HomeMy WebLinkAboutAG RPTS 2003 0602 PR REGMOORPARK
1 799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200
PARKS AND RECREATION COMMISSION AGENDA
June 2, 2003
6:30 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Joseph Catrambone, Thomas Pflaumer, Sandra
Thompson, Julie Weisberger, and Chair Quentin DeGuardi
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Staff's Monthly Report.
S. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation
Commission Meeting of March 3, 2003. Staff
Recommendation: Approve as presented.
B. _Approval of Minutes for the Joint Meeting of the City
Council and the Parks and Recreation Commission on March
12, 2003. Staff Recommendation: Approve as presented.
C. Approval of Minutes for the Parks and Recreation
Commission Park Tour Meeting of April 5, 2003. Staff
Recommendation: Approve as presented.
D. Recreation Programming Quarterly Report. Staff
Recommendation: Receive and file report.
E. Parks Quarterly Report. Staff Recommendation: Receive and
file report.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shal l be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of the Administrative Secretary of the
Community Services Department and are available for public review. Any questions concerning any Agenda item maybe directed to
the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 517 -6227.
0
PATRICK HUNTER KEITH F. MILLHOUSE CLINT HARPER ROSEANN MIKOS JANICE S. PARVIN
Mayor Mavor Pro Tern Councilmember Councilmember Councilmember
Parks and Recreation Commission Agenda
June 2, 2003
Page 2
F. Easter Egg Hunt Event Report. Staff Recommendation:
Receive and file report.
G. Spring Camp Program Summary Report. Staff Recommendation:
Receive and file report.
H. Approval of Minutes for the Special Meeting of the
Moorpark City Council, Planning Commission and Parks and
Recreation Commission of May 17, 2003. Staff
Recommendation: Approve as presented.
8. DISCUSSION /ACTION ITEMS:
A. Consider Public Recreation and Open Space Provisions in
North Park Village and Nature Preserve Specific Plan.
Staff Recommendation: Provide comments for consideration
by the Planning Commission and City Council.
B. CPRS Conference Oral Report. Staff Recommendation: For
Commissioners Pflaumer and Thompson to give an oral
report.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
I. CALL TO ORDER:
March 3, 2003
Vice Chair Catrambone called the meeting to order at 6:34
p.m.
2. THE PLEDGE OF ALLEGIANCE:
John Hartnett led the Pledge of Allegiance.
3. ROLL CALL:
Commissioners Joseph Catrambone, Thomas Pflaumer, Sandra
Thompson,. and Julie Weisberger. Chair Quentin DeGuardi was
absent.
Staff Present: Mary Lindley, Director of Community
Services; John Hartnett, Recreation Superintendent; Rachele
Loosbrock, Recreation Coordinator; and Patty Lemcke,
Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Present Moorpark Eagle Scout Tyler Mock with
Certificate of Appreciation.
On behalf of the City and the Parks and Recreation
Commission, Vice Chair Catrambone presented Eagle
Scout Tyler Mock with a Certificate of Appreciation.
B. Teen Programs Presentation. Staff to present current
and upcoming teen programs.
Rachele Loosbrock introduced the Teen Council, and the
Teen Council Chair and Vice Chair gave a brief
presentation.
C. Staff's Monthly Report.
Both Mary Lindley and John Hartnett gave oral reports.
Parks & Recreation Commission Minutes
March 3, 2003
Page 2
S. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation
Commission Meeting of February 3, 2003. Staff
Recommendation: Approve as presented.
MOTION: Commissioner Thompson moved to approve the Consent
Calendar as presented. Commissioner Pflaumer seconded.
The motion carried 4 -0. Chair DeGuardi was absent.
8. DISCUSSION /ACTION ITEMS:
A. Consider Recreation Programs and Events for FY 2003/04.
Staff Recommendation: Express support for staff's FY
2003 /04 recreation programs and events proposal, as
outlined in the Agenda Report.
John Hartnett gave an overview of his report, stating
that no major changes are being proposed to the
existing programs, so as not to impact the City's
budget. There are three proposed changes with Special
Events: discontinue the Arts in the Park event;
reinstate the Tree Lightening Ceremony with some
changes; and add Summer Family Nights event. With the
youth camps only one addition is being proposed: Summer
Theatre Camp for Youths. Additional sports programs
suggested are: outdoor volleyball offered to both
adults and youth; one more youth camp in either
volleyball or golf; and offer youth scholarships to
families who cannot afford the programs for their
children.
Commissioner Pflaumer inquired as to the location of
the proposed volleyball court. Staff explained that one
location could be between AVRC gym and the multi
purpose court, but the location could be discussed at
the upcoming Park Tour.
Parks & Recreation Commission Minutes
March 3, 2003
Page 3
Commissioner Weisberger inquired as to why Arts in the
Park was moved to Labor Day last year. Staff explained
that originally it was in conjunction with the Craft
Faire and it was hoped that a larger turn out for this
event would occur if moved to another time of year.
Commissioner Cat rambone stated that he is very much in
favor of the Summer Theatre Camp.
Commissioner Thompson stated that she is very much in
favor of the reinstatement of the Tree Lighting
Ceremony.
The Commission stated that they support and recommend
to City Council, staff's proposed recreation programs
and events for FY 2003/04.
B. Consider Parks Capital Improvement Budget for 2003/04_.
Staff Recommendation: Develop a list of potential park
improvement projects for FY 2003 /04 for City Council
consideration.
Mary Lindley reviewed with the Commission staff's list
of potential park improvements, both new and carryover
items.
Commissioner Pflaumer stated that at the last Youth
Sports Committee it is was recognized that more
basketball courts are needed and suggested the
expansion of AVRC gym be added to the list of
improvements.
