HomeMy WebLinkAboutAG RPTS 2003 0203 PR REGMOORPARK
199 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200
PARKS AND RECREATION COMMISSION AGENDA
February 3, 2003
6:30 p.m.
1. CALL TO ORDER:
City Clerk to administer the Oath of Office to newly appointed
Commissioners.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Chair and Vice
(-I-, 7 l r
B. Brown Act Presentation.
C. Staff's Monthly Report
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Park Tour
Minutes of November 16, 2002. Staff Recommendation:
Approve as presented.
B. Recreation Programming Quarterly Report Staff
Recommendation. Receive and file report.
C, Parks Quarterly Report Staff Recommendation: Receive and
- file report.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of the Administrative Secretary of the
Community Services Department and are available for public review. Any questions concerning any Agenda item maybe directed to
the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (80S) 517 -6227.
0
PATRICK HUNTER KEITH F MILLHOUSE CLINT HARPER
ROSEANN MIKOS JAN1Cc S. PARVIN
Parks and Recreation Commission Agenda
February 3, 2003
Page 2
D. Breakfast With Santa Event Report. Staff Recommendation:
Receive and file report.
E. Winter Camp Program Summary-.- Staff Recommendation:
Receive and file report.
F. Visits From Santa Event Report. Staff Recommendation:
Receive and file report.
8. DISCUSSION /ACTION ITEMS:
A. Review of the City's Goals and Objectives for 2002/03.
Staff Recommendation: Review City Goals and Objectives
for fiscal year 2002/03.
B. Select Two Commissioners for the Jul 3rd Ad Hoc
Committee. Staff Recommendation: Select two Commissioners
to serve on the July rd Ad Hoc Committee for 2003.
C• Select One Commissioner to serve on the Public Arts
.- 'L.
Advisory Committee. Staff Recommendation: Select One
Commissioner to serve on the Public Arts Adviso
Committee . rY
D. Select Date for Spring Park Tour. Staff Recommendation:
Select a date and time to conduct the spring park tour.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
PARKS AND RECREATION COMMISSION
MINUTES OF THE SPECIAL MEETING PARK TOUR
Moorpark, California
1. CALL TO ORDER:
November 16, 2002
Chair Pflaumer called the meeting to order at 10:05 a.m.
2. ROLL CALL:
Present: Commissioners Joseph Catrambone, Quentin DeGuardi,
Sandra Thompson, and Chair Tom Pflaumer.
Staff present: Mary Lindley, Director of Community Services;
Allen Walter, Supervisor of Maintenance and Operations; John
Hartnett, Recreation Superintendent; and Patty Lemcke,
Administrative Secretary.
3. PARK TOUR:
The Commission and Staff toured the following parks:
1. Villa Campesina: Discussion included placement of
proposed playground equipment and a half basketball
court.
2. Glenwood Park: Commission and staff discussed the
construction of a restroom. Staff stated that there is
enough space for additional play equipment. Either free
standing or expanding the existing equipment could be
considered. It was agreed that this park may be a good
location for basketball lights in the future.
3. AVCP: The Commission and staff toured the new
restroom /snack bar /storage facility and discussed the
upcoming construction of AVCP Phase II and the most
current plans which were approved by Council in October.
4. Tierra Rejada Park: John Hartnett reviewed the proposed
plans for the Bocci Ball Courts and storage area.
5. Campus Park: Staff pointed out work that had recently
been done by the Moorpark Boy Scouts. They cleaned
graffiti from some of the tables and painted them with a
sealer. They also painted some of the wrought iron.
Park Tour Minutes
November 16, 2002
Page 2
6. Campus Canyon Park: Discussion included the type of turf
that the landscaper is using to fill in the worn areas
and the pop outs on the basketball court surface.
7. Community Center Park: Mary Lindley informed the
Commission that the playground equipment will be ordered
within the next few days.
4. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes
of September 3, 2002. Staff Recommendation: Approve as
presented.
B. Approval of the Minutes from the Joint Meeting of the
City Council and Parks and Recreation Commission of April
10, 2002. Staff Recommendation: Approve as presented.
C. Recreation Programming Quarterly Report Staff
Recommendation: Receive and file report.
D. Parks Quarterly Report. Staff Recommendation: Receive and
file report.
E. Arts in the Park Event Report Staff Recommendation:
Receive and file report.
MOTION: Commissioner DeGuardi moved to approve the Consent
Calendar as presented. Commissioner Thompson seconded.
The motion was carried 4 -0.
5. DISCUSSION ACTION ITEMS:
A. Consider Location for Bocci Ball Court. Staff
Recommendation: Make recommendation to the City Council
on location for a Bocci Ball court.
MOTION: Commissioner DeGuardi moved to recommend to City Council
that the preferred location for the proposed Bocci Ball
Courts is Tierra Rejada Park, with Griffin Park as the
second preferred location. Commissioner Catrambone
seconded. The motion was carried 3 -1, with Chair Pflaumer
opposed.
Park Tour Minutes
November 16, 2002
Page 3
4. ADJOURNMENT:
The meeting was adjourned at 2:25 p.m.
-- - I
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: John Hartnett, Recreation Manager
DATE: January 15, 2003 (Meeting of February 3, 2003)
SUBJECT: Recreation Programming Quarterly Report
October through December 2002
713
This report serves as a review and analysis of fall 2002 Recreation Division programs. This report also
reflects staffs efforts to identify direct costs for each program. Direct costs are all costs for a program with
the exception of staff time. Part time staff costs are included in the total cost for each program. Teen
Coordinator, Recreation Coordinator and Manager hours are indicated at the end of each program section.
FALL EVENTS AND ACTIVITIES
Halloween
This event continues to grow in popularity. Event features included the Trick or Treat Village, carnival
games, Halloween crafts, and various special attractions. "Trunk or Treat" was continued for the second
year, but will be discontinued in the future due to poor response. Funds to cover expenses were again raised
through ticket sales. Gross revenue increased, primarily due to special attraction ticket sales. Previously,
these monies were collected by the attraction vendors. Once again, passes were donated to Catholic
Charities for distribution to those not able to afford the tickets prices.
Fall 2000 Quarterly Report: Recreation Division
Page
2002
2001
2000
1999
1998
Participants
1300
1000
900
600
500
Volunteers
50
50
20
50
75
Direct Costs
$1470
$943
$1136
$858
$546
Part Time Staff Costs
$552
$355
$529
$148
$78
Total Costs
$2022
$1298
$1665
$1007
$624
Total Revenue
$3096
$1614
$1981
$1251
$950
Net (Cost) /Revenue
$1074
$316
$316
$245
$326
Direct Cost Per Participant
$1.13
$0.94
$1.26
$1.43
$1.09
Total Cost Per Participant
$1.55
$1.30
$1.85
$1.68
$1.25
Revenue Per Participant
$2.38
$1.61
$2.20
$2.09
$1.90
Net Revenue Per Participant
$0.86
$0.31
$0.35
$0.41
$.65
Fall 2000 Quarterly Report: Recreation Division
Page
Coordinator Hours 75 75 60 60 75
Arts in the Park (formerly Craft Faire)
This event was rescheduled and included in the Summer 2002 Quarterly Report.
