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HomeMy WebLinkAboutAG RPTS 2002 0506 PR REGMOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200 PARKS AND RECREATION COMMISSION AGENDA May 6, 2002 6:30 p.m. 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Joseph Catrambone, Craig Chally, Quentin DeGuardi, Sandra Thompson, and Chair. Tom Pflaumer. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of March 4, 2002. Staff Recommendation: Approve as presented. B. Easter Egg Hunt Event Report. Staff Recommendation: Receive and file report. C. Spring Camp Program Summary. Staff Recommendation: Receive and file report. D. Quarterly Recreation Programming Report. Staff Recommendation: Receive and file report. E. Quarterly Parks Report. Staff Recommendation: Receive and file report. Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the Administrative Secretary of the Community Services Department and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 517 -6227. HAI HIUK HUNTER ROSEANN MIKOS CLINT HARPER KEITH F. MILLHOUSE JOHN E. WOZNIAK Mayor Mayor Pro Tem Councilmember C0* uncilmember Councilmember Parks and Recreation Commission Agenda May 6, 2002 Page 2 8. DISCUSSION /ACTION ITEMS: A. Consider Goals and Objectives for FY 2002/03. Staff Recommendation: Provide suggestions for FY 2002/03 Goals and Objectives. B. Consider Park Capital Improvement Budget for FY 2002/03. Staff Recommendation: Provide a recommendation for park improvements for FY 2002/03 for consideration by the City Council. C. Consider Revisions to the Park Naming Policy and Rename Paul E. Griffin, Sr. Park. Staff Recommendation: Consider revisions to the City's Park Naming Policy and rename Griffin Park. D. Consider Park Monument Signs. Staff Recommendation: Concur with staff's recommended monument sign designs. E. Consider Selection of a Parks and Recreation Commissioner to Serve on the Youth Sports Committee. Staff Recommendation: For the Commission to select one of its members to serve on the Youth Sports Committee. F. CPRS Conference Report. Staff Recommendation: Attending Commissioners to provide an oral report. G. Parks and Recreation Commission's Spring Park Tour. Staff Recommendation: Select a date and time to conduct the Spring Park Tour. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: 10. ADJOURNMENT: City of Moorpark ) County of Ventura ) ss. State of California ) I, Patty Lemcke, Administrative Secretary of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the regularly scheduled meeting of May 6, 2002. Executed this lst day of May 2002, at Moorpark, California. /atZty�Lecke Administ ative Secretary Community Services Department MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California March 4, 2002 1. CALL TO ORDER: Chair Thompson called the meeting to order at 6:40 p.m. 2. THE PLEDGE OF ALLEGIANCE: Commissioner DeGuardi led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Craig Chally, Quentin DeGuardi, Sandra Thompson, and Chair Thomas Pflaumer. Staff Present: Mary Lindley, Director of Community Services; Stephanie Shaw, Recreation Coordinator; Rachele Loosbrock, Teen Coordinator; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Staff's Monthlv Report. Mary Lindley gave an oral report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of January 7, 2002. Staff Recommendation: Approve as presented. B. Parks Quarterly Report. Staff Recommendation: Receive and file report. Parks & Recreation Commission Minutes March 4, 2002 Page 2 C. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. D. Breakfast With Santa Event Report. Staff Recommendation: Receive and file report. E. Winter Camp Program Summary. Staff Recommendation: Receive and file report. Commissioner Chally requested that item 7.0 be pulled for discussion. He discussed with staff the attendance at the Breakfast With Santa event and the Women's Over 30 sports league participation. MOTION: Commissioner Thompson moved to approve the Consent Calendar as presented. Commissioner Chally seconded. The motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Consider Recreation Programs and Events for Fiscal Year 2002/03. Staff Recommendation: Concur with staff's FY 2002/03 recreation programs and events proposal, as outlined in the Agenda Report. Stephanie Shaw reviewed with the Commission staff's suggested programs, events, and changes for FY 2002/03. Some of the major changes proposed are to move the Arts in the Park event from the Craft Fair and place it with the Labor Day Event, omit the Craft Fair, and move the Apricot Festival from September to June. Commissioner Chally agreed with staff's proposed changes, but suggested staff consider combining the Apricot Festival and Arts in the Park event. Commissioner DeGuardi also agreed with staff's proposed schedule, but stated that he would like to retain the annual Craft Fair. K Parks & Recreation Commission Minutes March 4, 2002 Page 3 Commissioner Thompson stated that she also would like to continue with the annual Craft Fair. She stated that she is very much in favor of continuing the Arts in the Park event and retaining the teen art contest. The Commission concurred with staff's recommendations, with the inclusion of retaining the annual Craft Fair. Rachele Loosbrock spoke to the Commission regarding a proposed summer Teen Travel Camp. This program is designed for youth ages 12 through 15 and offers constructive summer activity. She discussed with the Commission the type of trips, supervision, and registration and fees. Chair Pflaumer commended Rachele Loosbrock on the great job she, other staff members, and volunteers are doing with the teen After Dark Dances. Mary Lindley stated that there are no new significant changes being proposed with the recreation classes and sports programs. Staff is always looking for new ideas being offered in these areas. B. Consider Potential Goals and Objectives for FY 2002/03. Staff Recommendation: Provide suggestions for FY 2002/03 Goals and Objectives. Mary Lindley stated that staff has been directed to focus on reviewing and prioritizing the Goals and Objective of 2001/02, rather than adding to them. She stated that she is encouraging the Commission to do the same. Chair Pflaumer stated that he still feels strongly about having a second access to AVCP being added as an objective. Commissioner Chally also stated the importance of constructing another access to AVCP. The Commission discussed different options as to where and how another access road could be constructed. Parks & Recreation Commission Minutes March 4, 2002 Page 4 Commissioner DeGuardi stated that he would like some additional time to review the Goals and Objectives before attempting to prioritize them. MOTION: Commissioner DeGuardi moved to table this item until the next scheduled meeting. Commissioner Catrambone seconded. The motion was carried 5 -0. C. Select Two Commissioners to Serve on the July 3 r Fireworks Event Committee. Staff Recommendation: Select two Commissioners to serve on the July 3 r Fireworks Event Committee. Commissioners DeGuardi and Thompson volunteered to serve on the Committee. