HomeMy WebLinkAboutAG RPTS 2002 0903 PR SPCMOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200
NOTICE AND CALL OF A
SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and
Recreation Commission of the City of Moorpark is hereby called to
be held on Tuesday, September 3, 2002, commencing at 6:30 p.m. Said
meeting will meet at the Community Center, 799 Moorpark Avenue,
Moorpark.
I declare under penalty of perjury that the foregoing is true
and correct.
Executed on the 26th day of August 2002, at Moorpark,
California.
Patty Le cke
Administrative Secretary,
Community Services Department
0
PATRICK HUNTER ROSEANN MIKOS CLINT HARPER KEITH F. MILLHOUSE JOHN E. WOZNIAK
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Lemcke, Administrative Secretary of the City of Moorpark,
County of Ventura, State of California, do hereby certify under
penalty of perjury that I posted a copy of the "Notice and Call of
a Special Meeting" for the Moorpark Parks and Recreation
Commission, scheduled for September 3, 2002, to commence at 6:30
p.m., located at
Community Center Park
Moorpark Community Center
799 Moorpark Avenue
Moorpark, CA, 93021
Executed this 26th day of August 2002 at Moorpark, California.
i
Patty Lemcke
Administrative Secretary
MOORPARK
1 799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200
PARRS AND RECREATION COMMISSION AGENDA
September 3, 2002
6:30 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Joseph Catrambone, Craig, Quentin DeGuardi,
Sandra Thompson, and Chair Tom Pflaumer:
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Vice Chair.
B. Staff's Monthly Report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC CONMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of May 6, 2002. Staff Recommendation: Approve as
presented.
B. Approval of the Parks and Recreation Commission Minutes
of June 2, 2002, Park Tour. Staff Recommendation:
Approve as presented.
C. July 3rd Fireworks Extravaganza Report. Staff
Recommendation: Receive and file report.
D. Parks Quarterly Report. Staff Recommendation: Receive and
file report.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of the Administrative Secretary of the
Community Services Department and are available for public review. Any questions concerning any Agenda item maybe directed to
the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 517 -6227.
0
PATRICK HUNTER ROSEANN MIKOS CLINT HARPER KEITH F. MILLHOUSE JOHN E. WOZNIAK
Mavor Mavnr Prn Tam Councilmember CouncilmPmhar Councilmember
Parks and Recreation Commission Agenda
September 3, 2002
Page 2
E. Recreation Programming Quarterly Report. Staff
Recommendation: Receive and file report.
8. DISCUSSION /ACTION ITEMS:
A. Review FY 2002/03 Park Improvements and Recreation
Programs. Staff Recommendation: Receive and file report.
B. Consider Tri Valley Roller Hockey Improvement Request.
Staff Recommendation: Concur with Tri Valley Roller
Hockey League's request, contingent upon Tri Valley
agreeing to maintain the court's surface and accepting
that other uses of the court may result in additional
wear and tear.
C. Consider Park Location for Bocce Ball Court. Staff
Recommendation: Select a Commissioner to serve on the
Bocce Ball Court Site Location Ad -Hoc Committee.
D. Consider Facility Rental Fee for Youth Sports
Organizations. Staff Recommendation: Recommend to City
Council that the facility rental rate charged to Moorpark
youth sports groups be reduced by fifty percent during
normal business hours.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
104%
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Lemcke, Administrative Secretary of the City of
Moorpark, County of Ventura, State of California, do hereby
certify under penalty of perjury that I posted a copy of the
agenda for the scheduled meeting of September 3, 2002.
Executed this 28th day of August 2002, at Moorpark, California.
e-
tty Le cke
Administrative Secretary
Community Services Department
I
MINUTES OF THE PARKS AND RECREATION'COMMISSION
Moorpark, California
1. CALL TO ORDER:
May 6, 2002
Chair Pflaumer called the meeting to order at 6:35 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Commissioner Chally led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Joseph Catrambone, Craig Chally,
Quentin DeGuardi, Sandra Thompson, and Chair Thomas
Pflaumer.
Staff Present: Mary Lindley, Director of Community
Services; and Patty Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Staff's Monthlv Report. '
Mary Lindley gave an oral report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of March 4, 2002. Staff Recommendation:
Approve as presented.
Mary Lindley stated that item number 10 of the March
4, 2002, Minutes has been corrected to read Chair
Pflaumer.
Parks & Recreation Commission Minutes
May 6, 2002
Page 2
B. Easter Egg Hunt Event Report. Staff Recommendation:
Receive and file report.
C. Spring Camp Program Summary. Staff Recommendation:
Receive and file report.
D. Quarterly Recreation Programming Report. Staff
Recommendation: Receive and file report.
E. Quarterly Parks Report. Staff Recommendation: Receive
and file report.
MOTION: Commissioner Thompson moved to approve the Consent
Calendar as presented, with the correction to the
March 4, 2002, Minutes. Commissioner DeGuardi
seconded. The motion was carried 5 -0.
8. DISCUSSION /ACTION ITEMS:
A. Consider Goals and Objectives for Fiscal Year 2002/03.
Staff Recommendation: Provide suggestions for FY
2002/03 Goals and Objectives.
Mary Lindley reviewed staff's report, which identified
objectives suggested at the last regular Commission
meeting and the joint meeting held with City Council.
Commissioner Chally moved to add the list of Goals and
Objectives stated in staff's report to the existing
Goals and Objectives for recommendation to the City
Council.
Commissioner DeGuardi stated that he would like to add
installation of vending machines at one or more parks
to the suggested Goals and Objectives list.
Mary Lindley stated that she feels this could be an
agendized item for discussion at a future Commission
meeting and not an objective.
Parks & Recreation Commission Minutes
May 6, 2002
Page 3
Commissioner DeGuardi stated that he would also like
to discuss the feasibility of expanding the parking
lot at Miller Park.
Mary Lindley stated that she was not aware that this
had become an ongoing problem again, and she would
look into the matter, providing information to the
Commission on the outcome.
MOTION: Commissioner DeGuardi moved to incorporate staff's
suggested Goals and Objectives into the existing Goals
and Objectives, for FY 2002/03, for recommendation to
the City Council. Commissioner Chally seconded. The
motion was carried 5 -0.
B. Consider Park Capital Improvement Budget for FY
2002/03. Staff Recommendation: Provide a
recommendation for park improvements for FY 2002/03
for consideration by the City Council.
Mary Lindley gave a brief explanation of staff's
report and reviewed potential improvement projects,
park improvement fund balances, and estimated
revenues.
Mary Lindley stated that the improvement project for
Mountain Meadows Park should be corrected to include
installation of play equipment in both play lots.
Mary Lindley reviewed the location of the existing
Zones with the Commission and stated that she would
provide a map reflecting these Zones as a box item to
the Commission.
Commissioner Catrambone inquired to as how staff
prioritizes the park improvement projects. Mary
Lindley stated that this is the function of the
Commission and staff working together.
MOTION: Commissioner Chally moved to accept Staff's
recommendations for park improvements for FY 2002/03,
with the modification to Mountain Meadows Park to
Parks & Recreation Commission Minutes
May 6, 2002 -.NOV
Page 4
include both play lots, for consideration by the City
Council. Commissioner Thompson seconded. The motion
was carried 5 -0.
C. Consider Revisions to the Park Naming Policy and
Rename Paul E. Griffin, Sr. Park. Staff
Recommendation: Consider revisions to the City's Park
Naming Policy and rename Griffin Park.
Mary Lindley stated that Griffin Park was named after
the developer of that area and that the park predates
the City's incorporation. She asked the Commission to
consider renaming the park, stating that the City
Council would like the park renamed, and the Council
also requested that the Commission review and modify
the current Park Naming Policy.
Commissioners Chally and Thompson both agreed that if
a new name is chosen for Griffin Park, that it not �.
include the words Campus or College. This would only
add to the confusion that currently exists with Campus
Park and Campus Canyon Park.
Commissioner Catrambone stated that he would like the
current name, Paul E. Griffin Park, to remain.
