HomeMy WebLinkAboutAG RPTS 2003 0915 PR REG-t Gj Lx" y
MOORPARK
799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200
PARKS AND RECREATION COMMISSION AGENDA
September 15, 2003
6:30 p.m.
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
Girl Scout Troop #438 will perform the Flag Ceremony.
3. ROLL CALL:
Commissioners Joseph Catrambone, Thomas Pflaumer, Sandra
Thompson, Julie Weisberger, and Chair Quentin DeGuardi
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Girls Scout Troop #438 Bronze Award Presentation
(Tobacco /Litter Project).
B. July 3rd Fireworks Extravaganza Presentation and Sponsor
Recognition.
C. Staff's Monthly Report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation
Commission Meeting of June 2, 2003. Staff Recommendation:
Approve as presented.
B. Recreation Programming Quarterly Report. Staff
Recommendation: Receive and file report.
C. Parks Quarterly Report. Staff Recommendation: Receive and
file report.
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be
received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that
their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other
written documentation relating to each item of business on the Agenda are on file in the office of the Administrative Secretary of the
Community Services Department and are available for public review. Any questions concerning any Agenda item maybe directed to
the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 517 -6227.
W
rHl HIUK HUN I EH KEITH F. MILLHOUSE CLINT HARPER ROSEANN MIKOS JANICE S. PARVIN
Mayor Mayor Pro Tern Councilmember Councilmember Councilmember
Parks and Recreation Commission Agenda
September 15, 2003
Page-2
D. Apricot Festival Report. Staff Recommendation: Receive
and file report.
E. July 3rd Event Report. Staff Recommendation: Receive and
file report.
8. DISCUSSION /ACTION ITEMS:
A. Consider Mountain Meadows Playground Equipment Conceptual
Design. Staff Recommendation: Provide input on the
conceptual design of the play equipment for the small
playlot at Mountain Meadows Park.
B. Consider the Selection of a Villa Campesina Playground Ad
Hoc Committee. Staff Recommendation: Select two
Commissioners to serve as the Villa Campesina Playground
Ad Hoc Committee.
C. Select Date for Fall Park Tour. Staff Recommendation:
Select a date and time to conduct the fall park tour.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
10. ADJOURNMENT:
719 r.
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California
1. CALL TO ORDER:
June 2, 2003
Chair DeGuardi called the meeting to order at 6:35 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Commissioner Thompson led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Joseph Catrambone, Thomas Pflaumer,
Sandra Thompson, and Chair Quentin DeGuardi. Commissioner
Julie Weisberger arrived late.
Staff Present: Mary Lindley, Director of Community
Services; David Bobardt, Planning Manager; and Patty
Lemcke, Administrative Secretary.
4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS:
A. Staff's Monthly Report.
Mary Lindley gave an oral report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation
Commission Meeting of March 3, 2003. Staff
Recommendation: Approve as presented.
B. Approval of Minutes for the Joint Meeting of the City
Council and the Parks and Recreation Commission on
March 12, 2003. Staff Recommendation: Approve as
presented.
P &R Commission Meeting
June 2, 2003
Page 2
C. Approval of Minutes for the Parks and Recreation
Commission Park Tour Meetinq of April 5, 2003. Staff
Recommendation: Approve as presented.
D. Recreation Programming Quarterly Report Staff
Recommendation: Receive and file report.
E. Parks Quarterly Report Staff Recommendation: Receive
and file report.
F. Easter Egg Hunt Event Report. Staff Recommendation:
Receive and file report.
G. Spring Camp Program Summary Report Staff
Recommendation: Receive and file report.
H. Approval of Minutes for the Special Meetin of the
Moorpark City Council, Planninq Commission and Parks
and Recreation Commission of May 17, 2003. Staff
Recommendation: Approve as presented.
Commissioner Pflaumer requested item 7.D be pulled for
discussion. He stated that he was curious about the
decrease in participants in some classes and feels
that perhaps the numbers could be brought back up by
additional promotional material.
Commissioner Thompson inquired as to why the higher
cost for the Club 4550 teen dance as opposed to the
Moorpark After Dark teen dance. Mary Lindley explained
that the dollar figure shown for Club 4550 is larger
because it is only an annual event, as the After Dark
dance is sponsored by the City every other month and
reflects a monthly cost.
MOTION: Commissioner Thompson moved to approve the Consent
Calendar as presented. Commissioner Catrambone
seconded. The motion was carried 4 -0. Commissioner
Weisberger was not present.
P &R Commission Meeting
June 2, 2003
Page 3
8. DISCUSSION /ACTION ITEMS:
A. Consider Public Recreation and Open Space Provisions
in North Park Village and Nature Preserve Specific
Plan. Staff Recommendation: Provide comments for
consideration by the Planning Commission and City
Council.
David Bobardt gave a Power Point presentation on the
proposed North Park Village. He touched on the project
site, project character, the recreation proposal, and
the review process.
Mary Lindley introduced Vince Daly, Kim Kilkenny, and
Robert Day, representatives of North Park LP. Mr. Daly
gave a presentation of the proposed development,
specifically the parks and recreation areas, and
answered questions from the Commission. Some of the
.issues discussed were access to the lake, lake
A amenities, location of the largest proposed park, a
hiking trail and trail heads, and approximate dates of
completion.
Mary Lindley stated that she strongly encourages the
Commission to follow this project through its stages
of development.
The Commission named some amenities that they would
like considered at this time to be placed at one of
the two proposed public parks. They are: a pool, bocce
ball, shuffle board, skatepark, teen center, putting
green, facilities for rental, and possibly a
gymnasium.
The Commission agreed that they would like additional
time to consider a desired wish list and to gather
some input from the public on their thoughts of
community needs.
B. CPRS Conference Oral Report. Staff Recommendation: For
Commissioners Pflaumer and Thompson to give an oral
report.
P &R Commission Meeting
June 2, 2003
Page 4
Commissioners Pflaumer and Thompson gave oral reports.
Some of the more impressive presentations, vendors,
and displays that they were able to see or attend
were: dog parks, advanced play equipment, skateparks,
anti- graffiti benches, anti - skateboard benches, and
water activity. Both Commissioners felt the conference
was educational and informative.
9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS:
Commissioner Thompson reminded the public to watch for the
upcoming Summer Recreation Brochure, soon to be mailed to
residents. She also congratulated staff on the successful
Apricot Festival Event held in May.
10. ADJOURNMENT:
Chair DeGuardi adjourned the meeting at 8:12 p.m.
APPROVED:
QUENTIN DEGUARDI, CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Secretary
MOORPARK PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
�i
FROM: Mary K. Lindley, Director of Community Services
DATE: September 8, 2003 (Meeting of September 15)
SUBJECT: Consider Mountain Meadows Playground Equipment
Conceptual Design
DISCUSSION
In FY 2002/03, the City's adopted budget contained $85,000
for new playground equipment at Mountain Meadows Park. The
project was not started and the funds were carried over to
FY 2003/04. Included in the project budget is money to
install playground equipment in the small round playlot
that has been empty for several years. The Parks and
_,may
Recreation Commission is being asked to provide staff with
suggested conceptual designs.