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Pflaumer announced the upcoming CPRS Conference in April. Commissioner Thompson reminded everyone to vote on Tuesday, March 5. Mary Lindley announced the upcoming Easter Egg Hunt on Saturday, March 30, at AVCP. 10. ADJOURNMENT: Chair Thompson adjourned the meeting at 7:55 p.m. APPROVED: Thomas Pflaumer, CHAIRMAN Respectfully submitted: Patty Lemcke, Administrative Secretary _7 T5 PARKS & RECREATION COMMISSION AGENDA REPORT CITY OF MOORPARK TO: The Parks & Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator II DATE: April 8, 2002 (Parks & Recreation Commission Meeting of May 6, 2002) SUBJECT: Easter Egg Hunt Event Report BACKGROUND For over fifteen years, the City of Moorpark has sponsored an Easter Egg Hunt the Saturday before Easter. Initially, the event was co- sponsored by community groups including the Moorpark Youth Activities Committee and Moorpark Kiwanis Club. The event had been held at various sites including Campus Park and the former Moorpark High School site. Since 1995, the Egg Hunt has been held at the Arroyo Vista Community Park. Traditionally, the event has featured egg hunts for various age groups and other special activities and attractions. DISCUSSION The Easter Egg Hunt was held on Saturday, March 30, 2002 from 10:00 a.m. to 12:30 p.m. at the Arroyo Vista Community Park. The egg hunts were held on ball fields 1, 2, and 3. The egg hunts were scheduled every half -hour beginning at 10:15 a.m. Age divisions included three and under, four through seven, eight and over, and a family hunt. Due to the large attendance, the three and under hunt was run in two rounds, and additional eggs were spread for the four to seven hunt. Prizes were distributed to all children who participated in an egg hunt. Prizes this year included stuffed bunnies, spring activity books, and beach balls. Attractions were located on the grass east of ball field 1. Special attractions included a jolly jump, giant slide, and pony rides. The manner in which special attractions were handled was altered this year. Instead of allowing attraction vendors to run attractions and collect fees from the public, the City paid to rent the attractions and collected the revenue for their use. Volunteers managed the attractions with supervision from recreation staff members. Additionally, three spring -theme carnival games and face painting were added to this year's event. The attractions were very popular with the public. Due to the long lines at certain attractions, this aspect of the event will be enhanced and expanded in the future. A ticket booth was set up in the snack bar adjacent to the ball fields. Tickets for City -run activities and attractions were sold for $0.50 each. Admission to the egg hunt was two tickets. Attraction fees ranged from one ticket for carnival games to six tickets for pony rides. In addition to attractions run by City staff and volunteers, the Moorpark Kiwanis Club ran the Photos with Easter Bunny as a fundraiser. Also present at the event were various vendors, selling items such as sand art, fairy wings and accessories, and coffees and specialty drinks. Attendance increased significantly this year. The estimated number of children participating in egg hunts was 900, up from 600 last year. Total event attendance this year is estimated at over 2,000 people. People from all over Ventura County and western Los Angeles County attended the event. Volunteer assistance continues to grow, with nearly fifty volunteers assisting with the event this year. For the past two years, this event has been unable to cover all of its direct costs. This year, with the increased attendance and additional revenue from attractions, the event was able to cover 1000 of the direct and part -time staff costs. Program expenses increased only slightly from 2001, while revenue increased over 300% from last year. A budget detail is attached. Staff Recommendation Staff recommends that the Commission receive and file this report. EGG HUNT BUDGET ATTACHMENT Fiscal year 2001/2002 Fiscal year 2000/2001 BUDGET ALLOWANCE $1,600.00 BUDGET ALLOWANCE $ 1,500.00 ITEM AMOUNT ITEM AMOUNT Prizes $792.78 Prizes $1,008.73 Attractions $559.00 Attractions $69.00 Advertisement $0.00 Advertisement $99.00 Equipment $96.53 Equipment $139.96 DIRECT COSTS $1,448.31 DIRECT COSTS $1,316.69 STAFF COSTS $451.76 STAFF COSTS $536.17 TOTAL COSTS $1,900.07 TOTAL COSTS $1,852.86 GROSS REVENUE $2,718.00 GROSS REVENUE $865.92 NET REVENUE $817.93 NET REVENUE $ (986.94) CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Stephanie Shaw, Recreation Coordinator II DATE: April 8, 2002 (Parks & Recreation Co=i.ssion Meeting of May 6, 2002) SUBJECT: Spring Camp Program Summary Background For the fourth year, the City of Moorpark has offered a spring session of the Camp Moorpark day camp program at the Arroyo Vista Recreation Center. The program is open to children ages five through twelve. Discussion Spring Camp Moorpark was held during the Moorpark Unified School District's spring break, April 1 through 5, 2002. Although Good Friday, March 30, was also a student -free day, camp was not held due to previously low enrollments on that day. Camp hours of operation remained consistent with the summer session, operating from 9:00 a.m. to 3:00 p.m. with extended care from 6:30 a.m. to 6:00 p.m. The theme for the week was "Blast to the Past" and featured a different decade each day, starting with the 50's on Monday, and ending with the 90's on Friday. Daily activities included crafts, games, and sports in the morning, and special events in the afternoon. The field trip to Skating Plus was held on Wednesday, which fit nicely with the 70's theme for that day. Other special events included a walking trip to Baskin Robbins for ice cream on Monday, tie -dying socks on Tuesday, a video on Thursday, and a "Blast to the Past" party on Friday. Photos of some camp activities were featured on the front page of the Moorpark section of the Ventura County Star on Tuesday, April 2, 2002. For the spring session, children were divided into three teams by age. Each team included nine to fourteen children and was supervised by one counselor. A total of 59 children participated in the spring session, down slightly from 61 participants last year. Registrations each day ranged from 27 to 40 participants. Average daily attendance was 35 participants, down from 44 last year. Although attendance fell slightly, participants were pleased with the program and staff received positive comments from the parents. Consistent with previous years, program revenue was sufficient to cover all direct costs and part -time staff costs. Program expenditures increased slightly this year, primarily due to the purchase of replacement equipment and an increase in advertising costs. Part -time staff costs decreased, consistent with the decrease in camp enrollment. A budget summary is attached. Staff Recommendation Staff recommends that the Commission receive and file this report. SPRING CAMP MOORPARK BUDGET ATTACHMENT FY 01/02 BUDGET ALLOWANCE $1,500.00 FY 00/01 BUDGET ALLOWANCE $1,175.00 EXPENDITURE COST EXPENDITURE COST Field Trips $442.85 Field Trips $442.94 Craft and Activity Supplies $344.35 Craft and Activity Supplies $366.35 Equipment Replacement $128.47 Equipment Replacement $0.00 Advertising $199.00 Advertising $100.00 TOTAL $1,114.67 TOTAL $909.29 REMAINING BUDGET $385.33 REMAINING BUDGET $265.71 Part-time Staff Costs $1,288.82 Part-time Staff Costs $1,836.00 TOTAL COST $2,403.49 TOTAL COST $2,745.29 GROSS REVENUE $4,078.00 GROSS REVENUE $4,692.00 NET REVENUE $1,674.51 NET REVENUE $1,946.71 -A �71 PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Mary Lindley, Director of Community Services DATE: May 1, 2002 (Parks & Recreation Commission Meeting of May 6, 2002) SUBJECT: Winter 2002 Quarterly Report BACKGROUND This report serves as a review of the recreation programs for the winter quarter of 2002. The report includes a brief summary of each program along with financial and enrollment figures for the season. Financial and enrollment figures for the past four years are included as a means of comparison. DISCUSSION WINTER EVENTS There were no special events during this period. WINTER CLASSES Winter registrations decreases significantly in 2002. This was due to fewer classes offered, as well as, lower average registrations per class. Despite the drop in registrations, the cancellation rate remained consistent with 2001. Staff is actively working on class promotions and recruiting new instructors. Recreational Classes 2002 2001 2000 1999 Students 374 589 728 261 Classes offered 68 99 107 61 Ran 55 81 81 39 Canceled 13 (190) 18 (180) 26 (240) 22 (36%) Gross Revenue $26,646 $37,252 $40,734 $11,845 Direct Costs $12,429 $20,456 $20,596 $5,829 Instructor payments $12,076 $19,947 $20,596 $5,754 Supplies $353 $509.33 $0 $75 Refunds and credits Net Revenue Direct Cost Per Participant Gross Revenue Per Participant Net Revenue Per Participant Coordinator Hours $4,656 $3,679 $9,561 $13,117 $33.23 $34.73 $71.25 $63.25 $25.56 $22.27 40 40 $3,786 $2,802 $16,353 $3,214 $28.29 $22.33 $55.95 $45.38 $22.46 $12.31 60 60 BROCHURE Beginning with the Winter 2002 brochure, production of the publication was contracted to RLF Publishing. The contract terms shifted the sales of advertisements and collection of advertisement revenue from the City to RLF Publishing. Accordingly, the net cost for the production of the brochure rose significantly. The following information does not include the Administrative Services portion of the publication. Brochure Costs 