Commissioner Thompson requested staff provide
information on when the park was named and why it was
named after the developer. Mary Lindley indicated that
the City may not have a complete history on this park.
Commissioner DeGuardi stated that he likes staff's
suggestion of renaming the park College View. He also
stated that when modifying the park naming policy, he
would like to see that one of the existing or future
parks be named as a memorial park.
Mary Lindley stated that there is an area at
Poindexter Park that is currently designated as a
memorial area, and when Commission takes their spring
park tour, they can discuss potential improvement to
this area.
Parks & Recreation Commission Minutes
May 6, 2002
Page 5
Commissioner Catrambone stated that the American
Legion is currently discussing improvements for both
memorial sites in the City: the one at Poindexter Park
and the one located at the corner of Los Angeles
Avenue and Moorpark Road.
Commissioner Thompson requested staff supply a list of
potential park names for Griffin Park for the
Commission's review.
Commissioner Chally read his suggested change in
verbiage for the existing Park Naming Policy.
Chair Pflaumer stated that he likes the name College
View, but requested that staff offer more names for
consideration of the Commission.
Commissioner Thompson stated that she would like the
Commission to discuss, sometime in the future,
renaming Campus Park since it is neither on a street
with the name Campus, nor is it located on or near a
school campus.
CONSENSUS: The Commission reached a consensus to ask staff
to provide additional suggestions for park names
and wording for a revised Park Naming Policy for
the next regularly scheduled meeting.
D. Consider Park Monument Signs. Staff Recommendation:
Concur with staff's recommended monument sign designs.
Mary Lindley reviewed staff's proposed designs for
four of the City's park monument signs and suggested
locations at each park.
Commissioner Catrambone stated that it is his opinion
that all park signs should be consistently the same
design and not differ in size and cost.
Mary Lindley stated that different designs for the
monument signs are being proposed because staff
believes each park has its own set of characteristics
Parks & Recreation Commission Minutes
May 6, 2002
Page 6
and its nice when a park sign can reflect those
characteristics.
Chair Pflaumer stated that staff did a very good job
with the proposed park signs and he agrees with each
design suggested.
MOTION: Commissioner DeGuardi moved to approve staff's
suggested monument park sign designs. Commissioner
Catrambone seconded. The motion was carried 5 -0.
E. Consider Selection of a Parks and Recreation
Commissioner to Serve on the Youth Sports Committee.
Staff Recommendation: For the Commission to select one
of its members to serve on the Youth Sports Committee.
MOTION: Commissioner DeGuardi moved to appoint Chair Pflaumer
to serve on the Youth Sports Committee. Commissioner
Catrambone seconded. The motion was carried 5 -0.
F. CPRS Conference Report. Staff Recommendation:
Attending Commissioners to provide an oral report.
Commissioner Thompson and Chair Pflaumer gave oral
reports. They both agreed that the sessions on
skateparks was very informative and gave them an
opportunity to speak with representatives from other
cities who currently have operating skateparks.
G. Parks and Recreation Commission's Spring Park Tour.
Staff Recommendation: Select a date and time to
conduct the Spring Park Tour.
MOTION: The Commission and staff agreed on Sunday, June 2,
2002, to begin at 10:00 a.m., for the Spring Park
Tour.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Commissioner Chally stated that he will be resigning his
position as Parks and Recreation Commissioner because he
will be moving out of Moorpark at the end of June.
Parks & Recreation Commission Minutes
May 6, 2002
Page 7
10. ADJOURNMENT:
Chair Pflaumer adjourned the meeting at 8:17 p.m.
U, Via C ew;"D
Thomas Pflaumer, CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Secretary
MINUTES OF THE SPECIAL PARRS AND RECREATION
COMMISSION MEETING PARK TOUR
Moorpark, California
1. CALL TO ORDER:
June 2, 2002
Vice Chair Chally called the meeting to order at 10:15 a.m.
2. ROLL CALL:
Commissioners Joseph Catrambone, Craig Chally, Quentin
DeGuardi, and Sandra Thompson. Chair Pflaumer was absent.
Staff present: Mary Lindley, Director of Community Services;
Allen Walter, Supervisor of Maintenance and Operations; and
Patty Lemcke, Administrative Secretary.
MOTION: Commissioner DeGuardi moved to reorder the agenda,
discussing items 4.A and 4.B prior to the park tour.
Commissioner Chally seconded. The motion was carried 4 -0.
Chair Pflaumer was absent.
4. DISCUSSION /ACTION ITEMS:
A. Consider Installation of Vending Machines at a City Park.
Staff Recommendation: Discuss the desirability of
authorizing vending machines in City parks and develop a
recommendation for consideration by the City Council.
Mary Lindley gave a brief overview of her report and
stated that this issue had been discussed by a Parks and
Recreation Commission some years ago. At that time
though, the vendor that had originally wanted to install
the vending machines decided not to.
The Commission and staff feel that Peach Hill Park is the
most logical park to place a vending machine because of
the heavy use by adult sports leagues. The Commission
stated that when they visit Peach Hill Park on their park
tour, they would decide what area of the park would be
best for placement of the vending machine.
MOTION: Commissioner DeGuardi moved to recommend to City Council
the approval to place a drink vending machine at Peach
Hill Park. Commissioner Catrambone seconded. The motion
was carried 4 -0. Chair Pflaumer was absent.
Minutes of the P &R Commission Meeting
June 2, 2002, Park Tour
Page 2
B. Consider Revisions to the Park Naming Policy and Rename
Paul E Griffin Sr., Park. Staff Recommendation: Consider
revisions to the City's Park Naming Policy and rename
Griffin Park.
Mary Lindley reviewed her report and attachments with the
Commission and distributed a letter sent by Assemblyman
Strickland's office opposing a name change for Griffin
Park.
Commissioner DeGuardi stated that he feels strongly about
recommending a name change for Griffin Park, but does not
have any particular name picked out at this time.
Commissioner Thompson stated that she is not in favor of
changing the name of Griffin Park. She does not agree to
changing the name just because it was named after a
developer. She also stated that if the park name does get
changed, she disagrees with any name with the wording
"College," "Campus ", etc.
Commissioner Catrambone stated that at this time he
doesn't feel strongly in favor of either side, but will
agree to keeping Griffin Park's name as is, simply
because there is no beneficial reason to change it at
this time.
Commissioner Chally stated that he feels strongly about
not changing the park's name. This may set a precedent on
changing names of other areas throughout the City. He
feels this will make the City look bad.
The Commissioners discussed changing the names of other
older parks that may be appropriate at this time.
MOTION: Commissioner Chally moved to recommend to City Council to
retain the existing name of Griffin Park. Commissioner
Catrambone seconded. The motion was carried 3 -1, with
Commissioner DeGuardi opposed. Chair Pflaumer was absent.
The Commission and Mary Lindley reviewed and discussed
Commissioner Chally's proposed changes to the Park Naming
Policy.
Minutes of the P &R Commission Meeting
June 2, 2002, Park Tour
Page 3
MOTION: Commissioner Chally moved to have staff edit the existing
Park Naming Policy and bring it back to the Commission
for review at their next scheduled meeting. Commissioner
DeGuardi seconded. The motion was carried 4 -0. Chair
Pflaumer was absent.
3. PARK TOUR:
At this point in the meeting, Commissioner DeGuardi excused
himself from the park tour due to illness. The Commission and
staff toured the following parks:
1. Poindexter Park: It was agreed to agendize the issue of
establishing a more prominent site for the Veterans
Memorial, either at Poindexter Park or another City park.
Allen Walter stated that the existing electrical outlets
at the new park gazebos will be relocated closer to the
structures.
2. Country Trail Park: Mary Lindley pointed out an area of
the park where a restroom facility could possibly be
constructed. Space is quite limited for this facility
because of the flooding factor of the park.
3. AVCP: The construction area for the new restrooms /snack
bar facility was viewed and Mary Lindley gave a brief
status report on the project. Also, AVCP Phase II plans
were discussed and other future park developments, which
may occur.
