HomeMy WebLinkAboutAG RPTS 2002 1116 PR SPCMOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200
PARKS AND RECREATION COMMISSION AGENDA
For Special Meeting of
November 16, 2002
10:00 a.m., Community Center
Park Tour
NOTICE AND CALL OF A SPECIAL MEETING
OF THE PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and
Recreation Commission of the City of Moorpark is hereby called to
be held on Saturday, November 16, 2002, commencing at 10:00 a.m.
Said meeting will convene at the Community Center Park located at
799 Moorpark Avenue, Moorpark, California. Said Special Meeting
shall be for the purpose of the following:
1. CALL TO ORDER:
2. ROLL CALL:
Commissioners Joseph Catrambone, Quentin: DeGuardi, Sandra
Thompson, and Chair Tom Pflaumer.
3. PARK TOUR:
The Commission and Staff will tour the parks in the following
order. The times identified are estimates only and the
Commission will attempt to meet this schedule.
1. Villa Campesina Park: 10:10 am
2. Glenwood Park: 10:30 am
3. AVCP: 10:50 am
4. Tierra Rejada Park 11:25 am
5. Monte Vista Park: 11:45 am
6. Campus Park: 12:00 pm
PATRICK HUNTER ROSEANN MIKOS CLINT HARPER KEITH F. MILLHOUSE JOHN E. WOZNIAK
Mavnr AAavnr Pm Tom f:ni1n61mP.mhP.r rnnnrilmamhar CoiinrilmAmber
P &R Commission,
November 16, 2002, Park Tour
Page 2
7.
Campus Canyon Park:
12:30
pm
8.
Community Center Park:
12:50
pm
4. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of September 3, 2002. Staff Recommendation: Approve as
presented.
B. Approval of the Minutes from the Joint Meeting of the
City Council and Parks and Recreation Commission of April
10, 2002. Staff Recommendation: Approve as presented.
C. Recreation Programming Quarterly Report. Staff
Recommendation: Receive and file report.
D. Parks Quarterly Report. Staff Recommendation: Receive and
file report.
E. Arts in the Park Event Report. Staff Recommendation:
Receive and file report.
5. DISCUSSION ACTION ITEMS:
A. Consider Location for Bocci Ball Court. Staff
Recommendation: Make recommendation to the City Council
on location for a Bocci Ball court.
6. ADJOURNMENT:
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Lemcke, Administrative Secretary of the City of Moorpark,
County of Ventura, State of California, do hereby certify under
penalty of perjury that I posted a copy of the "Notice and Call of
a Special Meeting" for the Moorpark Parks and Recreation
Commission, scheduled for November 16, 2002, to commence at 10:00
a.m., located at
Community Center Park
Moorpark Community Center
799 Moorpark Avenue
Moorpark, CA, 93021
Executed this 12th day of November 2002 at Moorpark, California.
G-
1�
Patty Letcke
Administrative Secretary
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
1. CALL TO ORDER:
September 3, 2002
Chair Pflaumer called the meeting to order at 6:38 p.m.
2. THE PLEDGE OF ALLEGIANCE:
John Hartnett led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Joseph Catrambone, Quentin DeGuardi,
Sandra Thompson, and Chair Thomas Pflaumer.
Staff Present: Mary Lindley, Director of Community
Services; John Hartnett, Recreation Superintendent;
Stephanie Shaw, Recreation Coordinator; and Patty Lemcke,
Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Vice Chair.
Commissioner Thompson moved to nominate Commissioner
DeGuardi to serve as Vice Chair. Commissioner
Catrambone seconded. The motion was carried 4 -0.
B. Staff's Monthlv Report.
Mary Lindley gave an oral report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
There was one public speaker: Cheryl Ac.kermann, 4172 Willow
Creek Road, Moorpark, spoke on behalf of the Moorpark
Tennis Club. She informed the Commission and staff that the
Tennis Club has available funds that they would like to
donate to the City towards an improvement of the AVCP
Parks & Recreation Commission Minutes
September 3, 2002
Page 2_
tennis courts. She stated that the Tennis Club is
requesting that the warning buzzers to the light timers be
disconnected because they are too loud and distracting. In
addition., the Tennis Club would like to suggest that their
donation be used to purchase hose rakes for the courts. If
purchased, members will volunteer to assist with keeping
the courts clean.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of May 6, 2002. Staff Recommendation: Approve
as presented.
B. Approval of the Parks and Recreation Commission
Meeting Minutes of June 2, 2002. Staff Recommendation:
Approve as presented.
C. July 3" Fireworks Extravaganza Report. Staff
Recommendation: Receive and file report.
D. Parks Quarterly Report. Staff Recommendation: Receive
and file report.
E. Recreation Programming Quarterly Report. Staff
Recommendation: Receive and file report.
Commissioner Thompson requested that Item 7.0 be
pulled for discussion.
Stephanie Shaw gave an overview of the July 3'd
!Fireworks Extravaganza. She stated that she had
received a lot of positive feedback concerning the
event. The Commission also agreed that they had
received positive feedback, in particular, concerning
the fireworks display.
MOTION: Commissioner Thompson moved to approve the Consent
Calendar as presented. Commissioner DeGuardi seconded.
The motion was carried 4 -0.
Parks & Recreation Commission Minutes
September 3, 2002
Page 3
8. DISCUSSION /ACTION ITEMS:
A. Review FY 2002/03 Park Improvements and Recreation
Programming. Staff Recommendation: Receive and file
report.
Mary Lindley reviewed FY 2002/03 events, programs,
sports, classes, and park improvements.
Commissioner DeGuardi asked staff about the status of
new play equipment at the Community Center Park, which
had been budgeted for last fiscal year. Mary Lindley
stated that it had to be put on hold, but now staff is
able to proceed with the project. She also stated that
this is also true of the Mountain Meadows play
equipment.