2002 2001 2000 1999 1998 Printing Cost $3,662 $2,723 $3,010 N/A $1,644 Mailing Cost $959 $1,086 $1,069 $752 Total Cost $4,621 $3,809 $4,079 $2,396 Total Ads 0 18 11 N/A 12 Ad Revenue $0 $2,445 $1,290 $1,010 Net Cost $4,621 $1,364 $2,789 $1,386 WINTER ADULT SPORTS LEAGUES The Winter Basketball League registration showed a slight decrease over the past season. The Women's Over 30 Program switched from basketball to volleyball. Coordinator met with the participants and explained program objectives. The Women were happy with volleyball and wanted to extend the program for three additional weeks, which increased revenue. Softball is dark during the winter season. Basketball 2002 2001 2000 1999 1998 Teams 11 12 13 12 12 Supply Costs $512 $391 $863.76 $554 $611 Facility Costs $920 $1,025 $1,202 $1,025 $1,025 Direct Costs $1,432 $1,416 $2,066 $1,579 $1,636 P/T Staff Costs $1,190 $1,354 $1,354 $1,458 $1,354 Total Costs $2,622 $2,770 $3,420 $3,037 $2,990 Gross Revenue $3,397 $3,624 $4,076 $3,749 $3,889 Net Revenue $775 $854 $656 $712 $899 Direct Cost Per Team $130.18 $118 $158.92 $131.58 $136. Total Cost Per Team $238.36 $230 $263.08 $253.08 $249.17 Gross Revenue Per Team $303.81 $302 $313.54 $312.42 $324.08 Net Revenue Per Team $70.45 $71.16 $50.46 $59.33 $74.92 Coordinator Hours 25 20 30 - 24 40 Over 30 Women's League 2002 2001 2000 1999 1998 Basketball (VOLLEYBALL) Participants 30 Supply Costs $304 Facility Costs $330 Direct Costs $634 Part Time Staff Costs $275 Total Costs $909 Gross Revenue Net Revenue Direct Cost Per Participant Total Cost Per Participant Gross Revenue Per Participant Net Revenue Per Participant $1,794 $885 48 42 $545 $553 $288 $301 $833 $854 $132 $69 $965 $923 $1,363 $1,196 $398 $273 $21.13 $17.35 $20.33 $30.30 $20.10 $59.80 $29 $29.50 $8.29 $21.98 $29 36 53 $326 $528 $244 $240 $570 $768 $69 $87 $639 $855 $1,044 $1,450 $405 $595 $15.83 $14.49 $17. 47 $16. 13 $29 $27.36 $6.50 $11.25 $11.23 Coordinator Hours 12 N/A 10 10 18 Superintendent Hours N/A 10 N/A N/A N/A WINTER YOUTH SPORTS LEAGUES This JBL season continued to remain steady with registrations. During the winter season the league is divided into two age divisions of 5 -6 and 7 -8 year olds. Consideration is being given to add older division next year. Many parents of older division aged children have indicated that they would like their children to play in our program instead of MBA. Basketball League 2002 2001 2000 1999 1998 Participants 90 92 111 100 82 Teams 10 10 12 10 10 Supply Costs $1,471 $1,956 $2,255 $2,147 $1,611 Facility Costs $1,296 $1,342 $1,252 $1,342 $1,342 Direct Costs $2,713 $3,298 $3,507 $3,489 $2,953 Part Time Staff Costs $468 $477 $477 $347 $434 Total Costs $3,181 $3,775 $3,984 $3,836 $3,387 Gross Revenue $4,680 $4,324 $5,217 $4,700 $3,608 Net Revenue $1,499 $549 $1,233 $864 $221 Direct Cost Per Participant $30.14 $35.85 $31.59 $34.89 $36.01 Total Cost Per Participant $35.24 $41.03 $35.89 $38.36 $41.30 Gross Revenue Per Participant $52 $47 Net Revenue Per Participant $16.65 $5.97 Coordinator Hours 30 10 Superintendent Hours N/A 25 $47 $47 $44 $11.11 $8.64 $2.70 30 30 45 N/A N/A N/A TEEN PROGRAMS Teen programming remained steady in its monthly programming. Activities, including, monthly After Dark dances, Band Jams, Skatepark, and Skatepark Contests were offered during the quarter. The Teen Council continues to meet monthly and has been active in teen programming for the spring. For the winter quarter, 1,923 teens participated in teen activities. Overall Attendance 2002 Teen Programs 1,923 Teen Events and Activities: After Dark: Monthly After Dark dances were held on January 4 and March 1 at the Arroyo Vista Recreation Center and on February 1 at the Boys & Girls Club of Moorpark. Event attendance remains steady over the winter quarter with a slight drop off in attendance during the winter break. The January 4 dance had 420 teens attend, the February 1 dance had 510 teens, and the March 1 had 583 teens in attendance. Band Jam: A Band Jam was held on February 15 at the Arroyo Vista Recreation Center. Three bands, Ascension, Little Known Fact, and Love Story Hero performed live on stage from 7:30 -10:00 p.m. Approximately 150 teens attended the event. . Skatepark and Contests: The Skatepark had a drop off in participation in mid November due to daylight savings hours and inclement weather. Participation rose again in February. The Skatepark had approximately 229 participants using the facility. As of February 7, the Skatepark has been open on Thursdays and Fridays from 3:00 to 5:00 p.m. Postcards were mailed to registered Skatepark participants to notify them of the day change. Contests are now held on the second Friday of each month. Approximately 31 skaters participated in the contests. Prizes were awarded to the winners. Moorpark After Dark Event Dates January 2002 March 2002 Participants 420 583 Direct Costs $1,479 $1,580 Part Time Staff Hours 50.5 49 Part Time Staff Costs $511.67 $479.89 Total Costs $1,990.67 $2,059.89 Gross Revenue $2,235.93 $2,986.30 Net Revenue $245.26 $926.41 .1 Direct Cost Per Participant $3.52 $2.71 Total Cost Per Participant $4.73 $3.53 Gross Revenue Per Participant $5.32 $5.12 Net Revenue Per Participant $0.58 $1.58 Teen Coordinator Hours 25 27 Recreation Coordinator Hours 2 0 Superintendent Hours N/A N/A Band Jam 2002 Event Date February 15 Participants 150 40 Direct Costs $125 20 Part Time Staff Hours 16 5 Part Time Staff Costs $157.33 2001 Total Costs $282.33 1998 Gross Revenue $0 3 Net Revenue $- 282.33 28 Direct Cost Per Participant $0 83 151.5 Total Cost Per Participant $1.88 150.75 Gross Revenue Per Participant $0.00 $1254.42 Net Revenue Per Participant $ 1.88 $1,185 Teen Coordinator Hours 12 Recreation Coordinator Hours 0 Superintendent Hours N/A PARK AND FACILITY RENTALS All rental permits for City parks and the Arroyo Vista Community Center are processed by the Arroyo Vista Recreation Center staff. It should be noted that some permits contain multiple rental dates and /or multiple facilities rented. The following information represents the number of permits processed during the quarter as opposed to actual rentals. Revenue for facility rentals fell as most facility rentals were small in attendance and made by resident and non - profit groups. Additionally, use of the gymnasium by MBA decreased significantly this year. Park Rentals 2002 2001 2000 1999 1998 Permits 134 128 61 101 60 Gross Revenue $13,485 $20,777 $16,015 $16,119 $7,156 Gross Revenue Per Rental $100.63 $162.32 $262.54 $159.59$119.27 Coordinator Hours 40 10 65 60 40 Superintendent Hours 0 20 12 7 5 AVRC Facility Rentals 2002 2001 2000 1999 1998 Permits 10 3 10 19 28 Part Time Staff Hours 50 151.5 64.5 76 150.75 Part Time Staff Costs $431 $1254.42 $459.24 $541.12 $1,185 Total Costs $431 Gross Revenue $4077 Net Revenue $3,646 Staff Cost per Rental $43.10 Gross Revenue Per Rental $407.70 Net Revenue Per Rental $364.60 Coordinator Hours 20 Superintendent Hours 0 $1254.42 $459.24 $541.12 $1,185 $7973 $5,662 $7,061 $6,501 $6718.58 $418.14 $2,657.67 $2,239.53 10 20 $5202.76 $45.92 $566.20 $520.28 25 N/A $6,519 $3,530 $28.48 $42.32 $371.63$232.18 $343.10$126.07 40 65 10 14 S: \Everyone \Reports \wO1gr.doc AGENDA REPORT PARRS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary Lindley, Director of Community Services Prepared By: Allen Walter, Maintenance and Operations Supervisor DATE: April 15, 2002 (Meeting of May 6, 2002) SUBJECT: Parks Quarterly Report January through March 2002 PARKS POINDEXTER PARK: Two gazebos were installed, replacing the existing wooden ones. Staff and Sunridge met with Moorpark Little League regarding ballfield maintenance. Both ballfields lips were removed and reseeded. Park staff worked with Little League addressing all of their concerns. Bare areas in the fields were also reseeded. TIERRA REJADA PARK: California Tennis Court resurfacing contract work was scheduled and tennis court and basketball court resurfacing was completed. Also, two security light bulbs were replaced. AVCP: Well specifications information was compiled for AVCP II Architect. Football and soccer field areas were rototilled and re- seeded in January. They will be ready for use in April. Tennis Courts: the light timer on court #1 timer was repaired. Several tennis court lights bulbs were replaced. Several gate latches had to be repaired - unknown persons forced