From staff's perspective, we like to include one or more
features in a park that make it unique from other parks
whenever possible. The small round playlot gives us that
opportunity at Mountain Meadows Park.
Informally, individual Commissioners have discussed the
idea of installing a climbing feature such as a wall or
large rock. The City does not have such a feature in any of
its other parks. In addition to a climbing feature, staff
has found some play equipment that has a different look
from the traditional equipment found in the City's parks.
This equipment is designed to present climbing, balance,
and coordination challenges. Each of these concepts is
geared towards youth ages 5 to 12, and not toddlers. Since
the remaining playground area is very large, there is more
than enough room to include a tot lot area.
The Commission is being.asked to provide staff with input
on the conceptual design of the equipment at this time, and
not to select the final piece of equipment. Conceptual
M:'`,PLemcke`,M \Conunission \Mountain Meadows.doc
Parks and Recreation Conunission
September 15, 2003
Page
pictures of the aforementioned types of play equipment have
been attached to this report to assist the Commission with
its consideration.
RECONMNDATION
Provide input on the conceptual design of the play
equipment for the small round playlot at Mountain Meadows
Park.
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2 BOLDR CLIMBING SYSTEMS
BOLDW ' is a tine of climbing sculpture that provides
professiolull -level sport climbing c:hallerlg' s on equip
rrrent that is easily installed in a schoolvard, at a cormilurlit`'
center, or in a pink. While most sport clirllbing iS f WMu d
on vertical challenges. BOLDR climbing is focused ou
trilversing, with roLltes most often being diagonal or hart
zontal. All BOLDRs are designed to maintain interest acrd
(IeveloP both sirength and climbing skills.
Age of Users
801-DR clirlibing systems are intended for use by families
and are SLlital)l(, for all ages. All BOLDR products are
designed to be used without supervision. Careful Considera-
tion has been given to configure the units so that even the
.youngest child cannot get into a dangerous situation. For
example, all systems offer a gently sloping edge so that a
tentative user can clown -climb safely.
ADA Compliance
Unlike play structures that require elaborate transfer stations
arid ramps, the only ADA requirement of a freestanding
climber is arl accessible path of travel to the BOLDR. Either
engineered wood fiber or rubber inat of the appropriate
depth sleett this requirement. An active sound interface can
even be included, so those who are vision - impaired can nav-
igate a traverse, too.
Landing Zones
BOLDR climbing systems are well within the range of typi-
cal play equipment and therefore use the satire safety sur'fac-
irlg. VVood fiber is the most coninionly used surface; 16
inches Corrrpacted to depth of 12 inches is best. Because
adults ofterl use these climbing systems, a landing zone of
8 feet is recommended for the larger systems.
The clirrnbing systen>is come in W/O styles:
• lrainR` ": precast SVSterri With bolt -orl holds;
Provides gym -like climbing
• (;eOSCUlIA" "': sculpted rock vvith carved -in holds,
provides a natLlrill climbing experience
TrainR
(shown on cover and oil pages 2 -4)
BOI.:DR'.s TrainR precast climbing Systerrr is a curvilinear
SClllpture in fOLll' [line- foot -high sections, plus an instruc-
tional sign. The five components (Bend. Wall, Chimney,
Ch erllang, Sign} can be used separately or combined in
numerous ways. When kids see the precast TrainR system,
with its bolt -on holds, they know immediately that it's
intended for sport climbing. 'The ability to change holds
gives (lie route setter tot<rl control of the equipment. A
specific type of grip opportunity can be created at will and
the level of challenge can be easily modified. (See page 4
for more information cm bolt -on holds.)
GeoSculpt
(shown on pages 5 -7)
GeOSculpt has carved -in holds that are permanent. Pro-
viding a more natural appearance and a realistic climbing
experience. GeoSculpt looks and feels just like real rock,
but With one important difference: Instead of one or two
i rite restirig routes, as usually found oil natural stone,
GeOSCUlpt presents numerous routes. Because the holds are
carved rattler than molded, tile sculptor can create under-
cuts and edge details that are nearly impossible to achieve
with a bolt -oil Bold.
A
TrainR Climbing System: Side A1/a►s'
Pend
V449
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BOLDR TraMR, Gi}mbing System
ROi :Dl"s lrahlR is (oinposed of five components:
Vall. (;ttinlrtev. ()verhang, and Sign. Made Of' solid pf,c
cast concrete and stc01, the various comporiertts offer tit..txi
inuial durability itnd flexibility in site placement.
Bend
On the convex ride (Side A on page 2), the climber is
required to hug the surface and reach around the shale to
holds tIMI' are difficult to see. Leaning out to move from mie
['old to another is challenging because the force of gravity
wants to pull the User off tile. wall. On the concave side
(Side B below), (lie torso of the climber tends to lean out iti
space (called an "outreach" position), requiring suffic ierlt
strength and flexibility to hold oil, maintain balance, and
rove froin [told to hold. Because climbing clown is nloCc°
difficult than climbing up, the Bend is desigr►ed with a slop-
ing top that is about 5 feet above the la►►ding surface, alk-Av-
ing beginners an easy way down. With only one edge that
inates to other components of the TrainR system, the. Bet d
nutst be used as an end component or as a standalone unit.
Wall
Bulges in the Wall snake mastering fundamental climbing
•:: skills more interesting, while creases present. an area where
snore advanced techniques can be practiced. Because the
Wall is the most basic challenge in the BOLDR system►, if`
space allows it should be a part of every installation.
Chimney
The closely spaced bolt -on holes on the flat side of the
Chinuley (Side A on page 2) allow for the creation of a
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www.boldr.com 3
variety of specific climbing challenges. On the other side
(Side B below), a skilled climber can ascend the Chimney by
stemming (applyino force against the opposing walls). The
outside edge provides an opportunity for climbers to learn
how to push with their feet While bulling along the edge
with their hands. The Chimney is installed with a gap
between it and the ac jacent components. These two vertical
trenches vary in width from t%'vo knuckles to fist size and
allow for the jamining of a portion of the hand or foot
tightly enough into the gal: to support climbing.
Overhang
The most challenging of the TrainR components, the Over-
hang has only one edge to which additional sections can be
affixed; it must be an end piece or a standalone unit. On
the underside climbers must keep their feet on holds while
hanging upside down as they suddenly become aware of
their strength -to- weight ratio. The novice focuses on grip
strength, but experienced climbers know that careful move-
ment planriurg and rapid transfer from hold to hold is the
key to success. The topside provides an opportunity to prac-
tice gaining traction with the friction of shoes on the slope,
which is successful only when leaning away from the sur-
face to create the maaxinaum downward thrust on the feet.
Sign
The three -sided sifn provides information regarding various
climbing techniques. In additiori, users will find illustrations
of the types of holds installed and how their function varies
with their orientation. The sign's end panel provides general
information about climbing and safety.