4. Tierra Rejada Park: Mary Lindley stated that when it is
feasible, this would be one of the first parks listed for
playground equipment replacement. She also reviewed the
City's current moonbounce policy with the Commission. It
was agreed that Tierra Rejada Park would also be a good
location for the Veterans Memorial.
5. Mountain Meadows Park: Mary Lindley reminded the
Commission that this park's play equipment is currently
on the list for replacement. Commissioner Thompson
suggested that the "finger park tables" that were
displayed at the CPRS Conference this year would be a
good addition at this park.
5.
Minutes of the P &R Commission Meeting
June 2, 2002, Park Tour
Page 4
6. Peach Hill Park: The Commission and staff discussed where
to place the proposed vending machine, and it was decided
to recommend the east wall of the restroom facility. Mary
Lindley stated that re- roofing the restroom facilities at
the parks is a maintenance issue that will have to be
addressed in the near future.
7. Griffin Park: Commissioner Thompson stated that she feels
Griffin Park could be a good site for the proposed
Skatepark. Mary Lindley explained to the Commission that
staff is still occasionally dealing with neighborhood
complaints resulting from rentals using amplified sound,
even though amplified sound is no longer permitted at the
parks with a private rental.
8. Community Center Park: Mary Lindley stated that the play
equipment is still scheduled for installation, but there
has been a delay due to clarification needed on the
specifications of the pour -in -place surfacing.
ADJOURNMENT:
The meeting was adjourned at 1:30 p.m.
,r
�r
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinatoap"D
DATE: August 1, 2002 (Parks and Recreation Commission
Meeting of September 3, 2002)
SUBJECT: Consider Special Event Report: 3rd of July Fireworks
BACKGROUND
For the past several years, the City of Moorpark has sponsored
the 3rd of July Fireworks Extravaganza. This annual Independence
Day celebration features live entertainment, vendors, and an
aerial fireworks display.
DISCUSSION
The 2002 3rd of July Fireworks Extravaganza was held on
Wednesday, July 3, 2002 from 4:00 to 9:30 p.m. at the Arroyo
Vista Community Park. Families were invited to enjoy live
entertainment, contests, children's activities, the Red Wagon
Parade, food vendors, and the aerial fireworks display. A $1.00
admission fee was charged to the public. Entertainers, vendors,
working staff members, and local dignitaries were admitted free
of charge. As in years past, there were no official activities
or vendors at any other park site, aside from portable toilets
located at Glenwood Park.
Entertainment was enhanced and expanded this year. This year's
entertainment included two feature concerts. Raymond Michael
performed as Elvis from 4:30 to 6:30 p.m. During the
intermission, Ventura County's Outstanding Teen Janice Bailon
performed. The second concert was performed by the Hodads from
7:00 to 9:00 p.m. The Hodads played primarily popular music from
M. W \Events 2002 \Fireworks 02\Firmorks Admin and Activilies\Fireworks Report 2002 doc
the 50's and 601s. The presentation of the American flag took ,"t
place during intermission, at approximately 8:00 p.m. In place %..i
of recorded music, Miss Ventura County Nicole Pryor sang the
National Anthem during the presentation.
Doc Dewberry served as Master of Ceremonies, playing music at
the opening of the event as well as making announcements and
introductions at the main stage. In addition, he conducted
various contests and picnic games in the attraction area.
Activities included pie eating, tug -o -war, gunny sack races,
hoola hoop contests, and limbo. Various items including beach
balls, patriotic inflatable bats, and Frisbees were distributed
as prizes.
The theme for the Red Wagon Parade this year was "Let Freedom
Ring." Line up and judging began at 6:00 p.m. The parade started
at 6:45 p.m., leaving from the multi -use court and concluding at
the main stage where the winners were announced. Prize baskets
and ribbons for 1St, 2nd, and .3rd place were awarded. This year's
parade included nearly twenty entries.
The event also featured special attractions, food vendors, and
souvenir vendors. Special attractions were supplied exclusively
by Jolly Jumps this year. Attractions included a climbing wall,
tsunami slide, jolly jump, whirley bird, obstacle course, sandy
candy, and face painting. Food vendors decreased from twelve
last year to nine this year, as some of the less successful
vendors did not return. Food items sold included tri -tip
sandwiches, coffee drinks, shave ice, funnel cake, ice cream,
Greek food, candy, chicken, corn on the cob, doughnuts, and
pizza. Food vendors reported that sales were up this year.
Souvenir vendors sold items such as glow necklaces. Several
items relating to the holiday were distributed free to the
public. The American Legion distributed small American flags,
Cornerstone Community Church distributed balloons and bracelets,
and Hometown Buffet distributed Independence Day coloring books
and crayons.
Zambelli International replaced Pyrospectaculars as the
fireworks vendor this year. The fireworks display was launched
from the football field at 9:00 p.m. The show lasted exactly
twenty minutes, with a total of 614 shells launched, up by 67%
from last year's 367 shells launched. A musical accompaniment
compact disc was provided by Zambelli. Several staff members
received and made positive comments about the length and quality
of the fireworks display. Closure of the pedestrian bridge ran
smoothly and there were no problems with the restricted zone.
M. \M \Events 2002 \Fireworks 02\ Fireworks Admin and Activities \Fireworks Repot 2002 doc
Attendance increased this year, with an estimated 9,000 people
attending the event. The Ventura County Sheriff's Department
provided more than adequate police services. Volunteers included
members of the Kiwanis Club of Moorpark, Moorpark Rotary, RACES,
and the Parks and Recreation Commission. Kiwanis and Rotary
members assisted with security and parking. RACES supplied
communications services. Park and Recreation Commission members
assisted with the Red Wagon Parade.
Direct event expenditures increased this year, from $20,349 to
$22,615. Increased costs included additional entertainment and
the purchase of new and replacement equipment including
admission canopies. Part time staff costs decreased, from $1,500
last year to $998 this year. Full time staff hours decreased as
well, as a result of more effective scheduling.
Revenue from donations, admission fees, and vendor fees totaled
$19,215, down from $21,516 last year. The decrease is due to a
continuing decline in donations. Attached is a detailed account
of all expenditures and revenue.
Sponsors included Cardservice International, Kavlico
Corporation, Aquaria Inc., Simi Valley Hospital, and Axius
Autoshade. Cardserice International again donated $10,000 toward
the event. All other donations ranged from $250 to $500.
The Fireworks Extravaganza was very successful, and all aspects
of the event ran smoothly.
Staff Recommendation
Staff recommends that the Commission receive and file this
report.
M.\M\Events 2002 \Firmorks 02 \Fireworks Admm and Activities\Fireworks Report 2002.doc
3RD
OF JULY FIREWORKS EXTRAVAGANZA
$14,250
$33,750
BUDGET
$1,585
$1,500
$735
DETAIL''
$0
$263
$416
Admission fees
$6,630
$5,503
$5231
Game fees
EVENT EXPENDITURES
2002
2001
2000
Fireworks Display
$8,000
$8,000
$8,000
Entertainment
$4,600
$2,993
$4,526
Stage, Sound, Lighting
$3,300
$3,733
$4,163
Equipment, Signs, Prizes
$3195
$495
$1,769
Publicity and Promotion
$200
$310
$1,451
Event Insurance
$860
$900
$700
Security
$1618
$2,624
$656
Sanitation
$842
$1,295
$575
Total Expenditure
$22,615
$20,350
$21,840
EVENT REVENUE
Donations
$11,000
$14,250
$33,750
Vendor fees
$1,585
$1,500
$735
T -shirt sales
$0
$263
$416
Admission fees
$6,630
$5,503
$5231
Game fees
$0
$0
$324
Total Revenue
$19,215
$21,516
$40,456
PfT STAFF COSTS
$998
$1500
$950
NET EXPENDITURE*
$4,398
$334
($17,666)
FULL TIME STAFF
330 hours
500 hours
350 hours
*Does not include full time staff costs.
AGENDA REPORT
PARRS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: Allen Walter, Maintenance and Operations Supervisor
DATE: July 15, 2002 (Meeting of September 3, 2002)
SUBJECT: Parks Quarterly Report
April through June 2002
Parks
Griffin Park: A new irrigation clock was installed. The old one was
irreparable. The cost was $1,422.50. Weed abatement was completed. A
new basketball rim was installed. An irrigation and seeding project
was started at the northwest corner of park.