Commissioner Thompson inquired as to the final design
of the monument sign at Tierra. Rejada Park. Mary
Lindley stated that the river rock is still being
considered.
MOTION: The Commission reached a consensus to receive and file
the report.
B. Consider Tri Valley Roller Hockey Improvement Request.
Staff Recommendation: Concur with Tri Valley Roller
Hockey League's request, contingent upon Tri Valley
agreeing to maintain the court's surface and accepting
that other uses of the court may result in additional
wear and tear.
There was one speaker: Walt Collins, of Tri Valley
Roller Hockey League. He explained the approved
additions to the multi purpose court at AVCP, which
will be made by Tri Valley. He then explained the
Commission was being asked to recommend the
installation of a Vynical coating, which also would be
done by Tri Valley. This coating. is currently being
used on other concrete sport surfaces in the City.
Walt Collins stated that this coating would improve
Parks & Recreation Commission Minutes
September 3, 2002
Page 4
the looks of the court and improve the playing
surface.
The Commission and staff discussed the upgrades being
done and other beneficial aspects of the proposed
coating.
MOTION: Commissioner Thompson moved to concur with staff's
recommendation allowing Tri Valley Roller Hockey
League to install Vynasil coating on the multi - purpose
court at AVCP, at its own expense -and consistent with
the City's specifications, contingent upon Tri Valley
agreeing to maintain the surface and accepting the
fact that other uses of the court may result in
additional wear and tear.
C. Consider Park Location for Bocce Ball Court. Staff
Recommendation.: Select a Commissioner to serve on the
Bocce Ball Court Site Location Ad -Hoc Committee.
MOTION: Chair Pflaumer nominated Commissioner Catrambone to
serve on the Bocce Ball Court Site Location Ad -Hoc
Committee. Commissioner DeGuardi seconded. The motion
was carried 4 -0.
D. Consider Facility Rental Fee for Youth Sports
Organizations. Staff Recommendation: Recommend to City
Council that the facility rental rate charged to
Moorpark youth sports groups be reduced by fifty
percent during normal business hours.
Mary Lindley explained that the City Council had
requested that the Commission review the current fee
paid by youth sports organizations for the rental of a
City facility room. These rentals are typically needed
for small meetings. Mary Lindley presented
information on the fees being charged by the City and
fees charged by Moorpark College and MUSD.
Staff is recommending that the City reduce their fees
by 50% for youth sports organizations.
Parks & Recreation Commission Minutes
September 3, 2002
Page 5
MOTION: Commissioner DeGuardi moved to concur with staff's
recommendation that the facility rental rate charged
to Moorpark youth sports groups be reduced by fifty
percent during normal business hours.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Chair Pflaumer welcomed the new Recreation Superintendent
John Hartnett.
10. ADJOURNMENT:
Chair Pflaumer adjourned the meeting at 7.30 p.m.
APPROVED:
Thomas Pflaumer, CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Secretary
L _.
MINUTES OF THE CITY COUNCIL AND PARKS & RECREATION COMMISSION
Moorpark, California April 10, 2002
A special Joint Meeting of the Moorpark City Council and Parks &
Recreation Commission was held on April 10, 2002, at 6:30 p.m.
at the Moorpark Community Center located at 799 Moorpark Avenue,
Moorpark, California.
1
2
gig
M
CALL TO ORDER:
Mayor Hunter called the City Council to order and the Parks
and Recreation Commission to order at 6:40 p.m.
THE PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Chair Pflaumer.
ROLL CALL:
City Council: Councilmembers Harper, Mikos,
Millhouse, Wozniak, and Mayor
Hunter.
Parks & Recreation Commissioners Chally, DeGuardi,
Commission: Pflaumer, and Chair Thompson.
Absent: Commissioner Catrambone.
Staff Present: Steven Kueny, City Manager; Mary
Lindley, Director of Community
Services; Deborah Traffenstedt,
Assistant to City Manager /City
Clerk; and Patty Lemcke,
Administrative Secretary.
PUBLIC COMMENT:
None.
5. PRESENTATION /ACTION /DISCUSSION:
A. Consider Priorities, Goals and Objectives for Fiscal
Year 2002/2003. Staff Recommendation: Consider and
discuss Priorities, Goals and Objectives for FY
2002/2003.
Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 2 April 10, 2002
Ms. Lindley gave a brief oral report, stating that the
Commission previously had the opportunity to discuss
proposed goals and objectives at their March Commission
meeting. It had been agreed that the two top priority
issues were construction of the proposed Skatepark and
establishing a second entrance into Arroyo Vista
Community Park (AVCP).
Mayor Hunter and Chair Pflaumer agreed to have each
Councilmember and Commissioner state their priorities.
Commissioner Thompson stated that she would like to see
an online recreation class registration program
implemented. These online programs are capable of
preparing rental permits and assisting with other
additional City functions for public needs.
Commissioner DeGuardi stated that he would like to see
a graffiti abatement program put in place that would
increase response time, as well as greater attention
paid to the level of sand in the park play lots. He
also inquired on the status of the community pool
project.
Chair Pflaumer stated that his priorities are the
completion of the second restroom at AVCP, construction
of the community pool, and moving forward on
establishing a second entrance into AVCP. Chair
Pflaumer stated that he also would like to see a City
online registration program implemented.
Commissioner Chally stated that he would like to see a
second entrance established at AVCP and the completion
of the proposed Skatepark.
Councilmember Mikos stated that she would like to see
construction of the proposed Skatepark in the downtown
area. She also stated that she hopes one of the
priorities mentioned during tonight's meeting, and
which is currently listed as one of the top ten
objectives, is the implementation of an Arroyo -Simi
Greenway Plan. Councilmember Mikos stated she would
also like to see a second entrance built at AVCP.
