HomeMy WebLinkAboutAG RPTS 2002 0304 PR REGMOORPARK
1 799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200
PARRS AND RECREATION COMMISSION AGENDA
March 4, 2002
6:30 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Joseph Catrambone, Craig Chally, Quentin
DeGuardi, Sandra Thompson, and Chair Tom Pflaumer.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Staff's Monthly Report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of January 7, 2001. Staff Recommendation: Approve as
presented.
B. Parks Quarterly Report. Staff Recommendation: Receive and
file report.
C. Recreation Programming Quarterly Report. Staff
Recommendation: Receive and file report.
D. Breakfast With Santa Event Report. Staff Recommendation:
Receive and file report.
E. Winter Camp Program Summary. Staff Recommendation:
Receive and file report.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of the Administrative Secretary of the
Community Services Department and are available for public review. Any questions concerning any Agenda item may be directed
to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 517 -6227.
PATRICK HUNTER ROSEANN MIKOS CLINT HARPER KEITH F. MILLHOUSE JOHN E. WOZNIAK
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
Parks and Recreation Commission Agenda
March 4, 2002
Page 2
8. DISCUSSION /ACTION ITEMS:
A. Consider Recreation Programs and Events for Fiscal Year
2002/03. Staff Recommendation: Concur with staff's FY
2002/02 recreation programs and events proposal, as
outlined in the Agenda Report.
B. Consider Potential Goals and Objectives for FY 2002/03.
Staff Recommendation: Provide suggestions for FY 2002/03
Goals and Objectives.
C. Select Two Commissioners to Serve on the July 3rd
Fireworks Event Committee. Staff Recommendation: Select
two Commissioners to serve on the July 3rd Fireworks
Event Committee.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
City of Moorpark )
County of Ventura ) ss.
State of California 1
I, Patty Lemcke, Administrative Secretary of the City of
Moorpark, County of Ventura, State of California, do hereby
certify under penalty of perjury that I posted a copy of the
agenda for the regularly scheduled meeting of March 4, 2002.
Executed this 26th day of February 2002, at Moorpark,
California.
Patty Le
Administrative Secretary
Community Services Department
2:F
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
1. CALL TO ORDER:
January 7, 2002
Chair Thompson called the meeting to order at 6:41 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Commissioner Pflaumer led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Joseph Catrambone, Craig Chally,
Thomas Pflaumer, and Chair Sandra Thompson. Commissioner
Quentin DeGuardi was absent.
Staff Present: Mary Lindley, Director of Community
Services; Rachele Loosbrock, Teen Coordinator; and Patty
Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Chair and Vice
Chair.
MOTION: Chair Thompson nominated Commissioner Pflaumer for
Chair. Commissioner Catrambone seconded. The motion
was carried 4 -0. Commissioner DeGuardi was absent.
MOTION: Commissioner Catrambone nominated Commissioner Chally
for Vice Chair. Chair Thompson seconded. The motion
was carried 4 -0. Commissioner DeGuardi was absent.
B. Recoanition of the Teen Photographv Contest Winners.
The Commission recognized the three Teen Photography
Contest Winners: Chris Finney, Randy Koszela, and
Niles Ramseyer.
C. Staff's Monthlv Report.
Mary Lindley gave a brief oral report.
Parks & Recreation Commission Minutes
January 7, 2002
Page 2
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of November 5, 2002. Staff Recommendation:
Approve as presented.
B. Arts In the Park Event Report. Staff Recommendation:
Receive and file report.
C. Trick or Treat Village Event Report. Staff
Recommendation: Receive and file report.
D. Breakfast With Santa. Staff Recommendation: Receive
and file report.
E. Sleigh Rides With Santa. Staff Recommendation: Receive
and file report.
MOTION: Commissioner Thompson moved to approve the Consent
Calendar as presented. Commissioner Chally seconded.
The motion was carried 4 -0. Commissioner DeGuardi was
absent.
8. DISCUSSION /ACTION ITEMS:
A. Moorpark After Dark Dance Report. Staff
Recommendation: Receive and file report.
Rachele Loosbrock gave an oral report and power point
presentation on the monthly Moorpark After Dark Teen
Dances.
Annotated Meeting Agenda
Of January 7, 2002
Page 3
B. Consider Skatepark Location and Specifications. Staff
Recommendation: For the Commission to support the
design and construction of a modular, above - ground
Skatepark at either Arroyo Vista Community Park or
Griffin Park.
Mary Lindley gave a brief summary of what had been
discussed about the proposed Skatepark(s) at previous
Commission meetings. She also st.ated that staff is
recommending the modular Skatepark because
construction costs would be lower and the ramps can be
moved and repositioned at a later date if needed or
desired.
Mary Lindley introduced Mr. Craig Bradford from Spohn
Ranch, Inc.
Mr. Bradford gave a brief history of his company. He
then showed a video illustrating modular ramps and
distributed material for review. He stated the
advantages of a modular park.
There were 10 speakers:
1. Justin Mitman, P.O. Box 432, Moorpark, spoke in
favor of a concrete skatepark.
2. Mike Dillehay, 476 W. Los Angeles Avenue,
Moorpark, spoke in favor of a.concrete skatepark.
3. Aaron Nahapetiar, P.O. Box 1014, Moorpark, spoke
in favor of a concrete skatepark.
4. Ralph Machio, Transition Boardshop, Moorpark,
spoke in favor of a concrete skatepark.
5. Grant Volk, 4465 Summerglen Court, Moorpark,
spoke in favor of a concrete skatepark.
6. Jason Lewis, 12385 Sunnyglen Drive, Moorpark,
spoke in favor of a concrete skatepark.
Annotated Meeting Agenda
Of January 7, 2002
Page 4
7. Tyler Farina, 15377 Bambi Court, Moorpark, spoke
in favor of a concrete skatepark.
8. Julian Bello, 115588 Mallory Court, Moorpark,
spoke in favor of a concrete skatepark.
Chair Pflaumer called a short recess at 8:20 p.m. and
then reconvened the meeting at 8:25 p.m.
9. Colleen Polita, 15377 Bambi Court, spoke in favor
of a concrete skatepark.
10. Breanna Pflaumer, 3906 Willow Creek Lane, spoke
in favor of a concrete Skatepark.
The Commission discussed what they feel are the pros
and cons of concrete and modular Skateparks.
Commissioner Chally stated that he is in favor of a
concrete Skatepark because he feels it would be
economically the best decision in years to come.
Commissioner Catrambone stated that he is in favor of
a modular Skatepark because of the lower cost to build
and having the ability to use the concrete slab for
other uses in the future if need be.
Commissioner Thompson stated that she would like a
Skatepark that features a combination of both concrete
and modular. This would help keep the cost down and
still allow the popular features that concrete
Skateparks have.
Chair Pflaumer stated that he is in favor of concrete
or as Commissioner Thompson suggested, a combination
of concrete and modular.
MOTION: Commissioner Chally moved that the Commission
recommend to the City Council that staff proceed with
a cost study of a 12,000 to 16,000 square foot
concrete Skatepark. Commissioner Catrambone seconded.
Annotated Meeting Agenda
Of January 7, 2002
Page 5
The motion was carried 4 -0. Commissioner DeGuardi was
absent.
CONSENSUS: The Commission reached a consensus to discuss the
desired location of the Skatepark at the next
scheduled meeting.
B. Proposition 40 Summary. Staff Recommendation: Receive
and file report.
Mary Lindley explained that Proposition 40 will appear
on the March 5 ballot. A component of the bond will
provide funding, based on population, for programs to
help make neighborhood parks safer and provide new
recreational opportunities.
Commissioner Thompson encouraged the public to vote
yes on this Proposition.
MOTION: Commissioner Chally moved to receive and file the
report. Commissioner Thompson seconded. The motion was
carried 4 -0. Commissioner DeGuardi was absent.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Commissioner Thompson announced the birth of Commissioner
DeGuardi's baby boy.
10. ADJOURNMENT:
Chair Thompson adjourned the meeting at-9:03 p.m.
IA!22
Thomas Pflaumer, CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Secretary
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: Allen Walter, Supervisor of Maintenance and
Operations
DATE: January 15, 2002 (Meeting of March 4, 2002)
SUBJECT: Parks Quarterly Report
October through December 2001
Campus Canyon Park: Park Staff removed the old wrought -iron
fencing along Collins Drive. A temporary fence was
installed on the top of the east wall to prevent balls from
being hit or kicked into the street. A bid to install a
permanent fence is being secured, and the bid to cut and
cap the pillars where the wrought iron fencing was removed
is being modified. Reseeding of the soccer field is
scheduled for January 2002.
Miller Park: The developer, Lennar Communities, constructed
a two -foot retaining wall along the southern sloop at the
Park to aid in water drainage from the adjacent residential
tract. The wall construction was initiated at the City's
direction. Tennis court "next player" racks was installed
in the tennis courts, and the court lights were readjusted
because they were malfunctioning. A temporary trail sign
was constructed and installed at the northeast trailhead of
the park.