Commissioner Weisberger stated that speed bumps at AVCP
are very much needed.
Commissioner Catrambone agrees with the enhancement of
the Veteran's Memorial, but would like to see it placed
at another park other than Poindexter Park. It should
be placed in a more visible park such as Mountain
Meadows.
Commissioner Thompson suggested that staff research the
prefab restrooms now on the market for Campus and
Glenwood Parks. She also stated that she would like to
see the proposed play equipment for Tierra Rejada Park
be postponed, since this is not a high priority item at
this time.
Parks & Recreation Commission Minutes
March 3, 2003
Page 4
The Commission recommended staff's list of park
improvements for City Council consideration with the
exception of: to include the expansion of the gym at
AVCP; the enhancement of the Veteran's Memorial, but
omitting Poindexter Park as its location; the addition
of lighting at the basketball court at Glenwood Park;
and postponing the purchase of new play equipment at
Tierra Rejada Park.
C. Review of the City Is' Goals and Objectives for 2003/04.
Staff Recommendation: Provide suggestions for FY
2003/04 Goals and Objectives for City Council
consideration.
Mary Lindley and the Commission reviewed staff's
suggested goals and objectives and the City Manager's
secondary list of objectives.
The Commission suggested the following as Goals and
Objectives for FY 2003/04: the addition of an aquatics
facility; a second entrance to AVCP; establish a teen
center; enhance the entrance to AVCP; postpone the
purchase of new play equipment for Tierra Rejada Park;
combine staff's proposed objective of online
recreation registration, with the first item of the
City Manager's secondary list to City Council, of
online community surveys; enhancing the Veteran's
Memorial, but omitting Poindexter Park as its
location; and identify a location for an outdoor
volleyball court.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:.
Commissioner Thompson announced the next Moorpark After
Dark Dance, being held Friday, March 7 at AVRC.
10. ADJOURNMENT:
Vice Chair Catrambone adjourned the meeting at 7:56 p.m.
Parks & Recreation Commission Minutes
March 3, 2003
Page 5
APPROVED:
QUENTIN DEGUARDI, CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Secretary
MINUTES OF THE CITY COUNCIL AND PARKS & RECREATION COMMISSION
Moorpark, California March 12, 2003
A special Joint Meeting of the Moorpark City Council and Parks &
Recreation Commission was held on March 12, 2003, at 6:30 p.m. at
the Moorpark Community Center located at 799 Moorpark Avenue,
Moorpark, California.
1. CALL TO ORDER:
Mayor Hunter called the City Council to order and Chair
DeGuardi called the Parks and Recreation Commission to order
at 6:40 p.m.
2. THE PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Deborah Traffenstedt,
Assistant to the City Manager /City Clerk.
3. ROLL CALL:
-' City Council: Councilmembers Harper, Mikos,
Millhouse, Parvin, and Mayor
Hunter.
Parks & Recreation Commissioners Catrambone, Pflaumer,
Commission: Thompson, Weisberger, and Chair
DeGuardi.
Staff Present: Steven Kueny, City Manager; Mary
Lindley, Community Services
Director; Deborah Traffenstedt,
.Assistant to City Manager /City
Clerk; and Patty Lemcke,
Administrative Secretary.
4. PUBLIC COMMENT:
None.
S. PRESENTATION /ACTION /DISCUSSION:
A. Consider Priorities, Goals and Objectives for Fiscal
Year 2003/2004. Staff Recommendation: Consider and
discuss Priorities, Goals and Objectives for FY
2003/2004.
Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 2 March 12, 2003
Mr. Kueny gave a brief overview of staff's report.
Mayor Hunter inquired as to an approximate cost for the
proposed Arroyo Vista Recreation Center (AVRC) gym
expansion. Mr. Kueny stated that at this time, staff
could not provide accurate cost, information, but
originally it was planned to have the expansion of the
gym mirror the existing area, and an approximate dollar
amount of $1.5 million. He stated that staff would look
at the cost and report back to Council.
Mr. Kueny stated to the Commission that the Council had
decided at its February 5, 2003, meeting to remove the
second access into AVCP from the top priorities list
because of the cost and the logistics.
Councilmember Parvin inquired as to the status of the
proposed aquatic facility. Mr. -Kueny stated that Council
had agreed in 2002 that the City would not proceed with
this project due to the uncertainty regarding
maintenance funding.
Councilmember Parvin suggested that perhaps the
construction of a teen center could be a joint venture
between the City and another private organization.
Councilmember Harper stated that once a new City Hall
has been built, the proposed teen center could possibly
be placed in the existing site of City Hall.
Councilmember Harper stated that he would like to see
the Parks and Recreation Commission review and comment
on the development of the proposed North Park's public
park components.
Mayor Hunter agreed with Councilmember Harper, and Mr.
Kueny stated that arrangements will be made for the
Commission to review the proposed plans for North Park
development prior to the closing of public hearings by
the Planning Commission.
Mayor Hunter stated that some of the objectives listed
in staff's report are general maintenance items and can
be accommodated by the upcoming FY 2003/04 budget. Mayor
Hunter requested that each Commissioner state their top
three or four preferred objectives for consideration by
the City Council.
Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 3 March 12, 2003
Chair DeGuardi stated that his top objectives are a
Skatepark, a restroom at Glenwood Park, a second access
to AVCP, and a sand volleyball court.'
Commissioner Catrambone stated that his top objectives
are the installation of a play lot and a half basketball
court at Villa Campesina Park, and replacement of the
restroom at Campus Park.
