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HomeMy WebLinkAboutMIN 1992 0914 PR REGITEM 74, -- MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California September 14, 1992 The regular meeting of the Parks and Recreation Commission of the City�of Moorpark was held on Monday, September 14. 1992, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order by Chairman Corzine at 7:07 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Volke. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson, Connie Volke and Chairman Ronald W. Corzine. Staff Present: Christine Adams, Director of Community Services; Don -Reynolds, Administrative Services Manager; and Debra Broussalian, Administrative Secretary. Also present were Councilmembers Wozniak and Montgomery. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: Don Reynolds, Administrative Services Manager, introduced the new Director of Community Services, Christine Adams, and welcomed her to the City. Chairman Corzine, on behalf of the Parks and Recreation Commission, presented Don Reynolds with a gift in appreciation of his past efforts as Interim Community Services Director. S. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. Minutes of the Parks and Recreation Commission 2 9/14/92 7. CONSENT CALENDAR: MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to approve Item 7.A. of the Consent Calendar as presented and to pull for individual discussion Items B, C and D. Unanimously approved. A. Approval of the Parks and Recreation Commission Minutes of July 13 1992. Staff Recommendation: Approve as presented. B. Receive Staff's Status Report of City Parks. Staff Recommendation: Receive and file the report. Regarding South Meadows Park, Commissioner Hall stated there appears to be an irrigation drainage problem in the area between the tot lot and the pavilion and requested it be corrected. Chairman Corzine also stated there is a drainage problem along the flower beds towards the east portion of the park which should be investigated. Staff stated she will investigate these issues and report back on their status at the October meeting. MOTION: Commissioner Thompson moved and Commissioner Stratton seconded a motion to receive and file Item 7.B. as presented. Unanimously approved. C. City's Tenth Anniversary Status Report. Staff Recommendation: Receive and file the report. Christine Adams gave the staff report and stated City Council will be reviewing this issue at their first meeting in October. Commissioner Thompson reported the subcommittee is still in a fact finding mode and is waiting for further direction from City Council. Commissioner Hall noted he has received a lot of enthusiasm from Moorpark residents regarding the planning of the City's Tenth Anniversary celebration and encouraged further feedback from the Moorpark citizens regarding this event. MOTION: Commissioner Stratton moved and Commissioner volke seconded a motion to receive and file Item 7.C. Unanimously approved. D. Status of Basketball Court Resurfacing at North Meadows Park. Staff Recommendation: Recommend to City Council to approve the expenditure of CIP Minutes of the Parks and Recreation Commission 3 9/14/92 funds for the resurfacing of the basketball courts at Campus Canyon Park and Glenwood Park, based on the success of the resurfacing method used at North Meadows Park last year. Christine Adams gave the staff report and stated she will be investigating City ordinances to determine if there are rules regarding skateboarding, skating and roller blading at the parks, as this is presently an on -going issue which needs to be addressed. Commissioner Hall requested staff to contact the court resurfacing contractor which resurfaced North Meadows Park and ask if there is a problem with skates and roller blades damaging the basketball courts. Commissioner Hall suggested that an area should be designated within the City where street hockey, roller blades, skating, and similar sports are allowed. Possibly a designated parking lot within the City could be approved for such activities. Commissioner Thompson stated at the last CPRS conference, she attended a workshop on roller hockey. The ideal location recommended for this sport was at basketball courts. Chairman Corzine was not in favor of allowing roller hockey and similar sports on the City's basketball courts as they are already heavily used and in demand by basketball players. Christine Adams reported she will do a survey of other cities and how they are handling the issue of allowing roller hockey, skating and skateboarding on basketball courts, liability concerns, possible acceptable locations for such sports, and report her findings back to the Commission in October. MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion to forward staff's recommendation to City Council. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. Update on Arroyo Vista Community Park Desian. Staff Recommendation: Informational only; receive and file the report. Christine Adams gave the staff report and presented a copy of the first phase development plan for Minutes of the Parks and Recreation Commission 4 9/14/92 Arroyo Vista Community Park (which was approved by City Council) to the Commission for their review. Commissioner Hall asked why the road was gravel instead of black top. He was concerned flying gravel caused from vehicles may be a potential hazard, and vehicles cannot stop as quickly on gravel vs. black top. Councilmember Wozniak addressed the Commission and stated gravel was approved instead of black top to reduce infrastructure costs of the park. Due to the City's current budget, there is no possibility of installing a tot lot in Phase I. The first phase development plan allows for development of the park with the current funds now available. The intent of the first phase is to get as much turf as possible for playing fields needed in the City. The park shall be opened in July, 1993. Councilmember Montgomery also addressed the Commission and reviewed how the original plans had been cut to achieve the first phase development plan. He stated the Community Building's square footage had not been reduced and its design had not been altered. An additional $400,000.00 still needs to be obtained. Commissioners Thompson, Stratton and Volke stated they were pleased with the approved first phase development plan. " Christine Adams stated installing five soccer fields in the park instead of four is possible, and it is the City's intention to allow in -door sports activities such as volleyball and basketball leagues in the Community Building. Councilmember Wozniak stated the grand opening of Arroyo Vista Community Park is scheduled for July, and it is the intent of the City Council to incorporate the grand opening with the "Ten Year Anniversary" celebration. No action was taken by the Commission as this report was informational only. Minutes of the Parks and Recreation Commission 5 9/14/92 B. Consider Special Event Report of August 15 "Moorpark Invitational Softball Tournament," Staff Recommendation: Open forum discussion; receive and file the report. MOTION Commissioner Thompson moved and Commissioner Hall seconded a motion to receive and file the report. Unanimously approved. C. Consider Special Event Report of AuaUSt 28 "Youth Dance." Staff Recommendation: Open forum discussion; receive and file the report. Commissioner Thompson stated the success of the dance was due in part by word -of -mouth by the youth, the flyer sent to the youth offering a discount coupon, and the planning efforts of Moira Shea, Recreation Coordinator, and Shelly Shellabarger, Recreation Supervisor. She recommended continuing to send flyers advertising future dances with coupons. Chairman Corzine recommended continuing to offer discount coupons and free T- shirts. He also recommended any games and activities presented by a DJ at the dance should be reviewed and approved by staff prior to,their use. Commissioner Volke was in favor of offering fewer prizes at Che -dance but better prizes. She also recommended allowing Halloween costumes at the Halloween dance. Commissioner Thompson disagreed with Commissioner Volke regarding the issue of prizes and stated that all the youth enjoy receiving prizes. The prizes for the last dance were purchased from Moorpark businesses, and she recommends continuing this practice. She recommended instead of offering a coupon for $1.00 off at the Halloween dance, youths wearing costumes receive $1.00 off. Commissioner Thompson thanked all the volunteers and the Kiwanis Club for assisting with the August 28 dance. Chairman Corzine stated the dance subcommittee should be responsible for planning the decorations of the next dance. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to receive and file Item 8.C. Unanimously approved. Minutes of the Parks and Recreation Commission 6 9/14/92 D. consider Special Event Report of September 7 "Labor Day in the Park." Staff Recommendation: Open forum discussion; receive and file the report. Christine Adams presented the staff report and stated plans for next year's event should begin early. She recommended inviting the winners of the talent show to the October meeting for presentation of awards. The Commission concurred with her recommendation. Commissioner Hall expressed appreciation to Moira Shea, Recreation Coordinator, for doing a great job on the Labor Day in the Park event. Commissioner Volke also stated Moira did a fantastic job and thanked her friend, Don, for assisting with the event. Commissioner Thompson thanked MYAC for their efforts and support. Commissioner Stratton thanked Vickie McGowan and MYAC for their efforts. Chairman Corzine thanked everyone who participated in making this event successful and recognized the efforts of Sam Tomlinson and the maintenance staff. MOTION: Commissioner Stratton moved and Commissioner Thompson seconded a motion to receive and file Item 8.D. as presented. Unanimously approved. E. Consider Dance Committee Report for Expanding Dances to Include Older Teens. Staff Recommendation: Approve the Dance Subcommittee develop older teen dances, pending the confirmation of cooperation by the high school and the PTSA. Christine Adams presented the staff report. Commissioner Thompson stated the dance committee will be meeting with Dr. Dritz, Principal of the High School, regarding the dance issues. PTSA has shown interest in.sponsoring dances. The dance committee is in the process of doing preliminary research. Commissioner Hall stated he has received feedback from school youths stating they would like a place to go after home games. He is looking forward to receiving a positive response from the school allowing dances on the school site after home games. Chairman Corzine requested the dance subcommittee ascertain the school's calendar of events to avoid any possible scheduling conflicts. Commissioner Stratton stated the first school dance has been Minutes of the Parks and Recreation Commission 7 scheduled for September 25, have been scheduled during the evening. 