Villa Campesina Park: A drinking fountain was installed at the
southwest corner of the park.
Campus Park: The hose bib at the restroom was vandalized and had to
be removed. Staff installed a quick coupler in its place to stop
ongoing leaks and damage. The drinking fountain was replaced by the
playground
Miller Park: New tennis court nets were installed.
AVCP: New tennis court nets were installed. Pump house well 42 was
re- painted and the vandalism repaired. The skate ramps were repaired.
A new drinking fountain was added to the playground area. An
additional waterline for a future drinking fountain was added by the
pavilion and a quick coupler was installed in that location so
domestic water can be used to wash the picnic area. The pavilion was
repainted. The first tree was planted in the Memorial Apricot Grove.
Special weed abatement was performed on the south slope, near the
football field, per Ventura County Fire Department, for the July 3 rd
celebration. Weed abatement along the slope was also conducted after
it was requested from a resident on Stonyglen.
Tierra Rejada and Mountain Meadows Parks: The damaged letters on the
monument signs were replaced.
P &R Commission Meeting
Parks Quarterly Report
Page 2
Campus Canyon Park: The wrought iron fence along Collins was
replaced, and the fence along the west side was repaired after being
damaged. The drinking fountain was replaced at the playground area.
Monte Vista Park: Weed abatement was completed, and the drinking
fountain was replaced. A water line was repaired by the Water
District, which they had broken.
Peach Hill Park and Poindexter: The pavilions at both parks were
painted.
Mountain Meadows Park: Two drinking fountains were replaced by the
playground.
SSO
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: John Hartnett, Recreation Superintendent
DATE: July 23, 2002
SUBJECT: Quarterly Report on Recreation Programming
Spring Qyarter. April- -Tune 2002
This report serves as a review of the recreation programs and facility rentals for the spring quarter of
2002 including events. The attached illustrates the comparison from season to season and year to year
from Spring 1998 to the present.
SPRING EVENTS
Easter Egg Hunt
Day and Date: Saturday, March 30, 2002
Time: 10:00 a.m. to 12:30 p.m.
Location: Arroyo Vista Community Park
Event/Activity Features: In addition to egg hunts for ages two to twelve, the event featured special
attractions including pony rides, a giant slide, a jolly jump, face painting, and carnival games. Photos with
the Faster Bunny was sponsored by the Kiwanis Club of Moorpark. Revenue increased significantly this
year, primarily due to a change in special attraction arrangements. In the past, attraction vendors have paid
a small fee to the City to participate in the event. The attraction vendors then collected and retained all fees
from the public for use of the attractions. This year, the City paid a rental fee to the attraction companies
and sold tickets to the public for use of the attractions. By doing so, the City was able to retain all revenue
from the special attractions. The addition of carnival games to this event, as well as an increase in
attendance, also contributed to the increase in revenue.
Easter Egg Hunt
2002
2001
2000
1999
1998
Age Group
Children
Children
Children
Children
Children
Target Group Participants
900
627
710
550
Unavailable
Total Participants
2,000
1500
1500
1,200
800
Volunteers
30
30
30
41
25
Direct Costs
$1448
$1317
$937
$1,281
$1,219
Part Time Staff Costs
$452
$536
$96
$120
$126
Total Costs
$1900
$1853
$1033
$1,402
$1,346
Total Revenue
$2718
$866
$974
$858
$11
Net Expenditure
$(817)
$987
$59
$544
$1,335
Direct Cost Per Participant
$0.72
$0.88
$0.63
$1.06
$1.52
Total Cost Per Participant
$0.95
$1.24
$0.69
$1.17
$1.68
Revenue Per Participant
1.36
$0.58
$0.65
$0.72
$.01
Net Expenditure Per Participant $(0.40)
$0.66
$0.04
$0.45
$1.67
Coordinator Hours
60
60
45
48
40
Superintendent Hours
- --
8
10
SPRING CLASSES
Since Spring 2001, contract classes has seen a decrease in registrations due to loss of instructors. Staff has
added nine new classes and six new contract instructors to the spring classes. The cancellation rate for
classes has been at the lowest rate in over one
year. Staff is continuely working
on class promotions
and
recruiting new instructors.
Recreational Classes
2002
2001
2000
1999
1998
Students
610
646
828
698
565
Classes Offered
99
119
110
99
96
Ran
81
91
100
83
76
Canceled
18(18%)
28(24%)
10(9%)
16(16%)
20(20%
Direct Costs
$15,955
$20,462
$23,584
$16,148
$12,320
Instructor payments
$15,955
$20,462
$23,302
$15,802
$12,213
Supplies
$0
$0
$282
$346
$ 107
Gross Revenue
$34,749
$40,936
$44,355
$28,999
$21,736
Refunds and credits
$3,625
$6,526
$4,358
$3,547
$2,030
Net Revenue
$15,169
$13,948
$16,413
$91304
$7,386
Direct Cost Per Participant
$26.16
$31.67
$28.48
$23.13
$21.80
Gross Revenue Per Participant
$57
$63.67
$53.56
$41.54
$38.47
Net Revenue Per Participant
$24.87
$21.59
$19.82
$13.32
$13.07
Coordinator Hours (approx)
60
30
55
55
50
BROCHURE
Beginning with the Winter 2002 brochure, production of the publication was contracted to RLF
Publishing. For Spring publication, growth in the number of mailing addresses necessitated an increase
in the print run by 1000 (from 11,000 to 12,000 copies). The following information does not include the
Administrative Services portion of the publication.
Brochure Costs
2002
2001
2000
1999
1998
Printing Cost
$3,886
$3,436
$3,476
$2,483
$1,830
Mailing Cost
$1,045
$1,256
$1,087
$1,029
$ 832
Total Cost
$4,931
$4,692
$4,563
$3,512
$2,662
SPRING CAMP MOORPARK
This is the fourth year Camp Moorpark has successfully been offered during the Moorpark Unified School
District spring break. The number of children participating in the program remained consistent with last
year, from 61 in 2001 to 59 this year. Average daily attendance was 35, a slight decrease from last year's
44 average daily attendance. Spring Camp 2002 was held for five days with a total attendance of 175.
With continued programmatic changes it is anticipated the program will grow next year.
Spring Camp
Participants
2002 2001 2000 1999 1998
59 61 46 49 Not Offered
Direct Costs
$1114
$909
$649
$450
Staff costs
$1289
$1836
$1664
$1,234
Total Costs
$2403
$2745
$2314
$1,684
Gross Revenue
$4078
$4692
$4430
$3,944
Net Revenue
$1675
$1947
$2115
$2,260
Total Cost Per Participant
$40.73
$45.00
$50.30
$34.37
Gross Revenue Per Participant
$69.11
$76.91
$96.30
$80.49
Net Revenue Per Participant
$28.38
$31.91
$45.90
$46.12
Coordinator Hours (approximate)
60
60
40
40
SPRING ADULT LEAGUES
The adult softball program registrations remain consistent, with a high percentage of returning teams.
Recent changes in the program have included improving the quality of the program. New awards
included T- shirts that can be worn as team uniforms. Addressing uniform attire will contribute to an
improved team appearance on the field. As a result teams are encouraged to return for multiple
seasons. League schedules and standings are now available on the city web site. Direct Costs were
higher due to restocking of Diamond Dry and new First Aid Kits at Arroyo Vista and Peach Hill Parks.