AVCP: The low areas on the football field were filled in,
and the amount of watering was reduced to help eliminate
some flooding that had begun to occur. The fence by the
football bleachers was repaired. Staff repaired a water
line break at ballfield No. 3. Also, five sprinklers were
replaced. Several of the gate latches on the tennis courts
were replaced. Several light bulbs that had burnt out at
the tennis courts have been replaced. Also, several gate
latches had to be repaired due to vandalism.
Page 1
MAWCommission\Agenda Report -Parks Quart.doc
AVCP and Peach Hill Park: Two maintenance vehicles were
purchased, one for AVCP and one for Peach Hill Park. They
will enable staff to drag ballfields and assist with other
needs throughout the parks without damaging the turf.
Poindexter Park: Two Gazebos were purchased and are
currently being installed.
They are made of steel construction and will replace the
wooden structures that were damaged over the years by
vandals. Also, Cabrillo Ecomonic Development Corporation is
currently improving the road leading into Poindexter Park
and the new Mountain View development off of Poindexter
Road. In order to accomplish this, the City agreed to allow
the Park access road to be closed to traffic, pending the
completion of a temporary access road from Mission Bell _
Plaza shopping center to the Park's parking lot. The City's
goal is to ensure that the public has full access to
Poindexter Park at all times. The temporary access has been
completed and is open to the public. The original park
access road is now closed and a sign has been posted at the
entrance identifying the new access point. It is
anticipated that road construction will be completed in
April.
Villa Campesina Park: A Pepper tree next to the walkway was
damaged by the intense heat that was generated from a car
fire in the park's parking lot. The tree will be watched to
see if a replacement is necessary.
Tierra Rejada Park: The tennis courts and basketball courts
were resurfaced during the last week of December.
All Parks: Additional ballfield dirt is scheduled to be
delivered and spread at all park ballfields. Park staff
will carry out the work in house in preparation for the
upcoming spring season.
Community Center Park: Part of the playground equipment was
damaged by park users and was removed. Staff has made the
remaining equipment safe for use. This equipment is
scheduled for replacement in the current year budget.
Page 2
M:WWommission\Agenda Report -Parks Quart.doc
- 7.C.
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: Stephanie Shaw and Marty Hall, Recreation Coordinators
DATE: January 15, 2002 (Meeting of February 4, 2002)
SUBJECT: Recreation Programming Quarterly Report
October through December 2001
This report serves as a review and analysis of fall 2001 Recreation division programs, and it reflects staff s
efforts to identify direct costs for each program. Direct costs are all costs for a program with the exception
of staff time. Part time staff costs are included in the total cost for each program. Teen Coordinator,
Recreation Coordinator and Superintendent hours are indicated at the end of each program section.
FALL EVENTS AND ACTIVITIES
Halloween
This event continues to grow in popularity. Event features included the Trick or Treat Village, carnival
games, Halloween crafts, and various special attractions. "Trunk or Treat" was a new addition this year.
Funds to cover expenses were raised through ticket sales. Gross revenue decreased slightly, as a result of
fees being collected directly by special attraction vendors versus collected by City staff and reported as
event revenue. Once again, passes were donated to Catholic Charities for distribution to those not able to
afford the tickets prices.
Fall 2000 Quarterly Report.- Recreation Division
Page I
2001
2000
1999
1998
1997
Participants
1000
900
600
500
700
Volunteers
50
20
50
75
30
Direct Costs
$943
$1136
$858
$546
$1070
Part Time Staff Costs
$355
$529
$148
$78
$215
Total Costs
$1298
$1665
$1007
$624
$1285
Total Revenue
$1614
$1981
$1251
$950
$495
Net (Cost) /Revenue
$316
$316
$245
$326
($790)
Direct Cost Per Participant
$0.94
$1.26
$1.43
$1.09
$1.53
Total Cost Per Participant
$1.30
$1.85
$1.68
$1.25
$1.84
Revenue Per Participant
$1.61
$2.20
$2.09
$1.90
$0.79
Net Revenue Per Participant
$0.31
$0.35
$0.41
$.65
($1.13)
Coordinator Hours
75
60
60
75
60
Fall 2000 Quarterly Report.- Recreation Division
Page I
Arts in the Park (formerly Craft Faire) ,
The annual Holiday Craft Faire was redesigned as "Arts in the Park" this year. In addition to the craft show
and live entertainment, the event featured new elements including sidewalk chalk murals and a teen
photography contest.
Breakfast With Santa
Breakfast with Santa again featured breakfast for all participants and a photo with Santa and holiday crafts
for all children. The event ran smoothly. While attendance for the event fell this year, direct costs were
covered by registration fees.
Participants
Direct Costs
Part Time Staff Costs
Total Costs
Total Revenue
Net (Cost) /Revenue
Direct Cost Per Participant
Total Cost Per Participant
Revenue Per Participant
Net Revenue Per Participant
Coordinator Hours
2001
2001
2000
1999
1998
1997
Number of Vendors
75
71
67
60
60
Participants
800
1000
800
500
350
Direct Costs
$1296
$900
$581
$443
$478
Part Time Staff Costs
$115
$136
$51
$108
$53
Total Costs
$1411
$1036
$633
$551
$532
Total Revenue
$3245
$2820
$2700
$2,585
$2,400
Net (Cost) /Revenue
$1834
$1784
$2067
$2,034
$1,868
Direct Cost Per Participant
$1.62
$0.90
$0.72
$0.88
$1.37
Total Cost Per Participant
$1.76
$1.03
$0.79
$1.10
$1.52
Revenue Per Participant
$4.06
$2.82
$3.36
$5.17
$6.85
Net Revenue Per Participant
$2.29
$1.78
$2.58
$4.06
$5.33
Net Revenue Per Vendor
$24.45
$25.12
$30.85
$33.90
$31.13
Coordinator Hours
70
50
50
45
50
Breakfast With Santa
Breakfast with Santa again featured breakfast for all participants and a photo with Santa and holiday crafts
for all children. The event ran smoothly. While attendance for the event fell this year, direct costs were
covered by registration fees.
Participants
Direct Costs
Part Time Staff Costs
Total Costs
Total Revenue
Net (Cost) /Revenue
Direct Cost Per Participant
Total Cost Per Participant
Revenue Per Participant
Net Revenue Per Participant
Coordinator Hours
2001
2000
1999
1998
1997
84
122
68
76
75
$311
$508
$330
$242
$397
$151
$180
$70
$73
$62
$462
$688
$400
$315
$459
$508
$676
$406
$380
$576
$45
($12)
$6.00
$65
$117
$3.70
$4.16
$4.85
$3.18
$5.29
$5.50
$5.64
$5.88
$4.14
$6.12
$6.05
$5.54
$5.97
$5
$7.68
$0.54
($0.10)
$0.08
$.85
$1.56
20
30
21
28
25
Fall 2000 Quarterly Report: Recreation Division
Page 2
Visits with Santa
This program continues to be highly popular, selling out again this year. Over the course of three
evenings, over 30 homes were visited. The program was contracted to an individual Santa performer,
and the need for part-time staff members to work the event was eliminated.
Santa's Sleigh Rides
Sleigh Rides were contracted to Tierra Rejada Family Farms this year. The farm assumed all responsibility
for the event with the exception of registration and contracting for the Santa performer. Rides were limited
to Saturday and Sunday. Friday's rides were canceled due to inclement weather. Although attendance was
down slightly, revenue increased due to a small increase in the registration fee.
Participants
Direct Costs
Part Time Staff Costs
Total Costs
Total Revenue
Net (Cost) /Revenue
Direct Cost Per Participant
Total Cost Per Participant
Revenue Per Participant
Net Revenue Per Participant
Coordinator Hours
2001
2001
2000 1999
1998 1997
Participants (Families)
31
31 N/A
24 N/A
Direct Costs
$242
$225
$200
Part Time Staff Costs
$0
$105
$129
Total Costs
$242
$330
$330
Total Revenue
$640
$640
$625
Net (Cost) /Revenue
$398
$305
$295
Direct Cost Per Family
$7.80
$7.25
$8.33
Total Cost Per Family
$7.80
$10.64
$13.70
Revenue Per Family
$20.64
$20.64
$26.04
Net (Cost)/Revenue Per Family
$12.83
$9.84
$12.29
Coordinator Hours
8
20
21
Santa's Sleigh Rides
Sleigh Rides were contracted to Tierra Rejada Family Farms this year. The farm assumed all responsibility
for the event with the exception of registration and contracting for the Santa performer. Rides were limited
to Saturday and Sunday. Friday's rides were canceled due to inclement weather. Although attendance was
down slightly, revenue increased due to a small increase in the registration fee.