Breakfast With Santa
Breakfast with Santa was held on December 8, 2002. The event again featured breakfast for all participants
as well as a photo with Santa and holiday crafts for all children. Some alterations were made in the event
layout to better accommodate traffic flow. The event ran smoothly and many positive comments were
received from participants.
Visits with Santa
This program continues to be highly popular. Additional days were scheduled this year in order to meet the
demand, increasing from three to five days. Nearly 50 homes were visited, with the total number of
residents participating well over 275. The program was again contracted to an individual Santa performer,
and the need for part-time staff members to work the event was eliminated. The terms of the contract were
changed from payment at a flat rate to payment as a percentage of registration fees, which increased direct
costs.
2002
2001
2000
1999
1998
Participants
121
84
122
68
76
Direct Costs
$484
$311
$508
$330
$242
Part Time Staff Costs
$220
$151
$180
$70
$73
Total Costs
$704
$462
$688
$400
$315
Total Revenue
$787
$508
$676
$406
$380
Net (Cost) /Revenue
$83
$45
($12)
$6.00
$65
Direct Cost Per Participant
$4.00
$3.70
$4.16
$4.85
$3.18
Total Cost Per Participant
$5.81
$5.50
$5.64
$5.88
$4.14
Revenue Per Participant
$6.50
$6.05
$5.54
$5.97
$5
Net Revenue Per Participant
$0.68
$0.54
($0.10)
$0.08
$.85
Coordinator Hours
30
20
30
21
28
Visits with Santa
This program continues to be highly popular. Additional days were scheduled this year in order to meet the
demand, increasing from three to five days. Nearly 50 homes were visited, with the total number of
residents participating well over 275. The program was again contracted to an individual Santa performer,
and the need for part-time staff members to work the event was eliminated. The terms of the contract were
changed from payment at a flat rate to payment as a percentage of registration fees, which increased direct
costs.
Fall 2000 Quarterly Report: Recreation Division
Page 2
2002
2001
2000 1999
1998
Participants (Homes)
48
31
31 N/A
24
Direct Costs
$897
$242
$225
$200
Part Time Staff Costs
$0
$0
$105
$129
Total Costs
$897
$242
$330
$330
Total Revenue
$1120
$640
$640
$625
Net (Cost) /Revenue
$223
$398
$305
$295
Direct Cost Per Home
$1 8.69
$7.80
$7.25
$8.33
Total Cost Per Home
$18.69
$7.80
$10.64
$13.70
Fall 2000 Quarterly Report: Recreation Division
Page 2
Revenue Per Home
$23.33
$20.64
$20.64
$26.04
Net (Cost) /Revenue Per Home
$4.64
$12.83
$9.84
$12.29
Coordinator Hours
15
8
20
21
Santa's Sleigh Rides
Sleigh Rides were discontinued this year.
WINTER CAMP
Winter camp was held from December 23, 2002 through January 3, 2003. The camp schedule this year
included eight days. Although the number of children participating in the program increased, average daily
attendance decreased. This is a result of each child attending fewer days of camp, possibly due to the way
the holidays fell mid -week this year. During the winter session, fifteen new campers enrolled in the Camp
Moorpark program. Despite the drop in average daily attendance, gross revenue increased compared to
2001, as 2001 only included six days of camp. The program was again able to cover direct costs through
registration fees.
Participants
Volunteers
Average Campers Per Day
Direct Costs
Part Time Staff Costs
Total Costs
Total Revenue
Net (Cost) /Revenue
Direct Cost Per Participant
Total Cost Per Participant
Total Revenue Per Participant
Net Revenue Per Participant
Coordinator Hours (approx.)
2002
2001
2000
1999
1998
49
43
68
49
46
0
0
1
0
2
21
26
34
28
30
$1230
$1252
$1271
$1467
$1095
$1956
$1646
$3072
$2713
$1786
$3186
$2898
$4343
$4180
$2881
$4326
$4075
$6778
$5800
$4517
$1140
$1177
$2435
$1620
$1635
$25.10
$29.12
$18.69
$29.91
$23.80
$65.02
$67.40
$63.87
$85.30
$62.63
$88.29
$94.76
$99.67
$118.37
$98.19
$23.27
$27.37
$35.80
$33.06
$35.54
45
30
45
42
45
FALL CLASSES
Participation numbers increased, while the classes offered remain consistent with the previous fall. Class
cancellation rates decreased by 5 percent. Gross revenue decreased slightly, although net revenue increased.
This is due primarily to lower cost classes and a decrease in instructor payments caused mainly by staff run
classes.
Recreational Classes
2002
2001
2000
1999
1998
Students
511
454
711
784
449
Classes Offered
85
88
116
96
65
Ran
69
67
99
84
61
Canceled
16(19%)
21(24%)
17 (15%)
12(12%)
8(12%)
Gross Revenue
$309417
$33,808
$449849
$429660
$175592
Instructor payments
$8,461
$121906
$22,365
$21,827
$9,504
Supplies
$104
$0
$2,485
$29
$0
Refunds and credits
$3,735
$4,591
$5,942
$47207
$1,688
Fall 2000 Quarterly Report: Recreation Division
Page 3
Net Revenue
$189117
$16,310
$149057
$169597
$69400
Direct Cost Per Participant
$16.76
$28.42
$34.95
$27.88
$21.17
Gross Revenue Per Participant
$59.52
$67.47
$63.07
$54.41
$39.18
Net Revenue Per Participant
$35.45
$35.90
$19.77
$21.16
$14.25
Coordinator Hours
45
40
40
51
40
FALL ADULT LEAGUES
$6,134
$6,344
$6,915
$6,707
Total Revenue
Softball
Program Review: The Adult Softball registration and revenue remained steady, with a slight fall -off in
Tuesday co -ed teams this fall, relative to past fall leagues. As noted above, all costs (direct and indirect)
continue to be covered by this program and net revenues per team remained steady. Supply cost can be
attributed to the purchase of awards, chalk, and equipment. Softball is dark in the winter -time.
Basketball
Program Review: Their was a fall -off in participation this year due to competition from other city leagues
on Thursday nights. The fall league ran on Monday nights only, due to this fact. The total cost for this
program includes a cost for the use of the gymnasium, which is calculated at an overhead rate of $12 per
hour. This is the rate other agencies are billed to use this facility. Even when the overhead calculation is
included, this program covers all costs and remained steady over the past season. The cost of program
supplies includes the purchase of scorebooks and awards.
2002
2001
2000
1999
Teams
29
34
35
34
Supply Costs
$2,958
$2,900
$39207
$3,607
Facility Costs (Lights)
$1,836
$1,866
$2,304
1,673
Total Direct Costs
$4,794
$4,766
$5,511
$5,231
Part Time Staff Costs
$1,340
$13578
$15404
$1,476
Total Costs
$6,134
$6,344
$6,915
$6,707
Total Revenue
$11,020
$12,920
$12,355
$11,571
Net (Cost)/Revenue
$4,886
$6,576
$59440
$4,864
Direct Cost Per Team
$165
$140
$157
$154
Total Cost Per Team
$211
$187
$198
$197
Total Revenue Per Team
$380
$380
$353
$340
Net (Cost)/Revenue Per Team
$168
$193
$155
$143
Coordinator Hours
35
35
30
40
Manager Hours
10
10
20
Basketball
Program Review: Their was a fall -off in participation this year due to competition from other city leagues
on Thursday nights. The fall league ran on Monday nights only, due to this fact. The total cost for this
program includes a cost for the use of the gymnasium, which is calculated at an overhead rate of $12 per
hour. This is the rate other agencies are billed to use this facility. Even when the overhead calculation is
included, this program covers all costs and remained steady over the past season. The cost of program
supplies includes the purchase of scorebooks and awards.