Councilmember Harper stated that he would like to see
the establishment of a Teen Center added as a priority
and more summer teen activities. Councilmember Harper
requested that the City's current park naming policy be
reviewed, and modified if necessary, by the Commission.
Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 3 April 10, 2002
Additionally, he asked the Commission to consider a new
name for Griffin Park.
Mr. Kueny stated that staff would now give the current
status on the previously mentioned projects. He also
stated that when the original plans for AVCP were being
approved, a second entrance to the park was rejected by
the City Council and a pedestrian bridge was authorized
in its place.
The Council and Commission discussed with staff the
need for a second entrance into AVCP and possible
locations. Mr. Kueny stated that staff would examine
the feasibility of a second entrance.
Ms. Lindley gave an oral update on staff's progress and
the current status of the proposed community pool
project.
Mr. Kueny stated that the Community Pool Ad Hoc
Committee had met earlier that day and he suggested an
oral report from the Councilmembers who serve on the
Committee.
Councilmembers Harper and Millhouse stated that the
Moorpark Unified School District (MUSD) is unable to
fund their proposed proportionate share of the cost for
the facility. As a result, the Ad Hoc Committee
recommends that any future action on the pool be
postponed and that the feasibility of working with
Moorpark College as a third partner be explored.
Councilmember Mikos stated that perhaps scaling back
the proposed size of the pool would reduce not only the
construction costs, but maintenance costs as well.
Councilmembers Harper and Millhouse stated that scaling
down the size of the pool would not make that much of a
difference in the yearly maintenance costs.
Mr. Kueny stated that the revenue potential should be
considered more closely.
Mayor Hunter inquired on the status of the proposed
Skatepark.
Ms. Lindley gave a brief review on the current status
of the proposed Skatepark and explained that the City
is currently looking into the purchase of additional
land bordering Poindexter Park, and if purchased, the
Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 4 April 10, 2002
recommendation would be that the Skatepark be built
there.
Commissioner Thompson stated that she had attended the
recent CPRS Conference and had gathered useful
information and updated laws regarding skateparks.
Mayor Hunter inquired on the status of what the City
currently has available to the public online pertaining
to recreation.
Ms. Lindley stated that the Recreation Brochure is
posted online listing City events, programs, classes,
and sports. She also stated that staff has researched
the probability of placing a registration program
online, and that such programs are costly, not only for
installation, but also for the yearly maintenance.
Mayor Hunter inquired on AVCP Phase II.
Ms. Lindley stated that this project is proceeding
along well, and that staff met with AYSO and Girls
Softball for their input, and the architect is
preparing the final draft plans. Ms. Lindley also
stated that the restroom /snack bar project is currently
out to bid and is scheduled for completion before
Packer season begins.
Commissioner Thompson inquired on the status of Arts in
Public Places.
Ms. Lindley stated that staff has not had the
opportunity to proceed with this project at this time.
Chair Pflaumer stated that the Parks and Recreation
Commission had not been asked to serve on the Youth
Sports Committee. He thought it would be helpful to
have Commission representation on the Committee.
Councilmember Harper suggested that one Commissioner
could be appointed to serve on the Youth Sports
Committee and report directly back to the Commission.
CONSENSUS: The City Council and the Parks and Recreation
Commission reached a consensus to review, and if necessary
modify, the City's current park naming policy, to consider
a new name for Griffin Park, and for the Commission to
select one Commissioner to serve on the Youth Sports
Committee.
Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 5 April 10, 2002
6. ADJOURNMENT:
Mayor Hunter adjourned the City Council and Chair Pflaumer
adjourned the Parks and Recreation Commission at 7:40 p.m.
Patrick Hunter, Mayor
Thomas Pflaumer, Chair
ATTEST:
Deborah S. Traffenstedt
City Clerk
Patty Lemcke
Administrative Secretary
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: John Hartnett, Recreation Superintendent
DATE: October 15, 2002 (Meeting of November 16, 2002)
SUBJECT: Recreation Programming Quarterly Report
July through September 2002
This report serves as a review and analysis of summer 2002 Recreation Division programs. This report also
reflects staff's efforts to identify direct costs for each program. Direct costs are all costs for a program with
the exception of staff time. Part time staff costs are included in the total cost for each program. Coordinator
and Superintendent hours are indicated at the end of each program section.
SUMMER EVENTS
3r`' of Julv Fireworks Extravaganza
The 3 "' of July Fireworks event was held on Wednesday, July 3, 2002 from 4:00 to 9:30 p.m. at the Arroyo
Vista Community Park. This event featured live entertainment, food vendors, souvenir vendors, the Red
Wagon Parade, games and attractions, and an aerial fireworks display. An admission fee of $1.00 was
charged to the public. Event costs remained relatively consistent with last year. Revenue continues to
decline, due to a decrease in donations.
Fireworks
2002
2001
2000
1999 1998
Participants
9,000
8,000
8,000
Not Offered 10,000
Volunteers
30
30
30
30
Direct Costs
$22,615
$20,349
$21,840
$11,638
Part Time Staff Costs
$998
$1,500
$950
$365
Total Costs
$23,613
$21,849
$22,790
$12,003
Donations
$11,000
$14,250
$33,750
Admission Revenue
$6,630
$5,502
$5,231
Other Revenue
$1,585
$1,764
$1,475
Total Revenue
$19,215
$21,516
$40,456
$5,700
Net Cost / (Revenue)
$4,398
$333
($17,666)
$6,303
Direct Cost /Participant
$2.51
$2.54
52.73
$1.16
Total Cost / Participant
S2.62
$2.73
$2.84
$1.20
Revenue / Participant
$2.14
32.68
$5.06
$0.57
Net Kvpense / Participant
$0.49
$0.04
($2.21)
$0.63
Coordinator Hours
200
200
180
80
Superintendent Hours
40
80
100
Part Time Staff Costs
Management Staff
40
60
0
$108
Other Full -Time Staff
50
160
70
$633
Apricot Festival
In order to expand and improve the Apricot Festival, the event was rescheduled for the spring. No event
was held in 2002.