Participants
Direct Costs
Part Time Staff Costs
Total Costs
Total Revenue
Net (Cost) /Revenue
Direct Cost Per Participant
Total Cost Per Participant
Revenue Per Participant
Net Revenue Per Participant
Coordinator Hours
2001
2000
1999
1998 1997
209
230
248
Not offered 169
$1574
$1350
$867
$752
$0
$169
$40
$0
$1574
$1519
$907
$752
$1926
$1808
$2024
$1352
$352
$289
$1117
$600
$7.53
$5.87
$3.50
$4.45
$7.53
$6.60
$3.66
$4.45
$9.21
$7.86
$8.16
$8.00
$1.68
$1.04
$4.50
$3.55
8
30
30
not available
Fall 2000 Quarterly Report: Recreation Division
Page 3
WINTER CAMP
Due to the winter holidays falling on Tuesdays this year, day camp was held for only six days (Wednesday -
Friday) versus eight as in years past. This schedule may have resulted in the reduction in camp attendance,
as many families indicated they did not need care for their children during the short work weeks. Despite
the drop in attendance, the program realized a net revenue when overhead costs are not considered.
FALL CLASSES
The class cancellation rate increased, primarily due to the loss of several contract instructors. Despite the
increased percentage of cancellations, net revenue for these programs remained consistent.
Recreational Classes
2001
2000
1999
1998 1997
Participants
43
68
49
46 Not offered
Volunteers
0
1
0
2
Average Campers Per Day
26
34
28
30
Direct Costs
$1,252
$1271
$1467
$1,095
Part Time Staff Costs
$1646
$3072
$2713
$1,786
Total Costs
$2898
$4343
$4180
$2,881
Total Revenue
$4075
$6778
$5800
$4,517
Net (Cost) /Revenue
$1177
$2435
$1620
$1,635
Direct Cost Per Participant
$29.12
$18.69
$29.91
$23.80
Total Cost Per Participant
$67.40
$63.87
$85.30
$62.63
Total Revenue Per Participant
$94.76
$99.67
$118.37
$98.19
Net Revenue Per Participant
$27.37
$35.80
$33.06
$35.54
Coordinator Hours (approx.)
30
45
42
45
FALL CLASSES
The class cancellation rate increased, primarily due to the loss of several contract instructors. Despite the
increased percentage of cancellations, net revenue for these programs remained consistent.
Recreational Classes
2001
2000
1999
1998
1997
Students
454
711
784
449
365
Classes Offered
88
116
96
65
107
Ran
67
99
84
61
89
Canceled
21 (24 %)
17 (15 %)
12(12%)
8(12%)
18(16%)
Gross Revenue
$33,808
$44,849
$42,660
$17,592
Instructor payments
$12,906
$22,365
$21,827
$9,504
Supplies
$0
$2,485
$29
$0
Refunds and credits
$4,591
$5,942
$4,207
$1,688
Net Revenue
$16,310
$14,057
$16,597
$6,400
Direct Cost Per Participant
$28.42
$34.95
$27.88
$21.17
Gross Revenue Per Participant
$67.47
$63.07
$54.41
$39.18
Net Revenue Per Participant
$35.90
$19.77
$21.16
$14.25
Coordinator Hours
40
40
51
40
Fall 2000 Quarterly Report: Recreation Division
Page 4
FALL ADULT LEAGUES
Softball
Program Review: The Adult Softball registration and revenue remained steady this fall relative to past
fall leagues. As noted above, all costs (direct and indirect) continue to be covered by this program and
net revenues per team remained steady. Supply cost can be attributed to the purchase of awards, chalk,
and equipment. Softballs will be purchased in the spring for the entire year. We continued to recycle
plaques to lower our supply costs.
Teams
Supply Costs
Facility Costs (Lights)
Total Direct Costs
Part Time Staff Costs
Total Costs
Total Revenue
Net (Cost) /Revenue
Direct Cost Per Team
Total Cost Per Team
Total Revenue Per Team
Net (Cost) /Revenue Per Team
Coordinator Hours
Superintendent Hours
2001
2000
1999
1998
1997
34
35
34
27
30
$2,900
$3,207
$3,607
$2,557
N/A
$1,866
$2,304
1,673
$1,624
$1,598
$4,766
$5,511
$5,231
$4,155
$960
$1,578
$1,404
$1,476
$937
$1,505
$6,344
$6,915
$6,707
-$5,092
$1,354
$12,920
$12,355
$11,571
$9,172
$2,859
$6,576
$5,440
$4,864
$4,080
$3,170
$140
$157
$154
$154
$311
$187
$198
$197
$189
$151
$380
$353
$340
$340
$193
$155
$143
$151
35
30
40
45
10
20
Basketball
Program Review: The total costs for this program include a cost for the use of the gymnasium, which is
calculated at an overhead rate of $12 per hour. This is the rate other agencies are billed to use this
facility. Even when this overhead calculation is included, this program covers all costs and remained
steady over the past season. The cost of program supplies includes the purchase of new basketballs,
scorebooks, and awards. This year the season was shortened from 10 games to 7 games to allow for
the addition of another short season during the winter session, which will generate additional revenue.
Fall 2000 Quarterly Report: Recreation Division
Page 5
2001
2000
1999
1998 1997
Teams
10
12
12
10 12
Supply Costs
$400
$850
$563
$504 N/A
Facility Costs (Lights)
$75
$75
$75
$41
Facility Costs ($12 per hour)
$600
$1,200
$1,200
$960
Total Direct Costs
$1075
$2,124
$1,838
$1,505
Part Time Staff Costs
$865
$1,326
$1,250
$1,354
Total Costs
$1,940
$3,450
$3,088
$2,859
Total Revenue
$2,500
$3,724
$3,749
$3,170
Net (Cost) /Revenue
$560
$273
$661
$311
Direct Cost Per Team
$107
$177
$153
$151
Fall 2000 Quarterly Report: Recreation Division
Page 5
Total Cost Per Team
$194
$288 $312 $317
Net (Cost) /Revenue Per Team
$56
$22 $55 $31
Coordinator Hours
20
20 30 24
Superintendent Hours
6
20
Women's over 30 League
Program Review: The women's sports program saw a decrease this past season. The program was
designed to be an instructional program and not team oriented. Staff reviewed program concerns with
some of the participants. It was determined that because of the design of the program, many choose
not to participate. The program has a new slogan, "Play -4- Get - More." This marketing campaign is
designed to get participants to play all four seasonal sports and receive an incentive participation
J acket.
Basketball
2001
2000
1999
1998
Participants
12
46
67
39
Supply Costs
$157
$50-1
436
$355
Facility Costs (Lights)
$15
$12
$13
$12
Facility Costs (Gym at $12 per hour)
$156
$288
$350
$367
Total Direct Costs
$328
$801
$799
$734
Part Time Staff Costs
$152
$68
$69
$86
Total Costs
$480
$869
$868
$820
Total Revenue
$468
$1,304
$1,995
$1,102
Net (Cost) /Revenue
($12)
$435
$1,127
$282
Direct Cost Per Participant
$27
$17
$12
$19
Total Cost Per Participant
$40
$19
$13
$21
Total Revenue Per Participant
$39
$28
$29
$28
Net (Cost) /Revenue Per Participant
($1)
$9
$17
$7
Coordinator Hours
10
12
15
14
FALL YOUTH LEAGUES
Basketball
Program Review: Youth registrations remained steady over the past season. The general trend of the
youth sports program has been to increase participation during the spring season and then slightly
decrease with each subsequent season. All costs were recovered in this program except full time staff
administrative costs.
Rookie League (5 -8)
2001
2000
1999
1998 1997
Participants
55
35
49
67 64
Teams
8
4
6
8 8
Supply Costs
$930
667
$1,222
$1,520
Facility Costs (Lights)
$90
$56
$78
Facility Costs (Gym at $12 per hour)
$864
$583
$750
$1,200
Fall 2000 Quarterly Report: Recreation Division
Page 6
Total Direct Costs
$1,884
1,250
$2,028
$2,798
Part Time Staff Costs
$192
$154
$164
$173
Total Costs
$2,076
1,404
$2,192
$2,971
Total Revenue
$2,860
1,645
$2,303
$3,149
Net (Cost) /Revenue
$784
$241
$111
$178
Direct Cost Per Participant
$34
$36
$41
$42
Total Cost Per Participant
$38
$40
$45
$44
Total Revenue Per Participant
$52
$47
$47
$47
Net (Cost)/Revenue Per Participant
$14
$7
$2
$3
Coordinator Hours
15
10
15
15
Superintendent Hours
0
5
JBL Upper Division (9 -12)
2001
2000
1999
1998 1997
Participants
74
52
80
57 40
Teams
10
6
10
6 4
Supply Costs
$1960
$875
$1,994
$1,293
Facility Costs (Lights)
$100
$47
$113
$67
Facility Costs (Gym at $12 per hour)
$1152
$850
$1,200
$720
Total Direct Costs
$3168
$1,772
$3,307
$2,080
Part Time Staff Costs
$400
$425
$430
$200
Total Costs
$3568
$1,926
$3,737
$2,280
Total Revenue
$3848
$2,444
$4,160
$2,964
Net (Cost) /Revenue
$280
$517
$423
$684
Direct Cost Per Participant
$43
$34
$41
$43
Total Cost Per Participant
$48
$37
$47
$46
Total Revenue Per Participant
$52
$52
$52
$52
Net (Cost) /Revenue Per Participant
$4
$10
$5
$6
Coordinator Hours
20
20
25
20
Superintendent Hours
5
10
Program Review: Upper Division JBL continues to grow in popularity and covers all costs associated with
the program. Supply costs include two officials to referee each game. As the Junior Basketball League
generates interest, staff anticipates a general rise in registrations relative to the continued success of the
program.