Commissioner Pflaumer stated that his top objectives are
the construction of an aquatics facility, a second
access to AVCP, expansion of the gym, and installation
of restrooms and lights at the basketball court at
Glenwood Park.
Mayor Hunter discussed constraints to moving forward
with the aquatics facility and AVCP's second access. He
stated he liked the gym expansion and other existing
park improvement ideas.
Commissioner Thompson stated that her top objectives are
expansion of the gym, a teen center with placement of
the proposed Skatepark at the same location, a canine
park, and online registration for sports, classes,
permits, etc.
Commissioner Weisberger stated that her top objectives
are a teen center, a Skatepark, a canine park, and a
sand volleyball court at AVCP.
The Council, discussed the pros and cons of these
objectives with the Commission.
Councilmember Millhouse stated that he agrees with the
expansion of the gym, the proposed Summer Night events,
a Skatepark, a canine park, and teen center.
Councilmember Millhouse explained to the Commission the
reasons why the aquatic facility was put on hold.
Mayor Hunter stated he agreed that the Commission should
provide input on the plans for the proposed North Park
project. He also stated that he would like staff to
continue to be involved with, and help accommodate, the
Special Olympics events.
Councilmember Mikos stated she did not want to wait for
City Hall expansion for the Skatepark, that she agrees
with the construction of a sand volleyball court, but is
Minutes of the City Council and
Parks & Recreation Commission Page 4 March 12, 2003
Moorpark, California
not sure at
this time about installation . of bas also
she
of a trail s
court lights at Glenwood Park. She stated along the
is very much in favor y
Arroyo.
uld Counci
lmember Parvin stated that she also th wot l
he Special
see the City, continue to be involvd nizaLions should
organizations
Olympics programs and that service g
also be involved.
atrambone asked the Council to consider
Commissioner C greatest
approving the projects that would benefit
that may be
PP and also consider amenities number of people
used for more than one purpose.
stated that when staff arranges for an ks sand
Mr. Kueny s the Par
visit to the North Park development,
Recreation Commission will be invited.
6. ADJOURNMENT:
Mayor Hunter adjourned adourned the City Council and Chair
D
eGuardi adjourned the Parks and Recreation Commission
at x:30 p.m.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt
City Clerk
Patty Lemcke
Administrative Secretary
Thomas Pflaumer, Chair
PARKS AND RECREATION COMMISSION
MINUTES OF THE SPECIAL MEETING PARK TOUR
Moorpark, California
1. CALL TO ORDER:
The meeting was called to order at 10:05 a.m.
2. ROLL CALL:
C-0
April 5, 2003
Present: Commissioners Joseph Catrambone, Thomas Pflaumer,
Sandra Thompson, Julie Weisberger, and Chair Quentin DeGuardi.
Staff present: Mary Lindley, Director of Community Services;
Allen Walter, Supervisor of Maintenance and Operations; John
Hartnett, Recreation Superintendent; and Patty Lemcke,
Administrative Secretary.
3. PARK TOUR:
The Commission and staff toured the following parks:
1. Arroyo Vista Community Park: The Commission and staff
discussed the construction plans of the AVCP Expansion
Project. The Commission walked developed portion of the
park to talk to park users. Mary Lindley stated that a
pavilion is budgeted for the tennis court area.
2. Mountain Meadows Park: Mary Lindley stated that the
basketball court will be budgeted for resurfacing next
fiscal year, and she reminded the Commission that this is
one of the parks to consider for installation of
basketball court lights. Other discussion included
options for the softball field to prevent foul balls from
entering a neighbor's side yard. Mary Lindley stated that
the play equipment is scheduled for replacement.
3. Peach Hill Park: Additional play equipment was discussed.
4. Virginia Colony Park: Mary Lindley stated that the
benches and tables are budgeted for replacement and that
the play equipment was undergoing repairs.
5. Griffin Park: The Commission and staff discussed a
proposed dog park and a preferred location and size if
placed at Griffin Park.
Park Tour Minutes
April 5, 2003
Page 2
6. Campus Canyon Park: The Commission and staff discussed
the pop outs on the basketball court. Mary Lindley stated
that the court will be budgeted for resurfacing next
fiscal year.
7. Community Center Park: The Commission viewed the new play
equipment.
4. DISCUSSION ACTION ITEMS:
A. Consider Concerts in the Park Proposal. Staff
Recommendation: Recommend that the City not pursue a
concert series in FY 2003/04.
Mary Lindley gave a brief overview of her report.
The Commission and staff discussed the pros and cons of
previous summer concerts that were held.
MOTION: Commissioner Catrambone moved to recommend that the City
not pursue a concert series in FY 2003/04. Commissioner
Weisberger seconded. The motion was carried 4-1, with
Commissioner Pflaumer opposed.
S. ADJOURNMENT:
The meeting was adjourned at 12:55 p.m.
APPROVED:
QUENTIN DEGUARDI, CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Secretary
4 j
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: John Hartnett, Recreation Manager
DATE: April 15, 2003 (Meeting of May 5, 2003)
SUBJECT: Recreation Programming Quarterly Report
January through March 2003
This Report serves as a review and analysis of Winter 2003
Recreation Division programs. This report also reflects staff's
efforts to identify direct costs for each program. Direct costs are
all costs for a program with the exception of staff time. Part time
staff costs are included in the total cost for each program. Teen
Coordinator, Recreation Coordinator and Manager hours are indicated
at the end of each program section.
WINTER EVENTS AND ACTIVITIES
There were no special events during this period.
WINTER CLASSES
Winter registrations increased slightly from winter 2002. The
cancellation rate increased slightly from 2002 and is primarily a
result of tennis cancellations. In previous years less tennis classes
were offered during the winter season. There was a dramatic decrease
in refunds and credits.