TrainR Climbing System: Side B
Chimney .
3
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TrainR Climbing System: Side B
SOLDR Sport Climbing Systems: 2001 Technical Catalog
Copyright (J 2001 by Beckwith Associates, Inc.
GeoSculpt illustrations copyright ':Q 2001 by Monolithic Sculptures, Inc.
BOLDR is a registered trademark of Beckwith Associates, Inc.
TrainR is a trademark of Beckwith Associates. Inc.
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GeoSculpt and LiteCore are trademarks of h-tonolithic Sculptures, Inc.
PO_ BOX 980, FORESTVILLE, CA 95436 PH (7fl7) 824 -9349 FX (70-7) 824 -955'7 beckwitiiC-boldr.conr www.boldr.com
6 BOLDR CLIMBING SYSTEMS
North Face Jr.
North Face Jr is J feet high aru{ 6 feet wide; the length can
vary front 10 to 12 feet. The surface can be catN,ed in three
distinct geologic styles that replicate the challenges found at
famous climbing venues: Yosemite, 1lueco Tanks. and
(.anyonland. Create a sport - climbing garden by installing
two sections with different styles. All 8 -Foot
1111dirtg zone is recommended tvlten
standing atone. A 6- to 24-inch
separation is sugg(�sted for r • ..i 1
groupings. North Face Jr.
is best used by
climbers 5 years
and older. •� -.l . � ..
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.y � .!— - __•� ter,
Challenge Rating
- •-,40% Beginner, 40% Intermediate, 20% Advanced
Trial by Jury
Trial by Jury is a single -sided design composed of four
panels about :54 inches wide by 108 inches high. Each panel
ranges in thickness from 6 to 36 inches, which provides a
highly three - dimensional surface that allows for both slab
and overhang climbing. Each panel weighs approximately
1500 pounds, and can be freestanding or attached directly
to a Nvall. "me four - panel system is I6 feet brig, up to 3 feet
thick, and 0 feet: tall. An 8 -foot _-
landing zone is recoil]- ~ ti
mended. Trial
Itj/
is best ' •,',
used by
clilliberti
5 years
alld r ' ; -
Older. '' -T
h `
Challenge Rating
`lQui)' li(`ginrler, 10','� Irit.(`1 rrlE'llfate, 20'.() Advanced
1
Hemisphere :• y t •' • �..
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1
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I'lte hest wav to visualize - -1
the Flernisp }iere is as a
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3-foot section of a 9 -foot
diameter
globe. This boxy]
shape, supplied with an into-
grated foundation base, is then
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stuck edgewise 1 foot into the f
ground, so the top is just 8 feet_
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high. A 6 -foot landing zol e is
rl'C'OmrllendeCl. I- IertliSphel'e is hest
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uSC'CI by clirnbeis 8 years and older.
Challenge Rating
15'.''o Begiruier, 65%' Intermediate, 20`6 Advanced
Holding Gaia
Holding Gaia is BOLDR's largest standard GeoSculpt. design.
What could more perfectly symbolize the challenge of
humankind in the new nlilienniurn? We now hold the
world and all its cre-atUres ill Our collective hands. This
sculpture perfectly illustrates the creative possibilities of
GeoSculpt. (See photograph of Holding Gaia on back cover.)
The height is 10 feet, which allows the hands to elevate the
sculpted rock off the ground. The length is 12 feet: the
width is 6 feet- An 8 -foot landing zone is recommended.
Ilolciing Gaia is a challe,lgirig design that is beat used by
ctimbets 10 years and older.
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Challenge Rating
I(Plo Beginner, 40"o Intermediate, 50' %) Adv,trlced
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AGENDA REPORT
.PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: John Hartnett, Recreation Manager
DATE: July 15, 2003
SUBJECT: Recreation Programming Quarterly Report
April through June 2003
This report serves as a review and analysis of Spring 2003 Recreation
Division programs. This report also reflects staff's efforts to
identify direct costs for each program. Direct costs are all costs for
a program with the exception of staff time. Part time staff costs are
included in the total cost for each program. Teen Coordinator,
Recreation Coordinator and Manager hours are indicated at the end of
each program section.
SPRING EVENTS AND ACTIVITIES
Easter Egg Hunt
Day and Date: Saturday, April 19, 2003
Time: 10:00 a.m. to 1:00 p.m.
Location: Arroyo Vista Community Park
Event /Activity Features: In addition to egg hunts, the event featured
attractions, face painting, and carnival games. Photos with the Bunny
was sponsored by the Moorpark Kiwanis Club. Revenue and attendance for
the event remained relatively consistent with last year. Overall
expenses remained consistent as well, with a slight decrease in staff
costs and a slight increase in direct costs. The reduction in staff
cost is due to the heavy use of volunteers for "hands -on" activities,
with staff supervising the volunteers. The direct expense increase is
due to a slight increase in prize, attraction, and advertising costs.
Easter Egg Hunt
2003
2002
2001
2000
1999
Age Group
Children
Children
Children
Children
Target Group
925
900
627
710
550
Total Participants
2,200
2,000
1500
1500
1,200
Volunteers
40
30
30
30
41
Direct Costs
$1580
$1448
$1317
$937
$1,28
Part Time Staff Costs
$330
$452
$536
$96
$120
Total Costs
$1910
$1900
$1853
$1033
$1,40
Total Revenue
$2813
$2718
$866
$974
$858
Net Expenditure
$ (903)
$ (817)
$987
$59
$544
Direct Cost /Participant
$0.72
$0.72
$0.88
$0.63
$1.06
Total Cost /Participant
$0.87
$0.95 $1.24
$0.69
$1.17
Revenue%Participant _
$1.28
1.36 $0.58
$0.65
$0.72
Net Expense /Participant
$ (0.41)
$ (0.40) $0.66
$0.04
$0.45
Coordinator Hours
50
60 60
45
48
Manager Hours
6
- -- 8
10
Apricot Festival
Days and Dates: Friday, May 9 through Sunday, May 11, 2003
Times: Friday: 5:00 to 11:00 p.m.; Saturday: 12:00 to 11:00 p.m.;
Sunday: 12:00 to 10:00 p.m.
Location: Arroyo Vista Community Park
Event /Activity Features: This event, attempted once before as a single -
day event on Labor Day, was expanded to three days and moved to May.
All three days featured a carnival midway, food vendors, and live
entertainment. Children's activities and an arts and crafts show were
offered on Saturday and Sunday. The Battle of the Bands event,
traditionally held in May, was combined with the festival and held on
Friday night. Ten bands performed during the evening. Entertainment on
Saturday and Sunday featured concerts at 1:00 p.m. and 5:00 p.m., with
local performers providing gratis entertainment before, between, and
after the concerts. Despite several competing events, including the
rescheduling of Conejo Valley Days, Senior Prom, and Mother's Day, the
event was well attended with positive response from the public. While
craft and food vendors reported that sales were slow, both the Apricot
Farm, who provided a variety of apricot products for sale, and
Christiansen Amusements, who provided the carnival midway, were pleased
with their sales and indicated that they were strongly interested in
returning next year.