Fall 2000 Quarterly Report: Recreation Division
Page 4
2002
2001
2000
1999
Teams
6
10
12
12
Supply Costs
$160
$400
$850
$563
Facility Costs (Lights)
$75
$75
$75
$75
Facility Costs ($12 per hour)
$360
$600
$1,200
$1,200
Total Direct Costs
$595
$1075
$2,124
$1,838
Fall 2000 Quarterly Report: Recreation Division
Page 4
Part Time Staff Costs
$560
$865
$1,326
$1,250
Total Costs
$1,155
$19940
$3,450
$3,088
Total Revenue
$1,872
$2,500
$3,724
$3,749
Net (Cost) /Revenue
$717
$560
$273
$661
Direct Cost Per Team
$99
$107
$177
$153
Total Cost Per Team
$192
$194
$288
$312
Net (Cost) /Revenue Per Team
$119
$56
$22
$55
Coordinator Hours
20
20
20
30
Manager Hours
5
6
20
$1,995
Women's over 30 League
Program Review: The women's sports program saw a decrease this past season. The program was
designed to be an instructional program and not team oriented. This basketball program seems to not be
very popular anymore, based on participant interest and feed -back. We are discussing changing this sport
next year or taking a season off.
Basketball
2002
2001
2000
1999
Participants
10
12
46
67
Supply Costs
$260
$157
$501
436
Facility Costs (Lights)
$15
$15
$12
$13
Facility Costs (Gym at $12 per hour)
$120
$156
$288
$350
Total Direct Costs
$395
$328
$801
$799
Part Time Staff Costs
$64
$152
$68
$69
Total Costs
$459
$480
$869
$868
Total Revenue
$390
$468
$1,304
$1,995
Net (Cost) /Revenue
($69)
($12)
$435
$1,127
Direct Cost Per Participant
$39
$27
$17
$12
Total Cost Per Participant
$46
$40
$19
$13
Total Revenue Per Participant
$39
$39
$28
$29
Net (Cost) /Revenue Per Participant
($7)
($1)
$9
$17
Coordinator Hours
5
10
12
15
FALL YOUTH LEAGUES
Basketball
Program Review: Youth registrations remained steady over the past season. The general trend of the youth
sports program has been to increase participation during the spring season and then slightly decrease with
each subsequent season. All costs were recovered in this program except frill time staff administrative
costs.
Rookie League (5 -8)
2002
2001
2000
1999
Participants
63
55
35
49
Teams
8
8
4
6
Fall 2000 Quarterly Report: Recreation Division
Page 5
Supply Costs
$1,134
$930
667
$11222
Facility Costs (Lights)
$50
$90
$50
$56
Facility Costs (Gym at $12 per hour)
$576
$864
$583
$750
Total Direct Costs
$1,760
$17884
1 1250
$27028
Part Time Staff Costs
$170
$192
$154
$164
Total Costs
$1,930
$2,076
11,404
$2,192
Total Revenue
$330276
$2,860
1,645
$2,303
Net (Cost) /Revenue
$19346
$784
$241
$111
Direct Cost Per Participant
$28
$34
$36
$41
Total Cost Per Participant
$30
$38
$40
$45
Total Revenue Per Participant
$52
$52
$47
$47
Net (Cost) /Revenue Per Participant
$21
$14
$7
$2
Coordinator Hours
20
15
10
15
Manager Hours
5
0
5
JBL Upper Division (9 -12)
2002
2001
2000
1999
Participants
66
74
52
80
Teams
8
10
6
10
Supply Costs
$1,668
$1960
$875
$11,994
Facility Costs (Lights)
$50
$100
$47
$113
Facility Costs (Gym at $12 per hour)
$1,152
$1,152
$850
$1,200
Total Direct Costs
$27870
$3,168
$111772
$3,307
Part Time Staff Costs
$370
$400
$425
$430
Total Costs
$31240
$3,568
$1,926
$39737
Total Revenue
$31432
$3,848
$21444
$4,160
Net (Cost) /Revenue
$192
$280
$517
$423
Direct Cost Per Participant
$43
$43
$34
$41
Total Cost Per Participant
$49
$48
$37
$47
Total Revenue Per Participant
$52
$52
$52
$52
Net (Cost) /Revenue Per Participant
$3
$4
$10
$5
Coordinator Hours
25
20
20
25
Manager Hours
5
5
10
Program Review: Upper Division JBL continues to grow in popularity and covers all costs associated with
the program. Supply costs include two officials to referee each game. As the Junior Basketball League
generates interest, staff anticipates a general rise in registrations relative to the continued success of the
program. The winter season is dark due to MBA.
JBL Teen Division
Participant's
Teams
Supply Costs
Facility Costs (Lights)
Facility Costs (Gym at $12 per hour)
Fall 2000 Quarterly Report: Recreation Division
Page 6
2002
2001 2000 1999
31
N/A 36 Canceled
4
4
$718
$837
$50
$31
$288
$583
Total Direct Costs
$13,056
$13451
Part Time Staff Costs
$170
$230
Total Costs
$11226
$1,681
Total Revenue
$11612
$1,872
Net (Cost) /Revenue
$386
$190
Direct Cost Per Participant
$34
$40
Total Cost Per Participant
$39
$46
Total Revenue Per Participant
$52
$52
Net (Cost) /Revenue Per Participant
$12
$5
Coordinator Hours
10
10
Manager Hours
5
10
Program Review: As with teen programs, this season had enough participation. The teen league is dark in
the upcoming winter season due to MBA receiving its gym time.
T -Ball
Program Review: T -Ball cancels frequently. Staff has determined that t -ball is extremely seasonal in nature
and in the future, it will only be offered in the spring and summer.
2001 2000 1999 1998 1997
Participants Not offered Not offered Cancelled 16
Teams 2
Coordinator Hours 5
TEEN PROGRAMS
Teen programs remained steady in its monthly programming. Activities, including, monthly After
Dark dances, Band Jams, Skatepark, and teen classes were offered during the quarter. The Teen
Council continues to meet monthly and has been active in teen programming. For the fall quarter,
1,755 teens participated in teen activities.
Staff Hours
2002 2001 2000 1999 1998
Part Time Staff Hours 175 262.50
Teen Coordinator 575 528 N/A N/A N/A
Manager 15 30 30 65 50
Teen Events and Activities:
After Dark: Three After Dark teen dances were held on October 4 and December 6 at the Boys &
Girls Club of Moorpark and November 1 at the Arroyo Vista Recreation Center. Event attendance
Fall 2000 Quarterly Report: Recreation Division
Page 7
remains steady over the fall quarter. The October 4 dance had 360 teens attend, the November 1 dance
had 450 teens, and the December 6 had 400 teens in attendance. Participation at the November dance
was low due to rainy weather.