Recreational Classes
2003
2002
2001
2000
1999
Students
422
374
589
728
261
Classes Offered
77
68
99
107
61
Ran
58
55
81
81
39
Canceled
19 (250)
13 (19o)
18 (180)
26 (24-0.)22
(36o
Gross Revenue
$31,028
$26,646
$37,252
$40,734
$11,845
Direct Costs
$16,982
$12,429
$20,456
$20,596
$5,829
Instructor payments
$16,660
$1.2, 076
$19, 947
$20, 596
$5, 754
Supplies
$322
$353
$509.33
$0
$75
Refunds and credits
$2,904
$4,656
$3,679
$3,786
$2,802
Net Revenue
$11,142
$9,561
$13,117
$16,353
$3,214
Direct Cost /Participant
$40.24
$33.23
$34.73
$28.29
$22.33
Gross Revenue /Parti.cipant$73.53
$71.25
$63.25
$55.95
$45.38
Net Revenue /Participant
$26.40
$25.56
$22.27
$22.46
$12.31
Coordinator Hours
40
40
40
60
60
BROCHURE
In Winter 2002, production of the brochure was contracted to RLF
Publishing. The contract terms shifted the sales of advertisements
and collection of advertisement revenue from the City to RLF
Publishing. Accordingly, ' the net cost for the production of the
brochure rose significantly that year. RLF Publishing withdrew their
services after the Fall 2002 publication was published, and the City
again assumed control of advertisements. for the Winter 2003
publication. The following information does not include the
Administrative Services portion of the publication.
Brochure Costs
2003
2002
2001
2000 1999
Printing Cost
$3,685
$3,662
$2,723
$3,010 N/A
Mailing Cost
$1,063
$959
$1,086
$1,069
Total Cost
$4,748
$4,621
$3,809
$4,079
Total Ads
7
0
18
11
Ad Revenue
$1,150
$0
$2,445
$1,290
Net Cost
$3,598
$4,621
$1,364
$2,789
WINTER ADULT SPORTS LEAGUES
The Winter Basketball League registration showed a slight decrease
over the past season due to only one night of play, but showed the
same net revenue. The Women's Over 30 Program switched to volleyball.
Coordinator met with the participants and explained program
objectives. The Women were very happy with the volleyball program
and were hoping for some open volleyball nights. Softball is dark
during the winter season.
Basketball
2003
2002
2001
2000
1999
Teams
7
11
12
13
12
Supply Costs
$274
$512
$391
$863
$554
Facility Costs
$516
$920
$1,025
$1,202
$1,025
Direct Costs
$790
$1,432
$1,416
$2,066
$1,579
Part Time Staff
$540
$1,190
$1,354
$1,354
$1,458
Total Costs
$1330
$2,622
$2,770
$3,420
$3,037
Gross Revenue
$2114
$3,397
$3,624
$4,076
$3,749
Net Revenue
$784
$775
$854
$656
$712
Direct Cost /Team
$112.85
$130.18
$118
$158.92
$131.58
Total Cost /Team
$190.00
$238.36
$230
$263.08
$253.08
Gross Revenue /Team
$302.00
$303.81
$302
$313.54
$312.42
Net Revenue /Team
$112.00
$70.45
$71.16
$50.46
$59.33
Coordinator Hours
15
25
20
30
24
Over 30 Women's League 2003
2002
2001
2000
1999
(VOLLEYBALL)
Participants
27
30
48
42
36
Supply Costs
$402-
$304
$545
$553
$326
Facility Costs
$216
$330
$288
$301
$244
Direct Costs
$618 -
$634
$833
$854
$570
Part Time Staff Costs
$198
$275
$132
$69
$69
Total Costs
$816
$909
$965
$923
$639
Gross Revenue
$1053
$11794
$1,363
$1,196
$1,044
Net Revenue
$237
$885
$398
$273
$405
Direct Cost /Participant
$22.88
$21.13
$17.35
$20.33
$15.83
Total Cost /Participant
$30.22
$30.30
$20.10
$21.98
$17.47
Gross Revenue /Part.icipant$39
$59.80
$29
$29
$29
Net Revenue /Participant
$8.77
$29.50
$8.29
$6.50
$11.25
Coordinator Hours
15
12
N/A
10
10
Manager Hours
10
N/A
N/A
N/A
$3,489
WINTER YOUTH SPORTS LEAGUES
The JBL season was slightly down in registrations, however net
revenue remains consistent. During the winter season, the league is
divided into two age divisions of 5 -6 and 7 -8 year olds. MBA was
having its main season which account for lower City enrollment. Many
parents of older division aged children have indicated that they
would like their children to play in our program, instead of MBA.
Junior Basketball League
2003
2002
2001
2000
1999
Participants
71
90
92
111
100
Teams
8
10
10
12
10
Supply Costs
$1,171
$1,471
$1,956
2,255 $2, 147
Facility Costs
$1,008
$1,296
$1,342
$1,252
$1,342
Direct Costs
$2,179
$2,713
$3,298
$3,507
$3,489
Part Time Staff Costs
$204
$468
$477
$477
$347
Total Costs
$2,383
$3,181
$3,775
$3,984
$3,836
Gross Revenue
$3,692
$4,680
$4,324
$5,217
$4,700
Net Revenue
$1,309
$1,499
$549
$1,233
$864
Direct Cost Participant
$30.69
$30.14
$35.85
$31.59
$34.89
Total Cost Participant
$33.56
$35.24
$41.03
$35.89
$38.36
Gross Revenue Participant
$52
$52
$47
$47
$47
Net Revenue Participant
$18.43
$16.65
$5.97
$11.11
$8.64
Coordinator Hours
25
30
10
30
30
Manager Hours
25
N/A
N/A
TEEN PROGRAMS
Teen programming remained steady in its monthly programming.