Direct Cost /Participant $1.28
Total Cost /Participant $1.43
Revenue /Participant $1.47
Net Cost /Participant $ (0.03)
Coordinator Hours 160
Manager Hours 40
2001 2000
Family Not Offered
3000
10
$9,878
$ 634
$10,512
$2,630
$7,882
$3.29
$3.50
$0.88
$2.63
120
60
SPRING CLASSES
Contract classes have seen a decrease in spring registrations over the
last three seasons. Contributing to the spring seasons low enrollment
is the loss of our tot sports program and gymnastics instructor which
2003 2002
Age Group
Family N/A
Participants
6,500
Volunteers
10
Direct Costs
$8,318
Part Time Staff Costs
$1,000
Total Costs
$9,318
Total Revenue
$9,534
Net Cost
$ (216)
Direct Cost /Participant $1.28
Total Cost /Participant $1.43
Revenue /Participant $1.47
Net Cost /Participant $ (0.03)
Coordinator Hours 160
Manager Hours 40
2001 2000
Family Not Offered
3000
10
$9,878
$ 634
$10,512
$2,630
$7,882
$3.29
$3.50
$0.88
$2.63
120
60
SPRING CLASSES
Contract classes have seen a decrease in spring registrations over the
last three seasons. Contributing to the spring seasons low enrollment
is the loss of our tot sports program and gymnastics instructor which
always attracted large number of participants in the spring. The
cancellation rate -is also at its highest in over five years and is
primarily a result of tennis cancellations and the discontinuance of
Red Cross' babysitting program. Staff is continually working on class
promotions and recruiting new instructors.
Recreational Classes
2003
2002
2001
2000
1999
Students
346
610
646
828
698
Classes Offered
71
99
119
110
99
Ran
48
81
91
100
83
Canceled
23 (32-0o)
18 (18 o)
28 (24-0,,)
10 (9-0o)
16 (160)
Direct Costs
$12,649
$20,462
$23,584
$16,148
$12,320
Instructor payments
$12,649
$20,462
$23,302
$15,802
$12,213
Supplies
$0
$0
$282
$346
$107
Gross Revenue
$27,488
$40,936
$44,355
$28,999
$21,736
Refunds and credits
$3,799
$6,526
$4, 358
$3f547
$2, 030
Net Revenue
$11,041
$13,948
$16,413
$9,304
$7,386
Direct Cost /Participant
$36.55
$33.54
$36.51
$19.50
$30.54
Gross Reven. /Participant $79.44
$67.11
$68.66
$35.02
$31.14
Net Revenue /Participant
$31.91
$22.86
$25.40
$11.23
$10.58
Coordinator Hours
40
30
55
55
50
BROCHURE
From Winter 2002 to Fall 2002, production
of the publication,
including
ad sales, was contracted
to
RLF Publishing.
After the Fall 2002
publication was completed, RLF terminated
their contract
with
the City.
Beginning with the Winter 2003
publication, staff resumed the role of
producing the publication
and a
new vendor
was contracted for printing
and mailing services.
The following information
does
not include
the
Administrative Services
portion
of the publication.
Brochure Costs
2003
2002
2001
2000
1999
Printing Cost
$3,024
$3,886
$3,436
$3,476
$2,483
Mailing Cost
$1315
$1,045
$1,256
$1,087
$1,029
Total Cost
$4,339
$4,931
$4,692
$4,563
$3,512
Revenue (Ad Sales)
$600
$0
$1, 625
$1,435
$1,245
Net Cost
$3,739
$4,931
$3,067
$3,128
$2,267
SPRING CAMP MOORPARK
This is the fifth year Camp Moorpark has successfully been offered
during the Moorpark Unified School District spring break. Although the
total number of children participating fell from 59 to 46, and average
daily attendance fell from 35 to 26, the program was able to cover
direct and part -time staff costs. Consistent with the lower
enrollments, direct and part time staff costs decreased this year.
Spring Camp
2003
2002
2001
2000
1999
Participants
46
59
61
46
49
Direct Costs
$567
$1114
$909
$649
$450
Staff costs
$994
$1289
$1836
$1664
$1,234
Total Costs
$1561
$2403
$2745
$2314
$1,684
Gross Revenue
$3177
$4078
$4692
$4430
$3,944
Net Revenue
$1616
$1675
$1947
$2115
$2,260
Total Cost /Participant
$33.93
$40.73
$45.00
$50.30
$34.37
Gross Revenue /Participant$69.07
$4,660
$69.11
$76.91
$96.30
$80.49
Net Revenue /Participant
$35.13
$28.38
$31.91
$45.90
$46.12
Coordinator Hours
40
60
60
40
40
SPRING ADULT LEAGUES
The adult softball program registrations remain consistent, except in
Co -ed league. Tuesday's league did not go this season. With the lower
amount of teams the net revenue remain consistent. Recent changes in
the program have included improving the quality of the program. New
awards included wind - shirts and or team uniform jerseys. As a result
teams are wishing to return for multiple seasons. League schedules and
standings are now available on the city web site.
Softball
2003
2002
2001
2000
1999
Teams
24
31
32
36
29
Direct Costs
$2,760
$4, 354
$3, 430
$4,003
$3,238
Facility Costs
$1,031
$1,212
$1,190
$1,235
$1,434
($7.35 per hr for
lights)
Part -Time Staff Costs $950
$1,360
$1,244
$1,519
$1,145
Total Costs
$4,741
$6,926
$5,864
$6,756
$5,818
Gross Revenue
$9,120
$11,586
$11,798
$12,702
$10,003
Net Revenue
$4,479
$4,660
$5,934
$5,946
$4,184
Direct Cost
$115
$140.45
$107.19
$111.19
$111.
Total Cost
$197.54
$223.42
$183.25
$187.67
$200.63
Gross Revenue
$380.00
$373.74
$368.88
$352.83
$344.93
Net Revenue
$186.62
$150.32
$185.44
$165.17
$144.3
Coordinator Hours
60
60
60
40
50
The adult basketball program is playing on Monday nights only. To improve
the program we will be awarding teams with custom team jerseys upon
winning the league. This will also attract additional teams to the City
of Moorpark basketball league. We have added the basketball schedules
and standings to the city web site.