Arts in the Park (formerly Holiday Craft Faire)
The annual Holiday Craft Faire was transformed from a craft show into an arts festival in 2001. Although
many elements of the event remained the same, including the craft show and entertainment, art related
elements including sidewalk chalk murals and a photography contest were introduced. Due to a drop in
attendance and poor feedback from vendors, the event was rescheduled for Labor Day in an attempt to find
a more suitable season for the event. The event was expanded this year to include additional art activities
for children, displays of paintings and sculptures, and a performance by the Moorpark Symphony
Orchestra. Direct costs rose dramatically due to the staging and sound requirements of the Orchestra.
Revenue fell due to poor vendor response.
CAMP MOORPARK
Camp Moorpark realized higher gross revenue and enrollment numbers this year. Both the total number of
participants and average daily attendance increased. Expenditures increased as well, due to program
enhancements such as weekly swim trips, regular special attractions, and increased staffing. This is the first
year the program was licensed as an official day camp by the County of Ventura.
Camp Moorpark 2002 2001 2000 1999 1998
Participants 270 235 250 211 233
Average Per Day 86 83 83 86 68
2002
2001
2000
1999
1998
Number of Vendors
48
75
71
67
60
Participants
800
800
1000
800
500
Direct Costs
S2,606
S1296
$900
5581
$443
Part Time Staff Costs
S172
S 1 15
$136
S51
$108
Total Costs
$2778
$1411
$1036
$633
$551
Total Revenue
$1995
$3245
$2820
$2700
$2,585
Net Revenue/ (Cost)
($783)
$1834
$1784
$2067
$2,034
Direct Cost Per Participant
$3.26
S 1.62
$0.90
$0.72
$0.88
Total Cost Per Participant
S3.47
S 1.76
$1.03
$0.79
$1.10
Revenue Per Participant
$2.49
S4.06
$2.82
$3.36
$5.17
Net Revenue Per Participant
($0.98)
S2.29
$1.78
$2.58
$4.06
Net Revenue Per Vendor
($16.31)
524.45
$25.12
$30.85
$33.90
Coordinator Hours
100
70
50
50
45
CAMP MOORPARK
Camp Moorpark realized higher gross revenue and enrollment numbers this year. Both the total number of
participants and average daily attendance increased. Expenditures increased as well, due to program
enhancements such as weekly swim trips, regular special attractions, and increased staffing. This is the first
year the program was licensed as an official day camp by the County of Ventura.
Camp Moorpark 2002 2001 2000 1999 1998
Participants 270 235 250 211 233
Average Per Day 86 83 83 86 68
Direct Costs $21,257 $18,587 $16,211 $11,137 $17,970
Part Time Staff Costs
$40,756
$38,304
$39,728
$36,915
$35,986
Total Costs
$67,134
$56,891
$55,939
$48.052
$53,956
Gross Revenue
$107,890
$100,285
$96,591
$99,351
$84,401
Net Revenue
$40,756
$43,394
$40,652
$51,299
$30,445
Direct Cost /Participant
$78.72
$79.09
$64.84
$52.78
$77.12
Total Cost / Participant
$248.64
$242.08
$223.76
$227.73
$231.57
Gross Revco e/Pcaticipcurt
$399.60
$426.74
$386.36
$470.86
$362.23
Net Rewnue/Pcrrticipartt
$150.95
$184.65
$162.61
$243.12
$130.66
Coordinator Hours (approx.)
75
100
120
300
150
Superintendent Hours
20
60
160
25
125
SUMMER CLASSES
Participation numbers increased over the summer quarter and are the highest in over four years. The
increase is due mainly to several new classes being offered during the quarter. Cancellation rates also
decreased. Gross and net revenues increased, while instructor payments remained consistent with 2001
because of staff run classes.
Recreational Classes 2
2002 2
2001 2
2000 1
1999 1
1998
Participants 7
734 5
539 5
550 6
647 5
510
Classes Offered 9
93 1
100 8
81 8
84 7
70
Ran 8
83 7
75 6
66 7
75 5
55
Canceled 1
10(10.8%) 2
25(25%) 1
15(18.5%) 9
9(10.7%) 8
8(11.4%)
SUMMER ADULT LEAGUES
The adult sports program remained steady over the past season. The summer softball season saw an
increase in teams over the past two seasons. The summer basketball season was full with 12 teams
participating. Coed Volleyball was started for the first time in over 4 years. The adult program
continues to generate steady revenue for the adult sports program.