Activities, including, monthly After Dark, Club 4550, Ski Trip,.
Band Jam, and Skatepark were offered during the quarter. Skatepar_k
reopened from its winter closure on February 20. The Teen Council
continues to meet monthly and has been active in teen programming
for the spring. For the winter quarter, 1,923 teens participated in
teen activities.
Overall Attendance 2003 2002
Teen Programs 1,875 11923
Teen Events and Activities:
After Dark: Monthly After Dark dances were held on January 3 and
March 7 at the Arroyo Vista Recreation Center and on February 7 at
the Boys & Girls Club of Moorpark. Event attendance remains steady
over the winter quarter with a slight drop off in attendance during
the winter break. The January 3 dance had 400 teens attend, the
February 7 dance had 300 teens, and the March 7 dance had 575 teens
in'attendance.
Band Jam: A Band Jam was held on March 14, 2003. Approximately 250
teens attended the event. Live performances by four local bands,
including, Five. Steps Until Forever, Keturrr Kahn, Sarin, and Admiral
Angry provided the live.entertainment.
Club 4550: The second high school dance event was held on February 28
with 250 teens in attendance. The theme of the dance was Mardi Gras
Madness. Staff promoted the event at Moorpark High School's campus
the week of the dance, during lunch, with flyers, and free admission
passes. There were a few altercations outside the recreation center.
As a result, the dance ended 45 minutes early.
Skatepark: The Skatepark reopened from its winter closure on
February 20. The Skatepark had approximately 76 participants using
the facility during the end of February and March. .
Snowboard Trip: The annual teen ski and snowboard trip to Mountain
High was held on January 27, on M.U.S.D pupil free day. Twenty -.four
teens registered for the excursion.
Moorpark After Dark
Event Dates
January 2003
March 2003
Participants
400
575
Direct Costs
$1,258
$1,547
Part Time Staff Hours
33
42.5
Part Time Staff Costs
$304.33
$427.82
Total Costs
$1,562.33
$1,974.82
Gross Revenue
$1,832.61
$2,629.23
Net Revenue
$270.28
$654.41
Direct Cost /Participant
$3.15
$2.69
Total Cost /Participant
$3.90
$3.43
Gross Revenue /Participant
$4.58
$4.57
Net Revenue /Participant
$0.68
$1.14
Teen Coordinator Hours
20
25
Club 4550
Event Date
February 28
Participants
250
Direct Costs
$1,383.64
Part Time Staff Hours
26.5
Part Time Staff Costs
$283
Total Costs
$1,666.64
Gross Revenue
$744.60
Net Revenue
$(922.04)
Direct Cost /Participant
$5.53
Total Cost /Participant
$6.67
Gross Revenue /Participant
$2.98
Net Revenue /Participant
$(3.68)
Teen Coordinator Hours
40
PARK AND FACILITY RENTALS
All rental permits for City parks and the Arroyo Vista Community
Center are processed by the Arroyo Vista Recreation Center staff. It
should be noted that some permits contain multiple rental dates
and /or multiple facilities rented. The following information
represents the number of permits processed during the quarter as
opposed to actual rentals. Park rentals gross revenue saw a decrease
while facility rentals gross revenue increased due to Church rentals.
Park Rentals
2003
2002
2001
2000
1999
Permits
76
134
128
61
101
Gross Revenue
$10,568
$13,485
$20,777
$16,015$16,102
Gross Revenue /Rental
$139.05
$100.63
$162.32
$262.54
$159.59
Coordinator Hours
35
40
10
65
60
Manager Hours
5
0
20
12
7
AVRC Facility Rentals
2003
2002
2001
2000
1999
Permits
10
10
3
10
19
Part Time Staff Hours
45
50
151.5
64.5
76
Part Time Staff Costs
$393
$431
$1254.42
$459.24
$541.12
Total Costs
$393
$431
$1254.42
$459.24
$541.12
Gross Revenue
$7004
$4077
$7973
$5,662
$7,061
Net Revenue
$6661
$3646
$6718.58
5202.76
$6519
Staff Cost per Rental
$39.30
$43.10
$418.14
$45.92
$28.48
Gross Revenue Per Rental
$700.40
$407.70
$2,657.67
$566.20
$371.63
Net Revenue Per Rental
$666.10
$364.60
$2,239.53
$520.28
$343.10
Coordinator Hours
20
20
10
25
40
Manager Hours
5
0
20
N/A
10
S: \Everyone \Reports \wO1gr.doc
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: Allen Walter, Maintenance & Operations Supervisor
DATE: April 15, 2003 (Meeting June 2, 2003)
SUBJECT: Parks Quarterly Report
January through March 2003
Parks
Griffin Park
Two new trash cans were installed.
Wood chips, generated from tree trimming work done within the City,
were added to the planters.
The playground climbing apparatus support pole bolts became stripped
from use of the equipment, and replacement bolts are on order.
It was necessary to remove twelve trees during the month of February
because of the damaged caused by the strong winds.
Campus Park
Two belt swings in the playground were replaced.
Four new trash cans were installed.
The dumpster gates were rebuilt.
Virginia Colony Park
A new drinking fountain was installed.
The play equipment has begun to age and the main structure is rusting.
The support poles require replacement. The playground equipment company
is scheduled to visit the site and advise the City as to whether the
Parks Quarterly Report
Paget
equipment can be repaired or if it must be replaced.
Fibar is on order to fill the playground to the standard safety level.
Monte Vista Park
Wood chips were added to the planters.