Basketball
2003
2002
2001
2000
1999
Teams
7
10
13
10
16
Direct Costs
$225
$486
$662
$502
$741
Facility Costs
$504
$975
$996
$950
$1,152
(Gym 0 $12 per
hr + lights)
Part Time Staff
Costs $714
$1,295
$1,368
$1,250
$1,701
Total Costs
$1,443
$2,756
$3,026
$2,702
$3,594
Gross Revenue
$2,114
$3,270
$3,926
$3,120
$5,057
Net Revenue
$671
$514
$900
$170
$1,462
Direct Cost
$32.14
$48.60
$50.92
$50.20
$46.34
Total Cost
$206.14
$275.60
$232.77
$270.20
$224.66
Gross Revenue
$302
$327.00
$302
$312
$316.10
Net Revenue
$95.85
$51.40
$69.23
$17
$91.40
Coordinator Hours
25
25
25
25
24
Women's League(Soccer)
2003
2002
2001
2000
1999
Participants
24
39
50
42
44
Direct Costs
$480
$669
$432
$468
$521
Facility Costs
$117
$117
$117
$150
$126
(7.35 per hr for lights)
Part Time Staff Costs
$94
$72
$69
$69
$69
Total Costs
$691
$858
$618
$687
$716
Gross Revenue
$936
$1,531
$1,450
$1,218
$1,276
Net Revenue
$245
$673
$832
$531
$560
Direct Cost
$20
$17.15
$8.64
$11.14
$11.84
Total Cost
$28.79
$22.00
$12.36
$16.36
$16.27
Gross Revenue
$39
$39.25
$29.00
$29.00
$29.00.
Net Revenue
$10.20
$17.25
$16.64
$12.64
$12.73
Coordinator Hours
8
15
8
8
10
SPRING YOUTH LEAGUES
The Junior Basketball
League experienced
an increase in registration
over the past quarter.
In the Junior
Basketball
League,
the age
divisions were 5 -6, 7-8,19-10,
11 -12, and
a Teen Division.
With the
continued success of
this program staff
is looking
at ways
for more
youth to participate
and not be
on the
waiting list.
Fees for the
older youth were raised
by $4.00
to compensate for the officials costs.
Saturday games started
at 9:00
a.m. and
played each hour until 8:00
p.m. T -ball league was not offered due
to competition with
Moorpark
Little League.
JBL
2003
2002
2001
2000
1999
Participants
228
220
227
193
163
Direct Costs
5,720
5,758
5, 655
6, 422
4, 278
Facility Costs
11470
$1,350
$1,315
$960
$720
($12 per hour + lights)
Part Time Staff Hours
150
135
130
Part Time Staff Costs
1,275
$1,147
$1,105
$1,042
$675
Total Costs
$8,465
$8,255
$8,075
$8,424
$5,673
Gross Revenue
$12,388
$11,586
$11,804
$9,821
$8,060
Net Revenue
$3,923
$3,331
$3,729
$1,397
$2,387
Direct Cost
$25.08
$26.17
$24.91
$33.27
$26.25
Total Cost
$37.12
$37.52
$35.75
$43.65
$34.80
Gross Revenue
$54.33
$52.66
$52.00
$50.89
$49.45
Net Revenue
$17.20
$15.14
$16.43
$7.24
$14.6
Coordinator Hours
60
60
60
45
40
T- Ball-League
2003
2002
2001
2000
1999
Participants
N/A
N/A
33
52
31
Direct Costs
$757
$1,129
$743
Part Time Staff Costs
$86
$139
$70
Total Costs
$843
$1,268
$814
Gross Revenue
$1,716
$2,444
$1,364
Net Revenue
$873
$1,176
$549
Direct Cost
$22.93
$21.71
$23.9
Total Cost
$25.55
$24.38
$26.27
Gross Revenue
$52.00
$47.00
$44.0
Net Revenue
$26.45
$22.62
$17.7
Coorc�ina for Hours
20
20
15
TEEN PROGRAMS
Teen programming has remained steady over the quarter. Activities,
including, monthly After Dark dances, Battle of the Bands
"Arroyopalooza ", Coco Loco Luau, and Skatepark were offered during the
quarter. The Teen Council involvement continues to be active this year
with participation in planning and coordinating the Battle of the
Bands. The teens concluded their term of service on June 30, 2003 with
over 375 hours of combined service. For the spring quarter, 2,635 teens
participated in teen activities.
General Programming:
After Dark: The teen dances were held on May 2 at the Arroyo Vista
Recreation Center and April 4 and June 6 at the Boys and Girls Club of
Moorpark. Event attendance has remained steady. The May 2 dance had
578 teens attend, while the Apri1.4 dance.had 450 teens and June 6 had
approximately 540 teens.
Band Jams: No band jams were held during the spring season due to the
Battle of the Bands event. A band jam was.held in March. =`
Battle of the Bands "Arroyopalooza": The third annual event was held on
May 9, the opening night of the City's Apricot Festival, from 5 to 10
p.m. Ten bands from within Ventura county were selected to perform.
Members of KROQ came down to host and judge the contest. Admission to
the event was free and over 550 teens attended the event.
Coco Loco Luau: The annual Teen Luau Event for youth grades sixth
through ninth was held on June 13, the last day of school. The event
featured a deejay, outdoor dancing, food, tsunami slide and bungee run
attractions in a Hawaiian setting. Approximately 250 teens attended the
event.
Skatepark: The Skatepark continued to see low participation over the
last year, averaging. 185 participants signed in at the skatepark
during the quarter. Attendance has seen a drop off in participants due
to strict enforcement of Skatepark rules and regulations (i.e. elbow
and kneepads) and having local places in Moorpark to skate.
Teen Classes: New for spring was a Theatre Conservatory class held in
conjunction with the Theater on High Street. Twelve teens took the
class. Also, new for spring our cheerleading classes for up to 15 year
old.
Teen Travel Camp: The second summer of Teen Travel Camp began on June
16. The month of June averaged 21 teens per day. To date, 70 teens have
registered for the camp.
Moorpark After Dark
2003
2002
2001
Event Dates
May 2
May 3
May 18
Participants
578
538
502
Direct Costs
$1312
$1545
$1516.05
Part Time Staff Hours
33.5
42.5
49
Part Time Staff Costs
$370.75
$408.82
$533.79
Total Costs
$1682.75
$1953.82
$2049.84
Gross Revenue
$2896
$2764
$2319
Net Revenue
$1213.25
$810.18
$269.16
Direct Cost /Participant
$2.26
$2.87
$3.02
Total Cost /Participant
$2.91
$3.63
$4.08
Gross Revenue /Participant
$5.01
$5.14
$4.62
Net Revenue /Participant
$2.10
$1.51
$0 .54
Teen Coordinator Hours
25
30
25
Manager Hours
0
0
6
Battle of the Bands
Event Date
Participants
Direct Costs
Part Time Staff Hours
Part Time Staff Costs
Total Costs
Gross Revenue
Net Revenue
2003 2002 2001
May 9 May 11 April 28
550 450 400
$1399.49 $2000
30 49
$330.32 $477.85
$1729.81 $2477.85
$103.85 $384.67
(concessions) (concessions)
$- 1625.96 $- 2093.18
Direct Cost /Participant
$2.54
$4.44
Total Cost /Participant
$3.15
$5.51
Gross Revenue /Participant
$0.19
$0.85
Net Revenue /Participant
$ -2.96
$ -4.65
Teen Coordinator Hours
60
75
Manager Hours
8
0
Coco Loco Luau
2003
2002
Event Date
June 13
June 28
Participants
250
230
Direct Costs
Part Time Staff Hours
Part Time Staff Costs
Total Costs
Gross Revenue
Net Revenue
$933.60
62
$680.35
$1613.95
$1431.55
$- 182.40
$2.33
$4.03
$3.58
$ -0.46
60
10
2001
June 29
290
$1375.18
$1411.62
$1737.89
34
36.25
50
$368.54
$411.40
$576.04
$1743.72
$1823.02
$2313.93
$1317.05
$1048.50
$1437.40
$- 426.67
$- 774.52
$- 876.59
Direct Cost /Participant
$5.50
$6.13
Total Cost /Participant
$6.97
$7.93
Gross Revenue /Participant
$5.27
$4.56
Net Revenue /Participant
$1.70
$ -3.37
Teen Coordinator Hours
25
20
Manager Hours
1
4
$5.99
$7.97
$4.95
$ -3.02
40
8
FACILITY AND PARK RENTALS
The number of
permits processed during the
spring quarter
increased
this year, and
revenue increased for
both park and facility
rentals.