Softball
2002
2001
2000
1999
1998
Teams
31
32
36
29
30
Direct Costs
$4,354
$3,430
$4,003
$3,238
$4,144
Facility Costs
$1,212
$1,190
$1,235
$1,434
$1,323
($7.35 per hr for lights)
Part-Time Staff Costs
$1,360
$1,244
$1,519
$1,145
$1,151
Total Costs
$6,926
$5,864
$6,756
$5,818
$6,619
Gross Revenue
$11,586
$11,798
$12,702
$10,003
$11,047
Net Revenue
$4,660
$5,934
$5,946
$4,184
$4,427
Direct Cost Per Team
$140.45
$107.19
$111.19
$111.67
$138.16
Total Cost Per Team
$223.42
$183.25
$187.67
$200.63
$220.65
Gross Revenue Per Team
$373.74
$368.88
$352.83
$344.93
$368.23
Net Revenue Per Team
$150.32
$185.44
$165.17
$144.31
$147.58
Coordinator Hours
60
60
40
50
50
The adult basketball program remains steady. To improve the program we will be awarding teams with
custom team jerseys upon winning the league. This will also attract additional teams to the City of
Moorpark basketball league. We have added the basketball schedules and standings to the city web site.
The women's over 30 league is down slightly but we are getting a lot of positive feedback from the
participants.
Basketball
2002
2001
2000
1999
1998
Teams
10
13
10
16
16
Direct Costs
$486
$662
$502
$741
$722
Facility Costs
$975
$996
$950
$1,152
$1,152
(Gym @ $12 per hr + lights)
Part Time Staff Costs
$1,295
$1,368
$1,250
$1,701
$1,874
Total Costs
$2,756
$3,026
$2,702
$3,594
$3,748
Gross Revenue
$3,270
$3,926
$3,120
$5,057
$5,232
Net Revenue
$514
$900
$170
$1,462
$1,483
Direct Cost Per Team
$48.60
$50.92
$50.20
$46.34
$45.13
Total Cost Per Team
$275.60
$232.77
$270.20
$224.66
$234.31
Gross Revenue Per Team
$327.00
$302
$312
$316.10
$327.00
Net Revenue Per Team
$51.40
$69.23
$17
$91.40
$92.69
Coordinator Hours
25
25
25
24
30
Women's League (Soccer)
2002
2001
2000
1999
1998
Participants
39.
50
42
44
68 .0
Direct Costs
$669
$432
$468
$521
$721
Facility Costs
$117
$117
$150
$126
$120
(7.35 per hr for lights)
Part Time Staff Costs
$72
$69
$69
$69
$87
Total Costs
$858
$618
$687
$716
$928
Gross Revenue
$1,531
$1,450
$1,218
$1,276
$1,727.50
Net Revenue
$673
$832
$531
$560.28
$799.28
Direct Cost Per Participant
$17.15
$8.64
$11.14
$11.84
$10.61
Total Cost Per Participant
$22.00
$12.36
$16.36
$16.27
$13.65
Gross Revenue Per Participant
$39.25
$29.00
$29.00
$29.00
$25.00
Net Revenue Per Participant
$17.25
$16.64
$12.64
$12.73
$11.75
Coordinator Hours
15
8
8
10
16
SPRING YOUTH LEAGUES
The Junior Basketball League experienced an increase in registration over the past quarter. In the
Junior Basketball League, the age divisions were changed to 5 -6, 7 -8, 9 -10, 11 -12, and a Teen
Division. With the continued success in the tot sports classes, staff felt that adding five - year -olds to
the program would increase the registration numbers while still serving the core basketball population.
The Junior T -Ball program was cancelled due to low enrollment.
JBL
2002
2001
2000
1999
1998
Participants
220
227
193
163
144
Direct Costs
$5,758
$5,655
$6,422
$4,278
$3,137
Facility Costs
$1,350
$1,315
$960
$720
$540
($12 per hour + lights)
Part Time Staff Hours
135
130
Part Time Staff Costs
$1,147
$1,105
$1,042
$675
$520
Total Costs
$8,255
$8,075
$8,424
$5,673
$4,197
Gross Revenue
$11,586
$11,804
$9,821
$8,060
$6,606
Net Revenue
$3,331
$3,729
$1,397
$2,387
$2,409
Direct Cost Per Participant
$26.17
$24.91
$33.27
$26.25
$21.79
Total Cost Per Participant
$37.52
$35.75
$43.65
$34.80
$29.15
Gross Revenue Per Participant
$52.66
$52.00
$50.89
$49.45
$45.88
Net Revenue Per Participant'
$15.14
$16.43
$7.24
$14.64
$16.73
Coordinator Hours
60
60
45
40
45
T -Ball League
2002
2001
2000
1999
1998
Participants
N/A
33
52
31
28
Direct Costs
$757
$1,129
$743
$609
Part Time Staff Costs
$86
$139
$70
$69
Total Costs
$843
$1,268
$814
$679
Gross Revenue
$1,716
$21444
$1,364
$1,232
Net Revenue
$873
$1,176
$549
$552
Direct Cost Per Participant
$22.93
$21.71
$23.98
$21.77
Total Cost Per Participant
$25.55
$24.38
$26.27
$24.25
Gross Revenue Per Participant
$52.00
$47.00
$44.00
$44.00
Net Revenue Per Participant
$26.45
$22.62
$17.73
$19.75
Coordinator Hours
20
20
15
20
TEEN PROGRAMS
Teen programming has continued to increase over the quarter. Activities, including, monthly After
Dark dances, Club 4550, Battle of the Bands "Arroyopalooza ", Band Jams, Coco Loco Luau, Skate
Fest, and Skatepark were offered during the quarter. New for 2002 introduced during this quarter was
Club 4550 and Teen Travel Camp. The Teen Council involvement increased dramatically this year
with participation in planning and coordinating Club 4550 and Battle of the Bands. The teens
concluded their term of service on June 30, 2002 with over 400 hours of combined service. For the
spring quarter, 3,428 teens participated in teen activities.
Staff Hours
General Programming:
After Dark: The teen dances were held on May 3 at the Arroyo Vista Recreation Center and April 5
and June 7 at the Boys and Girls Club of Moorpark. Event attendance has remained steady. The May
3 dance had 538 teens attend, while the April 5 dance had 400 teens and June 8 had approximately 540
teens.
Band Jams: Band Jam was held on April 12. Four bands, Dead Like December, Nemesis, Disposition ""N
Zero and Eleventh Hour performed live on stage from 7:30 -10:00 p.m. Approximately 215 teens attended
the event.
Battle of the Bands: The second annual Battle of the Bands and "Arroyopalooza" event was held on
Saturday, May 11, 2002 from 2 to 8 p.m. The event featured live performances by twelve Ventura County
bands. Over twenty -five bands have submitted applications and demos to perform. The event featured
KROQ Street Team, Skatepark, gyro machine, henna tattoos, and a variety of concession booths,
including, nachos, pizza, and snow cones. Admission to the event was free and approximately 450 teens
attended.
Club 4550: The debut high school dance event was held on April 26, 2002 from 8:00 to 11:00 p.m. at the
Arroyo Vista Recreation Center. 250 high school teens attended the event. The theme of the dance was
Mardi Gras Madness. Admission was $5 and included refreshments. The event was well received among
the teens and staff is planning to continue the event on a quarterly basis.
Coco Loco Luau: Coco Loco Luau was held June 28, 2002. 230 teens enjoyed deejay, dancing, food
booth, games, and a slip n' slide in a Hawaiian setting.
Skate Fest: The bi- annual Skate Fest event was held on May 17, 2002 from 3:30 to 7:30 p.m. The event
featured open Skatepark, live deejay, food, and raffle prizes. Attendance was low at approximately twenty
skaters due to decreased enrollment at the Skatepark during the winter and spring quarters.
Skatepark: The Skatepark continued to see low participation over the spring quarter, averaging eight
daily. An effort was made to increase attendance by opening the Skatepark on Thursdays and Fridays
instead of Tuesdays and Wednesdays. Attendance has seen a drop off in participants due to strict
enforcement of Skatepark rules and regulations (i.e. elbow and kneepads). Contests continue to be -"%
held on the third Friday of each month. asr
Teen Classes: New for spring was an "On Camera Acting Intensive class" for teens ages twelve to
2002
2001
2000
1999
1998
Part Time Staff Hours
338
302.5
Teen Coordinator
342
490
N/A
N/A
N/A
Recreation Coordinator
10
60
100
89
75
Superintendent
5
80
30
65
50
Overall Attendance
2002
2001
Teen Programs
3,428
3,230
General Programming:
After Dark: The teen dances were held on May 3 at the Arroyo Vista Recreation Center and April 5
and June 7 at the Boys and Girls Club of Moorpark. Event attendance has remained steady. The May
3 dance had 538 teens attend, while the April 5 dance had 400 teens and June 8 had approximately 540
teens.