The drinking fountain had to be repaired after it was vandalized.
Arroyo Vista Community Park
The storage area of the new facility was re -keyed to allow the
authorized sports organizations separate access.
Bollards were added to the unimproved dirt road leading up to Edison's
property, restricting Performance Nursery's access to the park.
Ten new trash cans were installed throughout the park.
The skateboard ramps were repaired due to high use.
The coin operated tennis light timers was replaced with adjustable
digital light timers, allowing staff to adjust the cost for the use of
the lights to accommodate electrical cost increases.
The door to pump house #1 was replaced.
Wood chips were added to the front landscape planters.
Mountain Meadows Park
The dumpster doors were vandalized. Park staff is re- installing the
doors with steel hinges and supports to help reduce any future damages.
The new park monument sign was delivered in March, and installation is
being scheduled.
Fibar is being ordered to fill the playground to the standard safety
level.
Community Center Park
A new drinking fountain was installed.
Removal of the old play equipment and installation of the new equipment
was completed. Following the installation, the adjacent turf was re-
Parks Quarterly Report
Page3
seeded and the irrigation system was checked and verified as
operational.
Campus Canyon Park
Remedial turf maintenance was done in several areas on the soccer field
to repair heavily worn areas.
The drinking fountain at the softball field could no longer be repaired
and park staff replaced it.
After a recent rain, deep ruts had developed on the softball field, and
park staff made repairs.
Tierra Rejada Park
The restrooms were vandalized. Park staff had to repair several holes
in the walls. This ongoing problem is due to the use of drywall, which
is easy to damage. Staff is proposing modifications to the wall in the
FY 03/04 budget to prevent future damages.
The dumpster's gates were rebuilt.
Two new park monument signs were delivered on March 3 and installation
has been scheduled.
Construction of the Bocce Ball courts have been completed at the east
end of park, next to the tennis courts.
The bridge on the playground equipment was removed and the bridge play
area has been taken out of service until the new part arrives.
Villa Campesina Park
The security light fixture, damaged by high winds, was repaired by park
staff.
Wood chips were added to the planters.
Poindexter Park
Moorpark Little League met with City staff to discuss remedial
maintenance needed for the baseball fields in preparation of Little
Leagues season.
The benches were replaced at both gazebos, and one table was replaced
with a game board table.
Parks Quarterly Report
Page4
Wood chips were added to the planters.
A large amount of graffiti on the sidewalks and restroom walls required
the hydroblaster and sand to clean.
Peach Hill Park
Fibar is on order to fill the tot playground to standard level.
Glenwood Park
An address error in reporting electric charges for park electric use
was corrected.
ow 00
=t 1
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator II
DATE: May 20, 2003 (Parks & Recreation Commission
Meeting of June 2, 2003
SUBJECT: Easter Egg Hunt Event Report
BACKGROUND
For over fifteen years, the City of Moorpark has sponsored an
Easter Egg Hunt the Saturday before Easter. Since 1995, the Egg
Hunt has been held at the Arroyo Vista Community Park.
Traditionally, the event has featured egg hunts for various age
groups.and other special activities and attractions.
DISCUSSION
The Easter Egg Hunt was held on Saturday, April 19, 2003 from
10:00 a.m. to 1:00 p.m. at the Arroyo Vista Community Park. The
egg hunts were held on ball fields 1 and 2. To accommodate the
large number of attendees, five separate hunts were held. These
hunts included two for the five an under age group, two for the
over five age group, and one family hunt. The family hunt was
held last and children of all ages were allowed to participate.
Prizes were distributed to all children who participated in an
egg hunt. Prizes this year were two types of stuffed bunnies.
Due to overcrowding last year, as well as Phase II construction,
attractions were relocated from the area where ballf_ield #4 is
being constructed to the grass east of the tennis courts.
Attractions included a jolly jump, giant slide, and pony rides.
Volunteers managed the attractions with supervision from
recreation staff members. Spring -theme carnival games were
increased from three to four this year. Other event features
included face painting, cotton candy, and photos with the Easter
Bunny.
The ticket booth was relocated to the area between the picnic
pavilion and multi -use court. Tickets for the various activities
and attractions were sold for $0.50 each. Admission to the egg
hunt was two tickets. Attraction fees ranged from one ticket for
carnival games to six tickets for pony rides.
Overall attendance remained relatively consistent with last year.
The estimated number of children participating in egg hunts was
just over 900. Total event attendance this year is estimated at
over 2,200 people. Volunteer assistance remains steady_, with
approximately forty volunteers assisting with the event.
The event was again able to recover 1000 of the direct and part -
time staff costs. Program expenses increased slightly, while
part -time staffing costs fell. The` reduction in staff costs is
due to the use of volunteers for "hand on" activities, while
staff served as supervisors of the volunteers for the various
event activities. Both gross and net revenue. increased slightly
this year. A budget summary is attached.
Staff Recommendation
Staff recommends that the Commission receive and file this
report.