JBL Teen Division 2001
2000
1999 1998 19
Participant's N/A
36
Canceled 22 N/A
Teams
4
3
Supply Costs
$837
$449
Facility Costs (Lights)
$31
$10
Facility Costs (Gym at $12 per hour)
$583
$480
Fall 2000 Quarterly Report: Recreation Division
Page 7
Total Direct Costs
$1,451
$939
Part Time Staff Costs
$230
$164
Total Costs
$1,681
$1,103
Total Revenue
$1,872
$1,144
Net (Cost) /Revenue
$190
$40.05
Direct Cost Per Participant
$40
$42.70
Total Cost Per Participant
$46
$50.16
Total Revenue Per Participant
$52
$52.00
Net (Cost) /Revenue Per Participant
$5
$1.82
Coordinator Hours
10
10
Superintendent Hours
10
Program Review: As with many teens programs, the JBL teen division struggled this past season and did
not receive enough registrations to hold a league. Staff plans to offer the division again in the spring and
will attempt to directly mail information to the teen in the registration database. Staff will also address
uniform shirt and hats, increase supplies and staffing.
T -Ball
Program Review: T -Ball cancels frequently. Staff has determined that t -ball is extremely seasonal in
nature and in the future, it will only be offered in the spring and summer.
2001 2000 1999 1998 1997
Participants Not offered Not offered Cancelled 16
Teams 2
Coordinator Hours 5
TEEN PROGRAMS
Teen programming remained steady in its monthly programming. Activities, including, monthly After
Dark dances, Band Jams, Skate Fest, Teen Photography Contest, Skatepark, and Skatepark Contests
were offered during the quarter. The Teen Council continues to meet monthly and has been active in
teen programming. For the fall quarter, 2,315 teens participated in teen activities.
Staff Hours
Overall Attendance 2001
Teen Programs 2,315
Fall 2000 Quarterly Report: Recreation Division
Page 8
1\
2001
2000
1999
1998
Part Time Staff Hours
262.50
Teen Coordinator
528
N/A
N/A
N/A
Recreation Coordinator II
15
100
89
75
Superintendent
30
30
65
50
Overall Attendance 2001
Teen Programs 2,315
Fall 2000 Quarterly Report: Recreation Division
Page 8
1\
Teen Events and Activities:
After Dark: Three teen dances were held on October 5 and December 7 at the Boys & Girls Club of
Moorpark and November 2 at the Arroyo Vista Recreation Center. Event attendance remains steady
over the fall quarter and has seen a 52% increase in attendance in the new school year. The October 5
dance had 600 teens attend, the November 2 dance had 646 teens, and the December 7 had 550 teens in
attendance.
Band Jam: Band Jam was held on November 16. Four local bands, To Be Named Later, False Alarm,
Roit and Sarin performed live on stage in front of an audience of 150 high school aged teens.
Skatepark and Contests: The Skatepark saw steady participation over the beginning of the fall quarter
and a drop off in participation in mid November to do daylight savings time and inclement weather.
The Skatepark had approximately 202 participants using the facility on Tuesdays and Wednesdays.
Contests were held October 10 and November 7 where approximately 26 teens participated. Prizes
were awarded to the winners.
Skate Fest: Skate Fest was held October 6, 2001. Over 125 participants enjoyed skate ramps, deejay, skate
contest, Teen Council concession booth, and raffle prizes.
Teen Photography Contest: In an effort to have teens participate in the City's "Arts in the Park" event,
a teen photography contest was held. Sixteen photographs were submitted and local photographer, Gary
Bennett, picked the winners. Chris Finney, Niles Ramseyer, and Randy Koszela won first prize in the
following categories of person, place, or thing.
Moorpark After Dark
Event Dates
November 2001
Participants
646
Direct Costs
$1,518
Part Time Staff Hours
69
Part Time Staff Costs
$642.61
Total Costs
$2,160.61
Gross Revenue
$3,538.55
Net Revenue
$1,377.94
Direct Cost Per Participant
$2.34
Total Cost Per Participant
$3.34
Gross Revenue Per Participant
$5.48
Net Revenue Per Participant
$2.13
Teen Coordinator Hours
25
Recreation Coordinator Hours
2
Superintendent Hours
6
Fall 2000 Quarterly Report: Recreation Division
Page 9
Band Jam
2001
Event Date (11 / 16)
$1.88
Participants
150
Direct Costs
$125
Part Time Staff Hours
15.75
Part Time Staff Costs
$157.33
Total Costs
$282.33
Gross Revenue
$0
Net Revenue
$- 282.33
Direct Cost Per Participant
$083
Total Cost Per Participant
$1.88
Gross Revenue Per Participant
$0.00
Net Revenue Per Participant
$ 1.88
Teen Coordinator Hours
12
Recreation Coordinator Hours
0
Superintendent Hours
1
Skate Fest
2001
Event Date (10/6)
$4.94
Participants
125
Direct Costs
$375
Part Time Staff Hours
24
Part Time Staff Costs
$242.46
Total Costs
$617.46
Gross Revenue
$64.60 (Concessions)
Net Revenue
$- 552.86
Direct Cost Per Participant
$3.00
Total Cost Per Participant
$4.94
Gross Revenue Per Participant
$0.52
Net Revenue Per Participant
$ -4.42
Teen Coordinator Hours
15
Recreation Coordinator Hours
0
Superintendent Hours
1
Fall 2000 Quarterly Report: Recreation Division
Page 10
FACILITY RENTALS
The division processes rentals for Arroyo Vista Recreation Center and all neighborhood parks. The
information provided for year 2001 consists of rental permits processed and revenue collected for Arroyo
Vista Recreation Center (AVRC), during the period of October 1, 2001 through December 31, 2001. The
costs shown for AVRC rentals include rental coverage by part time staff. Please note that many permits
were made for multiple dates. Permittees also added rental dates to their original permit. These dates can
be processed and paid for prior to the actual rental date. Staff and direct cost figures are not available for
City park rentals.
Park Rentals
2001
2000
1999
1998
Total Permits
85
78
200
181
Total Revenue
$4,509
$4,086
$6,950
$4,795
Average Revenue Per Rental
$53.04
$52.38
$35
$26
Coordinator Hours
20
20
75
80
Superintendent Hours
10
10
15
AVRC Rentals
2001
2000
1999
1998
Total Permits
13
13
15
36
Part Time Staff Hours
45.5
58.25
98.5
100.75
Part Time Staff Costs
$395
$506
$855
$856
Total Costs
$395
$506
$855
$856
Total Revenue
$5,978
$7609
$9,125
$3,619
Net (Cost) /Revenue
$5,583
$7,103
$8,270
$2,763
Staff Cost Per Rental
$30
$40
$57
$24
Average Revenue Per Rental
$460
$585
$608
5101
Net (Cost) /Revenue Per Rental
$429
$546
$551
$77
Coordinator Hours
25
20
35
40
Superintendent Hours
8
10
10
7
Fall 2000 Quarterly Report: Recreation Division
Page 11
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator II�e)
DATE: December 21, 2001
SUBJECT: Breakfast with Santa
BACKGROUND
For over ten years, the City of Moorpark has sponsored an annual
Breakfast with Santa event.
DISCUSSION
Breakfast with Santa was held on Saturday, December 8, 2001 at
the Arroyo Vista Recreation Center. The doors opened at 8:00
a.m., and the event concluded just before 11:00 a.m. The event
featured breakfast for all participants, as well as a photo with
Santa and holiday crafts for the children. Volunteers from Girl
Scout Troop 875 and Moorpark High School assisted with the event
by cooking pancakes, decorating, maintaining the food display,
assisting with crafts, and cleaning up. Pre - registration was
required for this event. The registration fee was $8 for
children, and $4 for adults. Eighty -four participants registered
this year, down from 122 last year. It should be noted that this
still represents an increase in attendance from the previous
three years, which was 68 in 1999, 76 in 1998, and 75 in 1997.
Photos with Santa were taken from 8:00 to 9:15 a.m. The photo set
was arranged in the multipurpose room and included a lighted
arch, gift boxes, and an artificial fireplace. Additional
lighting was added this year to improve the quality of the
photos. The photos were taken with the new Community Services
digital camera and printed on photo paper while participants ate
breakfast and made crafts. Each child received two 3.5" X 5"
photos.
Breakfast was served buffet style in the multipurpose room from
8:30 a.m. to 10:00 a.m. Breakfast consisted of pancakes, fresh
fruit, donuts, and a variety of individually boxed cereals.