Band Jam: Band Jams were held on September 13 and December 13. At the September 13 Band Jam,
Sarin, Spencer, Eleventh Hour and Tonight performed live in front of 250 teens. At the December 13
event, Dyslexic, Blood Shot, Spencer, and Love Story Hero performed in front of 150 teens.
Skatepark: The Skatepark saw steady participation at the beginning of the fall quarter, primarily October.
The Skatepark had approximately 145 participants using the facility on Thursdays and Fridays. In previous
years, the skatepark had seen a drop off in participation in mid November due to daylight savings time and
inclement weather. Due to low participation at the facility during the winter months, the Skatepark will be
closed from November 22 to February 14.
Moorpark After Dark
Event Dates
Nov. 2002
Nov. 2001
Participants
450 (rain)
646
Direct Costs
$19283
$1,518
Part Time Staff Hours
50
69
Part Time Staff Costs
$491.19
$642.61
Total Costs
$19774.19
$29160.61
Gross Revenue
$29353.22
$3,538.55
Net Revenue
$609.03.
$19377.94
Direct Cost Per Participant
$2.85
$2.34
Total Cost Per Participant
$3.94
$3.34
Gross Revenue Per Participant
$5.23
$5.48
Net Revenue Per Participant
$1.35
$2.13
Teen Coordinator Hours
30
25
Superintendent Hours
2
6
Band Jam
2002
2001
Event Dates
December 13
November 16
Participants
150
150
Direct Costs
$125
$125
Part Time Staff Hours
16
15.75
Part Time Staff Costs
$170.85
$157.33
Total Costs
$295.85
$282.33
Gross Revenue
$0
$0
Net Revenue
$- 295.85
$- 282.33
Direct Cost Per Participant
$0.83
$0.83
Total Cost Per Participant
$1.97
$1.88
Gross Revenue Per Participant
$0.00
$0.00
Fall 2000 Quarterly Report: Recreation Division
Page 8
Net Revenue Per Participant
Teen Coordinator Hours
Superintendent Hours
FACILITY RENTALS
$ -1.97 $ 1.88
10 12
2 1
The division processes rentals for Arroyo Vista Recreation Center and all neighborhood parks. The
information provided for year 2002 consists of rental permits processed and revenue collected for Arroyo
Vista Recreation Center (AVRC), during the period of October 1, 2002 through December 31, 2002. The
costs shown for AVRC rentals include rental coverage by part time staff. Please note that many permits
were made for multiple dates. Permittees also added rental dates to their original permit. These dates can
be processed and paid for prior to the actual rental date. Staff and direct cost figures are not available for
City park rentals.
Park Rentals 2002
2001
2000
1999
1998
Total Permits
85
78
200
181
Total Revenue
$4,509
$4,086
$6,950
$4,795
Average Revenue Per Rental
$53.04
$52.38
$35
$26
Coordinator Hours
20
20
75
80
Superintendent Hours
10
10
15
AVRC Rentals 2002
2001
2000
1999
1998
Total Permits
13
13
15
36
Part Time Staff Hours
45.5
58.25
98.5
100.75
Part Time Staff Costs
$395
$506
$855
$856
Total Costs
$395
$506
$855
$856
Total Revenue
$51,978
$7609
$93,125
$35619
Net (Cost) /Revenue
$5,583
$7,103
$8,270
$2,763
Staff Cost Per Rental
$30
$40
$57
$24
Average Revenue Per Rental
$460
$585
$608
$101
Net (Cost) /Revenue Per Rental
$429
$546
$551
$77
Coordinator Hours
25
20
35
40
Superintendent Hours
8
10
10
7
SAReports \Quarterly Reports\2001 Tall 2001 Quarterly.doc
Fall 2000 Quarterly Report: Recreation Division
Page 9
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: Allen Walter, Maintenance & Operations Supervisor
DATE: January 27, 2003 (Meeting of February 3, 2003)
SUBJECT: Parks Quarterly Report
October through December 2002
Parks
Arroyo Vista Community Park
New, updated signs stating rules and operating times were designed
and installed at the roller hockey court. The signs have three
interchangeable times.
The new restroom /snack bar facility opened in October. Park staff
regraded and weed abated the area around the new facility. Additional
work was performed to the unimproved entry for safety and maintenance
until the permanent improvements can be made. The hot water heater
for the new facility malfunctioned and was repaired by the
construction contractor. The backflow required a cage after it was
vandalized three times. Protection bollards were also added due to
the location of the device, adjacent to the service road.
Staff repaired the football field sideline fences, which were damaged
by juveniles. Several of the poles had to be replaced and the fence
reattached.
Bollards were added to the unimproved service road between the park
and Edison's property, to prevent access. This should stop any
vehicle traffic.
Ten new trash cans were installed. A new drinking fountain was also
installed near the picnic pavilion.
P &R Commission Meeting
Parks Quarterly Report
Page 2
Campus Canyon Park
A playground play panel was vandalized and had to be replaced.
Campus, Tierra Rejada, Villa Campesina, and Mountain Meadows Parks
New park monument signs are being fabricated and should be installed
in the next few months.
Glenwood Park
A Backflow valve flushing problem was repaired, tested, and restored
to normal operation.
AVCP and Miller Park
New tennis court light timers were ordered. Once received, they will
be installed. The new timers will allow the City to adjust the amount
of time allotted per coin inserted.
Mountain Meadows Park
The small canopy on the large playground equipment was damaged and
removed. The park's monument sign was vandalized and repaired. As
noted above, a new sign has been ordered for this park.
Country Trail Park
The wrought iron fence had to be repaired as a result of wear and
tear from kids who climb over it.
Campus Park
The restroom was vandalized with graffiti and repaired by staff.
The playground chain ladder was missing bolts, which have been
replaced.
A Moorpark Boy Scout performed volunteer service as his Eagle Scout
Project. He repainted the wrought iron fence at the front of the
restrooms, cleaned and applied an anti - graffiti finish to some of the
picnic tables, and re- striped the basketball court.
Four new trash cans were added to the park.
P &R Commission Meeting
Parks Quarterly Report
Page 3
Virginia Colony Park
A new drinking fountain was installed.
A new playground slide was ordered after the existing one was damaged
beyond repair.
Poindexter Park
The storage room lock was changed, allowing SCE access to read the
electric meters.
Community Center Park
A new drinking fountain was installed.
Griffin Park
Two new trash cans were added and wood chips were added to the
planter.
Monte Vista Park
New wood chips were added to the planters.
Miller Park
Tennis court number signs were ordered and installed.
The park's parking lot curbs were painted red to stop unauthorized
parking. This will hopefully eliminate the congestion in the parking
lot.
A 1 D =rlr-
All park playgrounds were pressure washed and cleaned. Also, all
playground sand and fibar surfaces were evaluated and brought up to
acceptable safety levels.
Where needed, new restroom signs were ordered with "Braille" added to
accommodate ADA requirements. Installation will be done when they are
received.
� 7O
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator II
DATE: December 12, 2002 (Parks and Recreation Commission
Meeting of February 3, 2003)
SUBJECT: Breakfast with Santa
BACKGROUND
For over ten years, the City of Moorpark has sponsored an annual
Breakfast with Santa event.