Softball 2002 2001 2000 1999
Number of Teams 36 32 31 36
Supply Costs $3,212 $3,049 $3,249 $3,208
Facility Costs (Lights) $1,235 $1,021 $1,435 $1,624
Direct Costs $4,447 $4,070 $4,684 $4,832
Part Time Staff Costs $1,474 $1,239 $1,224 $1,562
Total Costs $5,921 $5,309 $5,908 $6,394
Gross Revenue
$13,720
$11,798
$11,051
$12,672
Net Revenue
$7,799
$6,489
$5,143
$6,278
Direct Cost Per Team
$123.52
$127.19
$151.97
$134.22
Total Cost Per Team
$164.47
$165.91
8190.58
$177.61
Gross Revenue Per Team
$381.11
8347.00
$356.48
$352
Net Revenue Per Team
$216.63
8202.78
$165.90
$174.39
Coordinator [-fours
65
60
50
50
Basketball
2002
2001
2000
1999
Teams
12
10
9
10
Supply Costs
$445
S271
$446
$547
Facility Costs ($12 /hour)
$864
5528
5600
$1,080
Direct Costs
$1,309
$799
$1,061
$1,647
Part Time Staff Costs
S1,305
$836
$850
S1,250
Total Costs
$2,614
$1635
$1,911
$2,897
Gross Revenue
$3,624
$2500
$2,200
$3,145
Net Revenue
$1,010
$865
$289
$248
Direct Cost Per Team
$109.08
$79.90
8117.89
$164.70
Total Cost Per Team
8217.83
$163.511
$212.33
8289.711
Gross Revenue Per Tenn:
$302.00
$250.00
$244.44
8'314.50
Net Revenue Per Team
884.16
8650
S32.11
$24-80
Coordinator Hours
25
20
20
20
Volleyball
2002
2001
2000
1999
Participants
28
Cancelled
Not offered
Canceled
Supply Costs
$520
Facility Costs
$192
Direct Costs
$712
Part Time Staff Costs
$72
Total Costs
$784
Gross Revenue
$1092
Net Revenue
$308
Direct Cost Per Participant $25.42
Total Cost Per Participant 828.00
Gross Revenue Per Participant$39.00
Net Revenue Per Participant $//.00
Coordinator Hours 10
Women's Instructional 2002
Softball League
Participants
22
Supply Costs
S396
Facility Costs (Lights)
$0
Direct Costs
$396
Part Time Staff Costs
$64
Total Costs
$460
Gross Revenue $858
Net Revenue $398
3
5
3
2001
2000
1999
28
40
52
$445
$446
$501
$132
$126
S5
$577
$572
$506
$63
$68
$69
$640
$640
$575
$1,092
$1,160
$1,501
$452
$520
$926
Direct Cost Per Participant
$18.00
$20.60
$14.30
$9.73
Total Cost Per Participant
$20.90
$22.85
$16.00
$11.06
Gross Revenue Per Participant$39.00
$39.00
$'128.89
$28.87
Net Revenue Per Participant
$18.09
$16.14
$13.00
$17.81
Coordinator Hours
10
8
10
10
Superintendent Hours
Facility Costs (Gym $12 /hour)
4
$960
$500
SUMMER YOUTH LEAGUES
Youth sports experienced a steady increase in participation. Program continues to be popular due to its
recreational (fun) atmosphere. Supply costs are higher in the upper division due to using officials. T-
ball league had low enrollment and was cancelled.
Junior Basketball League
2002
2001
2000
1999
(Lower Division ages 5 -8)
Participants
82
64
40
68
Supply Costs
$1,458
$992
$989
$1,698
Facility Costs (Lights$.56 /hr)
$58
$45
$30
$36
Facility Costs (Gym $12 /hour)
$1,248
$960
$500
$960
Direct Costs
$2,764
$2,247
$1,519
$2,694
Part Time Staff Costs ($9.50 /hr)
$342
$304
$300
$275
Total Costs
$3,106
$2,551
$1,819
$2,969
Gross Revenue
$4,264
$3,328
$1,880
$3,196
Net Revenue
$1,158
$777
$61
$227
Direct Cost Per Participant
$33.71
$35.11
$37.98
$39.62
Total Cost Per Participant
$37.88
$39.86
$45.48
$43.66
Gross Revenue Per Participant
$52.00
$52.00
$47.00
$47.00
Net Revenue Per Participant
$14.11
$12.14
$1.53
$3.34
Coordinator Iiours
35
30
20
20
Junior Basketball League
2002
2001
2000
1999
Upper Division ages 9 -15
Participants
78
58
40
50
Supply Costs
$2,201
$1,495
$1,359
$1,249
Facility Costs (Lights $.56 /hr)
$37
$45
$35
$27
Facility Costs (Gym S 12/hour)
$1,152
$960
$600
$720
Direct Costs
$3,390
$2,500
$1,994
$1,996
Part Time Staff Costs ($9.50 /hr)
$456
5266
$340
$221
Total Costs
$3,846
$2,766
$2,334
$2,217
Gross Revenue
$4,056
$3,016
$2,028
$2,600
Net Revenue
$210
$250
-$306
$383
Direct Cost Per Participant
$43.46
$43.10
$49.85
$39.92
Total Cost Per Participant
$'49.30
$47.69
$58.37
$44.34
Gross Revenue Per Participant
$52.00
$52.00
$52.00
$52.00
Net Revenue Per Participant
$2.69
$4.31
-$7.65
$7.66
Coordinator Hours
35
30
25
25
T -Ball League 2002 2001 2000 1999
Participants
Cancelled 20
16
Direct Costs
$661
$364
Part Time Staff Costs
$85
S70
Total Costs
$746
$434
Gross Revenue
$940
$704
Net Revenue
$194
$270
Direct Cost Per Pen7icip int
133.05
$22.75
Total Cost Per Participant
;;37.30
127.13
Gross Revenue Per Pclrticlpant
147.00
144
Nct Revenue Per Participant
1 9. 70
1/6.83
Coordinator Hours
3
15
TEEN PROGRAMS
Teen programming remained steady in its monthly programming, including, monthly After Dark
dances, Band Jams, and Skatepark were offered during the quarter. The Teen Travel Camp, a new
program, was offered during the summer quarter. For the summer quarter, 1,509 teens participated in
teen activities.
Teen Programming:
After Dark
Teen dances were held on July 12 and September 6 at the Arroyo Vista Recreation Center and August
2 at the Boys &. Girls Club of Moorpark. Event attendance remained high during the summer quarter.
The July 12 dance had 350 teens attend, the August 2 dance had 300 teens, and September 6, the first
dance of the school year, had a turnout of 736 teens.