One factor that may have
contributed to this
change is
a general
increase in the
number of reservations
made on each permit.
Staff costs
for facility rentals decreased as a
result
of most facility rentals
occurring during
regular center
hours,
which nearly eliminated the need
for additional
staffing.
AVRC rentals
are
largely due
to the two
ongoing church
rentals.
PARK RENTALS
2003
2002
2001
2000
1999
Permits
237
205
214
189
190
Part Time Hours
100
95
56
N/A
N/A
Staff Costs
$1050
$998
$532
N/A
N/A
Total Costs
$1,050
'$998
$532
N/A
N/A
.Gross Revenue
$14, 656
$13, 752
$10, 997
$10, 622
$16, 701
Net Revenue
$13,515
$12,754
$10,465
N/A
N/A
Coordinator Hours
50
50
40
45
40
Manager Hours
10
30
18
9
AVRC Rentals
Permits
4
6
10
8
�5
Part Time Hours
8
9
68
45.5
43.5
Staff Costs
$84
$95 $646
- $387 $370
Total Costs
$84
$95
$646
$387
$370
Gross Revenue
$4f516
$4, 108
$3f115
$6, 166
$3, 621
Net Revenue
$4,072
$4,013
$2,469
$491
$5,796
Coordinator Hours 20
20
25
20
20
Manager Hours
5
25
15
15
\ \AVRC_PRI_SERV
\City Share \Everyone \Reports \Quarterly Reports \Spring 2001 Quarterly.doc
. .S 7c,
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Director of Community Services
Prepared By: Allen Walter, Maintenance & Operations Supervisor
DATE: July 31, 2003 (Meeting of Sept. 15, 2003)
SUBJECT: Parks Quarterly Report
April through June 2003
Peach Hill Park:
• Park staff posted two no smoking signs at the playground
structure. The signs are a pilot program from the county and are
being monitored by a local Girl Scout Troop. The signs warn park
patrons that no smoking is allowed within 75' of the playground.
The Girl Scouts are counting cigarette butts within 75' to see
if patrons are complying.
• Four blocks were replaced in the circle planter wall by the
playground.
• Staff added fibar to the tot lot playground in order to meet
safety specifications.
• The exterior trim of restroom was painted.
Arroyo Vista Community Park:
• An apricot tree was planted at the Memorial Grove.
• A storage bin was moved from the park to Fitch and Minor, which
will be used by Catholic charities.
• Playground drains were not draining properly. Water seepage
continued even after pumping. Project continuing with delays due
to scheduled events at the park.
• A bid was secured for slope repair below Summerglen Court.
• A bid was also secured for the installation of a guard rail for
the entry road wall.
• Park staff performed weed abatement along the access road.
• Seven loads of chips were spread along the access road, as well
as all the planters near and around the recreation building.
Parks Quarterly Report*
Page2
• Bids are being secured for modifying the water heater to the
second restroom, in order to comply with the Environmental
Health Agency requirements.
• The electrical cabinets were repainted throughout the park, as
well as the parking lot curbs.
Miller Park:
• The playground spring toy was damaged and had to be repaired.
The repair parts were under warranty and obtained from the
manufacturer at no cost. The toy is back in service.
Tierra Rejada Park:
• The new Bocce Call courts construction was completed. Damaged
areas caused by the removal of turf and soil were re- seeded and
new growth is apparent.
• The dumpster doors were rebuilt. The old ones were in constant
need of repair so a new heavy duty design was used to prevent
fewer repairs.
• A new park monument sign was installed.
The playground bridge had to be replaced because of wear and -
tear.
• The bocce ball storage bin was burglarized, but only a rake and
broom were taken. The enclosure is being modified to prevent any
future break -ins.
• The restroom doors were replaced and then painted by park staff.
Poindexter Park:
• Park staff backfilled the walkways that had developed low areas
throughout the park.
• Extensive graffiti was removed throughout the park.
• The wrought iron fence along the south side of the parking lot
was painted.
• The block wall at the pavilion was damaged by an unknown patron
who backed their vehicle into it. Park staff repaired.
• The exterior trim and the interior ceiling to the restroom were
painted.
• Fibar was added to the playground area in order to meet safety
specifications.
Mountain Meadows Park:
• The dumpster doors were rebuilt. The old ones were in constant
need of repair so a new heavy duty design was used to prevent
fewer repairs.
• A new park monument sign was installed.
Parks Quarterly Report
Page3
• Bike jumps constructed by neighboring teens, at the east planter
wall at the rear of park, were removed.
• Fibar was added to playground in order to meet safety
specifications.
• The exterior trim to the restroom was painted, as well as the
picnic pavilion.
Virginia Colony Park:
• The wood fence along the south portion of the park required two
posts and thirteen wood rails to be replaced due to wood rot.
• A repair modification by the manufacturer is being made to the
stair climber in the playground area, which is rusted and
unusable. The slide to the play equipment is also out of
service. Complete replacement has been requested.
Community Center Park:
• The wrought iron fence along Moorpark Avenue was repainted.
• The picnic tables and slabs were pressure washed.
• The barbeques were repainted.
` • The cables to the trash can lids were replaced.
Campus Park:
• A tot swing was added to the playground swing set.
• The dumpster doors were rebuilt. The old ones were in constant
need of repair so a new heavy duty design was used to prevent
fewer repairs.
• A new park monument sign was installed.
• The exterior walls of the restroom and the picnic pavilion were
painted.
• Park staff removed graffiti from the east wall of the park.
• Two worn out barbecues were removed. Replacements are on order.
Monte Vista Park:
• Weed abatement was completed'to comply with a request from the
Ventura County Fire Department.
College View Park:
• Staff repainted
skylight in the
• Fibar was added
specifications.
• The park's monui
the new name of
restroom doors and replaced a vandalized
men's restroom.
to the playground in order to meet safety
rent sign is currently being modified to reflect
the park.
Parks Quarterly Report,
Page4
• The exterior walls and interior ceiling of the restrooms were
painted, as well as the pavilion.
• Worn out barbecues were removed near the pavilion.