DISCUSSION
Breakfast with Santa was held on Saturday, December 7, 2002 at
the Arroyo Vista Recreation Center. The doors opened at 8:30
a.m., and the event concluded by 11:00 a.m. The event featured
breakfast for all participants, as well as a photo with Santa and
holiday crafts for the children. The event filled to capacity
during pre- registration this year, with a small waiting list. The
registration fee for children was increased slightly this year,
from $8.00 to $10.00. The fee for adults and infants remained
consistent with last year at $4.00. Registration increased from
84 participants last year to 121 participants this year.
Attendance for the previous four years was 122 in 2000, 68 in
1999, 76 in 1998, and 75 in 1997.
This year a check -in station was placed at the front lobby
entrance. A part -time recreation employee greeted each family and
explained the morning's activities. At check -in, each family was
given a ticket indicating the number of people in their party for
breakfast, photos, and crafts. Craft packets and event programs
were also distributed at check -in.
Photos with Santa were taken from 8:30 to 9:30 a.m. The photo set
was moved from the multi - purpose room to the lobby, in order to
accommodate more seating for the breakfast as well as provide a
more orderly traffic flow. The photo set included a lighted
Christmas tree, gift boxes, and silver background. The photos
were again taken with the Community Services digital camera and
printed on photo paper. All photos were printed on schedule and
available for pick up in the lobby by 10:15 a.m. Each child
received a 3.5" X 5" photo.
Breakfast was served buffet style in the multipurpose room from
8:30 a.m. to 10:00 a.m. Breakfast consisted of freshly cooked
pancakes, donuts, fresh fruit, boxed cereal, and a variety of hot
and cold beverages. This year, pancakes were cooked on electric
griddles purchased by the Community Services Department in place
of a rented 3' griddle.
Each child who attended the event received a craft packet. The
craft packet this year included a foam photo frame, in the design
of either Santa Clause or Frosty the Snowman, and four greeting
cards. The activity room was again set up as the craft workshop,
where children and their parents worked on the craft activities.
Direct event costs, including part -time staff costs, were covered
by registration fees. A slight profit was realized for the event
if overhead costs are not considered. A budget summary is
attached.
STAFF RECOMMENDATION
Staff recommends that the Commission receive and file this
report.
BREAKFAST WITH SANTA BUDGET SUMMARY
2002 EVENT
2001 EVENT
2000 EVENT
BUDGET ALLOWANCE $800.00
BUDGET ALLOWANCE $800.00
BUDGET ALLOWANCE $550.00
EXPENDITURE AMOUNT
EXPENDITURE AMOUNT
EXPENDITURE AMOUNT
PUBLICITY $35.00
PUBLICITY $17.10
PUBLICITY $88.00
FOOD $243.97
FOOD $177.22
FOOD $297.38
SANTA $50.00
SANTA $50.00
SANTA $75.00
CRAFT $40.28
CRAFT $16.92
CRAFT $20.85
DECORATIONS $52.19
DECORATIONS $0.00
DECORATIONS $0.00
PHOTOS $62.14
PHOTOS $50.00
PHOTOS $26.79
TOTAL $483.58
TOTAL $311.24
TOTAL $508.02
REMAINING BUDGET $316.42
REMAINING BUDGET $488.76
REMAINING BUDGET $41.98
Part-time Staff Costs $220.55
Part-time Staff Costs $151.27
Part-time Staff Costs $185.05
TOTAL EXPENSE $704.13
TOTAL EXPENSE $462.51
TOTAL EXPENSE $693.07
GROSS REVENUE $787.00
GROSS REVENUE $508.00
GROSS REVENUE $676.00
NET REVENUE $82.87
NET REVENUE $45.49
NET REVENUE ($17.07)
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator II
DATE: January 10, 2002 (Parks & Recreation Commission
Meeting of February 3, 2003)
SUBJECT: Winter Camp Program Summary
Background
For the fifth year, the City of Moorpark has offered a winter
session of the Camp Moorpark day camp program at the Arroyo Vista
Recreation Center. The program is open to children ages five
through twelve. Camp hours of operation are consistent with the
summer session, operating from 9:00 a.m, to 3:00 p.m. with
extended care from 6:30 a.m. to 6:00 p.m.
Discussion
The winter session of Camp Moorpark was held during the Moorpark
Unified School District's winter break, December 23, 2002 through
January 3, 2003. Camp was not scheduled for Wednesday, December
25 or Wednesday, January 1 due to the holidays. Additionally, the
afternoon session of extended care was not held on Tuesday,
December 24 or Tuesday, December 31.
A total of 49 children participated in the winter session, an
increase from 43 participants last year. Registrations each day
varied between 13 to 31 participants, with average daily
attendance of 21 participants, a decrease from last year. This is
due to a decrease in the number of days each participant
attended. During the course of the winter session, thirty four
participants returned from summer camp, and fifteen new
participants enrolled in the Camp Moorpark program. Children were
divided into teams by age, with one counselor supervising each
team. The number of teams varied from one to three, depending on
attendance.
Each week had a different theme. The theme for the first week was
"Holidays Escapades. The theme for the second week was "Winter
Wonderland." Activities, trips, and events were planned to
coincide with the theme for the week. Again this year, activities
were scheduled to allow for maximum consistency each day and
included activity stations in the morning and large g rou
activities in the afternoon. Morning stations consisted of arts
and crafts, sports, and games. Afternoon activities included
Christmas and New Year's parties, a "turkey hunt ", videos, and a
magic show.
The field trips were scheduled on Fridays this winter. Initiall
a trip to the Valencia Town Center and IMAX was scheduled for the
first week of camp. However, due to low enrollment, the trip was
not financially feasible. Instead, the children took a walking
field trip to the new Maverick's Cinemas in Moorpark, with a sto
at Baskin Robbins on the way back. The trip for the second week,
Easy Street Ice Arena, ran smoothly.
Program expenditures remained relatively consistent with last
year. Staff costs increased slightly, due to the scheduling of
higher -level part -time staff. A budget summary is attached.
Staff Recommendation
Staff recommends that the Commission receive and file this
report.
WINTER CAMP MOORPARK BUDGET SUMMARY
BUDGET ALLOWANCE $2,100.00
EXPENDITURE
COST
Field Trips
$505.98
Craft Supplies
$127.35
Activity Supplies
$125.00
Video Rentals
$8.12
Advertising
$110.00
Camp Shirts
$312.10
Snacks
$41.92
TOTAL
$1,230.47
REMAINING BUDGET
$869.53
Part -time Staff Costs
$1,955.93
TOTAL COST
$3,186.40
GROSS REVENUE
$4,326.00
NET REVENUE
$1,139.60
BUDGET ALLOWANCE $2,100.00
EXPENDITURE
COST
Field Trips
$870.34
Craft Supplies
$228.51
Activity Supplies
$87.13
Video Rentals
$2.13
Advertising
$0.00
Camp Shirts
$0.00
Snacks
$63.93
TOTAL
$1,252.04
REMAINING BUDGET
$847.96
Part -time Staff Costs
$1,646.34
TOTAL COST
$2,898.38
GROSS REVENUE
$4,075.00
NET REVENUE
$1,176.62
BUDGETALLOWANCE $1,950.00
EXPENDITURE
COST
Field Trips
$859.08
Craft Supplies
$167.94
Activity Supplies
$34.19
Video Rentals
$4.26
Advertising
$104.00
Camp Shirts
$0.00
Snacks
$101.30
TOTAL
$1,270.77
REMAINING BUDGET
$679.23
Part -time Staff Costs
$3,072.11
TOTAL COST
$4,342.88
GROSS REVENUE
$6,778.00
NET REVENUE
$2,435.12
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator II
DATE: January 6, 2002 (Parks and Recreation Commission
Meeting of February 3, 2002)
SUBJECT: Visits from Santa Event Summary
BACKGROUND
For the past several years, the City has offered Visits from
Santa. For a small fee, Santa visits Moorpark resident's homes
and delivers their gifts upon request. Visits last between 10 and
15 minutes each.