gates open turning the latches with the force. This also happened at Miller Park. Four new tennis court nets were installed. Ballfields were reseeded in preparation for softball season. Parking Lot #2 (unimproved) was lined with donated telephone poles. The entire lot was lined and leftovers were used in lot #3 (unimproved). Parks Quarterly Report Page 1 CAMPUS CANYON PARK: Soccer field re- seeding project was completed in January and will be ready for use in April. A traffic accident damaged the block wall at the south end of the park. JC contraction was contacted (Contractor modifying wall columns) for a bid. He estimated $1,050 to repair. Repair was added to contract and re- billed to police report. Approximately 300 feet of fence was knocked down and the footing damaged along the northwest side of the park by high winds and kids climbing on it. The bid to repair is $5,500. The JC Construction contract was amended for the repair. COMMUNITY CENTER PARK: The playground equipment play bridge was damaged by park users and had to be removed. Staff has made the equipment usable without the missing piece, which links areas together. MILLER PARK: Tennis court lights were malfunctioning. Staff re- adjusted. Turf repair (reseeding) was completed. South sluff wall was completed along park perimeter by developer. Developer also replanted dead / damaged shrubs. COUNTRY TRAIL PARK: Three security light bulbs and two lenses were replaced. CAMPUS PARK: Two security light bulbs were replaced. GRIFFIN PARK: Five security light bulbs were replaced. Two basketball court lights were out and staff replaced. VILLA CAMPESINA PARK: Three security light bulbs were replace. Domestic water supply project was completed. Backflow was installed and a lateral line was added along with a drinking fountain. John Casillas was able to work with VCWWD to use the project as training, which reduced the project cost. A damaged valve (corrosion) caused a water leak into the drainage catch basin. A new valve was installed and the problem resolved. PEACH HILL PARK: Ballfield lip and foul lines were repaired for the opening of softball season in March. Parks Quarterly Report Page 2 a WATER REPORT FOR PARKS: A water report was completed justifying modification of the current water allotment given the City by the Water District. If approved, the City will be able to supply water to the parks without reaching Tier levels II -III. PARK BALL FIELDS: Additional ballfield dirt was delivered and spread. Parks Quarterly Report Page 3 0 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services14 DATE: April 29, 2002 (Meeting of May 6, 2002) SUBJECT: Consider Goals and Objectives for FY 2002/03 At its meeting on March 4, and again at the joint meeting with the City Council on April 10, the Parks and Recreation Commission had an opportunity to discuss potential Goals and Objectives for fiscal year 2002/03. The objectives identified by the Commission in its initial discussions included the following: • Siting, design, and construction of a skatepark. • Second access to AVCP. • Online registration for classes and park rental permits. • Completion of second restroom at AVCP. • Design and construction of a community pool. • Implementation of the Arroyo -Simi Greenway Plan. • Establishment of a Teen Center. • Revised park naming policy. There were a number of objectives approved.in FY 2001/02 that have not been completed and staff anticipates they will be carried over into the new year. To assist the Commission with its consideration of FY 2002/03 Goals and Objectives, last year's list has been attached to this report. Recommendation Provide suggestions for FY 2002/03 Goals and Objectives. \\MOR_PRI_SERV\ home_ folders\MLindley\Recreation\P &R Objectives 2002.doc CITY OF MOORPARK Mission Statement, Priorities, Goals, and Objectives FY 2001/2002 CITY OF MOORPARK Mission Statement, Priorities, Goals, and Objectives For FY 2001/2002 CITY MISSION STATEMENT Striving to preserve and improve the quality of life in Moorpark. TOP TEN (10) PRIORITIES 1. Construct new City Hall and Corporate Yard Facility. (F2, F28 & F35) 2. Construct police station. (F22) 3. Comprehensive update of General Plan Land Use and Circulation Elements and adopt updated OSCAR Element to insure internal consistency among all elements of the General Plan. (G5, G7 & G12) 4. Widen Los Angeles Avenue /New Los Angeles Avenue (SR118) to six travel lanes from Tierra Rejada Road to SR 23 Freeway and traffic signal interconnect system. (C3 a),b), d), & e) & C4) 5. Truck ban on Los Angeles /New Los Angeles Avenue (SR118) and permanent truck scale facility west of the City. (C8 & C10) 6. Widening of Moorpark Avenue /Walnut Canyon Road from Los Angeles Avenue (SR118) to north City limits. (C14 & C16) 7. Construct Arroyo Vista Community Park Phase II. (F3 & F31) 8. Construct a community aquatic facility. (F15) 9. Enhance open space and greenbelt areas and determine feasibility of establishing a trail system along the Arroyo Simi and adjacent to Miller Park, and work with other public agencies to develop a comprehensive Arroyo Simi Management Plan that incorporates flood control, habitat preservation /restoration, and recreation components. (G6 & G18) 10. Adopt Housing Element and develop program to encourage new multi and single family housing on underutilized sites within the Downtown Specific Plan area. (B7 & F9) DEPARTMENTAL GOALS AND OBJECTIVES A. Expand and encourage community involvement in establishing the general policies of the City and increase the public =s understanding of local government operations. 1. Provide current information to the public about events, 2 City Share \City Share \citymgr \Objectives 2001 -2002 FINAL programs, issues, and policies through the City's Internet Home Page, government cable channel, marquee signs, press releases, and newsletters. (ACM) 2. Develop a general emergency preparedness manual for distribution to Moorpark residents. The manual will outline how to prepare for, and what to do following a disaster. (ACM) 3. Prepare a brochure explaining City Services and maintain a list of publications pertaining to City Services on the City's Internet Home Page. (ACM & AS) 4. Evaluate the feasibility and legality of allowing electronic messages from the public to be received by the Mayor and Councilmembers during City Council meetings. (AS & CC) 5. Evaluate the feasibility of a paperless City Council agenda packet. (CC & AS) 6. Develop and implement an enhanced city web site that provides the public with a variety of information about city services including separate web page for recreation programs. (AS) 7. Obtain necessary equipment and train City staff to allow immediate entry of information to be broadcast on government access cable channel. (ACM) B. Revitalize downtown Moorpark with a focus on High Street and the surrounding business district and residential neighborhoods, which includes consideration of public rail transit, potential for increased residential density, and governmental and related public uses. 1. Coordinate the City =s efforts to resolve concerns with day laborers. (MRA) 2. Complete project to landscape the railroad frontage property along Moorpark Avenue, including the vacant area west of the south Metrolink parking lot. (CS &MRA) 3. Install landscaping and downtown identification signs at entrances to High Street. (MRA) 4. Complete the conceptual design for Spring Road from the 3 City Share \City Share \citymgr \Objectives 2001 -2002 FINAL railroad tracks south to Los Angeles Avenue, to determine the design (sidewalk, travel lanes, bike lanes, medians, parkways, landscaping, entry signs, etc.) and right -of -way requirements. (PW) S. Select one or more developers to develop Moorpark Redevelopment Agency owned property on High Street consistent with Downtown Specific Plan. (MRA) 6. Work with Ventura County Fire Protection District to construct a fire station on High Street. (MRA) 7. Develop program to encourage new multi and single family housing projects on underutilized sites within the Downtown Specific Plan area. (MRA) 8. Install improved street lighting on designated downtown residential streets. (MRA) C. Improve traffic circulation and mitigate impacts on the movement of traffic through the City. 1. Work with Caltrans to complete a number of projects including: (PW) a) Construct New Los Angeles Avenue Bridge widening; b) Installation of a traffic signal interconnect system and permissive /restrictive left turns at certain intersections to provide improved signal coordination and traffic flow on New Los Angeles Avenue and Los Angeles Avenue; c) Acquire right -of -way and widen Los Angeles Avenue at Beltramo Road; d) Complete design and acquire right -of -way to widen Los Angeles Avenue between Spring Road and Moorpark Avenue. 