Glenwood Park:
• The mutt mitt dispenser was relocated to the northwest corner.
• The irrigation controller enclosure was replaced due to rust.
The new enclosure is water proof fiberglass.
Villa Campesina Park:
• A new park monument sign was installed.
• A broken water line, due to construction at AVCP, was repaired
and restored to normal operation.
Campus Canyon Park:
• The exterior trim to the restroom was painted, as well as the
picnic pavilion.
• The soccer field was spot seeded.
Country Trail Park:
• Rubber safety mats on the playground were vandalized. New ones
are on-order.
• Staff painted all barbecues, trashcans, and drain inlets.
Park Mutt Mitt Installation:
• Mutt Mitt installations were made at Peach Hill, Glenwood,
Mountain Meadows, Tierra Rejada, and Poindexter parks.
70
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator II
DATE: May 29, 2003 (Parks and Recreation Commission Meeting
of September 8, 2003)
SUBJECT: Consider Special Event Report: Apricot Festival
unrTxr_unTTKM
In 2001, the Parks and Recreation Commission recommended condensing
-. the former summer concert series into one large - scale event at the end
`Y of the summer. The event was held on Labor Day and named the "Apricot
Festival ", in reference to Moorpark's agricultural heritage. Due to
the holiday, weather, and other circumstances, the event had limited
success. This year, the Apricot Festival was reborn as a new three -day
festival in May.
DISCUSSION
The Moorpark Apricot Festival was held on Friday, Saturday, and
Sunday, May 9 through 11, at the Arroyo Vista Community Park. The
event featured a carnival midway, live entertainment, a craft show,
food vendors, and various special attractions. Admission to the public
was free, with fees charged for carnival rides and attractions.
The carnival midway was provided by Christiansen Amusements. The full
midway included sixteen rides, twelve carnival games, and a food
booth. The City received 200 of the revenue collected by the carnival
company for ticket sales, as well as a flat rate of $25 per game
booth. Christensen Amusements was solely responsible for operating the
midway, including set up, ticket sales, site maintenance, and clean
up. Although there were some initial challenges with the carnival due
to the Phase II park construction, midway operations ran smoothly and
no other problems were reported.
Entertainment began on Friday night with the Battle of the Bands. Ten
local bands competed during the evening. On Saturday and Sunday,
featured entertainment was provided by four local performers. The
Boney Mountain Mamas performed a bluegrass concert on Saturday
afternoon, with Raymond Michael performing as Elvis that evening.
Sunday's concerts included Beatles Tribute Imagine and country singer
Ashley Jay. Eight other local groups performed throughout the festival
including Pam Rossi's Dance Ten, Tang Soo Do University, Miss Central
Coast Teen USA Jamie Gruttemeyer, and the Boys and Girls Club Youth
Orchestra. Debi Ryono also performed the Mable Bradley History as part
of the City's 20th Anniversary celebration.
In addition to the carnival and entertainment, the event featured food
vendors, a craft show and expo, and children's activities. Thirteen
food vendors participated, selling items including kettle corn, funnel
cake, roasted corn, smoothies, pizza, chicken, sausages, lemonade, and
many other items. The Apricot Farm from San Juan Bautista sponsored an
apricot pavilion, selling items such as dried apricots, chocolate
covered apricots, and apricot cookies. The craft show and expo
featured thirty -four vendors, selling a variety of items including
decorations, jewelry, clothing, toys, woodcraft, books, and candles..
Several community groups also participated, including the Moorpark
Kiwanis, who offered child identification kits, and the Ventura County
Elections Division. Children's activities included face painting and
the Gull's Wings Children's Museum mobile unit.
The Sheriff's Department provided officers throughout the event. There
were no security incidents during the day, and no reported injuries.
Dial Security was contracted for overnight security, and no incidents
or problems were reported.
Event attendance was estimated to be 6,500 people over the weekend.
Attendance was much lower than anticipated, which may be due to
several factors, including the rescheduling of Conejo Valley Days,
Senior Prom, and Mother's Day. Although attendance was lower than
anticipated, the event ran smoothly and the City received positive
feed back from the community. While the food and craft vendors
reported that sales were slow, the Apricot Farm and Christiansen
Amusements were pleased with their sales and indicated they were both
interested in returning.
Despite the lower than expected attendance, the event was able to
recoup direct and part -time staff costs. Revenue sources included the
carnival midway as well as vendor fees. A budget summary sheet is
attached.
Staff Recommendation
Staff recommends that the Commission receive and file this report.
= 7,�
CITY OF MOORPARK -
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Coordinator
DATE: August 22, 2003 (Parks and Recreation Commission
Meeting of September 15, 2003)
SUBJECT: Consider Special Event Report: 3rd of July Fireworks
, BACKGROUND
For the past several years, the City of Moorpark has sponsored
the 3rd of July Fireworks Extravaganza at the Arroyo Vista
Community Park. This annual Independence Day celebration
features live entertainment, vendors, and an aerial fireworks
display. This year the City's 20th anniversary was incorporated
into the event.
DISCUSSION
The 2003 3rd of July Fireworks Extravaganza was held on Thursday,
July 3, 2003 from 4:00 to 9:30 p.m. at the Arroyo Vista
Community Park. Event features included live entertainment,
games and attractions, children's activities, the Red Wagon
Parade, food vendors, and the aerial fireworks display.
Admission was increased this year from $1.00 per person to $2.00
per person. Entertainers, vendors, working staff members, local
dignitaries, and sponsors were again admitted free of charge. As
in years past, there were no official activities or vendors at
any other park site, aside from portable toilets located at
Glenwood Park.
Entertainment was greatly enhanced this year in celebration of
the City's 20th anniversary. The event was hosted by popular
celebrity Ed McMahon. "Ronny and the Classics" opened,
M \SShaw\M',,Events 2003 \Fireworks 03\FW budget and admin 03 \Fireworks Report 2003 doc
performing a variety of rock -n -roll songs. During the
intermission, the Red Wagon Parade took place. The parade was
judged by Councilmember Roseann Mikos, Park and Recreation
Commissioner Joe Catrambone, Rotary President Dale Parvin, and
Ed McMahon. The parade included 14 entries and was lead by Miss
Moorpark, Hilary Gushwa. At the conclusion of the "Ronny and
the Classics" concert, the Blurred Vision Sky Diving Team
arrived. Over one dozen sky divers came to the ground in the
center of the crowd, with the final jumper bringing in an
American Flag. The Sheriff's Department's presentation of the
American flag took place shortly after the sky divers landed. Ed
McMahon led the Pledge of Allegiance and Miss Central Coast Teen
USA Jamie Gruttemeyer sang at this time. The feature concert was
performed by chart - topping 80's band "Starship featuring Mickey
Thomas ". Although the band started about 20 minutes late, the
crowd was enthusiastic about the performance, and the band came
back on stage for a 10 minute encore.
In addition to the entertainment, the event also featured
special attractions, food vendors, and souvenir vendors. Special
attractions were again supplied exclusively by Jolly Jumps.