DISCUSSION
Visits from Santa have filled to capacity most years. This year,
the number of dates and hours for Visits from Santa were
increased to accommodate the demand. Visits were scheduled
December 18 through the .22, 2002 from 5:00 to 9:00 p.m. This is
an increase from three hours on three days to four hours on five
days. Over the five -day period, Santa went to forty eight homes.
This year, a majority of participants scheduled the visit as a
highlight for their family gathering or holiday party. The total
number of participants in the program was over 275.
The registration fee for this event remained consistent with last
year, at $20.00 per visit, for the Wednesday and Thursday dates.
The fee was increased to $25.00 per visit for Friday, Saturday,
and Sunday dates. The event was again contracted to a Santa
performer. The City's responsibilities were limited to processing
registrations and preparing rosters and maps. The payment
arrangements were modified from a flat rate paid to the contactor
to a percentage of registration fees. Once again the event
realized a profit when overhead costs are not considered. A
budget summary is attached.
Staff Recommendation
start recommends that the Commission receive and file this
report.
VISITS FROM SANTA BUDGET SUMMARY
00
00
000 EVENT
BUDGET ALLOWANCE $1,500.00
BUDGET ALLOWANCE $350.00
BUDGET ALLOWANCE $350.00
EXPENDITURE AMOUNT
EXPENDITURE AMOUNT
EXPENDITURE AMOUNT
PUBLICITY $225.00
PUBLICITY $17.10
PUBLICITY $0.00
SANTA $672.00
SANTA $225.00
SANTA $225.00
MILEAGE $0.00
MILEAGE $0.00
MILEAGE $12.00
TOTAL $897.00
TOTAL $242.10
TOTAL $237.00
REMAINING BUDGET $603.00
REMAINING BUDGET $107.90
REMAINING BUDGET $113.00
Part -time Staff Costs $0.00
Part -time Staff Costs $0.00
Part -time Staff Costs $105.40
TOTAL EXPENSE $897.00
TOTAL EXPENSE $242.10
TOTAL EXPENSE $342.40
GROSS REVENUE $1,120.00
GROSS REVENUE $640.00
GROSS REVENUE $640.00
NET REVENUE $223.00
NET REVENUE $397.90
NET REVENUE $297.60
�4. i
TO:
FROM:
DATE:
SUBJECT:
BACKGROUND
MOORPARK'S PARKS AND RECREATION COMMISSION
AGENDA REPORT
The Parks and Recreation Commission
Mary K. Lindley, Director of Community Services
January 17, 2003 (Meeting of February 3, 2003)
Review 2002/03 Goals and Objectives
Each year, the City Council adopts a set of Goals and Objectives
that identifies priorities for the year ahead. The goals are
broad and they attempt to address efforts that will improve the
quality of life in Moorpark.
Under each goal is a set of objectives that identifies a desired
work effort that will assist in achieving the stated goal. Each
objective is assigned to one or more departments. Some
objectives require more than one year to accomplish and are
therefore carried over from year to year.
Attached is the approved list of Goals and Objectives for FY
2002/03. The objectives related to the Parks and Recreation
Commission's area of interest have been highlighted. At a future
meeting, the Commission will be asked to identify a new list of
objectives for FY 2003/04 for City Council review.
STAFF RECOMMENDATION
Review City Goals and Objectives for FY 2002/03.
M: `,PLemcke \M'%Conunission\Agenda Report -g & o.doc
Mission
CITY OF MOORPARK
Statement, Priorities
Objectives
FY 2002/2003
Goals, and
4
CITY OF MOORPARK
Mission Statement, Priorities, Goals, and Objectives
For FY 2002/2003
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
TOP TEN (10) PRIORITIES
1. Construct new City Hall and Corporate Yard Facility. (F2 &
F20)
2. Construct police station. (F17)
3. Comprehensive update of General Plan Land Use and
Circulation Elements and adopt updated OSCAR Element to
insure internal consistency among all elements of the
General Plan. (G4, G111 & G16)
4. Widen Los Angeles Avenue /New Los Angeles Avenue (SR118) to
six travel lanes from Tierra Rejada Road to SR 23 Freeway
with a raised median and traffic signal interconnect system.
(Cl a) , b) , c) , & d)
5. Truck ban on Los Angeles /New Los Angeles Avenue (SR118) and
permanent truck scale facility west of the City. (C5 & C7)
6. Widening of Moorpark Avenue /Walnut Canyon Road from Los
Angeles Avenue (SR118) to north City limits. (C11 & C12)
7. Construct Arroyo Vista Community Park Phase II and evaluate
feasibility of a second vehicular access. (F3)
8. Increase City's General Fund revenue through enhancement of
existing revenue sources including business attraction and
retention programs and establishment of additional revenue
sources. (D1, D2, D5, D7, D13, D14, D15, D16, F101 F15, &
F27)
9. Enhance open space and greenbelt areas and determine
feasibility of establishing a trail system along the Arroyo
Simi and work with other public agencies to develop a
comprehensive Arroyo Simi Management Plan that incorporates
flood control, habitat preservation /restoration, and
recreation components. (G5 & G15)
10. Develop and implement program to encourage new multi and
single family housing on underutilized sites within the
Downtown Specific Plan area and increase the number of
affordable housing units. (B5, B6, B9, & G8)
2
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
DEPARTMENTAL GOALS AND OBJECTIVES
A. Expand and encourage community involvement in establishing
the general policies of the City and increase the public's
understanding of local government operations.
1. Develop a general emergency preparedness manual for
distribution to Moorpark residents. The manual will
outline how to prepare for, and what to do following a
disaster. (ACM)
2. Evaluate the feasibility and legality of allowing
electronic messages from the public to be received by
the Mayor and Councilmembers during City Council
meetings. (AS & CC)
3. Evaluate the feasibility of a paperless City Council
agenda packet. (CC & AS)
4. Develop and implement an enhanced city web site that
provides the public with a variety of information about
city services including separate web page for
recreation programs and downloadable brochures of City
services. (AS)
B. Revitalize downtown Moorpark with a focus on High Street and
the surrounding business district and residential
neighborhoods, which includes consideration of public rail
transit, potential for increased residential density, and
governmental and related public uses.