After Dark
Event Dates
Sept. 2002
Sept. 2001
July 2002
July 2001
Participants
736
862
350
419
Direct Costs
$1466.25
$1434.11
$1317.69
$1152.33
Part Time Staff Hours
43
56.5
28.5
60.75
Part Time Staff Costs
$429.04
$661.05
310.31
650.86
Total Costs
$1895.29
$2095.16
$1628
$1803.19
Gross Revenue
$3886.95
$4698.70
$1921.61
$1764.15
Net Revenue
$1991.66
$2603.54
$293.61
$ -39.04
Direct Cost Per Participant
$1.99
$1.66
$3.76
$2.75
Total Cost Per Participant
$2.56
$2.43
$4.65
$4.30
After Dark Contd
Gross Revenue Per Participant
$5.28
$5.45
$5.49
$4.21
Net Revenue Per Participant
$2.71
$3.02
$0.83
$ -0.09
Teen Coordinator Ilours
25
25
25
25
Superintendent flours
5
6
5
5
Band Jams
Band Jam was held on September 13. Three local bands performed live on stage in front of an
audience of 225 high school aged teens.
Band Jam
2002
2001
Event Dates
Sept. 13
Sept. 28
Participants
225
125
Direct Costs
$50
$50
Part Time Staff Hours
12
19
Part Time Staff Costs
$114.74
$205.63
Total Costs
$164.74
$255.63
Gross Revenue
$0
$0
Net Revenue
$464.74
$- 255.63
Direct Cost Per Participant
$0.22
$0.40
Total Cost Per Participant
$0.73
$2.04
Gross Revenue Per Participant
$0.00
$0.00
Net Revenue Per Participant
$ -0.73
$ -2.04
Teen Coordinator Hours
10
12
Superintendent Hours
0
3
Teen Travel Camp
Teen Travel Camp was a new program for the summer 2002. Teen Travel Camp began on June 17 and
concluded on August 23, 2002. Overall 48 teens enrolled in the program. Although the program did not
cover all of its direct cost, it is expected that the program will grow and will be able to realize a net
profit.
Teen Travel Camp 2002
Participants 48
Average Per Day 16
Direct Costs
$16,568.45
Part Time Staff Hours
514.50
Part Time Staff Costs
$6014.51
Total Costs
$22,582.96
Gross Revenue
$21,278
Net Revenue
$-1,304.96
Direct Cost Per Participant
$345.17
Total Cost Per Participant
$470.48
Gross Rewnue Po- Participcurt
$443.29
Net Revanie Per Participant
$-27.19
Coordinator Houis (approx.)
120
Superintendent Hour$ (approx.)
20
FACILITY RENTALS
Recreation Center staff continues to process park and facility rentals for City park facilities. Park
rentals over the past quarter saw a slight decrease in total number of permits and revenue. It should be
noted however, that many permits include multiple dates for use of park facilities (i.e. Mountain
Meadows ball - field, Miller Park ballfield, and Campus Canyon Park (athletic /soccer field). This
quarter reflects the changes in amplified sound that effect picnic pavilion rental policy. It's anticipated
that the recent restrictions on amplified sound and use of special attractions has resulted in a decrease
in rentals. AVRC rentals also experienced a slight increase in total permits and an increase in gross
revenue due to two ongoing church rentals. Part time staff costs are calculated at range /step 14F, $8.73.
Park Rentals
Permits
Gross Revenue
AVRC Rentals
Permits
Gross Revenue
Part Time Staff Hours
Part Time Staff Costs
Total Costs
Gross Revenue
Net Revenue
Strr.f Cost Per Permit
Gross Revenue Per Permit
Net Revenue Per Permit
Coordinator hours
Superintendent Hours
2002
2001
2000
1999
1998
142
189
181
219
279
$8,568
$9,946
$9,030
$9,488
$10,579
2002
2001
2000
1999
1998
17
13
6
13
17
S1 0,520
56,796
53,357
$2010
$6,114
62.5
56.5
46.5
60
99.5
5545
5493
$404
$521
$846
$545
$493
$404
$521
$846
$19,088
$16,742
$12,387
$11,498
$16,693
$18,543
$16,249
$11,983
$10,977
$15,847
$32.05
S37.92
S67.33
S40.08
$49.75
$120.05
$82.88
$66.24
$49.56
$56.39
S116.62
580.44
564.08
$'47.31
$53.53
30
30
40
40
30
1()
20
10
Not available
24
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: Allen Walter, Maintenance & Operations Supervisor
DATE: October 15, 2002 (Meeting of November 16, 2002)
SUBJECT: Parks Quarterly Report
July through September 2002
Parks
Griffin Park: Grass, shrubs, and plants were added to the northwest
corner of the park (Collins freeway off ramp). A new basketball rim
was installed.
Miller Park: "No Overnight Parking" signs were added to the light
poles in the parking lot after a motor home was parked there for two
days. New plants were added at the park's entry and parking lot. Also
five Liquid Amber trees were planted in the area along the parkway in
front of the park.
Monte Vista Park: Additional wood chips were added to the lower
picnic area. An irrigation wiring problem was discovered after County
Waterworks completed their work in the park on their water
connection. The cut wires were repaired and the system is now
operating correctly.
Poindexter Park: Staff pressure washed the two gazebos, the
pavilion, and the trash enclosure. The water toy was painted. The
electrical outlets at the new gazebos were relocated. The entry
planter and the area around the park sign were rototilled. A wood
border was added and both planters were replanted.
Mountain Meadows Park: Remedial maintenance was done on ball field #1
and new decomposed granite was added to the area behind the ball
field backstop and bleacher area. Sod was also added to "high
traffic" areas near the east exit of the park and other selected bare
areas were reseeded. The backstop fence was repaired.