2. Acquire right -of -way and prepare design for adding one additional travel lane in each direction and a painted center median on New Los Angeles Avenue and Los Angeles Avenue [SR 118] between the Route 23 freeway and Tierra Rejada Road and dual left turn lanes for westbound Los Angeles Avenue to southbound Tierra Rejada Road. (PW) 3. Complete report on the Citywide Traffic Mitigation fee and develop more precise information on the proposed east /west route that addresses local issues, including 4 City Share \City Share \citymgr \Objectives 2001 -2002 FINAL retention of consultant for an implementation plan pertaining to the level of improvement required to serve as an east /west transportation corridor, cost, funding alternatives and plan for phased implementation. (PW & CD) 4. Design traffic signal interconnect system on Tierra Rejada Road from Spring Road to Countrywood Drive and evaluate potential use of permissive /restrictive left turns at certain intersections (PW).. 5. Initiate right -of -way acquisition for the improvement of Los Angeles Avenue (East) from Condor Drive west to 1,500 feet east of Spring Road. (PW) 6. Obtain a truck ban on SR 118 (except freeway portion). (PW) 7. Install bus benches and shelters at selected City bus stops. (CS) 8. Work with VCTC, CHP, Caltrans, and County of Ventura to site a permanent truck scale facility west of the City. (PW & ACM) 9. Monitor Caltrans' efforts to develop improvement plan for widening of SR 118 west of Moorpark City limits including proposed improvements at the SR 118 and SR 34 /Donlon Road intersection. (PW) 10. Pursue grant funding and design for the modification, improvement, and widening of the rail crossings at Spring Road and at Moorpark Avenue. (PW) 11. Proceed with street realignment and signalization at the intersection of Flinn Avenue, Second Street and Spring Road. (PW) 12. Proceed with the development of the design and acquisition of additional right -of -way necessary to provide two southbound lanes on Moorpark Avenue (SR 23) between Casey Road and Los Angeles Avenue (SR 118). (PW) 13. Purchase two new busses for City's transit system funded with Section 9 monies. (CS) 5 City Share \City Share \citymgr \Objectives 2001 -2002 FINAL 14. Coordinate efforts of various developers to construct improvements to Walnut Canyon Road (SR 23) from Casey Road to north City limits to provide lane widening, paved shoulders, and striped median. (PW & CD) D. Strengthen the City's fiscal stability and long -range financial growth. 1. Develop proposed Business License Program for consideration by the City Council. (AS) 2. Update 5 -year financial projections. (AS) 3. Develop business retention and attraction programs and networking program with existing businesses and attract new businesses, including the preparation of a marketing brochure and related materials. (MRA) 4. When feasible, assist private property owners of commercial and industrial zoned property to get their property readied for development to better City /Agency response to development proposals requiring quick turn- around. (MRA) 5. Revise parkland dedication ordinance and Park Master Plan and evaluate adequacy,of current.parks i improvements fee for commercial and industrial development. Evaluate the feasibility of establishing an endowment fund that would allow for equipment replacement at ,parks. (CS) 6. Submit the seven -year Capital Improvement Program (CIP) for City Council's consideration. (PW) 7. Complete a comprehensive fee study for development related fees for consistency with current direct and indirect costs. (AS) 8. Evaluate City's status relative to jobs /housing balance and determine if City has sufficient amount of property zoned for industrial uses. (CD) 9. Implement Cost Recovery Program for Code Enforcement. (CD & AS) 10. Develop improved cost and time accounting addressing when to use flat fee amounts instead of deposits for 0 City Snare \City Share \citymgr \Objectives 2001 -2002 FINAL planning and engineering fees and develop real time billing rates for all departments. (AS & CD) 11. Develop plan for expenditure of Traffic Systems Management monies collected from development projects for improvement of air quality. (AS & CD) 12. Implement program to insure departmental responsibility and accountability for maintaining the inventory and protecting the City's fixed assets. (AS) 13. Develop an equitable basis for requirement on new development projects to provide Affordable Housing units and or pay in lieu fees and for calculating the amount of Traffic Systems Management (TSM) fees. (AS & CD) 14. Implement a fee to be collected prior to final building permit approval to pay the City's costs for scanning approved building permits and plans into an electronic imaging system. (CC & CD) 15. Begin process to implement GASB 34 requirements to record infrastructure as capital assets and modify annual financial reports to include a government -wide component. (AS, PW & CS) E. Reduce the potential for juvenile crime through intervention and prevention efforts. 1. Develop a Youth Master Plan in collaboration with.the various agencies "that serve Moorpark youth, including MUSD and Moorpark Boys and Girls Club, and interested residents to identify existing needs, services and programs." (CS) 2. Work with community groups and school district,to address violence intervention and drug use among teenagers. ( PD `& CS) 3. Determine a location at one or two parks or other site for a permanent skatepark. (CS), 4. Implement bus service to the beach two days a week during the Moorpark Unified School District (MUSD) summer vacation. (CS) 7 City Share \City Share \citymgr \Objectives 2001 -2002 FINAL F. Enhance the delivery of services and expand program efficiencies. 1. Coordinate City's efforts for proposed transfer of Waterworks District No. 1 to the City. (CM) 2. Develop proposal for new City Hall, council chambers, teen center, and other government offices, and develop plan to implement initial space expansion consistent with Council direction after completion of the Space Needs Study. (ACM) 3. Prepare a proposed constryction. phasing plan for development °of Arroyo Vista Community Park."Phase II. (CS) 4. Prepare standard development project conditions of approval used for each type of entitlement. (CD) 5. Update the Subdivision Ordinance and present it to the City Council for adoption by December 31, 2001. (CD) 6. Complete a policy and procedures manual for code enforcement activities. (CD) 7. Develop Citing Procedures for City Council action and prepare an ordinance making any violation of a City Ordinance subject to an administrative fine or penalty. (CD & CA) 8. Prepare and implement procedures for review and inspection of Landscape and Irrigation Plans for development projects. (CD) 9. Update Housing Element and process related GPA and environmental document by October 31, 2001. (CD) 10. Prepare an Accounting Policies and Procedures Manual and revise Purchasing Ordinance and related procedures. (AS) 11. Complete negotiation of cable television franchise renewals with Adelphia for City Council consideration by June 30, 2002. (ACM) 12. Prepare administrative policies for use of e -mail and Internet access by City employees. (AS) Rl City Share \City Share \citymgr \Objectives 2001 -2002 FINAL 13. Evaluate the feasibility of,on -line park reservations and registration for recreation- programs. '(CS &`AS) 14. Complete design of community -aquatic .facility and consider,options+for funding construction and maintenance. ` ,(CS) 15. In conjunction with other interested agencies, work with Catholic Charities to locate a permanent site in Moorpark. (MRA) 16. Complete negotiation of refuse franchise for City Council consideration including provision for automated service by October 31, 2001. (CS) 17. Evaluate City's law enforcement needs and priorities and related allocation of