1. Coordinate the City's efforts to resolve concerns with
day laborers. (MRA)
2. Complete project to landscape the railroad frontage
property along Moorpark Avenue, including the vacant
area west of the south Metrolink parking lot. (CS &
MRA)
3. Install landscaping and downtown identification signs
at entrances to High Street. (MRA)
4. Complete the conceptual design for Spring Road from the
railroad tracks south to Los Angeles Avenue, to
determine the design (sidewalk, travel lanes, bike
lanes, medians, parkways, landscaping, entry signs,
etc.) and right -of -way requirements. (PW)
3
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
5. Review Downtown Specific Plan and consider modification
to current vision, policies, land use, zoning and
development standards and uses for City /Agency owned
properties. (MRA & CD)
6. Develop program to encourage new multi and single
family housing projects on underutilized sites within
the Downtown Specific Plan area and consider
feasibility of City /MRA acquisition of selected sites.
(MRA)
7. Install improved street lighting on designated downtown
residential streets. (MRA)
S. Prepare amendment to Moorpark Redevelopment Plan to
extend eminent domain authority and related ballot
measure. (MRA)
9. Modify land use and zoning and prepare related
documents and construct three affordable housing units
on Agency owned site at Millard Street and Los Angeles
Avenue. (MRA & CD)
10. Construct temporary parking lot improvements on Agency
owned High Street property. (MRA & PW)
11. Acquire site and construct mini -park within Downtown
Specific Plan area. (MRA)
C. Improve traffic circulation and mitigate impacts on the
movement of traffic through the City.
1. Work with Caltrans to complete a number of projects
including: (PW)
a) Obtain CalTrans approval for construction of a
raised median on Los Angeles Avenue /New Los
Angeles Avenue from west city limits to SR23
Freeway.
b) Installation of a traffic signal interconnect
system and permissive /restrictive left turns at
certain intersections to provide improved signal
coordination and traffic flow on New Los Angeles
Avenue and Los Angeles Avenue;
c) Acquire right -of -way and widen Los Angeles Avenue
at Beltramo Road;
0
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
d) Complete design and acquire right -of -way to widen
Los Angeles Avenue between Spring Road and
Moorpark Avenue.
2. Complete report on the Citywide Traffic Mitigation fee
and develop more precise information on the proposed
east /west route that addresses local issues, including
retention of consultant for an implementation plan
pertaining to the level of improvement required to
serve as an east /west transportation corridor, cost,
funding alternatives, and plan for phased
implementation. (PW & CD)
3. Design traffic signal interconnect system on Tierra
Rejada Road from Spring Road to Countrywood Drive and
evaluate potential use of permissive /restrictive left
turns at certain intersections (PW).
4. Acquire right -of -way and improve Los Angeles Avenue
(East) from Condor Drive west to 1,500 feet east of
Spring Road. (PW)
5. Obtain a truck ban on SR 118 (except freeway portion).
(PW)
6. Install bus benches and shelters at selected City bus
stops. (CS)
7. Work with VCTC, CHP, Caltrans, and County of Ventura to
site a permanent truck scale facility west of the City.
(PW & ACM)
8. Monitor Caltrans' efforts to develop improvement plan
for widening of SR 118 west of Moorpark City limits
including proposed improvements at the SR 118 and SR
34 /Donlon Road intersection. (PW)
9. Pursue grant funding and design for the modification,
improvement, and widening of the rail crossings at
Spring Road and at Moorpark Avenue. (PW)
10. Proceed with street realignment and signalization at
the intersection of Flinn Avenue, Second Street and
Spring Road. (PW)
11. Proceed with the development of the design and
acquisition of additional right -of -way necessary to
5
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
provide two southbound lanes on Moorpark Avenue (SR 23)
between Casey Road and Los Angeles Avenue (SR 118).
(PW)
12. Coordinate efforts of various developers to construct
improvements to Walnut Canyon Road (SR 23) from Casey
Road to north City limits to provide lane widening,
paved shoulders, and striped median. (PW & CD)
13. Complete report on potential alternative for SR23
between Broadway and Los Angeles Avenue (PW, CE & CD)
D. Strengthen the City's fiscal stability and long -range
financial growth.
1. Develop proposed Business License Program for
consideration by the City Council. (AS)
2. Prepare a City marketing brochure and related materials
for business attraction and retention. (MRA)
3. Revise park land dedication ordinance and Park Master
Plan and evaluate adequacy of current parks
improvements fee for commercial and industrial
development. Evaluate the feasibility of establishing
an endowment fund that would allow for equipment
replacement at parks. (CS)
4. Submit the seven -year Capital Improvement Program (CIP)
for City Council's consideration by December 31, 2002.
(PW)
5. Complete a comprehensive fee study for development
related fees for consistency with current direct and
indirect costs. (AS)
6. Implement Cost Recovery Program for Code Enforcement.
(CD & AS)
7. Develop improved cost and time accounting addressing
when to use flat fee amounts instead of deposits for
planning and engineering fees and develop real time
billing rates for all departments. (AS & CD)
8. Develop plan for expenditure of Traffic Systems
Management monies collected from development projects
for improvement of air quality. (CS & CD)
6
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
9. Implement program to insure departmental responsibility
and accountability for maintaining the inventory and
protecting the City's fixed assets. (AS)
10. Develop an equitable basis for requirement on new
development projects to provide Affordable Housing
units and /or pay in lieu fees and for calculating the
amount of Traffic Systems Management (TSM) fees.
11. Implement a fee to be collected prior to final building
permit approval to pay the City's costs for scanning
approved building permits and plans into an electronic
imaging system. (CC & CD)
12. Begin process to implement GASB 34 requirements to
record infrastructure as capital assets and modify
annual financial reports to include a government -wide
component. (AS, PW & CS)
13. Evaluate potential uses for parcels deeded to City by
SDI. (ACM)
14. Conduct citywide mail ballot to seek increase in
assessments for street lighting and landscaping. (CS &
PW)
15. Develop a City impound fee for processing of towed
vehicles. (CM & PD)
16. Develop a fee program for businesses requiring
inspection to insure NPDES compliance. (PW & AS)
E. Reduce the potential for juvenile crime through intervention
and prevention efforts.
1. Develop a Youth Master Plan in collaboration with the
various agencies that serve Moorpark youth, including
MUSD and Moorpark Boys and Girls Club, and interested
residents to identify existing needs, services and
programs. (CS)
2. Work with community groups and school district to
address violence intervention and drug use among
teenagers. (PD & CS)
7
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
3. Determine a location and construct a permanent
skatepark. (CS)
F. Enhance the delivery of services and expand program
efficiencies.
1. Coordinate City's efforts for proposed transfer of
Waterworks District No. 1 to the City. (CM)
2. Develop conceptual design proposal for new City Hall,
council chambers, and other government offices and
complete necessary property acquisition. (ACM)
3. Prepare a proposed construction phasing plan for
development of Arroyo Vista Community Park Phase II and
evaluate feasibility of a second vehicular access. (CS
& PW)
4. Prepare standard development project conditions of
approval used for each type of entitlement. (CD)
5. Update the Subdivision Ordinance and present it to the
City Council for adoption by December 31, 2002. (CD)
6. Complete a policy and procedures manual for code
enforcement activities. (CD)
7. Develop Citing Procedures for City Council action and
prepare an ordinance making any violation of a City
Ordinance subject to an administrative fine or penalty.