Band Jams: Band Jam was held on April 12. Four bands, Dead Like December, Nemesis, Disposition ""N
Zero and Eleventh Hour performed live on stage from 7:30 -10:00 p.m. Approximately 215 teens attended
the event.
Battle of the Bands: The second annual Battle of the Bands and "Arroyopalooza" event was held on
Saturday, May 11, 2002 from 2 to 8 p.m. The event featured live performances by twelve Ventura County
bands. Over twenty -five bands have submitted applications and demos to perform. The event featured
KROQ Street Team, Skatepark, gyro machine, henna tattoos, and a variety of concession booths,
including, nachos, pizza, and snow cones. Admission to the event was free and approximately 450 teens
attended.
Club 4550: The debut high school dance event was held on April 26, 2002 from 8:00 to 11:00 p.m. at the
Arroyo Vista Recreation Center. 250 high school teens attended the event. The theme of the dance was
Mardi Gras Madness. Admission was $5 and included refreshments. The event was well received among
the teens and staff is planning to continue the event on a quarterly basis.
Coco Loco Luau: Coco Loco Luau was held June 28, 2002. 230 teens enjoyed deejay, dancing, food
booth, games, and a slip n' slide in a Hawaiian setting.
Skate Fest: The bi- annual Skate Fest event was held on May 17, 2002 from 3:30 to 7:30 p.m. The event
featured open Skatepark, live deejay, food, and raffle prizes. Attendance was low at approximately twenty
skaters due to decreased enrollment at the Skatepark during the winter and spring quarters.
Skatepark: The Skatepark continued to see low participation over the spring quarter, averaging eight
daily. An effort was made to increase attendance by opening the Skatepark on Thursdays and Fridays
instead of Tuesdays and Wednesdays. Attendance has seen a drop off in participants due to strict
enforcement of Skatepark rules and regulations (i.e. elbow and kneepads). Contests continue to be -"%
held on the third Friday of each month. asr
Teen Classes: New for spring was an "On Camera Acting Intensive class" for teens ages twelve to
seventeen began on April 8. Ten teens took the class.
Teen Travel Camp: Teen Travel Camp is the new summer camp for youth ages twelve to fifteen. Camp
began on June 17 and will run through August 23. Registration is $110 weekly. Fifty teens attended the
first two weeks of the camp in June.
Moorpark After Dark
2002
2001
Event Dates
May 3
May 18
Participants
538
502
Direct Costs
$1545
$1516.05
Part Time Staff Hours
42.5
49
Part Time Staff Costs
$408.82
$533.79
Total Costs
$1953.82
$2049.84 (includes Teen Coordinator)
Gross Revenue
$2764
$2319
Net Revenue
$810.18
$269.16
Direct Cost Per Participant
$2.87
$3.02
Total Cost Per Participant
$3.63
$4.08
Gross Revenue Per Participant
$5.14
$4.62
Net Revenue Per Participant
$1.51
$0.54
Teen Coordinator Hours
30
25
Recreation Coordinator Hours
0
4
Superintendent Hours
0
6
Band Jam
2002
2001
Event Dates
April 12
April 6, May 4
Participants
215
375
Direct Costs
$50
$50
Part Time Staff Hours
18
31
Part Time Staff Costs
$185.70
$178.05 (includes Teen Coordinator)
Total Costs
$235.70
$228.05
Gross Revenue
$0
$38.25 (concessions)
Net Revenue
$- 235.70
$- 189.80
Direct Cost Per Participant
$0.23
$0.13
Total Cost Per Participant
$1.10
$0.61
Gross Revenue Per Participant
$0
$0.10
Net Revenue Per Participant
$4.10
$ -0.51
Teen Coordinator Hours
12
12
Recreation Coordinator Hours
0
5
Superintendent Hours
0
5
Battle of the Bands
2002
2001
Event Date
May 1 1
April 28
Participants
450
400
Direct Costs
$2000
$933.60
Part Time Staff Hours
49
62
Part Time Staff Costs
$477.85
$680.35 (includes Teen Coordinator)
�►
Total Costs
$2477.85
$1613.95
.✓
Gross Revenue
$384.67 (concessions)
$1431.55
Net Revenue
$- 2093.18
$482.40
Direct Cost Per Participant
$4.44
$2.33
Total Cost Per Participant
$5.51
$4.03
Gross Revenue Per Participant
$0.85
$3.58
Net Revenue Per Participant
$ 4.65
$ -0.46
Teen Coordinator Hours
75
60
Recreation Coordinator Hours
2
3
Superintendent Hours
0
10
CLUB 4550
2002
Event Date
April 12
Participants
250
Direct Costs
$1392.58
Part Time Staff Hours
40
Part Time Staff Costs
$402.71
Total Costs
$1795.29
Gross Revenue
$1111
Net Revenue
$- 684.29
Direct Cost Per Participant
$5.57
Total Cost Per Participant
$7.18
Gross Revenue Per Participant
$4.44
Net Revenue Per Participant
$ -2.74
Teen Coordinator Hours
50
Recreation Coordinator Hours
I
Superintendent Hours
0
Coco Loco Luau
2002
2001
Event Date
June 28
June 29
Participants
230
290
Direct Costs
$1411.62
$1737.89
Part Time Staff Hours
36.25
50
Part Time Staff Costs
$411.40
$576.04 (includes Teen Coordinator)
Total Costs
$1823.02
$2313.93
Gross Revenue
$1048.50
$1437.40
Net Revenue
$- 774.52
$- 876.59
Direct Cost Per Participant
$6.13
$5.99
Total Cost Per Participant
$7.93
$7.97
Gross Revenue Per Participant
$4.56
$4.95
`""�
Net Revenue Per Participant
$ -3.37
$ -3.02
Teen Coordinator Hours
20
40
Recreation Coordinator Hours
4
8
Superintendent Hours
4
8
Skate Fest
2002
2001
Event Date
May 17
June 2
Participants
20
200
Direct Costs
$465
$375
Part Time Staff Hours
6
15
Part Time Staff Costs
$57.78
$57.78
Total Costs
$522.78
$564
Gross Revenue
$0
$76.25 (concessions)
Net Revenue
$0
$487.75
Direct Cost Per Participant
$23.25
$1.88
Total Cost Per Participant
$20.91
$2.82
Gross Revenue Per Participant
$0
$38
Net Revenue Per Participant
$0
$ -2.43
Teen Coordinator Hours
10
30
Recreation Coordinator Hours
0
2
Superintendent Hours
0
5
FACILITY AND PARK RENTALS
Although the number of permits processed during the spring quarter decreased this year, revenue
increased for both park and facility rentals. One factor that may have contributed to this change is a
general increase in the number of reservations made on each permit. Additionally, park revenue was
affected by the addition of two tournaments this year. The additional tournaments also resulted in
increased staff costs. Staff costs for facility rentals decreased as a result of most facility rentals
occuring during regular center hours, which nearly eliminated the need for additional staffing.
PARK RENTALS
2002
2001
2000
1999
1998
Permits
205
214
189
190
194
Part Time Hours
95
56
N/A
N/A
N/A
Part Time Staff Costs
$998
$532
N/A
N/A
N/A
Total Costs
$998
$532
N/A
N/A
N/A
Gross Revenue
$13,752
$10,997
$10,622
$16,701
$9,610
Net Revenue
$12,754
$10,465
N/A
N/A
N/A
Coordinator Hours
50
40
45
40
35
Superintendent Hours
-
30
18
9
7
AVRC Rentals
Permits
6
10
8
15
13
Part Time Hours 9 68 45.5 43.5
Part Time Staff Costs $95 $646 $387 $370
Total Costs $95 $646 $387 $370
Gross Revenue $4,108 $3,115 $6,166 $3,621
Net Revenue $4,013 $2,469 $491 $5,796
Coordinator Hours 20 25 20 20 16
Superintendent Hours - 25 15 15 7
\\AVRC_PRI_SERV\City Share\Everyone \Reports \Quarterly Reports\Spring 2001 Quarterly.doc
A"%
_d
-_ gv �9
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: August 21, 2002 (September 3, 2002 Meeting)
SUBJECT: Review Recreation Programs, Events, and Park
Improvements Approved for FY 2002/03
Discussion
The City Council adopted its FY 02/03 Budget on June 19.