Beverages included coffee, hot chocolate, hot tea, milk, apple
juice, and Sunny Delight. Last year, a 6' propane griddle was
rented to cook the pancakes. This year, a smaller 3' griddle was
rented, which was adequate for the number of pancakes and easier
to work with. Nearly all the food was consumed by the conclusion
of the event.
Each child who attended received a craft packet of materials to
make either a Shiny Tree or Mosaic Dove photo frame ornament. The
activity room was set up as a craft workshop where children made
their crafts. Once children completed their ornaments, they had
the option to work on other crafts including holiday greeting
cards, lanyards, and fuse bead ornaments.
Despite the drop in registrations this year,
adequate to cover direct event costs. Event
minimum by use of surplus craft supplies, a
of food purchased, and a reduction in adver
the use of volunteers reduced the need for
members. A budget summary is attached.
STAFF RECONSSNDATION
enrollment fees were
costs were kept at a
more accurate amount
tising. Additionally,
paid part -time staff
Staff recommends that the Commission receive and file this
report.
F�
BREAKFAST WITH SANTA BUDGET ATTACHMENT
FY 01/02
FY 00/01
BUDGET ALLOWANCE
$800.00
BUDGET ALLOWANCE
$550.00
EXPENDITURE
AMOUNT
EXPENDITURE
AMOUNT
PUBLICITY
$17.10
PUBLICITY
$88.00
FOOD
$177.22
FOOD
$297.38
SANTA
$50.00
SANTA
$75.00
CRAFT
$16.92
CRAFT
$20.85
PHOTOS
$50.00
PHOTOS
$26.79
TOTAL
$311.24
TOTAL
$508.02
REMAINING BUDGET
$488.76
REMAINING BUDGET
$41.98
Part time staff costs
$151.27
Part time staff costs
$185.05
GROSS REVENUE
$508.00
GROSS REVENUE
$676.00
NET REVENUE
$45.49
NET REVENUE
($17.07)
TO:
FROM
DATE:
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
The Parks & Recreation Commission
Stephanie Shaw, Recreation Coordinator II
January 10, 2002 (Parks & Recreation Commission
Meeting of February 4, 2002)
SUBJECT: Winter Camp Program Summary
Background
For the fourth year, the City of Moorpark has offered a winter
session of the Camp Moorpark day camp program at the Arroyo Vista
Recreation Center. The program is open to children ages five
through twelve. Camp hours of operation are consistent with the
summer session, operating from 9:00 a.m. to 3:00 p.m. with
extended care from 6:30 a.m. to 6:00 p.m.
Discussion
The winter session of Camp Moorpark was held during the Moorpark
Unified School District's winter break, December 26, 2001 through
January 4, 2002. Due to the days on which the holidays fell this
year, camp was held Wednesday through Friday each week, for a
total of six days of camp. Accordingly, attendance in the program
decreased this year. Despite the decrease in attendance, the
program covered all direct costs and ran smoothly.
A total of 43 children participated in the winter session, down
from 68 participants last year. Registrations each day varied
between 17 to 34 participants, with average daily attendance of
26 participants. Children were divided into teams by age, with
one counselor supervising each team. The number of teams varied
from one to three, depending on attendance.
Each week had a different theme. The theme for the first week was
"Holidays, Everyday." The theme for the second week was "Winter
Wonderland." Activities, trips, and events were planned to
coincide with the theme for the week. Again this year, activities
were scheduled to allow for maximum consistency each day. Opening
circle was held from 9:00 a.m. to 9:20 a.m. From 9:20 a.m. to
10:00 a.m., the children participated in an all -camp activity.
Teams rotated between three activity stations from 10:00 a.m.
until lunchtime at 12:00 noon. Stations consisted of arts and
crafts, sports, and games. After lunch, a special event or
activity involving the entire camp was held. The day concluded
with closing circle at 2:45 p.m.
The field trips were scheduled on Thursdays for the winter
session. Initially, a trip to El Capitan Theatre was scheduled
for the first week of camp. The trip would have included the
showing of "Monsters, Inc. ", as well as a visit to the adventure
next door. However, due to low enrollment, the trip was not
financially feasible. Instead, the children were taken to the
Thousand Oaks Mall to see "Monsters, Inc." at the theatre there.
The trip for the second week, Easy Street Ice Arena, ran
smoothly.
Program expenditures remained relatively consistent with last
year. Included in the expenditure total is the purchase of new
camp equipment, which will be available for use in the spring and
summer sessions of camp. Additionally, general craft supplies
were replenished, and surplus supplies will be used in future
camp sessions. Staff costs decreased, consistent with the
decrease in camp enrollment. A budget summary is attached.
Staff Recommendation
Staff recommends that the Commission receive and file this
report.
WINTER CAMP MOORPARK BUDGET ATTACHMENT
FY 01/02
FY 00/01
BUDGET ALLOWANCE
$2,100.00
BUDGET ALLOWANCE
$1,950.00
EXPENDITURE
COST
EXPENDITURE
COST
Field Trips
$870.34
Field Trips
$859.08
Craft Supplies
$228.51
Craft Supplies
$167.94
Activity Supplies
$87.13
Activity Supplies
$34.19
Video Rentals
$2.13
Video Rentals -
$4.26
Advertising
$0.00
Advertising
$104.00
Snacks
$63.93
Snacks
$101.30
TOTAL
$1,252.04
TOTAL
$1,270.77
REMAINING BUDGET
$847.96
REMAINING BUDGET
$679.23
Part-time Staff Costs
$1,646.34
Part-time Staff Costs
$3,072.11
TOTAL COST
$2,898.38
TOTAL COST
$4,342.88
GROSS REVENUE
$4,075.00
GROSS REVENUE
$6,778.00
NET REVENUE
$1,176.62
NET REVENUE
$2,435.12
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services MQ
DATE: February 21, 2002 (March 4 Meeting)
SUBJECT: Consider Recreation Programs and Events for FY
2002/03
Discussion
The Parks and Recreation Commission is being presented with
a proposal by staff for FY 2002/03 recreation programs and
special events. The Commission is tasked with reviewing the
proposal and offering comments, suggestions, and
recommendations.
At this time of year, the City begins the process of
developing its new budget. The recreation programs and
special events directly impact the budget. Staff is
anticipating that the City will not see any increase in its
general fund revenue sources - the City's recreation
programs depend primarily on general funds to operate.
Therefore, we are not recommending any significant
increases without consideration of soliciting funds or
offsetting costs with registration fees.
Special Events
Based on preliminary discussions held at the staff level,
it is proposed that the City continue the following special
events with no significant changes:
• July 3rd Fireworks Extravaganza (Independence Day)
• Trick or Treat Village (Halloween)
• Breakfast with Santa (Christmas Holidays)
• Easter Egg Hunt (Easter)
FY 2002/03 Programs & Events
Page 2
Events staff proposes continue with modifications include:
• Arts in the Park - This event started as the
"Holiday Craft Faire" and was held in November. The
event consisted of craft vendors, local groups
providing musical entertainment and demonstrations,
inflatable rides (moonbounce), and food vendors. The
historical attendance for this event has been modest
and due to the cooler weather, it is necessary to
hold some activities indoors. In FY 2001/02, the
name was changed to "Arts in the Park" and the City
attempted to place greater emphasis on art by
holding a teen photo contest and sidewalk chalk
drawing contest.
Staff proposes moving this event to Labor Day and
expanding on the theme of celebrating the arts
rather than holiday shopping. As proposed, the event
would end with a concert featuring the Moorpark
Symphony. This would require an increase in the
budget to include costs associated with staging a
concert. Staff would look into the feasibility of
soliciting co- sponsors to mitigate -the increased
cost of the event.
It is envisioned that the Arts in the Park event
would be moved from November to Labor Day in
September. The Arts in the Park event is smaller and
less elaborate than the Apricot Festival that was
held for the first time on Labor Day, 2001.
Therefore, it would present less of a conflict with
Country Days, which is held the last weekend of
September. Additionally, the weather in September is
consistently more favorable for an outdoor event
than in November.
• Visits From Santa - This event consists of pre-
arranged visits by a "Santa" performer to private
homes. The event remains popular enough to fill
every time slot offered. The fee charged per visit
covers the entire cost of the program. In the past,
the City has secured a contractor to play the role
of Santa, under contract, and has provided a driver,
registration, and publicity.
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FY 2002/03 Programs & Events
Page 3
In FY 2002/03, staff proposes increasing the number
of days visits are offered and contracting out a
greater percent of the event responsibilities to the
contractor(s); e.g., driving. While the budget for
this event will increase due to an increase in the
number of visits offered, the revenue generated will
more than offset the costs.
• Santa's Sleigh Rides - Santa's Sleigh Rides is held
with the assistance of Tierra Rejada Farms during
one week in December. Tierra Rejada Farms performs
under contract with the City, and City staff handles
registration, publicity, and logistic support.