(CD & CA)
8. Prepare Guidelines for Landscape and Irrigation Plans.
(CD)
9. Prepare an Accounting Policies and Procedures Manual
and revise Purchasing Ordinance and related procedures.
(AS)
10. Complete negotiation of cable television franchise
renewals with Adelphia for City Council consideration
by June 30, 2003. (ACM)
11. Prepare administrative policies for use of e -mail and
Internet access by City employees. (AS)
1
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
12. Evaluate the feasibility of on -line park reservations
and registration for recreation programs. (CS & AS)
13. Consider options for funding construction and
maintenance of a community aquatic facility. (CS)
14. In conjunction with other interested agencies, work
with Catholic Charities to locate a permanent site in
Moorpark. (MRA)
15. Complete negotiation of refuse franchise for City
Council consideration including provision for automated
service by December 31, 2002. (CS)
16. Evaluate City's law enforcement needs and priorities
and related allocation of resources. (CM & PD)
17. Develop conceptual and final design for police station
and determine feasibility of siting California Highway
Patrol and emergency services at same location. (ACM &
PD)
18. Evaluate feasibility and implement additional energy
conservation measures for City facilities including the
option for photovoltaic system and determine
feasibility and cost for electrical generator to serve
Arroyo Vista Recreation Center. (AS & CS)
19. Update City's Record Retention Schedule to conform to
federal and state law and prepare for increased
destruction of paper records. (CC)
20. Develop design plans for a new Corporate Yard for the
Public Works and Community Services maintenance
functions. (PW & CS)
21. Install mutt mitt dispensers at all City parks. (CS)
23. Construct a play lot and half court basketball court at
Villa Campesina Park. (CS)
24. Install new playground equipment in both play lot areas
at Mountain Meadows Park. (CS)
E
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
25. Install new park name monument signs at Villa Campesina
Park, Mountain Meadows Park, and Tierra Rejada Park.
(CS)
26. Implement initial phase of GIS application. (AS)
27. Implement new database system for tracking, analyzing
and reporting developer deposits and charges including
staff time charges. (AS & CD)
28. Prepare municipal code amendment granting authority to
issue citations for violation of animal control
provisions of the Municipal Code. (CS)
G. Reinforce and enhance Moorpark's attractive community
character and safeguard its desirable resources.
1. Work with Ventura County Fire Prevention District to
consider siting a fire station in the Campus Park area
of the City. (ACM)
2. Plan and conduct an emergency response exercise
involving the City Council and a simulated emergency
response drill and update City's SEMS Multi Hazard
Functional Plan (Emergency Plan) and improve
communication capabilities of the City's EOC. (ACM &
PD)
3. Develop Ordinances and related policies and program
guidelines for collection and use of Art in Public
Places and Tree and Landscape fees. (CS & CD)
4. Complete an updated OSCAR Element of the General Plan
and process GPA and environmental document and update
the Park Master Plan by June 30, 2003. (CD & CS)
5. Develop options to enhance open space and greenbelt
areas for consideration by the City Council. (CM & CD)
6. Process General Plan amendment and Zoning Code
amendment to create a Natural Open Space land use
designation and zone district as initiated by City
Council in 1995. (CD)
7. Prepare a Business Recovery Plan. (AS)
10
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
8. Develop affordable housing assistance programs in
conjunction with residential development projects in
the City and develop a program for affordable housing
assistance projects utilizing redevelopment set aside
funds and other available funding sources to increase
the affordable housing stock in Moorpark. (MRA)
9. Work with State of California to achieve appropriate
reuse of former Caltrans yard including widening of Los
Angeles Avenue. (CD & MRA)
10. Develop plan and conceptual design for City entry
signs. (CS & PW)
11. Initiate comprehensive update to General Plan Land Use
and Circulation Elements and insure internal
consistency among all General Plan Elements. (CD)
12. Consider amendments to the Zoning Ordinance to allow
greater use of a variety of residential development
concepts to ensure optimum open space and recreation
amenities while achieving appropriate densities. (CD)
13. Establish design standards for commercial, industrial,
and residential development projects. (CD)
14. Complete landscaping improvements on south side of Los
Angeles Avenue east of Tierra Rejada Road. (CS)
15. Conduct study to determine feasibility of establishing
a trail system along the Arroyo Simi through the City
and east to connect to trail system in Simi Valley.
(PW & CD)
16. Process amendments to City Zone Ordinance including
lighting, signage and second dwelling units. (CD)
17. Analyze feasibility and if feasible, prepare policy and
standards requiring installation of a photovoltaic
system for residential projects for consideration by
Planning Commission and City Council by June 30, 2003.
(CD)
18. Plan activities to celebrate City's 20th anniversary of
incorporation. (CS)
11
City Share \City Share \Citymgr \Objectives 2002 -2003 FINAL
MOORPARK'S PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: January 17, 2003 (Meeting of February 3, 2003)
SUBJECT: Consider Selection of Parks and Recreation
Commissioners to Serve on the 3rd of July Fireworks
Advisory Committee.
BACKGROUND
Each year a 3rd of July Fireworks Advisory Committee meets to
assist staff with planning, fundraising, promotion, and staffing
of this annual event. The Committee includes a representative
from the City Council, two Parks and Recreation Commissioners,
representatives from local service organizations, and interested
members of the public.
The Commission is being asked to select two of its members to
serve on the 3rd of July Fireworks Advisory Committee for 2003.
The meetings have typically taken place around 4:00 p.m. on
weekdays and last approximately 1 hour. The first meeting will
be scheduled sometime during the month of February.
STAFF RECOMMENDATION
Select two Commissioners to serve on the 3rd of July Fireworks
Advisory Committee for 2003.
M: \PLemcke \M \Commission \Agenda Report-July 3.doc
MOORPARK'S PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: January 21, 2003 (Meeting of February 3, 2003)
SUBJECT: Select One Parks and Recreation Commissioner to
Serve on the Public Arts Advisory Committee.
BACKGROUND
On February 21, 2001, the City Council formally established a
Public Arts Advisory Committee to consider public arts projects.
The Committee is comprised of two City Councilmembers, one Parks
and Recreation Commissioner, and two at -large members from the
public with art related background.
The Commission is being asked to select one of its members to
serve on the Committee. It is anticipated that the Committee
will meet monthly, and that the meetings will be held in the
late afternoon.
STAFF RECOMMENDATION
Select one Commissioner to serve on the Public Arts Advisory
Committee.
M: \PLemcke \M \Commission \Agenda Report- Public Arts.doc
�r 1
MOORPARK'S PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: January 17, 2003 (Meeting of February 3, 2003)
SUBJECT: Parks and Recreation Commission Spring Park Tour
BACKGROUND
Each year, the Parks and Recreation Commission conducts two park
tours. These are planned sessions when the Commission meets to
tour eight to ten of the City parks. The tours provide an
excellent opportunity to observe the condition of each park and
to identify enhancements and improvements the Commission may
wish to consider. The purpose is not to identify maintenance
issues.
The Commission is being asked to select a date and time to
conduct its spring park tour. Staff will publish an agenda
identifying the parks on the tour and estimated arrival times
for the public.
STAFF RECOMMENDATION
Select a date and time when Commission and staff will conduct
the Spring Park Tour.
M: \PLemcke \M \Commission \Agenda Report-Park tour.doc