SPRING CAMP MOORPARK BUDGET SUMMARY
2002 SESSION
2001 SESSION
BUDGET ALLOWANCE $1,500.00
BUDGET ALLOWANCE $1,500.00
BUDGET ALLOWANCE $1,175.00
EXPENDITURE COST
EXPENDITURE COST
EXPENDITURE COST
Field Trips $289.30
Field Trips $442.85
Field Trips 4
$ 42.94
Craft and Activity Supplies $196.55
Craft and Activity Supplies $344.35
Craft and Activity Supplies $366.35
Equipment Replacement $80.95
Equipment Replacement $128.47
Equipment Replacement
Advertising $0.00
Advertising $199.00
Advertising $100.00
TOTAL $566.80
TOTAL $1,114.67
TOTAL $909.29
REMAINING BUDGET $933.20
REMAINING BUDGET $385.33
REMAINING.BUDGET $265.71
Part -time Staff Costs $994.13
Part-time Staff Costs $1,288.82
Part-time Staff Costs $1,836.00
TOTAL COST $1,560.93
TOTAL COST $2,403.49
TOTAL COST $2,745.29
GROSS REVENUE $3,177.00
GROSS REVENUE $4,078.00
GROSS REVENUE $4,692.00
NET REVENUE $1,616.07
NET REVENUE $1,674.51
INET
REVENUE $1,946.71
a
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator II
DATE: May 20, 2.003 (Parks & Recreation Commission
Meeting of June 2, 2003)
SUBJECT: Spring Camp Program Summary
Background
For the fifth year, the City of Moorpark has offered a spring
session of the Camp Moorpark day*camp program at the Arroyo Vista
Recreation Center. The program is open to children ages five
through twelve.
Discussion
Spring Camp Moorpark was held during the Moorpark Unified School
District's spring break, April 21 through 25, 2003. Camp hours of
operation were changed slightly, with extended care beginning at
7:00 a.m. instead of 6:30 a.m. This change was made due to the
low number of participants arriving prior to 7:00 a.m.
The theme for the week was "Moorpark Mania." Daily activities
included crafts, games, and sports in the morning and special
events in the afternoon. -The field trip for the week was
originally scheduled at Maverick's Cinemas. However, the theatre
was not showing any PG or G movies, so the trip was changed to a
pizza party at West Coast Pizza with attractions at Tierra Rejada
Park afterward. The trip change was well received by the
participants.
For the spring session, children were divided into two teams by
age. Each team included nine to fifteen children and was
supervised by one counselor. A total of 46 children participated
in the spring session, down slightly from 59 participants last
year. Registrations were capped at 30 each day due to limited
.staff availability, and attendance ranged from 18 to 30
participants per day. Average daily attendance was 26
participants, down from 35 last year. Despite the drop in.
attendance, the participants were pleased with the program and
the program was again able to realize a net profit when overhead
expenses are not considered.
Program expenditures decreased due to the lower enrollment rate.
Part -time staff costs decreased as well, consistent with the
decrease in camp enrollment. A budget summary is attached.
Staff Recommendation
5tatt recommends that the Commission receive and file this
report.
SPRING CAMP MOORPARK BUDGET SUMMARY
wMj!
2002 SESSION
2001 SESSION
BUDGET - ALLOWANCE $1,500.00
BUDGET ALLOWANCE $1,500.00
BUDGET ALLOWANCE $1,175.00
EXPENDITURE COST
EXPENDITURE COST
EXPENDITURE
Field Trips $289.30
Field Trips $442.85
COST
Field Trips
Craft and Activity Supplies $196.55
Craft and Activity Supplies $344.35
$442.94
Craft and Activity Supplies $366.35
Equipment Replacement $80.95
Equipment Replacement $128.47
Equipment Replacement
Advertising $0.00
Advertising $199.00
Advertising $100.00
TOTAL $566.80
TOTAL $1,114.67
TOTAL $909.29
REMAINING BUDGET $933.20
REMAINING BUDGET $385.33
REMAINING BUDGET
$265.71
Part-time Staff Costs $994.13
Part -time Staff Costs $1,288.82
Part-time Staff Costs $1,836.00
TOTAL COST $1,560.93
TOTAL COST $2,403.49
TOTAL COST $2,745.29
GROSS REVENUE $3,177.00
GROSS REVENUE $4,078.00
GROSS REVENUE $4,692.00
NET REVENUE $1,616.07
NET REVENUE $1,674.51 1
INET
REVENUE $1,946.71
ITEM {',# a •x`34 —.i
MINUTES OF THE CITY COUNCIL, PLANNING COMMISSION,
AND PARKS AND RECREATION COMMISSION
Moorpark, California May 17, 2003
A Special Joint Meeting of the City Council, Planning
Commission, and Parks and Recreation Commission of the' City of
Moorpark was held on Saturday, May 17, 2003, beginning at the
Community Center of said City located at 799 Moorpark Avenue,
Moorpark, California.
1.
a
CALL TO ORDER:
Mayor Pro Tem Millhouse called the City Council meeting to
order at 9:06 a.m.
Chair Landis called the Planning Commission meeting to
order at 9:06 a.m.
Vice Chair Catrambone called the Parks and Recreation
Commission meeting to order at 9:06 a.m.
PLEDGE OF ALLEGIANCE:
None.
3. ROLL CALL:
Councilmembers Present: Councilmembers Harper, Mikos,
Parvin, and Mayor Pro Tem
Millhouse.
Councilmembers Absent: Mayor Hunter.
Planning Commissioners
Present: Commissioners DiCecco, Laulett.a,
Peskay, Pozza, and Chair Landis.
Parks and Recreation
Commissioners Present: Commissioners Thompson,
Weisberger, and Vice Chair
Catrambone.
Parks and Recreation
Commissioners Absent: Commissioner Pflaumer and Chair
DeGuardi.
Minutes of the City Council,
Planning Commission, and
Parks and Recreation Commission
Moorpark, California Page 2 May 17, 2003
Staff Present: Steven Kueny, City Manager; Barry
Hogan, Community Development
Director; Mary Lindley, Community
Services Director; Cynthia
Borchard, Administrative Services
Director; Walter Brown, City
Engineer; David Bobardt, Planning
Manager; and Deborah Traffenstedt,
Assistant to City Manager /City
Clerk.
4. PUBLIC COMMENT:
None.