P &R Commission Meeting
Parks Quarterly Report
Page 2
Arroyo Vista Park: The existing irrigation lines were repaired on the
south slope and an additional drip system was added to the area next
to the football field. The electric meter for the football lights was
changed into the City's name in July.
All Parks: "No Alcohol and No Amplified Sound" signs were posted at
all parks with pavilions. All playground sand was rototilled, and all
security lights were checked and repaired where needed.
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator II
DATE: September 25, 2002 (Parks and Recreation Commission
meeting of November 4, 2002)
SUBJECT: Arts in the Park Event Report
BACKGROUND
For the past several years, the City has sponsored a Holiday
Craft Faire in November. Throughout the years, the event was
enhanced and expanded to include entertainment and other
activities. In 2001, the event's image was transformed from a
craft show to an arts event. The event was renamed "Arts in the
Park" and art - related activities were added. Additional
components at "Arts in the Park" included sidewalk chalk murals
and a teen photography contest. Due to the low attendance and
image change of the event, the event was rescheduled from the
second weekend in November last year to Labor Day in September
this year.
DISCUSSION
As noted, Arts in the Park was held on Labor Day, Monday
September 2, 2002 from 10:00 a.m. to 5:00 p.m. at the Arroyo
Vista Recreation Center and Community Park. The event featured a
craft show, food vendors, live entertainment, a teen photography
contest, and a variety of art activities. The event concluded
with the Moorpark Symphony Orchestra's performance at 5:00 p.m.
Admission to the event and concert was free.
Although the number of vendors participating in the craft show
had been steadily rising over the past few years, the number of
vendors participating this year fell, from seventy -five in 2001
to forty -eight this year. All vendors were sent a confirmation
packet which included event information, check -in instructions,
directions to Arroyo Vista Community Park, and a detailed diagram
of the event layout. Craft vendors were located in the multi-
purpose room and activity room, and outdoor on the grass area
north of the building. Food vendors were located near the patio
in order to allow easy access to the kitchen sink, which was
necessary to comply with health code regulations. Although the
vendors were pleased with the event layout and generally had
positive comments, many did not stay through the end of the
event, due to low attendance.
Entertainment was provided from 10:30 a.m. to 6:30 p.m. A master
of ceremonies was not contracted this year. Instead, City staff
made necessary introductions and announcements. During the day,
groups performing at the event included Jewels of the Nile, Tang
Soo Do University, Ballet Folklorico Generacion 2000, Pam Rossi's
Dance Ten, Boney Mountain Mamas, violinist Steve Sremac, and folk
singer Steve Hagerty.
The Moorpark Symphony Orchestra's pops concert began at 5:00 p.m.
and lasted approximately ninety minutes. In order to accommodate
the orchestra, a 36' x 28' stage was rented and a professional
sound company contracted. The orchestra's performance was gratis,
in accordance with their agreement with the City wherein they
were provided with a $5,000 grant. A condition of the agreement
is a free performance by the orchestra at a City event or
function.
For the second year, a teen photo contest was organized in
conjunction with the event. Entries were submitted by two teens.
Due to the low response, both participants received prizes, but
were not judged or placed. The lack of entries this year is most
likely due to difficulty in promoting the contest. The primary
means of promoting to teens is through the schools. As school was
in session for only three days before the event, there was not
adequate time to promote the contest.
Art activities were enhanced this year. Due to the difficulty in
securing professional artists to participate in the event last
year, the focus was shifted to provide art activities for event
attendees. City staff ran a variety of activities including
sidewalk chalk murals, pastel drawings, weaving, and beaded
jewelry. A caricature artist was also contracted for the event.
Although these activities were free of charge, few event
attendees participated. In addition to staff run activities,
several vendors provided art activities including face painting,
sand art, and sandy candy. Due to low response, these vendors
left prior to the conclusion of the event.
Additional efforts were made to publicize the event this year.
The event was publicized in both the Summer 2002 and Fall 2002
recreation guides. Posters and flyers were placed in local
businesses. News releases were sent to all local papers, radio
stations, and television stations. The Ventura County STAR ran
free display advertising for the event in exchange for a booth
space. A banner was placed at the park entrance, and the event
was posted on the City's four marquees for two weeks. The event
was also posted on Channel 10 and the webpage.
Despite the addition of the Moorpark Symphony Orchestra's
concert, attendance did not increase for the event. Attendance in
1999 and 2000 has been estimated at 1,000 people. Last year,
attendance fell to an estimated 800 people. This year, attendance
remained at an estimated 800 people, with approximately 600
people attending the craft show and art activities portion of the
event, and approximately 200 people attending the concert. The
low attendance may be due to several factors, including the Labor
Day holiday and extremely hot weather.
Gross revenue decreased this year as a result of the decrease in
vendors. Program expenses increased dramatically, due to the
requirements of the orchestra. Part -time staff costs increased
slightly. Unlike the past several years, the event did not
realize a net profit. A detail report is attached.
Staff Recommendation
Staff recommends that the Commission receive and file this
report.