Tierra Rejada Farms has indicated that it would
prefer to operate this program on its own and is not
interested in contracting with the City. Therefore,
staff recommends that the City discontinue this
program and allow Tierra Rejada Farms to run the
event independently.
• Apricot Festival - In FY 2001/02, the City sponsored
its first Apricot Festival. It was initially
conceived in an effort to offer a community event on
Labor Day. This is the only City event that includes
carnival rides, which proved to be very popular. The
event also included craft vendors, food vendors,
family games and activities, and a children's
concert. The day ended with a family concert
featuring popular music. While staff received very
favorable comments and attendance was very good
(except for the evening concert), the two most often
heard complaints were: the event conflicted with
Country Days since the two events were held close in
date and featured similar attraction; and there were
no apricots. Labor Day falls on the first Monday of
September and Country Days is held on the last
Saturday of September. Staff was unsuccessful in
securing vendors to feature apricots since apricot
season is in May and June.
For these reasons, staff proposes retaining the
Apricot Festival, but moving it from Labor Day to
the first weekend in June. This would allow the City
to retain the apricot theme and eliminate any
conceived conflicts with Country Days. As previously
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FY 2002/03 Programs & Events
Page 4
stated, the Arts in the Park event would be held on
Labor Day in place of the Apricot Festival.
Additionally, it is also proposed that the event be
expanded to include more features such as car or
bike show. Staff is also evaluating the feasibility
of expanding the event over two days.
Youth Camps
The City's Summer, Spring, and Winter Camps continue to be
successful. During the past two years, staff has enhanced
its camp programs (particularly summer) and the feedback
from parents and campers alike has been very positive. For
summer camp the participation numbers averaged 84 per day.
This camp also generates significant revenue above its
expenses.
In 2001, participation in Winter Camp was smaller than the
previous year due to the way the school -break and holidays
fell. Average daily attendance was 26. Staff still believes
that this camp and spring camp offer families a good
alternative to child care during the extended school breaks
and it is proposed that all three camps continue.
New for FY 2002/03, staff is proposing a Teen Travel Camp
designed to provide youth ages twelve through fifteen with
a constructive summer activity. Teen Travel Camp would
operate concurrently with the City's Summer Camp. Five days
a week the Camp would travel to various locations including
Magic Mountain, Hurricane Harbor, Dodger Stadium for a
game, Knott's Berry Farm, Golf N' Stuff, bowling alley,
skating rink, etc. We would also include a ride to the
beach two days a week on the City's Beach Bus.
Currently the City's Summer Camp accepts youth up to twelve
years of age. However, it is our experience that the
twelve -year olds do not easily fit into the activities and
programs designed for the majority of campers. We also
believe that our Camp program has lost a lot of twelve -year
olds to programs that offer "teen camps ", such as the YMCA.
Twelve -year olds are a little old for Summer Camp programs,
but too young for many parents to feel comfortable leaving
them at home unsupervised. The Teen Travel Camp would be a
good alternative for twelve year olds and would also
attract thirteen through fifteen year olds who may be at
home unsupervised over the summer break.
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FY 2002/03 Programs & Events
Page 5
The proposed fee for Teen Travel Camp is $110 per week;
this breaks down to $35 per day.
Recreation Classes
The City offers a number of recreation classes designed for
children, teens, and adults. We are continuously looking
for new class ideas and instructors. We attempt to stay
abreast of the latest trends so that we can provide classes
of interest to our residents.
At this time, we are not proposing any changes with the
exception of utilizing some of the outstanding part -time
staff we have to instruct certain classes, in place of
contract instructors, when feasible.
Youth and Adult Sports
The City offers youth and adult leagues throughout the year
in various sports areas including softball, basketball,
tennis, and volleyball. Adult leagues are comprised of
separate men's and women's leagues as well as coed. We also
offer youth sports camps designed to teach kids the finer
skills of their chosen sport. Staff is not proposing any
change in the youth and adult sports program.
City staff is, however, currently working with Ventura
County Special Olympics to find ways to jointly offer
programs for youth with special needs. We propose
evaluating the feasibility of expanding our efforts to
reach out to more developmentally disabled Moorpark youth
through our sports program.
Recommendation
Express support for staff's FY 2002/03 recreation programs
and events proposal, as outlined in this Agenda Report.
\ \mor —Pri_serv\ home _folders \MLindley \Recreation\FY 2002 -03 Rec programs.doc
TO:
FROM:
DATE:
SUBJECT:
. I' r. ,J ,
MOORPARK PARKS AND RECREATION COMMISSION
AGENDA REPORT
The Parks and Recreation Commission
Mary K. Lindley, Director of Community Services��j
DISCUSSION
February 4, 2002 (Meeting of March 4, 2002)
Consider Potential Goals and Objectives For FY 2002/03
Each year, the City Council adopts a set of Goals and Objectives
that identify its priorities for the year ahead. The goals are
broad, as they attempt to address efforts that will improve the
quality of life in Moorpark. Under each goal is a set of
objectives that identifies a desired work effort that will
assist in achieving the stated goal. Each objective is assigned
to one or more departments. Some objectives require more than
one year to accomplish and are therefore carried over from year
to year.
Last year, the City Manager presented a secondary list of 36
objectives for City Council consideration. The item related to
the Arroyo Simi Trail was adopted with the list of approved
objectives.
Attached is the approved list of Goals and Objectives for FY
2001/02 and the Agenda Report that identifies the secondary
list. The objectives related to the Parks and Recreation
Commission's area of interest have been highlighted. The
Commission is being asked to consider any new objectives it
believes should be added for FY 2002/03.
STAFF RECOMMENDATION
Provide suggestions for FY 2002/03 Goals and Objectives.
\ \MOR_PRI_SERV \Nome Foiders \PLemcke \M \Commission \goals and objective 2000 -
01.doc
CITY OF MOORPARK
Mission Statement, Priorities, Goals, and
Objectives
FY 2001/2002
CITY OF MOORPARK
Mission Statement, Priorities, Goals, and Objectives
For FY 2001/2002
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
TOP TEN (10) PRIORITIES
1. Construct new City Hall and Corporate Yard Facility. (F2,
F28 & F35)
2. Construct police station. (F22)
3. Comprehensive update of General Plan Land Use and
Circulation Elements and adopt updated OSCAR Element to
insure internal consistency among all elements of the
General Plan. (G5, G7 & G12)
4. Widen Los Angeles Avenue /New Los Angeles Avenue (SR118) to
six travel lanes from Tierra Rejada Road to SR 23 Freeway
and traffic signal interconnect system. (C3 a),b), d), & e)
& C4)
5. Truck ban on Los Angeles /New Los Angeles Avenue (SR118) and
permanent truck scale facility west of the City. (C8 & C10)
6. Widening of Moorpark Avenue /Walnut Canyon Road from Los
Angeles Avenue (SR118) to north City limits. (C14 & C16)
7. Construct Arroyo Vista Community Park Phase II. (F3 & F31)
8. Construct a community aquatic facility. (F15)
9. Enhance open space and greenbelt areas and determine
feasibility of establishing a trail system along the Arroyo
Simi and adjacent to Miller Park, and work with other public
agencies to develop a comprehensive Arroyo Simi Management
Plan that incorporates flood control, habitat
preservation /restoration, and recreation components. (G6 &
G18)
10. Adopt Housing Element and develop program to encourage new
multi and single family housing on underutilized sites
within the Downtown Specific Plan area. (B7 & F9)
DEPARTMENTAL GOALS AND OBJECTIVES
A. Expand and encourage community involvement in establishing
the general policies of the City and increase the public =s
understanding of local government operations.
1. Provide current information to the public about events,
I
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
programs, issues, and policies through the City's
Internet Home Page, government cable channel, marquee
signs, press releases, and newsletters. (ACM)
2. Develop a general emergency preparedness manual for
distribution to Moorpark residents. The manual will
outline how to prepare for, and what to do following a
disaster. (ACM)
3. Prepare a brochure explaining City Services and
maintain a list of publications pertaining to City
Services on the City's Internet Home Page. (ACM & AS)
4. Evaluate the feasibility and legality of allowing
electronic messages from the public to be received by
the Mayor and Councilmembers during City Council
meetings. (AS & CC)
S. Evaluate the feasibility of a paperless City Council
agenda packet. (CC & AS)
6. Develop and implement an enhanced city web site that
provides the public with a variety of information about
city services including separate web page for
recreation programs. (AS)
7. Obtain necessary equipment and train City staff to
allow immediate entry of information to be broadcast on
government access cable channel. (ACM)
B. Revitalize downtown Moorpark with a focus on High Street and
the surrounding business district and residential
neighborhoods, which includes consideration of public rail
transit, potential for increased residential density, and
governmental and related public uses.