resources. (CM & PD) 18. Evaluate options to enhance delivery of law enforcement services including restructuring or redeployment of existing personnel, adding regularly assigned Reserve Deputies, deployment of added 40 -hour position, and expansion of volunteer services. (CM & PD) 19. Implement expanded use of credit /debit cards for payments to City. (AS) 20. Obtain additional space at current location of Moorpark Police Station to house Moorpark's patrol services. (PD) 21. Develop funding plan and conceptual design for police station and determine feasibility of siting California Highway Patrol and emergency services at same location. (ACM & PD) 22. Evaluate feasibility and implement additional energy conservation measures for City facilities. (AS & CS) 23. Convert existing building permits and plans to an electronic record. (CC & AS) 24. Update City's Record Retention Schedule to conform to federal and state law and prepare for increased destruction of paper records. (CC) 9 City Share \City Share \citymgr \Objectives 2001 -2002 FINAL 25. Determine feasibility of and, if feasible, connect City Hall Annex to existing electrical generator. (CS) 26. Develop State CLEEPS grant funds expenditure plan for police related technology purposes. (AS & PD) 27. Develop candidate sites and costs for a new Corporate Yard for the Public Works and Community Services maintenance functions. (PW) 28. Develop and implement plan to assign specified animal regulation duties to Vector Control Division. (CS) 29. Install mutt mitt dispensers at all City parks.. (CS) 30. Construct second restroom/ concession /storage facility at'Arroyo Vista"Community Park by 'September 30, 2001. (CS) 31. Construct'a play lot and half.court basketball court at Villa -. Campesina. Park.: ' `(CS) 32. Install new playground equipment in both play lot areas at Mountain Meadows'Park. -(CS) 33. Install new park name monument signs at Villa Campesina Park, Mountain Meadows Park, and Tierra Rejada Park.. (CS) 34. Acquire property needed for City Hall, corporate yard, and various affordable housing projects. (MRA) 35. Determine feasibility and cost for electrical generator to serve Arroyo Vista Recreation Center. (CS) G. Reinforce and enhance Moorpark =s attractive community character and safeguard its desirable resources. 1. Work with Ventura County Fire Prevention District to consider siting a fire station in the Campus Park area of the City. (ACM) 2. Plan and conduct an emergency response exercise involving the City Council and a simulated emergency response drill and update City's SEMS Multi Hazard Functional Plan (Emergency Plan) and improve 10 City Share \City Share \citymgr \Objectives 2001 -2002 FINAL communication capabilities of the City's EOC. (ACM & PD) 3. Develop Ordinances and related policies and program guidelines for collection, and, 'use < of Art > ii 'Piub'lic Places and Tree and .Landscape' fees. ' (CS,' &` C©) 4. Finish preparation of Floodplain Ordinance per F.E.M.A. requirements. (CE) 5. Administer contract to comp ete, l the ugdatec.Q$CAR Element,of.the.General`Plan and process GPA`and environme'ntal; .document ;and update :the ?Park.'Master Plan by December" 31, :2001. `(CD "& C$) 6. Develop options to enhance open space and greenbelt areas for consideration by the City Council. (CM & CD) 7. Process General Plan amendment and Zoning Code amendment to create a Natural Open Space land use designation and zone district as initiated by City Council in 1995. (CD) 8. Prepare a Business Recovery Plan. (AS) 9. Develop affordable housing assistance programs in conjunction with residential development projects in the City and develop a five -year program for affordable housing assistance projects utilizing redevelopment set aside funds and other available funding sources to increase the affordable housing stock in Moorpark. (MRA) 10. Work with State of California to achieve appropriate reuse of former Caltrans yard including widening of Los Angeles Avenue. (CD & MRA) 11. Develop plan and conceptual design for City entry signs. (CS & PW) 12. Initiate comprehensive update to General Plan Land Use and Circulation Elements. (CD) 13. Consider amendments to the Zoning Ordinance to allow greater use of a variety of residential development concepts to ensure optimum open space and recreation amenities while achieving appropriate densities. (CD) 11 City Share \City Share \citymgr \Objectives 2001 -2002 FINAL 14. Establish design standards for commercial, industrial, and residential development projects. (CD) 15. Complete landscaping improvements on south side of Los Angeles Avenue east of Tierra Rejada Road and the north side of Tierra Rejada Road east and west of Southhampton Road. (PW & CS) 16. Initiate;a.Labor Day community event (CS) 17. Conduct study to determine feasibility of establishing a trail system along the Arroyo Simi through the City and east to connect to trail system in Simi Valley. (PW & CD) 12 City Share \City Share \citymgr \Objectives 2001 -2002 FINAL t r JV1 - • MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Steven Kueny, City Manager DATE: January 31, 2002 (CC Meeting of February 6, 2002) SUBJECT: Consider Status Report on Mission Statement, Priorities, Goals and Objectives for Fiscal Year 2001 /2002 and Direction for Fiscal Year 2002/2003 Attached are the City Council's approved Mission Statement, Priorities, Goals and Objectives for FY 2001/2002. In approving this document, the Council included a list of top ten (10) priorities, which consist of twenty of the one hundred identified objectives. It is generally acknowledged that with current staff levels, there are many more objectives listed than can be reasonably expected to be accomplished in the year. In fact, many of the objectives will take several years to fully complete. A written status report on the various priorities and objectives is not included as part of this report. The City Council Monthly Report provides a status on most of these items as well as other staff work efforts. Staff will respond to specific Council questions when this matter is considered. In prior years, the proposed objectives were submitted to the City Council as part of the annual budget process and usually reviewed informally as part of the budget deliberations. Formal consideration of the objectives usually followed adoption of the budget. As part of the review of last year's objectives, the Council concurred to consider the FY 2002/2003 objectives prior to preparation of the budget with the purpose of having more correlation between the Council approved objectives and City Manager proposed budget. 090192 City Council Agenda Report Re: Status Report on Goals and Objectives for FY 2001/2002 Page 2 January 31, 2002 (CC Meeting of February 6, 2002) The May 10, 2001, City Manager Report to the City Council presenting the proposed Goals and Objectives for FY 2001/2002 included reference to a secondary list of objectives. It included eleven items, one of which was added as a FY 2001/2002 objective (related to the Arroyo Simi Trail Study). The May 10, 2001 report also included 26 other potential objectives. These 36 items are as follows: 1. Conduct a community -wide survey to measure the level of satisfaction residents feel about City services, develop a program to regularly solicit public input and feedback regarding service satisfaction, and continue to implement a system to track customer requests and complaints. 2. Tape a minimum of two (2) special City- sponsored events or meetings for replay supporting public information and community promotion efforts and evaluate the feasibility of taping a video about Moorpark City government. 3. Design and construct electrical system for decorative lighting on High Street, utilizing recently constructed underground conduit system. 4. Implement Neighborhood Preservation Program. 5. Propose legislation to allow cities and counties more discretion in establishing speed limits that are enforceable by Radar. 6. Conduct an Organization and Management Study and prepare an implementation plan. 7. Analyze potential for franchising of telephone services providers that provide cable television services. 8. Taping monthly announcements of upcoming city- sponsored activities for replay on the City Government Channel. 9. Evaluate feasibility of establishing a teen center. 