The approved budget includes programs, events, and park
improvements recommended by the Parks and Recreation'
Commission and staff. This Agenda Report serves to
summarize the portions of the budget associated with the
Commission's areas of responsibility.
The approved budget contains funding for the following:
Special Events
• July 3rd Fireworks Extravaganza (Independence Day)
• Trick or Treat Village (Halloween)
• Breakfast with Santa (Christmas Holidays)
• Easter Egg Hunt (Easter)
• Revised Arts in the Park - This event has been moved
to Labor Day and will consist of craft vendors,
local groups providing musical entertainment and
demonstrations, inflatable rides (moonbounce), and
food vendors. The event will end with an early
evening concert featuring the Moorpark Symphony.
• Expanded Visits From Santa - This event consists of
pre- arranged visits by a "Santa" performer to
private homes. In FY 2002/03, the number of days
visits will be offered will increase.
\\ Mor _pri_serv\home_folders\MLindley \Recreation \approved 02 -03 budget review commagd.doc
Parks and Recreation Commission
September 3, 2002
Page 2
• Santa's Sleigh Rides - This event will be
discontinued as a City sponsored event and will be
assumed by Tierra Rejada Farms.
• Apricot Festival - In FY 2001/02, the City sponsored
its first Apricot Festival. It was initially
conceived in an effort to offer a community event on
Labor Day. In FY 02/03 this event will be moved to
late Spring since apricot season is in May and June.
Youth Camps
The City's Summer, Spring, and Winter Camps will continue
in FY 02/03. Additionally, the Teen Travel Camp, which had
a successful first year, will be offered again.
Recreation Classes
The City offers a variety of recreation classes designed
for children, teens, and adults. It is always a challenge
to find instructors able to provide instruction on topics
of interest to residents. Staff regularly strives to
identify new popular trends from which to create new
classes. No changes are planned in this area.
Youth and Adult Sports
The City offers youth and adult leagues throughout the year
in various sports including softball, basketball, tennis,
and volleyball. Adult leagues are comprised of separate
men's and women's leagues as well as coed. We also offer
youth sports camps designed to teach kids the finer skills
of their chosen sport. In FY 02/03, staff will be focusing
on expanding its youth sports camp program. Additionally,
we will be exploring the feasibility of working with a
men's adult soccer league to coordinate competitive games
among Moorpark teams. No other changes are scheduled.
In addition to our typical youth sports program, staff is
currently working with Ventura County Special Olympics to
jointly offer programs for youth with special needs. This
effort will initiate therapeutic recreation in Moorpark.
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Parks and Recreation Commission
September 3, 2002
Page 3
Park Improvements
AVCP:
Complete Phase II- Grading, Irrigation, Seeding
Tennis Court Pavilion
Upgrade Tennis Court Timers
Community Aquatic Facility (on hold)
Poindexter:
Gazebo Picnic Tables
Mountain Meadows:
Replace Playground Equipment
Replace Monument Sign
Glenwood:
Stand Alone Play Equipment & ADA Surfacing
Villa Campesina
Small Play Lot with Equipment
Half -Court Basketball
Monument Sign
Peach Hill:
Stand Alone Play Equipment
Miller:
Upgrade Tennis Court Timers
Campus:
Replace Monument Sign
Tierra Rejada:
Replace Monument Sign and add a second sign
Recommendation
Receive and file.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: John Hartnett, Recreation Superintendent .
DATE: August 27, 2002 (Meeting of September 3, 2002)
SUBJECT: Consider Request From Tri Valley Roller Hockey for
Site Improvement at Arroyo Vista Community Park
BACKGROUND
Tri Valley Roller Hockey League is a non profit organization
which operates youth and adult roller hockey leagues at Arroyo
Vista Community Park. The League has a fifty -six month (four
years and eight months) License Agreement with the City. The
Agreement expires in December 31, 2006.
The Agreement allows Tri Valley the right to use the multi-
purpose court at AVCP during approved hours between 3 p.m. and
dusk on weekdays and a maximum of seven hours on weekends. As
compensation for the license, Tri- Valley pays a fee of fifteen
percent(15o)of gross revenue it receives from league fees,
clinics, and other activities permitted under the Agreement.
Additionally, the League has been granted permission to make
certain site improvements at its own cost. Those improvements
have included the installation of the chain link fence,
baseboards, and concrete players' box. In the past month, the
City has also given permission to Tri - Valley to raise the
baseboards two -feet as well as paint them and enclose the
players box with chain link fence and windscreen material.
The League has also approached the City with a request to
install a specific Vynasil coating made for roller hockey use on
top of the existing concrete surface. The purpose is to improve
the cosmetic appearance and provide a smoother surface for the
player puck to travel. In addition to the City outdoor courts,
Vynasil is currently used on tennis courts, basketball courts,
handball courts, and roller hockey leagues all over California
Tri Valley Roller Hockey Request
Page 2
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and other states. The difference between the Vynasil coating
used on the City's existing outdoor sports courts and the
proposed coating for the roller hockey court is the fine silica
sand. For the City's purpose, all coating contains silica sand,
which insures that the courts maintain optimum traction. The
coating requested by Tri Valley has two top coats that do not
contain sand, making it a smoother surface for roller hockey but
still providing some traction for other uses. It comes in
various colors and Tri- Valley has selected a light blue to match
thg existing facilities. All the work would be performed by the
League, at the League's expense, and consistent with City
standards.
In submitting the request, Tri Valley asked that no food or
drink be allowed on the court and that staff be more delicate in
loading and un- loading the portable skateboard ramps as not to
scratch the surface. Staff has communicated to Tri- Valley that
the multi - purpose court is used for many other activities during
the year, including skateboarding, teen dances, special event
vendors, summer camp play, and high school PE programs. Some of
these activities involve consumption of food and drink on the
court. Also, the skateboard ramps are large and cumbersome and
sometimes difficult to.move. Tri Valley has been told that these
activities will continue as usual and there is no guarantee that
some minor repairs may not be needed, as a result of these
activities.
Some other concerns were whether the surface would be safe for
other uses, especially if liquids such as water or soda were
spilled and would the surface hold up or need constant
maintenance. Another concern is if the primary use of the court
changes in the future (ex: outdoor basketball court), what steps
would need to be taken to modify the surface. Staff contacted
The California Surfacing Co., who specializes in court coatings,
to discuss these issues. California Surfacing indicated that the
Vynasil court would be safe for multi -uses such as the ones
indicated above and that liquid spills are absorbed into the
surface and do not create slick spots. It was also stated that
the surface can be generally maintained with power washing and,
if needed, touch up paint. Depending on the amount of use, the
court might need to be re- painted every two or three years
(similar to tennis courts). In the future, if the primary use of
the court were to change from roller hockey to another sport
(ex: basketball), the court could be re- surfaced with two new r
1-4.
Tri Valley Roller Hockey Request
Page 3
coats of Vynasil containing silica sand to provide ideal
traction. Staff also visited the City of Hermosa Beach, who has
a Vynasil roller hockey court. After inspecting this court staff
spoke with Hermosa Beach recreation and maintenance personnel.
They indicated that they were very pleased with the Vynasil
coating. It has held up well, with no chipping or cracking
despite a lot of use. It is very safe and conducive to multiple
uses. Based on the input from California Surfacing and the City
of Hermosa Beach, staff feels that it would be a safe surface
for a number of uses and appropriate for the City's multi-
purpose court.