1. Coordinate the City =s efforts to resolve concerns with
day laborers. (MRA)
2. Complete project to landscape the railroad frontage
property along Moorpark Avenue, including the vacant
area west of the south Metrolink parking lot. (CS &MRA)
3. Install landscaping and downtown identification signs
at entrances to High Street. (MRA)
4. Complete the conceptual design for Spring Road from the
3
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
railroad tracks south to Los Angeles Avenue, to
determine the design (sidewalk, travel lanes, bike
lanes, medians, parkways, landscaping, entry signs,
etc.) and right -of -way requirements. (PW)
S. Select one or more developers to develop Moorpark
Redevelopment Agency owned property on High Street
consistent with Downtown Specific Plan. (MRA)
6. Work with Ventura County Fire Protection District to
construct a fire station on High Street. (MRA)
7. Develop program to encourage new multi and single
family housing projects on underutilized sites within
the Downtown Specific Plan area. (MRA)
8. Install improved street lighting on designated downtown
residential streets. (MRA)
C. Improve traffic circulation and mitigate impacts on the
movement of traffic through the City.
1. Work with Caltrans to complete a number of projects
including: (PW)
a) Construct New Los Angeles Avenue Bridge widening;
b) Installation of a traffic signal interconnect
system and permissive /restrictive left turns at
certain intersections to provide improved signal
coordination and traffic flow on New Los Angeles
Avenue and Los Angeles Avenue;
C) Acquire right -of -way and widen Los Angeles Avenue
at Beltramo Road;
d) Complete design and acquire right -of -way to widen
Los Angeles Avenue between Spring Road and
Moorpark Avenue.
2. Acquire right -of -way and prepare design for adding one
additional travel lane in each direction and a painted
center median on New Los Angeles Avenue and Los Angeles
Avenue [SR 118] between the Route 23 freeway and Tierra
Rejada Road and dual left turn lanes for westbound Los
Angeles Avenue to southbound Tierra Rejada Road. (PW)
3. Complete report on the Citywide Traffic Mitigation fee
and develop more precise information on the proposed
east /west route that addresses local issues, including
4
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
retention of consultant for an implementation plan
pertaining to the level of improvement required to
serve as an east /west transportation corridor, cost,
funding alternatives and plan for phased
implementation. (PW & CD)
4. Design traffic signal interconnect system on Tierra
Rejada Road from Spring Road to Countrywood Drive and
evaluate potential use of permissive /restrictive left
turns at certain intersections (PW)..
5. Initiate right -of -way acquisition for the improvement
of Los Angeles Avenue (East) from Condor Drive west to
1,500 feet east of Spring Road. (PW)
6. Obtain a truck ban on SR 118 (except freeway portion).
(PW)
7. Install bus benches and shelters at selected City bus
stops. (CS)
8. Work with VCTC, CHP, Caltrans, and County of Ventura to
site a permanent truck scale facility west of the City.
(PW & ACM)
9. Monitor Caltrans' efforts to develop improvement plan
for widening of SR 118 west of Moorpark City limits
including proposed improvements at the SR 118 and SR
34 /Donlon Road intersection. (PW)
10. Pursue grant funding and design for the modification,
improvement, and widening of the rail crossings at
Spring Road and at Moorpark Avenue. (PW)
11. Proceed with street realignment and signalization at
the intersection of Flinn Avenue, Second Street and
Spring Road. (PW)
12. Proceed with the development of the design and
acquisition of additional right -of -way necessary to
provide two southbound lanes on Moorpark Avenue (SR 23)
between Casey Road and Los Angeles Avenue (SR 118).
(PW)
13. Purchase two new busses for City's transit system
funded with Section 9 monies. (CS)
5
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
14. Coordinate efforts of various developers to construct
improvements to Walnut Canyon Road (SR 23) from Casey
Road to north City limits to provide lane widening,
paved shoulders, and striped median. (PW & CD)
D. Strengthen the City's fiscal stability and long -range
financial growth.
1. Develop proposed Business License Program for
consideration by the City Council. (AS)
2. Update 5 -year financial projections. (AS)
3. Develop business retention and attraction programs and
networking program with existing businesses and attract
new businesses, including the preparation of a
marketing brochure and related materials. (MRA)
4. When feasible, assist private property owners of
commercial and industrial zoned property to get their
property readied for development to better City /Agency
response to development proposals requiring quick turn-
around. (MRA)
5. Revise park land dedication ordinance and Park Master
Plan and evaluate adequacy of current parks
improvements fee for commercial and industrial
development. Evaluate the feasibility of establishing
an endowment fund that would allow for equipment
replacement at parks. (CS)
6. Submit the seven -year Capital Improvement Program (CIP)
for City Council's consideration. (PW)
7. Complete a comprehensive fee study for development
related fees for consistency with current direct and
indirect costs. (AS)
8. Evaluate City's status relative to jobs /housing balance
and determine if City has sufficient amount of property
zoned for industrial uses. (CD)
9. Implement Cost Recovery Program for Code Enforcement.
(CD & AS)
10. Develop improved cost and time accounting addressing
when to use flat fee amounts instead of deposits for
X
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
planning and engineering fees and develop real time
billing rates for all departments. (AS & CD)
11. Develop plan for expenditure of Traffic Systems
Management monies collected from development projects
for improvement of air quality. (AS & CD)
12. Implement program to insure departmental responsibility
and accountability for maintaining the inventory and
protecting the City's fixed assets. (AS)
13. Develop an equitable basis for requirement on new
development projects to provide Affordable Housing
units and or pay in lieu fees and for calculating the
amount of Traffic Systems Management (TSM) fees. (AS &
CD)
14. Implement a fee to be collected prior to final building
permit approval to pay the City's costs for scanning
approved building permits and plans into an electronic
imaging system. (CC & CD)
15. Begin process to implement GASB 34 requirements to
record infrastructure as capital assets and modify
annual financial reports to include a government -wide
component. (AS, PW & CS)
E. Reduce the potential for juvenile crime through intervention
and prevention efforts.
1. Develop a Youth Master Plan in collaboration with the
various agencies that serve Moorpark youth, including
MUSD and Moorpark Boys and Girls Club, and interested
residents to identify existing needs, services and
programs. (CS)
2. Work with community groups and school district to
address violence intervention and drug use among
teenagers. (PD & CS)
3. Determine a location at one or two parks or other site
for a permanent skatepark. (CS)
4. Implement bus service to the beach two days a week
during the Moorpark Unified School District (MUSD)
summer vacation. (CS)
7
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
F. Enhance the delivery of services and expand program
efficiencies.
1. Coordinate City's efforts for proposed transfer of
Waterworks District No. 1 to the City. (CM)
2. Develop proposal for new City Hall, council chambers,
teen center, and other government offices, and develop
plan to implement initial space expansion consistent
with Council direction after completion of the Space
Needs Study. (ACM)
3. Prepare a proposed construction:,phasing plan for
development of Arroyo Vista Community Park Phase II.
(cs)
4. Prepare standard development project conditions of
approval used for each type of entitlement. (CD)
5. Update the Subdivision Ordinance and present it to the
City Council for adoption by December 31, 2001. (CD)
6. Complete a policy and procedures manual for code
enforcement activities. (CD)
7. Develop Citing Procedures for City Council action and
prepare an ordinance making any violation of a City
Ordinance subject to an administrative fine or penalty.
(CD & CA)
8. Prepare and implement procedures for review and
inspection of Landscape and Irrigation Plans for
development projects. (CD)
9. Update Housing Element and process related GPA and
environmental document by October 31, 2001. (CD)
10. Prepare an Accounting Policies and Procedures Manual
and revise Purchasing Ordinance and related procedures.
(AS)
11. Complete negotiation of cable television franchise
renewals with Adelphia for City Council consideration
by June 30, 2002. (ACM)
12. Prepare administrative policies for use of e -mail and
Internet access by City employees. (AS)
FOR
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
13. Evaluate the feasibility of on -line park reservations
and registration for recreation programs. (CS & AS)
14. Complete design of community aquatic facility and
consider options for funding construction and
maintenance. (CS)
15. In conjunction with other interested agencies, work
with Catholic Charities to locate a permanent site in
Moorpark. (MRA)
16. Complete negotiation of refuse franchise for City
Council consideration including provision for automated
service by October 31, 2001. (CS)
17. Evaluate City's law enforcement needs and priorities
and related allocation of resources. (CM & PD)
18. Evaluate options to enhance delivery of law enforcement
services including restructuring or redeployment of
existing personnel, adding regularly assigned Reserve
Deputies, deployment of added 40 -hour position, and
expansion of volunteer services. (CM & PD)
19. Implement expanded use of credit /debit cards for
payments to City. (AS)
20. Obtain additional space at current location of Moorpark
Police Station to house Moorpark's patrol services.
(PD)
21. Develop funding plan and conceptual design for police
station and determine feasibility of siting California
Highway Patrol and emergency services at same location.
(ACM & PD)
22. Evaluate feasibility and implement additional energy
conservation measures for City facilities. (AS & CS)
23. Convert existing building permits and plans to an
electronic record. (CC & AS)
24. Update City's Record Retention Schedule to conform to
federal and state law and prepare for increased
destruction of paper records. (CC)
I
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
G.