Attractions included a tsunami slide, obstacle course, 22'
castle jump, whirly bird, electrical train, extreme trampoline,
and climbing wall. Food vendors increased slightly, from nine
last year to ten this =`
y year. A large variety of food was sold,
including beverages, snacks, and main courses. Food vendors
reported that sales were excellent, with most vendors selling
out by the end of the evening. Souvenir vendors sold items such
as glow necklaces, pins, and key chains. A face - painting artist
was also at the event. As in years past, several local
organizations distributed free items relating to the patriotic
holiday. Among the free items were flags, pinwheels, gliders,
balloons, bracelets, and beach balls.
Zambelli International was again contracted for the aerial
fireworks display. For an additional $1,000, the show was
increased by one - third. The fireworks display was launched from
the football field at 9:10 p.m. The show lasted just over twenty
minutes, with a total of 826 shells launched. A musical
accompaniment compact disc was provided by Zambelli. Several
staff members received positive comments about the length and
quality of the fireworks display, especially the finale. Prior
to the event, the fire department had agreed to allow the
pedestrian bridge to remain open. However, on the day of the
event, the fire marshal asked that the bridge be closed. The
fire and police departments handled the situation. This issue
M: \SShaw \M \Events 2003'"Fireworks 03 \FW budget and admin 03 \Fireworks Repots 2003 doc
continues to present a challenge and will be addressed again
next year.
Attendance increased this year, with an estimated 11,000 people
attending the event. The Ventura County Sheriff's Department
provided police services. There were no major security issues,
other than some use of small fireworks in the park, and access
for emergency vehicles. Emergency access was addressed in the
event review meeting, and changes will be instituted next year
to resolve the issue. Arrangements were made for explorer cadets
to handle parking. The cadets were not in position as scheduled,
and this caused some initial parking problems, which City staff
resolved. This issue has been addressed and will be corrected
next year. Event volunteers included members of the Kiwanis Club
of Moorpark, who provided event security, and RACES, who
provided radio communications.
Direct event expenditures increased this year, from $22,615 to
$37,441. Increased costs were due primarily to the increase in
entertainment. Part time staff costs remained relatively
consistent, decreasing slightly from $998 last year to $956 this
year. Full time staff hours increased this year, primarily for
additional planning requirements for recreation staff.
All sources of revenue increased this year. Revenue from
donations, admission fees, and vendor fees totaled $35,410, up
from $19,215 last year. Attached is a detailed account of all
expenditures and revenge.
A comprehensive sponsorship program was devised this year in an
effort to increase donations. Different levels of sponsorship
were offered, with varying levels of recognition. Sponsorship
opportunity programs were produced and mailed to all previous
and interested sponsors. Cardservice International was again the
co- sponsor for the event, donating $10,000. Other major sponsors
included Special Devices Incorporated, Northpark Village, Wayne
J. Sand and Gravel, and Charles Abbot Associates. Smaller
sponsors included G.I. Industries, A to Z Self Storage, Aquaria
Inc., Coldwell Banker, and Kavlico.
The Fireworks Extravaganza was again very successful, and
overall the event ran smoothly.
Staff Recommendation
Staff recommends that the Commission receive and file this
report.
M: \SShaNvVvl \Events 2003 \Fireworks 03TW budget and admin 03 \Firew.orks Report 2003 doc
FIREWORKS EXTRAVAGANZA BUDGET SUMMARY
'i
2002 EVENT
2001 EVENT
BUDGET ALLOWANCE $38,000.00
BUDGET ALLOWANCE $27,000.00
BUDGET ALLOWANCE $26,000.00
EXPENDITURE COST
EXPENDITURE COST
EXPENDITURE COST
Fireworks Display $9,000.00
Fireworks Display $8,000.00
Fireworks Display $8,000.00
Entertainment $15,969.00
Entertainment $4,600.00
Entertainment $2,993.00
Stage, Sound, Lighting $6,310.00
Stage, Sound, Lighting $3,300.00
Stage, Sound, Lighting $3,733.00
Equipment, Signs, Prizes $972.00
Equipment, Signs, Prizes $3,195.00
Equipment, Signs, Prizes $495.00
Publicity and Promotion $654.00
Publicity and Promotion $200.00
Publicity and Promotion $310.00
Event Insurance $0.00
Event Insurance $860.00
Event Insurance $900.00
Police Services $2,743.00
Police Services $1,618.00
Police Services $2,624.00
Sanitation $850.00
Sanitation $842.00
Sanitation $1,295.00
Hospitality Pavilion $555.00
Hospitality Pavilion $0.00
Hospitality Pavilion $0.00
Sponsor Recognition $388.00
Sponsor Recognition $0.00
Sponsor Recognition $0.00
TOTAL $37,441.00
TOTAL $22,615.00
TOTAL $20,350.00
REMAINING BUDGET $559.00
REMAINING BUDGET $4,385.00
REMAINING BUDGET $5,650.00
Part -time Staff Costs $956.00
Part -time Staff Costs $998.00
Part -time Staff Costs $1,500.00
TOTAL COST $38,397.00
TOTAL COST $23,613.00
TOTAL COST $21,850.00
GROSS REVENUE $35,410.00
GROSS REVENUE $19,215.00
GROSS REVENUE $21,516.00
Vendor Fees $2,100.00
Vendor Fees $1,585.00
Vendor Fees $1,500.00
Sponsorships $16,501.00
Sponsorships $11,000.00
Sponsorships $14,250.00
Admission Fees $16,809.00
Admission Fees $6,630.00
Admission Fees $5,503.00
Other 0
Other 0
Other $263.00
NET EXPENSE $2,987.00
NET EXPENSE $4,398.00
NET EXPENSE $334.00
'i
MOORPARK PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: September 8, 2003 (Meeting of September 15)
SUBJECT: Consider the Selection. of a Villa Campesina
Playground Ad Hoc Committee
DISCUSSION
As the Commission may recall, the City budgeted for
improvements at Villa Campesina Park. The improvement
project includes the construction of a half -court
basketball court and a playlot.
To date, the City has secured the services of a consultant
to assist with the project. A conceptual site plan has been
developed (see Attachment A). The improvements will be
installed at the far east end of the park, adjacent to
Juarez Avenue. While focusing on the east end requires the
City to be creative because of the confined area, it
preserves the open multipurpose playing field at the west
end of the park. Groups of youth have been observed using
the area for soccer and staff's intent is not to interfere
with that activity.
The playlot will be small. There is not enough room to
build separate playlots for tots and youth. Therefore,
staff proposes seeking input from interested neighborhood
residents on the final. design of the play equipment by
holding an informal meeting at the park. It is also
proposed that two Parks and Recreation Commission serve on
an Ad Hoc Committee to receive input from the residents and
present a recommendation to the full Commission.
RECOMMENDATION
Select two Commissioners to serve as the Villa Campesina
Playground Ad Hoc Committee.
M:`,PLemcke',M",Conunission \Villa Campesina.doc
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No Agenda Report for Item 8.0