ARTS IN THE
PARK BUDGET ATTACHMENT
Event Year
2002
2001
2000
Budget Allowance
$3,000.00
$1,500.00
$1,000.00
PROGRAM EXPENSE
AMOUNT
AMOUNT
AMOUNT
Advertisement
$
235.00
$
100.00
$
154.00
Artist Materials
$
83.10
$
130.38
$
-
Artist Payments
$
150.00
$
100.00
$
-
Entertainment
$
-
$
500.00
$
300.00
Insurance
$
-
$
225.00
$
-
Signs and Banners
$
-
$
240.56
$
77.94
Sound System
$
1,100.00
$
-
$
-
Stage Rental
$
1,037.74
$
-
$
368.02
TOTAL EXPENDITURE
$
2,605.84
$
1,295.94
$
899.96
PART -TIME STAFF COSTS
$
172.15
$
114.78
$
136.16
GROSS EXPENDITURE
$
2,777.99
$
1,410.72
$
1,036.12
GROSS REVENUE
$
1,995.00
$
3,245.00
$
2,820.00
NET REVENUE
$
(782.99)
$
1,834.28
$
1,783.88
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: John Hartnett, Recreation Superintendent ,
DATE: October 25, 2002 (Meeting of November 16)
SUBJECT: Bocce Ball Court Site Selection
SUMMARY
The Moorpark Senior Center strives to provide a well - balanced
mix of recreational opportunities for older adults. As part of
its commitment to enhancing the lives of older adults, the
Moorpark Senior Center Advisory Committee supports the
construction of two Bocce Ball courts in a location convenient
to the Senior Center.
Possible Sites
Bocce Ball Court Site Ad Hoc Committee Member Robert Moser,
Recreation Superintendent John Hartnett, and Senior Center
Coordinator Peggy Rothschild presented an oral report to the
Senior Advisory Committee. After reviewing the information
provided by the Ad Hoc Committee (Joe Catrambone - Parks and
Recreation Commission and Robert Moser - Senior advisory
Committee), the Senior Advisory Committee voted in agreement
with the recommendation: 15C choice site - Tierra Rejada Park; 2"a
choice site - Griffin Park.
The area just east and adjacent to the tennis courts at Tierra
Rejada Park is the preferred site. The Parks and Recreation
Commission must consider the fact that this would eliminate the
area as a possible site for a third tennis court, which has been
a potential future goal of the Commission.
Court Specifics
Through research and discussion with Bocce Ball competitors, the
Senior Advisory Committee has determined the following specifics
relevant to Bocce Ball Court design.
Size and Positioning
Two courts, positioned side -by -side, 75 to 80 -feet long by 15-
feetwide.
Court Surface Composition
Surface smoothness is critical to the game. A variety of
surfaces are available; recommend is a top surface of about 1 /z --
inch to 1 -inch thick of screened decomposed granite.
Court Curbs
Recommendations from a variety of sources suggest the most
durable and preferable curb material is cement. Curbs should be
built about 12- inches -high from the top surface of the court.
The tops of the curbs should be perfectly level, so that they
may be used as a guide to level the court surface. Pressure -
treated wood should be attached to the inside of the cement
curb, so the balls bounce off the curbs. (It is also possible to
use wood curbs, without cement. Wood should be pressure- treated,
sunken below court level and supported by posts to provide
resilience.
Drainage
There should be drainage underneath, to allow water out from
under the court, with drainage pipes, covered by gravel, and
other material under the courts. There should also be drains
through the curbs, so surface water can drain off the court.
Accessibility
To provide wheelchair access /or access for persons with walking
impairments, include a hinged sideboard at each end of the
court, with a ramp outside the court down to the court surface.
['.!a t e r
A nose bib near the courts is needed to 'sprinkle' the courts.
Storage Unit
A locking storage bin will be needed to store rake, roller and
nose for court grooming, as well as Bocce balls.
CONSTRUCTION /MAINTENANCE
It is anticipated that the two Bocce Ball courts (approximately
75 ft. x 15 ft.) can be designed and constructed by utilizing
in -house City staff. The anticipated costs associated with the
project are as follows:
• Design and labor - City staff - no cost
• Materials - $7,500
• Permanent storage container & equipment - $800
Total Cost: $8,300
Funding for the project will be at the City Council's
discretion. One factor to consider is that even though primarily
seniors will use the courts, they are available for use by
anyone from the public. Funding sources could include the City's
General Fund or Senior Center Trust Fund.
City staff will accomplish general maintenance of the courts.
Daily upkeep, grooming of court, etc. will be done by members of
the Senior Center.
CONCLUSION
Since 1998, the Senior Center has held a Bocce Ball tournament
each year. In 2001, 38 seniors participated in tournament play.
In 2002, as part of our Senior Games, 43 seniors participated in
the Bocce Ball tournament. Bocce Ball continues to grow in
popularity among seniors and will make a healthy, accessible
addition to our recreation options.
RECOMMENDATION
Support the Ad Hoc Committee's selection of Tierra Rejada Park
as the desired location for the installation of two Bocce Ball
courts.
Notes from Ad Hoc Committee Bocce Ball Site Tour
October 3, 2002
Present: Joe Catrambone, Robert Moser; City Staff: Mary Lindley, Allen Walter, John
Hartnett, Peggy Rothschild
'Tierra Rejada Park- Rated #I
Positives
Parking nearby
Private /dedicated area
Relatively flat
Drinking fountain /water access nearby
Drainage in place
Sidewalk /wheelchair access nearby
Some shade
Trees can be added
Hose hook -up easy
Negatives
Restrooms approximately 70 -90 yards away
Griffin Park - Rated #2
Positives
Restrooms nearby
Picnic pavilion nearby
Ample parking
2 courts can be set perpendicular or parallel to walkway
Mature shade trees
Negatives
Freeway traffic noise
Water fountain about 30 yards away
Other
Drainage located on other side of fence
Peach Hill - Rated #3
(Locate courts north of basketball court)
Positives
Number of trees
Tap off a quick coupler for hose hook -up
Good size parking lot
Negatives
Approximately 90 yards to restrooms
No walkways
No drinking fountain nearby
Mountain Meadows - Rated #4
Positives:
Restrooms relatively close (approximately 30 yards)
Near picnic bcnch
Negatives
If courts are located in the less trafficked portion of park, they will be farther from
pathway
Less shade
Not near drinking fountain
C
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