either Arroyo Vista Community Park or Griffin Park. \ \MOR !IRi SSRV \Hc)me Folders \MLindiey \PARKS \Skatepark Design Rpt ccomaad.doc. CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Gwen Indermill, Recreation Superintendent DATE: December 7, 2001(Parks & Recreation Commission Meeting of January 7, 2002) SUBJECT: Proposition 40 Summary RAM 'PnTTWn The California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002, called Proposition 40 will be on the March 5 California State ballot. If approved by voters it will provide funding to local governments, based on population to provide programs to make neighborhood parks safer and provide new recreational opportunities. Similar to Proposition 12, which passed in 2000, Proposition 40 will provide funding for safe neighborhood parks and for programs to give youth safe recreational alternatives to gang, drug, and other inappropriate behavior. Unlike Proposition 12, it also includes funds for youth to participate in environmental education, outdoor recreation and after school programs. Proposition 40 will benefit neighborhoods by providing programs to plant more trees in urban areas, restore rivers and streams in cities, protect open space, and protect beaches and coastal waters. Authors of Proposition 40 state that its purpose is to improve the quality of life, by providing cleaner air and water, recreational opportunities, safe parks for children to play, and new wildlife preserves in California. BENEFITS There are several direct allocation, non - competitive grants that benefit urban areas, neighborhood parks, and at -risk youth available to cities, counties and special districts. These per capita grant allocations will be based on 2000 census population data. The Per Capita Program provides $388 million in direct allocation grant to cities, counties and special districts. There will be $350 million available to cities, counties and special districts, with a minimum of $220,000 to cities and districts and $1.2 million for counties. These non - competitive per capita grants are for the acquisition, development, improvement, rehabilitation, restoration enhancement, and interpretation of local park and recreational lands and facilities. The Roberti- Z'berg- Harris (R -Z -H) Urban Open -Space and Recreational Program provides $200 million in additional grants to cities, counties and special districts. Eight -three percent of the funds are provided as block grants (per capita) to jurisdictions that are urbanized or heavily urbanized. The remainder of the funds are awarded on a competitive basis, with the majority of the competitive funds going to non - urbanized jurisdictions. In addition to the direct allocation, non - competitive grants, there will be several competitive grants that the City may apply for, including: • Both the Urban Parks and Park Poor Communities Allocation provides $50 million in grants to local agencies and community based organizations to fund and support the development of new youth soccer, baseball and basketball recreational, and provides environmental education, outdoor recreation, afterschool programs and park opportunities for school -age children. • The Clean Air Improvement Program provides funding for the California Air Resources Board to improve air quality in the State. It also includes funding for the Department of Forestry and Fire Protection to purchase and plant trees that will provide greater air quality benefits • The River Parkways and Urban Streams Restoration Program provides grants for improvement or acquisition and restoration of riparian habitat, riverine aquatic habitat, and other lands in close proximity to rivers and streams for river and stream trail projects. Funds Available to the City of Moorpark It is estimated that the City of Moorpark, based on a population of 31,145 would receive a minimum of $220,000 of per- capita direct allocation grants. Attached to this Agenda Report is some additional Proposition 40 reference materials. STAFF RECOMMENDATION Receive and file. \ \questys \arroyo home__ folders \GIndermiil \M \Admin \Commissior. Reports \2001 \Prop 40 \prop 40 summaryj.doc Vote Yes on 40 Pagel of 2 ..I..fJ,r Jr•..j�,n!! .,� air! ����r� ! d .xt�•' • Information Benefits for Urban Areas • Funding • Endorsements • How You The Per Capita Program provides $388 million in grants to cities, Can Help counties and special districts. $350 million are available to cities, • Text & Votes counties and special districts, with a minimum of $220,000 to cities and districts and $1.2 million for counties. These grants are for • Press the acquisition, development, improvement, rehabilitation, • Home restoration, enhancement, and interpretation of local park and • contact us recreational lands and facilities. The Roberti - Z'berg- Harris Urban Open -Space and Recreational Program provides $200 million in additional grants to cities, counties and special districts pursuant to Section 5620 of the Public Resources Code. 83% of the funds are provided as block grants (per capita) to jurisdictions that are urbanized or heavily urbanized. The remainder of the funds is awarded on a competitive basis, mainly to non - urbanized jurisdictions. The Urban Parks and Park Poor Communities Allocation under section 5096.625 of the Public Resources Code provides $140 million to implement AB1481, the Urban Park Act of 2001. This Act establishes a local assistance program under the Department of Parks and Recreation for the acquisition and development of urban parks, recreational areas, and facilities. Section 5096.625 also allocates $50 million to implement SB 359, providing assistance and grants to local agencies and community - based organizations to fund and foster the development of new youth soccer, baseball and basketball recreational opportunities and to provide environmental education, outdoor recreation, after school programs, and park opportunities for school -age children. The Clean Air Improvement Program provides $50 million to the California Air Resources Board for programs to improve air quality in state and local park and recreation areas. Section 5096.650(d) governs this program. It also includes $10 million to the Department of Forestry and Fire Protection for urban forestry programs. Section 4799.12 of the Public Resources Code as governs this program. This program provides for the purchase, planting, and up to three years of care, for trees that provide greater air quality benefits and for urban forestry projects that http:// www. voteyeson40. org /infonnation/urbanbenefits.htmi 12/6/2001 Vote Yes on 40 provide greater energy conservation benefits. The River Parkways and Urban Streams Restoration Program provides $75 million in grants for the improvement or acquisition and restoration of riparian habitat, riverine aquatic habitat, and other lands in close proximity to rivers and streams for river and stream trail projects. Sections 5096.650(c)(1) of the bond act, as well as Sections 78682.2 and 7048 of the Water Code govern this program. In addition the bond act includes projects in San Bernardino, Los Angeles, and San Francisco Counties, and funds for conservancies that cover urban areas in Southern California, the San Francisco Bay Area, and the Central Valley . See the Funding Schedule fact sheet for a list of these projects and programs. vc r' http:// www. voteyeson40. org /infonnation/urbanbenefits.htm1 12/6/2001