10. Apply for "Tree City U.S.A." designation after adoption of Amended Tree Ordinance. ©OO193 City Council Agenda Report Re: Status Report on Goals and Objectives for FY 2001/2002 Page 3 January 31, 2002 (CC Meeting of February 6, 2002) 11. Evaluate feasibility of lighting additional parks and recreation facilities including Arroyo Vista Community Park (AVCP) multi - purpose court and second softball field, two basketball courts at Mountain Meadows Park, and proposed skatepark. 12. Develop inventory of natural open space properties owned by City and HOA's and other privately owned property restricted by conservation easement or other development condition or limitation. _ 13. Install winter holiday decorations on street light poles at various locations in the City. 14. Adopt formal traffic policies. 15. Expand subsidized taxi service to include low income Moorpark Senior Citizens. 16. Install a compressed natural gas (CNG) pumping station for City and public use in Moorpark. 17. Conduct an Arbor Day event. 18. Expand Poindexter Park. 19. Utility undergrounding projects. 20. Canine park. 21. Youth scholarship program for City recreation classes. 22. Specific Plan for area west of Virginia Colony on south side of Los Angeles Avenue. 23. Rental Inspection Ordinance. 24. GIS. 25. Work with Ventura County Flood Control District on plans for Arroyo Simi improvements in Moorpark. 26. Expand Arroyo Vista Recreation Center and gym. 000194 City Council Agenda Report Re: Status Report on Goals and objectives for FY 2001/2002 Page 4 January 31, 2002 (CC Meeting of February 6, 2002) 27. Work with property owner to improve west City entry. 28. Develop plan for recreational use of detention basin in Specific Plan No. 1. 29. Electronic message sign. 30. Install traffic signal at eastbound SR 118 Collins Drive /Los Angeles Avenue off ramp. 31. Work with Historical Society on finalizing a site for its proposed facility. 32. Develop policies for Arts in Public Places expenditures. 33. Develop guidelines for fine and cultural arts expenditures. 34. Install Tierra Rejada Road median landscaping. 35. Evaluate use alternatives for parcel deeded to City by SDI in Virginia Colony. 36. Landscaping improvements and signage for Arroyo Vista Community Park entry. At the present time, staff has not prepared any additional objectives for consideration. The Council has periodically requested staff to investigate an item or to proceed with an item as time permits. Two items have recently been requested of staff: 1. Consideration of an ordinance to require installation of a photovoltaic system on residential units; and 2. Potential changes to code provisions for second dwelling units. The photovoltaic system issue has some time sensitivity since it must be in place by January 2004 to be applicable to the West Pointe Homes project. 090195 0 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services DATE: April 29, 2002 (Meeting of May 6, 2002) SUBJECT: Consider Park Capital Improvement Budget for FY 2002/03 The Commission is being asked to provide input into the FY 2002/03 Park Capital Improvement Budget. Attachment A contains a list of potential park improvement projects, including those previously identified by the Commission during past park tours. I have attempted to develop cost estimates for each project and to identify an appropriate funding source. In regards to funding sources for potential park improvement projects under consideration, there are essentially two sources: the City's Park Improvement Fund which is broken into zones, and the Park Maintenance Assessment Budget which is comprised of revenue collected from the park assessment and a contribution from the City's General Fund. The Park Improvement Fund is comprised of so- called Quimby park in -lieu fees, fees imposed on new residential, multi - family residential .and commercial/ industrial projects, parkland lease revenue, and interest income on the fund balance. Pursuant to City Council's approved action, there are now four park improvement zones, three which fund neighborhood parks and one which funds community parks. Funds are collected within a zone when new development takes place. Of the newly collected funds, 60 percent stay within the neighborhood zone where the funds were collected. These funds can only be spent on neighborhood park facilities located within that zone. The remaining 40 percent goes into a community park zone fund, which funds improvements of community park facilities. To date, Arroyo Vista Community Park is our only community zone facility. Attachment B identifies the current fund balance for each Zone and a summary of the liability outstanding in the Community Zone. Attachment C is a working estimate of future Park Improvement Revenue by Zone. The figures identified in this attachment are based on staff's best projections on future development and the fees that development may generate. A decrease or increase in development activity will impact this revenue projection. The Commission's park improvement recommendations will be forwarded to the City for consideration during budget deliberations. RECOMMMATION Provide a recommendation for park improvements for FY 2002/2003 for consideration by the City Council. ATTACHMENT A POTENTIAL IMPROVEMENT PROJECTS FISCAL YEAR 2002/03 Park Improvement Cost Funding Estimate Source AVCP Complete Phase II- $1,500,000 PI Fund - Grading, Community Irrigation, Seeding Tennis Court $20,000 PI Fund - Pavilion Community Upgrade Tennis $7,000 Park Asmt. Court Timers Community Aquatic $2,800,000 PI Fund - Facility Community Poindexter Park Gazebo $4,500 PI Fund - Picnic Tables Zone 1 Community Replace Playground $55,000 PI Fund - Center Park Equipment Zone 1 Glenwood Park Stand Alone Play $10,000 PI Fund - Equipment & ADA Zone 1 Surfacing Villa Campesina Small Play Lot $50,000 PI Fund - Park with Equipment Zone 1 Half -Court $12,000 PI Fund -! Basketball Zone 1 Campus Canyon _ Park Campus Park Griffin Park Virginia Colony Tierra Rejada (2) Monument Signs $12,000 PI Fund - Park Zone 3 Replace Drinking $1,300 Park Asmt. Fountain p, OUP Mountain Install Small Play $,2,000 PI Fund - Meadows Park Lot Equipment Zone 3 Country Trail _ Park Peach Hill Park Stand Alone Play $3,000 PI Fund - Equipment Zone 3 Monte Vista _ Park Miller Park Upgrade Tennis $2,000 Park Asmt. Court Timers ATTACHMENT "B" PARK IMPROVEMENT FUND BALANCE BY ZONE FY 2002/03 ESTIMATES As of April 2002 ZONE TOTAL CASH LIABILITIES/ ASSETS FUND BALANCE I - Central Zone $ 210,000 $ 225,000* $ 435,000 II - North Zone $ 52,000 $ 881900* $ 140,900 III - South Zone $ 115,000 $ (34,370) $ 80,630 Community Zone $1,811,000 $ (486,000) ** $1,325,000 Total $486,000 $1,981,530 ** Owed from Community Zone COMMUNITY ZONE LOAN (LIABILITY) STATUS IMPROVEMENT LOAN SOURCE LOAN AMOUNT Multi Purpose Ct Zone II $ 85,000 RR /Ball Field Zone I $225,000 Subtotal Inter -Zone $310,000 Tennis Courts G.F. $176,000 Subtotal General Fund $176,000 Total Inter Zone/ General Fund $486,000 All of the figures include any interest that may he clue. /:((Gt�4 °r1T Park Improvement Funds Estimated Revenue Fiscal Year Zone 2001/02 2002/03 2003/04 2004/05 2005/06 Total Community Zone $500,000 $1,668,000 $1,676,000 $1,140,000 $980,000 $5,964,000 Zone 1 $0 $186,000 $240,000 $240,000 $0 $666,000 Zone 2 $0 $0 $0 $0 $0 $0 Zone 3 $140,000 $247,000 $134,000 $0 $0 $521,000 Total 1 $640,000 1 $2,101,000 1 $2,050,000 1 $1,380,000 1 $980,000 1 $7,151,000 Parks /Est Revenue - 10/23/01 CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Service DATE: April 29, 2002 (Meeting of May 6, 2002) SUBJECT: Consider Revisions to the Park Naming Policy and Rename Paul E. Griffin Sr. Park On April 10, 2002, the City Council requested that the Parks and Recreation Commission consider renaming Griffin Park. The Park, formally named Paul E. Griffin Sr., was named after the developer who built the adjacent residential tract. It was built prior to the City's incorporation, and its name was recommended by the neighborhood council in place at the time and approved by the Ventura County Board of Supervisors. A new name suggested for consideration is College View Park. College View Avenue was the name of the street that connected Campus Park Drive to Route 118 prior to the construction of the freeway overpass. The abandoned street now serves as the Park's parking lot. As previously stated, the