5. PRESENTATION /ACTION /DISCUSSION:
A. Tour of the North Park Specific Plan Project Site
(General Plan Amendment No. 2001 -05, Specific Plan No.
2001 -01 and Zone Change No. 2001 -02 and the Moorpark
Highlands Specific Plan Project Site (General Plan
Amendment No. 1999 -01, Zone Change No. 1999 -01,
Specific Plan No. 1995 -02, Residential Planned
Development No. 2002 -01, Tentative Tract Map No.
5045). (Tour will depart from the Moorpark Community
Center parking lot.)
AT THIS POINT in the meeting, a recess was declared to
depart for the tour. The time was 9:07 a.m.
The joint special meeting reconvened at 9:25 a.m. at
the Moorpark College Observatory parking lot (Stop 1).
Vince Daly, representing the North Park Project
applicant, was present to answer questions. Mr.
Bobardt displayed an aerial photograph and discussed
the North Park Project draft land use plan and project
site boundaries. Access road locations were also
discussed.
The tour reached Stop
II residential area,
discussed the proposed
and proposed location
school site, and public
the proposed
at 10:00 a.n
limits of the
North Park Phase
Mr. Bobardt
development area
of the freeway access road,
park.
Minutes of the City Council,
Planning Commission, and
Parks and Recreation Commission
Moorpark, California Page 3 May 17, 2003
The tour reached Stop 3, the northeast corner of the
North Park project site, at 10:46 a.m. Mr. Bobardt
discussed the land use plan and project limits from
this perspective, looking down at the site and
surrounding properties.
AT THIS POINT in the meeting, Planning Commissioners
Lauletta and Pozza left the tour. The time was 11:00 a.m.
The tour reached Stop 4, the proposed new Moorpark
College Observatory site within the North Park
Specific Plan area, at 11:15 a.m. Mr. Bobardt
discussed the areas of the site that would be
developed, as viewed from this perspective. The
planned observatory use was also briefly discussed.
The tour reached Stop 5, the Moorpark Highlands
Specific Plan Project site, at 11:40 a.m. James
Bizzelle and James Beck, representing Pardee Homes,
were present to answer questions about the proposed
"D" Street connection to a proposed State Route (SR)
23 extension through the Moorpark Highlands Specific
Plan area. Mr. Beck described the potential location
of the "D" Street connection and the SR -23 bypass,
including preliminary alignment and profile. Mr.
Brown explained that Caltrans would need to approve
design exceptions for the "D" Street and SR -23 bypass
proposal. The distance between the Varsity Park homes
on College Heights Drive and Clemson Street and the
proposed "D" Street and SR -23 bypass corridor was
discussed.
6. ADJOURNMENT:
CONSENSUS: The consensus of the City Council, Planning
Commission, and Parks and Recreation Commission members present
was to adjourn the special joint meeting at Stop 5, the Moorpark
Highlands Specific Plan site.
Chair Landis adjourned the Planning Commission meeting at
12:15 p.m.
Minutes of the City Council,
Planning Commission, and
Parks and Recreation Commission
Moorpark, California Page 4 May 17, 2003
Vice Chair Catrambone adjourned the Parks and Recreation
Commission meeting at 12:15 p.m.
Mayor Pro Tem Millhouse adjourned the City Council meeting
at 12:15 p.m.
Kipp Landis, Chair
Planning Commission
Jonathon Quentin DeGuardi, Chair
Parks and Recreation Commission
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt
City Clerk
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services /",c
DATE: May 19, 2003 (Meeting of June 2, 2003)
SUBJECT: Consider Public Recreation and Open Space
Provisions in North Park Village and Nature
Preserve Specific Plan
DISCUSSION
The Parks and Recreation Commission is being asked to
consider the North Park Village and Nature Preserve
Specific Plan and to provide comments to the Planning
Commission and City Council, both of which will consider
the project later in the year. The Commission's focus
should be directed to the public recreation and open space
elements of the Plan.
The North Park Specific Plan is located just outside of the
City's incorporated limits, north of Moorpark College. It
consists of 3,444 acres within Moorpark' s area of interest.
The total acreage, is broken down as follows: 2,121 acres
has been designated as a preserve; 423 acres as open space;
64 acres as parks, of which only 29 is public park space
and the remainder is private; a 52 acre lake,, of which a
small area will be accessible to the general public - a
majority of the lake access is planned behind private
gates; 769 acres of residential housing; and a 12 acre
school site. The Environmental Impact Review (EIR) document
is being completed and the Planning Commission and City
Council will be considering the document, as well as a
General Plan Amendment, Zone Change, Zoning Ordinance
Amendment, Specific'Plan, and Development Agreement. If the
Council approves these items, it would be placed on an
election ballot for voter approval as required by SOAR.
Parks and Recreation Commission
June 2, 2003
Page 2
At this time the Parks and Recreation Commission is being
asked to consider the types of active and passive
recreation elements that should be considered for the
proposed public 'park and open space, keeping in mind the
needs of the entire City. While the applicant may have
draft plans for the proposed park, the Commission should
keep in mind that such draft plans are only for discussion
purposes, and the Commission should consider every option
for the park's design and use. As part of the Commission
discussion, it should consider whether the park's focus
should be sports, or whether it should have a broader array
of amenities.
This is the Commission's first opportunity to comment on
the specific elements for the public park. There will be
other opportunities for the Commission to comment on the
project, if not specifically at a Commission meeting, then
at other public meetings of the City Council and Planning
Commission.
RECOMMENDATION
Provide comments for consideration by the Planning
Commission and City Council.
M: \MLindley \PARKS \North Park consideration prcomm agd.doc
No Agenda Report for Item 8.B