9/14/92 and their school dances the day rather than in MOTION: Commissioner Thompson moved and Commissioner Stratton seconded a motion to approve the conditions of the dance subcommittee to develop older teen dances, pending the confirmation of cooperation by the high school and the PTSA. Unanimously approved. F. Consider Allowing Park Restrooms to Remain Open After Dark When Reauested by a Park Reservation. Staff Recommendation: That the Commission approve the inclusion, in the new park rules and regulations, of procedures and costs related to closing restrooms after dark when requested by a reserving group. Christine Adams presented the staff report and stated since Peach Hill Park is the only park which has night lighting, she doesn't anticipate extensive requests for extended restroom use. Chairman Corzine stated staff should clarify in the revised park use rules the definition of dark and when restrooms would be closed. The Director indicated it is her intention to set standards for the restrooms in the new rules and regulations, and once they have been adopted by the City, make staff and the public aware of the restroom policies. MOTION: Commission Stratton moved and Commissioner Volke seconded a motion to approve the inclusion, in the new park rules and regulations, of procedures and costs related to closing restrooms after dark when requested by a reserving group. Unanimously approved. 9. COMMENTS FROM COMMISSIONERS: A. Commissioner Stratton welcomed Christine Adams, congratulated Shelly Shellabarger and her husband on the birth of their son, and thanked MYAC for their efforts on the Labor Day in the Park event. B. Commissioner Volke stated she assisted with the "Kids Vids, " assisted Moira with the Labor Day in the Park event, received chocolates from Vickie McGowan of MYAC as a thank you regarding Labor Day in the Park, welcomed Christine Adams, and suggested offering other groups the opportunity to Minutes of the Parks and Recreation Commission 8 9/14/92 chaperone City dances to relieve Kiwanis Club of this responsibility. Chairman Corzine requested staff to research rotating group sponsorship of dances. C. Commissioner Thompson thanked staff for allowing the Commission to individually review the consent calendar, thanked Don Reynolds for his past efforts as the interim Community Services Director, and congratulated Shelly Shellabarger and Mike on the birth of their son. D. Commissioner Hall expressed appreciation to Don Reynolds for his assistance as interim Community Services Director, welcomed Christine Adams, thanked Vickie McGowan and MYAC for the successful Labor Day in the Park event, and congratulated Mike and Shelly on the birth of their son. E. Chairman Corzine thanked the Recreation staff responsible for the Fall Recreation Brochure, reminded the Commission to participate in the Country Days parade, and encouraged the Commission to respond to the City's Christmas Party invitation. Chairman Corzine asked staff, "What is the status of receiving staff T- shirts," which the Commission approved. Don Reynolds, Administrative Services Manager, reported there is -no money in the budget to - purchas -e T- shirts. - -If the Commission would like to provide their T -shirt size and a check to cover the costs, shirts can be ordered for them. Chairman Corzine welcomed Christine Adams, thanked Don Reynolds for his efforts as interim Community Services Director, and thanked Debra Broussalian for her assistance. F. Christine Adams stated there will be a City booth at the Country Days event. The Community Services Department will be responsible for the booth from 12 noon to 1:00 p.m. However, the Commission is welcome to stop by the booth anytime during the day. 10. FUTURE AGENDA ITEMS: Commissioner Hall recommended signs be placed at South Meadows Park regarding proper use of the equipment and specifically not allowing skates, skateboards, and roller blades on the slides. Staff stated she will investigate incorporating this into the age warning Minutes of the Parks and Recreation Commission 9 signs recently approved Council. 9/14/92 for installation by City Chairman Corzine asked staff when the Commission will have the opportunity to review the design of the Arroyo Vista Community Park gym. Staff stated she will discuss this with the City Manager and report back to the Commission. For the October 12. 1992, meeting, the following items were requested-by. the_..Commi.ss_i.osat _.or_ stated-as. a---future agenda item by staff: A. Dance Committee Report. B. Status on Volunteer of the Year Committee. C. Status of South Meadows Park drainage issue. D. Update on the City's 10 Year Anniversary celebration. E. Status of the Senior Citizens program. F. Use of Roller Hockey, skateboarding, and roller blades on City basketball courts. G. Changing the format of the Recreation Brochure. H. City activity to commemorate Martin Luther King Day in January. 11. ADJOURNMENT: MOTION: Commissioner Valke moved and Commissioner Stratton seconded a motion for adjournment at 8:45 p.m. Respectfully submitted, Administrative Secretary APPROVED: RONALD W. CORZINE, CHAIRMAN Parks & Recreation Commission