Council requested that the Commission review the City's Park Naming Policy and forward any recommended changes. The City has a Park Naming Policy (see Attachment A) which was last approved by the City Council in 1994. In summary, the policy states that the Parks and Recreation Commission consider park names and forward a recommendation to the City Council. Names may be selected that identify the geographic location of the new park, or when possible, the street on which the park is located. In special circumstances, the park may be named to recognize a national or historical event. The policy is silent on naming parks after people. Names proposed by the Commission will be considered by the City Council. The approved name will be adopted in the form of a Council resolution. \\MOR_PRI_SERV\ home _folders\MLindley\PARKS\rename griffin park commagd.doc Rename Griffin Park Page 2 Staff recommends that the Commission consider policy language that would allow City parks to be named after Moorpark residents (such as Miller Park) or prominent state and national leaders. If approved, such language would preclude the naming of a park after non - Moorpark residents or non - prominent state or national individuals. The use of Paul E. Griffin would not be an eligible name if this type of language change were approved. RECOMMENDATION Consider revisions to the City's Park Naming Policy and rename Griffin Park. /'( f f oc.Y\YYtie -A A City Park Naming Policy (Adopted on August 10, 1994) 1. The City Council will direct the Parks and Recreation Commission to make recommendations on names for all new park projects during or before park construction. 2. City parks may be named in a manner which identifies the geographic location of each park. Whenever possible the name of a street, or the street upon which the park is located, may be part of the park name. In special circumstances, park names could be designated to recognize a national or historical event. 3. The City Council will consider the Parks and Recreation Commission's recommendations and will adopt the chosen park name by resolution. L CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services DATE: April 30, 2002 (Meeting of May 6, 2002) SUBJECT: Consider Park Monument Signs The City's FY 2001/02 budget includes funds for monument signs for parks without existing signs and to replace older, outdated signs. The Commission is being asked to consider proposed sign designs and to provide staff with input. In selecting sign designs, staff considered characteristics of the individual park, size, site limitations, and budget. As a result, it is proposed that some parks be slated for simple and small signs, and others with larger and more elaborate signs. Each sign will include the City seal and identify the City of Moorpark. Villa Campesina Park: This park currently has no signage and is scheduled to receive one monument sign. Villa Campesina is our smallest park with limited planter space to install a sign. Therefore, staff is proposing a simple rectangular sign (Exhibit A). Campus Park: This park also has no signage and is scheduled to receive one monument sign. The park is also considered small, but there is adequate room for a monument sign at the entrance on Hartford and Harvard streets. One of Campus Park's attractive features is its large mature trees. Staff is proposing a monument sign that incorporates a tree theme (Exhibit B). Mountain Meadows Park: Mountain Meadows currently has an older monument sign that is less than attractive. It is \\ MOR_ PRI_ SERV \home_folders\MLindley\PARKS \park monument signs commagd.doc Park Monument Signs Page 2 budgeted to receive a new one. Staff is proposing the sign shown on Exhibit C. Tierra Rejada Park: This park has one existing monument sign, which is in need of replacement. Additionally, the park has two entrances: one off of Mountain Trail Street by the play lots, and one off of Mountain Meadows by the tennis courts. As a result, staff included funds for two new monument signs in the FY 2001/02 budget. The use of riverrock is prominent in Tierra Rejada Park. Therefore, staff is attempting to identify a design that incorporates riverrock, but that also fits the project budget of $14,000. To date, our latest conceptual design (Exhibit D) is estimated to cost $18,500. Recommendation Concur with Staff's recommended monument sign designs. 4. Villa Campesina Park: (1) a. Budget:$6,000.00 Q -1S OD -1 b. Sign design cost: #1= $1,850.00 #2 $2,195.00 c. Installation cost: #1 = $1,500.00 #2 $950.00 --- - - - - -- --- - - - - -- --------- --- - - - - -- $3,050.00 or $3,142.00 t 1 / 2' ]- ao BACKGROUND — INSET: 1/4" 8 1 /2•'O.C. GROUT POCKET FOOTING BY OTHERS LA CAMPESIYA RK City of Moorpark / 12 "(TYP) EPDXY I ------------ Q— S 20" 7" 7i, 0VILLA CAMPESINA PARK City of Moopark ! 24" D r- - F--�k6A A *Cost for two sided signs Add $400.00 (Q -5s Q -1s only) *Tax Not Included 48' 18 t "L. REBAR VNiELDED TO ROC i 44' 1. Campus Park:(1) a. Budget:$6,000.00 Q -5S OD -1 b. Sign design cost: #1= $1,850.00 42 $2,195.00 c. Installation cost: #1 = $1,200.00 #2 $ 950.00 33" F 33 14 3/8" EPDXY FOOT► BY OTHEI $3,050.00 or $3,142.00 72" ! --I 8 CAMPUS PA City of Moorpark 10 21 5/8" TYP �1�Y1• �p'�� C� 45' 1/2" TYP. ROUND ET: 1')W' ` 7• 1 "L. REBAR WELDED TO ROD ROUT POCKET S 20" ?" CAMPUS pARK City of Moorpark 24" D *Cost for two sided signs Add $400.00 (Q -5s Q -1s only) *Tax Not Included 44' 2. Mountain Meadows Park:(1) a.Budget:$6,000.00 Q -5S b. Sign design cost: #1= $1,850.00 c. Installation cost: #1 = $1,400.00 $3,250.00 d. Removal cost $1,200.00 $4,450.00 72' MOUNTAIN MEADOWS ARK 4S" C. f Q -14 #2 $2,250.00 #2 $1,600.00 $3,850.00 $1,200.00 or $5,050.00 --� 8" I -- 33" ., C Moorpark t /2" F 3 TYP. 101. BACKG UND 14 3/8" 21 5/8 INSET: 1 TYP 7" EPDXY 1 "L. REBAR WELDED TO ROD FOOTING BY OTHERS GROUT POCKET Q -5S 96" I 8 .3 j BORDER INSET: MOUNTAIN MEADOWS PARK 3/4 "DEEP 57" City of Moorpark W /WOODGRAIN 6" GROUT POCKET FOOTING BY OTHERS 1 4 "(TYP) Q -14S 1 12' EPDXY f 1 "L. REBAR WELDED TO ROC C-� wbI D 3. Tierra Rejada Park:2 -Signs $18,500 1 -Sign $9,850.00 a. Budget: $14,000.00 Q -14S Pillars 2 -Signs b. Sign design cost: #1= $2,250.00 $2,400.00 $7,700 c. Installation cost: #1 = $1,600.00 x 4 $9,600 $3,850.00 $9,600.00 $17,300 x 2 Removal cost $ 1,200 $7,700.00 $18,500 TIERRA REJADA PARK City of Moorpark 'L *AVAILABLE AS A ONE SIDED SIGN ONLY. 96" 8.. I 3 BORDER TIERRA► REJADA PARK INSET: 3/4 "DEEP 57" i City of Moorpark w /WOODGRAiN 6" GROUT POCKET U U U- FOOTING BY OTHERS 1 4 "(TYP) EPDXY J- U. U Q -14S 12' 11. REBAR WELDED TO ROE 1 MOORPARK'S PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Services : DATE: April 24, 2001 (Meeting of May 6, 2002) SUBJECT: Consider Selection of a Park and Recreation Commissioner to Serve on the Youth Sports Committee. BACKGROUND The City has a Youth Sports Committee comprised of Councilmember Keith Millhouse and a representative from each of the Moorpark youth sports organizations. The purpose of the Committee is to receive input and feedback from the youth sports organizations, coordinate the use of park facilities, and to identify share information about long -term goals and current and future needs. The Committee meets once or twice a year, typically on a week day evening. The Commission is being asked to select one of its members to serve on the Youth Sports Committee for a year. STAFF RECOMMENDATION Staff recommends that the Parks and Recreation Commission select one of its members to serve on the Youth Sports Committee. MAWCommission \Agenda Report- YSC.doc There is no Staff Report for this Item. MOORPARK'S PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Mary K. Lindley, Director of Community Servicesr(�% DATE: April 24, 2001 (Meeting of May 6, 2002) SUBJECT: Parks and Recreation Commission Spring Park Tour BACKGROUND The Commission will tour eight to ten of the City parks for the purpose of discussing and identifying enhancements and improvements it may wish to consider. The purpose is not to identify maintenance issues. The Commission is being asked to select a date and time. Staff will publish an agenda identifying the parks on the tour and estimated arrival times for the public. STAFF RECOMMENDATION Select a date and time when Commission and staff will conduct the Spring Park Tour. M:\M \Commission \Agenda Report-Park tour.doc