RECOMMMATION
Concur with the request by Tri Valley Roller Hockey League to
install Vynasil coating on the concrete surface at the AVCP
multi - purpose court at its own expense and consistent with City
specifications, contingent upon Tri Valley agreeing to maintain
the surface and accepting the fact that other uses of the court
may result in additional wear and tear.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: John Hartnett, Recreation Superintendent
DATE: August 27, 2002 (Meeting of September 3, 2002)
SUBJECT: Select a Bocce Ball Court Site Location Ad Hoc
Committee
BACKGROUND
The Senior Advisory Committee has expressed an interest for some time now in
installing two Bocce Ball courts at an outdoor location in Moorpark. Staff would like to
take a pro- active approach in getting this potential project off the ground. The first step in
this process is to identify an ideal location for the courts at one of the City's parks.
The Advisory Committee was recently considering some land north of the City Hall
Annex as a possible site. Staff recently investigated the property, which is partly owned
by the school district, to determine whether it would be a good place io install Bocce Ball
courts. This location, although in close proximity to the Senior Center, was not
determined to be an ideal spot. Noise from vehicles, access to the location, lack of shade,
and lack of restroom facilities on weekends were determining factors in ruling out this
property. Another potential location is at Arroyo Vista Community Park (AVCP). A
Bocce Ball Court was identified as a possible amenity in the tentative plans for the Phase
II project. Again, staff does not recommend this location, due to the enormous amount of
youth activities that take place at AVCP throughout the year, which would not be
conducive to a serene, semi - private environment for the seniors.
In the past month, some other park locations have been mentioned as potential Bocce
Ball sites. These include Tierra Rejada, Mountain Meadows, and Paul E.Griffin parks. In
addition, the Advisory Committee has mentioned Peach Hill Park as another potential
site.
Staff feel that it would be timely to investigate these other parks as feasible locations for
Bocce Ball courts. We are recommending that one member each from the Parks and
Recreation Commission and the Senior Advisory Committee be selected to form an ad-
hoc committee to work with staff and evaluate potential locations that have been
identified. The task of the ad -hoc committee would be to select the best possible site for
Bocce Ball courts, taking into consideration the other activities at the location, logistics
of the site which might impact cost for installation, and availability to the senior
population. The ad -hoc committee's recommendation would then be reviewed by the
Senior Advisory Commission and forwarded to the Parks and Recreation Commission for
approval.
The ad -hoc committee members need to be able to meet on a weekday, prior to 5 p.m. It
will probably take the committee two meetings to develop a site recommendation.
STAFF RECOhMNDATION
Select a Commissioner to serve on the Bocce Ball Court Site Location Ad -Hoc
Committee.
'"N
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: August 22, 2002 (September 3, 2002 Meeting)
SUBJECT: Consider Facility Rental Fee for Youth Sports Organizations
Discussion
On August 21, 2002, the City Council requested that the Parks and Recreation
Commission consider a rental fee reduction for Moorpark youth sports organizations. The
action by the Council was taken in response to a request made by Moorpark AYSO.
The City rents its facilities to the public. Attached is the current rental fee schedule which
was approved in 1999 by the City Council. The City has not revised or adjusted its
facility rental fee schedule since that date. As you can see, Moorpark non - profit groups,
which include youth sports organizations, are included in Group 2. The standard rate for
Group 2 rentals consisting of up to 50 attendees (typical size for youth sports groups) is
$30.00 an hour for a room at either Arroyo Vista Recreation Center or the Community
Center.
In reviewing the facility rental fee schedule, the Council suggested that staff look at the
fees charged by Moorpark College. The College allows the public to rent various indoor
and outdoor amenities. Like the City, it has rental group categories: Group 1 and Group
2. The City's various youth sports groups, such as AYSO, would qualify in the Group 1
category. The fee to rent a small classroom is as follows:
Filing Fee $10.00
Small Room - $12.50/hr (2 hr minimum) $25.00
Maint. Surcharge — 10% $ 3.50— 10% $ 3.50
Total $38.50/2 hrs
Rental participants at the College must pay the regular parking fee on weekdays — there is
no parking fee on weekends.
In summary, the two -hour rental fee at Moorpark College is $38.50. The rental fee for
any one room at AVRC or the Community Center for a two -hour period is $60.00.
Moorpark Unified School District was also contacted about their rental rates to local non-
profit groups. Currently, the District charges non - profits $14.66 per hour, with a two -hour
Parks and Recreation Commission
September 3, 202
Page 2
minimum and a $25 processing fee. They anticipate a fee increase to $22.00 per hour,
with a two -hour minimum and a $35.00 processing fee. As a result, a youth sports group
can anticipate paying $57.00 for a two hour rental.
Staff proposes reducing the rental fee charged to Moorpark youth sports groups by fifty
percent during normal business hours. If adopted, the fee would be $15.00 per hour for a
group of up to 50 people, with no additional fees unless the group required set -up or other
special arrangements. In the event a Moorpark youth sports organization wishes to rent a
room during non - business hours, the current rate of $30.00 would be charged in order to
cover staff time and utilities. Youth sports groups rarely, if ever, request rental time
outside of the City's normal business hours.
Recommendation
Recommend to the City Council that the facility rental rate charged to Moorpark youth
sports groups be reduced by fifty percent during normal business hours.
\\Mor —Pri_serv\ home _folders\MLindley\Facilities \facility Rental fee commagd.doc
FEE SCHEDULE FOR ARRO'C 0 VISTA RECREATION CENTER
AND MOORPARK COMMUNITY CENTER
Fee schedule listed is per hour, and based on the number of people:
# of People Group 1 Group 2 Group 3 Groups 4 Group 5
1 - 50 No Charge
$30
$40
$50
$60
51-100
$40
$50
$60
$70
101-150
$50
$60
$70
•$80
151-200
$60
$70
$80
$90
200+
$70
$80
$90
$100
Kitchen No Charge
$10
$20
$30
$40
Direct Cost Fees: Direct Cost Fees are calculated hourly for after hours rentals or for additional staff as needed:
Group 1, no charge; Groups 2 & 3, $18; Groups 4 & 5, $20.
Set up charges for all Groups: Cleanup /Damage Deposit:
(Fiat fee)
1 - 50 $24 With Alcohol Served Without Alcohol
51- 100 $30
101 - 200 $40 $450.00 $300.00
200+ $50
Gymnasium Fees (per hour):
# of People Group 1
Group 2
Group 3
Group 4
Group 5
1— 50 No Charge
$35
$40
$50
$35
51 —100
$40
$50
$60
$40
101-200
$50
$60
$70
$50
201-300
$60
$70
$80
$60
300+
$70
$80
$90
$70
Additional costs for reservations for Non - Operating hours: $18 per hour. Cleanup/Damage Deposit (Refundable) $500.00
Arroyo Vista Recreation Center ONLY:
Large Screen TV hourly use fees (with a $200 deposit):
Group 1: No Charge
Group 2: $10
Group 3: $20
Group 4: $30
Group 5: $40
Lobby hourly use fees (in conjunction with room rental only):
Group 1: No Charge
Group 2: $10
Group 3: $20
Group 4: $30
Group 5: $40
Mat use fees: The fee to use the recreation center mats is $5 per mat.
Non - Profit Organization Special Use: A City of Moorpark non - profit organization may request a special -rate rental for a fund-
raising event. The special rate is $25 per hour, per room, which is based on the City's direct costs. This special rate is limited to one
rental per fiscal year, per organization.
GROUP 1: City sponsored programs or co- sponsored programs.
GROUP 2: Residents of the City of Moorpark and organizations that are tax exempt under Section 501(C)(3) of the U.S. Revenue.
Code chartered within the City limits of the City of Moorpark, and other qualifying non - profit organizations. This
includes such uses as recreation/youth serving organizations, Homeowners Associations' meetings, and political
fundraisers for the City of Moorpark elections or other political offices where the candidate is a City resident. Other
governmental agencies (the County, School District, for example), and their commissions, boards or departments.
GROUP 3:
GROUP 4:
GROUP 5:
Residents of the Moorpark Unified School District boundaries that reside outside of the City limits; non - profit service
organizations not covered under Group 2.
City of Moorpark businesses and for profit organizations, and non -City non - profit organizations.
Non City businesses.