25. Determine feasibility of and, if feasible, connect City
Hall Annex to existing electrical generator. (CS)
26. Develop State CLEEPS grant funds expenditure plan for
police related technology purposes. (AS & PD)
27. Develop candidate sites and costs for a new Corporate
Yard for the Public Works and Community Services
maintenance functions. (PW)
28. Develop and implement plan to assign specified animal
regulation duties to Vector Control Division. (CS)
29. Install mutt mitt dispensers at all City parks. (CS)
30. Construct second restroom /concession /storage facility
at Arroyo Vista Community Park by September 30, 2001
(CS)
31. Construct a play lot and half court basketball court at
Villa Campesina Park. (CS)
32. Install new playground equipment in both play lot areas
at Mountain Meadows Park. ',(CS)
33. Install new park name monument signs at Villa Campesina
Park, Mountain Meadows Park, and Tierra Rejada Park.
(CS)
34. Acquire property needed for City Hall, corporate yard,
and various affordable housing projects. (MRA)
35. Determine feasibility and cost for electrical generator
to serve Arroyo Vista Recreation Center. (CS)
Reinforce and enhance Moorpark =s attractive community
character and safeguard its desirable resources.
1. Work with Ventura County Fire Prevention District to
consider siting a fire station in the Campus Park area
of the City. (ACM)
2. Plan and conduct an emergency response exercise
involving the City Council and a simulated emergency
response drill and update City's SEMS Multi Hazard
Functional Plan (Emergency Plan) and improve
10
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
communication capabilities of the City's EOC. (ACM &
PD)
3. Develop Ordinances and related policies and program
guidelines for collection and :use of 'Art in _Public
Places and Tree and Landscape fees. (CS & CD)
4. Finish preparation of Floodplain Ordinance per F.E.M.A.
requirements. (CE)
5. Administer contract to "complete the updated OSCAR
Element of the General Pl4n and process GPA and
environmentaldocument and update the Park Master.Plan
by December-31,1-2001. (CD & CS)
6. Develop options to enhance open space and greenbelt
areas for consideration by the City Council. (CM & CD)
7. Process General Plan amendment and Zoning Code
amendment to create a Natural Open Space land use
designation and zone district as initiated by City
Council in 1995. (CD)
8. Prepare a Business Recovery Plan. (AS)
9. Develop affordable housing assistance programs in
conjunction with residential development projects in
the City and develop a five -year program for affordable
housing assistance projects utilizing redevelopment set
aside funds and other available funding sources to
increase the affordable housing stock in Moorpark.
(MRA)
10. Work with State of California to achieve appropriate
reuse of former Caltrans yard including widening of Los
Angeles Avenue. (CD & MRA)
11. Develop plan and conceptual design for City entry
signs. (CS & PW)
12. Initiate comprehensive update to General Plan Land Use
and Circulation Elements. (CD)
13. Consider amendments to the Zoning Ordinance to allow
greater use of a variety of residential development
concepts to ensure optimum open space and recreation
amenities while achieving appropriate densities. (CD)
11
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
14. Establish design standards for commercial, industrial,
and residential development projects. (CD)
15. Complete landscaping improvements on south side of Los
Angeles Avenue east of Tierra Rejada Road and the north
side of Tierra Rejada Road east and west of
Southhampton Road. (PW & CS)
16. Initiate a Labor Day community event. (CS)
17. Conduct study to determine feasibility of establishing
a trail system along the Arroyo Simi through the City
and east to connect to trail system in Simi Valley.
(PW & CD)
ON
City Share \City Share \citymgr \Objectives 2001 -2002 FINAL
I FEW r W • 1- .
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
FROM: Steven Kueny, City Manager �.
.j
DATE: January 31, 2002 (CC Meeting of February 6, 2002)
SUBJECT: Consider Status Report on Mission Statement,
Priorities, Goals and Objectives for Fiscal Year
2001 /2002 and Direction for Fiscal Year 2002/2003
Attached are the City Council's approved Mission Statement,
Priorities, Goals and Objectives for FY 2001/2002. In approving
this document, the Council included a list of top ten (10)
priorities, which consist of twenty of the one hundred identified
objectives.
It is generally acknowledged that with current staff levels,
there are many more objectives listed than can be reasonably
expected to be accomplished in the year. In fact, many of the
objectives will take several years to fully complete. A written
status report on the various priorities and objectives is not
included as part of this report. The City Council Monthly Report
provides a status on most of these items as well as other staff
work efforts. Staff will respond to specific Council questions
when this matter is considered.
In prior years, the proposed objectives were submitted to the
City Council as part of the annual budget process and usually
reviewed informally as part of the budget deliberations. Formal
consideration of the objectives usually followed adoption of the
budget.
As part of the review of last year's objectives, the Council
concurred to consider the FY 2002/2003 objectives prior to
preparation of the budget with the purpose of having more
correlation between the Council approved objectives and City
Manager proposed budget.
O D0192
City Council Agenda Report
Re: Status Report on Goals and Objectives for FY 2001/2002
Page 2
January 31, 2002 (CC Meeting of February 6, 2002)
The May 10, 2001, City Manager Report to the City Council
presenting the proposed Goals and Objectives for FY 2001/2002
included reference to a secondary list of objectives. It
included eleven items, one of which was added as a FY 2001/2002
objective (related to the Arroyo Simi Trail Study). The May 10,
2001 report also included 26 other potential objectives. These
36 items are as follows:
1. Conduct a community -wide survey to measure the level of
satisfaction residents feel about City services, develop a
program to regularly solicit public input and feedback
regarding service satisfaction, and continue to implement a
system to track customer requests and complaints.
2. Tape a minimum of two (2) special City- sponsored events or
meetings for replay supporting public information and
community promotion efforts and evaluate the feasibility of
taping a video about Moorpark City government.
3. Design and construct electrical system for decorative
lighting on High Street, utilizing recently constructed
underground conduit system.
4. Implement Neighborhood Preservation Program.
S. Propose legislation to allow cities and counties more
discretion in establishing speed limits that are enforceable
by Radar.
6. Conduct an Organization and Management Study and prepare an
implementation plan.
7. Analyze potential for franchising of telephone services
providers that provide cable television services.
8. Taping monthly announcements of upcoming city - sponsored
activities for replay on the City Government Channel.
9. Evaluate feasibility of establishing a teen center.
10. Apply for "Tree City U.S.A." designation after adoption of
Amended Tree Ordinance.
OOO193
City Council Agenda Report
Re: Status Report on Goals and Objectives for FY 2001/2002
Page 3
January 31, 2002 (CC Meeting of February 6, 2002)
11. Evaluate feasibility of lighting additional parks and
recreation facilities including Arroyo Vista Community Park
(AVCP) multi - purpose court and second softball field, two
basketball courts at Mountain Meadows Park, and proposed
skatepark.
12. Develop inventory of natural open space properties owned by
City and HOA's and other privately owned property restricted
by conservation easement or other development condition or
limitation. _
13. Install winter holiday decorations on street light poles at
various locations in the City.
14. Adopt formal traffic policies.
15. Expand subsidized taxi service to include low income
Moorpark Senior Citizens.
16. Install a compressed natural gas (CNG) pumping station for
City and public use in Moorpark.
17. Conduct an Arbor Day event.
18. Expand Poindexter Park.
19. Utility undergrounding projects.
20. Canine park.
21. Youth scholarship program for City recreation classes.
22. Specific Plan for area west of Virginia Colony on south side
of Los Angeles Avenue.
23. Rental Inspection Ordinance.
24. GIS.
25. Work with Ventura County Flood Control District on plans for
Arroyo Simi improvements in Moorpark.
26. Expand Arroyo Vista Recreation Center and gym.
000194
City Council Agenda Report
Re: Status Report on Goals and objectives for FY 2001/2002
Page 4
January 31, 2002 (CC Meeting of February 6, 2002)
27. Work with property owner to improve west City entry.
28. Develop plan for recreational use of detention basin in
Specific Plan No. 1.
29. Electronic message sign.
30. Install traffic signal at eastbound SR 118 Collins Drive /Los
Angeles Avenue off ramp.
31. Work with Historical Society on finalizing a site for its
proposed facility.
32. Develop policies for Arts in Public Places expenditures.
33. Develop guidelines for fine and cultural arts expenditures.
34. Install Tierra Rejada Road median landscaping.
35. Evaluate use alternatives for parcel deeded to City by SDI*
in Virginia Colony.
36. Landscaping improvements and signage for Arroyo Vista
Community Park entry.
At the present time, staff has not prepared any additional
objectives for consideration. The Council has periodically
requested staff to investigate an item or to proceed with an item
as time permits. Two items have recently been requested of
staff:
1. Consideration of an- ordinance to require installation
of a photovoltaic system on residential units; and
2. Potential changes to code provisions for second
dwelling units.
The photovoltaic system issue has some time sensitivity since it
must be in place by January 2004 to be applicable to the West
Pointe Homes project.
GDO195
There is no Agenda Report for Item 8.0