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HomeMy WebLinkAboutMIN 1992 1012 PR REGITEM IA MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California October 12, 1992 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, October 12, 1992, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chairman Corzine called the meeting to order at 7:20 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson, Connie Volke and Chairman Ronald W. Corzine. Staff Present: Christine Adams, Director of Community Services; Moira Shea, Recreation Coordinator; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Presentation of Awards to the Winners of the Moorpark Talent Show held in September. Chairman Corzine presented awards to the winners of the Moorpark Talent Show who performed during the Labor Day in the Park event on September 7, 1992, as follows: Honorable Mention - -Diane Plenger; Third Place- - Tamara, Anthony and Allyson Kuechman; Second Place- - Heather Harper, Cynthia Bogart, Jennifer Harper, Cathleen Leaver, Elizabeth Leaver, Wendy Kenney, and Marie Blazejewski; and First Place -- Michele Rivera. Commissioner Thompson thanked the winners for their participation in the talent show. Christine Adams, Director of Community Services, recognized and Minutes of the Parks and Recreation Commission 2 10/12/92 thanked Moira Shea, Recreation Coordinator, for her success in organizing and assisting with the Talent Show and the Labor Day in the Park event. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Commissioner Hall requested adding discussion of the dance committee's report as "Discussion /Action Item D." Christine Adams reminded the Commission that verbal discussion could be allowed, but due to the restrictions of the Brown Act and the item not being posted as part of the agenda, no action could be taken by the Commission tonight. The Commission agreed to add discussion of this issue as Discussion /Action Item D. Commissioner Stratton asked staff about the status of the rollerblading report requested at the September meeting. Christine Adams, Director of Community Services, stated the report will not be available until November or December. Chairman Corzine requested staff to bring to the Commission the plans for the gymnasium at Arroyo Vista Community Park. 6. PUBLIC COMMENTS: Jim Hartley, 5950 Gabbert Road, Moorpark, Coordinator of Volunteers for the Mounted Assisted Unit at Happy Camp Regional Park, invited the Commission and the public to the park. Commissioner Thompson recommended adding information about Happy Camp Park in the next Recreation Brochure. Specifically, she would like to see the moonlight hikes advertised in the brochure. 7. CONSENT CALENDAR: A. Aonroval of the Parks and Recreation Commission Minutes of September 14, 1992. Staff Recommendation: Approve as presented. MOTION: Commissioner Hall moved to approve the Minutes of September 14 and pull Items B, C, D and E for review and discussion. Commissioner Stratton stated on Page 7, in the first paragraph of the Minutes, it should be corrected to read: "...and most of their school dances have been scheduled during the day rather than in the evening." Minutes of the Parks and Recreation Commission 3 10/12/92 AMENDED MOTION: Commissioner Hall moved and Commissioner Thompson seconded to amend the previous motion by approving the Minutes, with the correction as stated by Commissioner Stratton, and to pull items B, C, D and E for discussion. Unanimously approved. B. Receive Staff's Status Report of City Parks. Staff Recommendation: Receive and file the report. Commissioner Stratton inquired as to whether letters /surveys had been sent to the residents in the area of LaColonia Park for their feedback on the naming of the park and what they desire in the park. It is the Director's understanding that the City desires to get a consultant on board so she and the consultant can meet together with the neighborhood for their feedback. MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion to receive and file the report as presented. Unanimously approved. C. Receive South Meadows Park Irrigation Drainage Status Report. Staff Recommendation: Receive and file the report. Commissioner Hall and Chairman Corzine stated it was their understanding that Urban West Communities would be responsible for maintenance of South Meadows Park for one year after the park dedication, which would be January, 1993. Why does the City now have responsibility for its maintenance? why is the City incurring maintenance expenses prior to this one -year period? The Director stated the City Manager had informed her South Meadows Park was under the responsibility of the City. She will investigate this further with the City Manager and report her findings back to the Commission at the next meeting. MOTION: Commissioner Thompson moved and Commissioner Stratton seconded a motion to receive and file the report as presented. Unanimously approved. D. Receive Status Report of the Senior Citizens Program. Staff Recommendation: Receive and file the report. Chairman Corzine asked staff about the success of the Spaghetti Dinner held at the Senior Center. The Director stated about 108 people were served. Minutes of the Parks and Recreation Commission 4 10/12/92 Commissioner Volke stated she was in attendance at the dinner helping as a volunteer. She wasn't aware of the financial success of the event. Mayor Paul Lawrason and herself were the only City representatives at the event. The Commission asked staff what their role and responsibilities are regarding the Senior Center. The Director stated she brought this report to the Commission for informational purposes only. The Commission may be involved in making recommendations for future Senior recreation classes and events. At the request of the Commission, the Director stated she will outline the role of the Parks and Recreation Commission and bring this item back for discussion at a future meeting. MOTION: Commissioner Stratton moved and Commissioner Volke seconded a motion to receive and file Item 7.D. as presented. Unanimously approved. E. Receive Status Report on the City's Ten Year Anniversary Celebration. Staff Recommendation: Informational only; receive and file the report. The Director gave the staff report and stated she would like to set up a meeting with Commissioners Hall and Thompson to start formalizing plans for the event. Chairman Corzine recommended using local vendors for the purchasing of logos, banners, pins, etc., and stated advertising through all means available should be pursued. Commissioner Volke asked whether the presentation of the "Volunteer of the Year" would be included at this event. The Director stated it would be a consideration. Commissioner Thompson invited public comments. Commissioner Hall stated it is important to start pursuing involvement by businesses and organizations now, so they can include this event in their budgeting process. MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion to receive and file Item 7.E. Unanimously approved. Minutes of the Parks and Recreation Commission 5 10/12/92 8. DISCUSSION /ACTION ITEMS: A. Consider "Volunteer of the Year" Committee Report. Staff Recommendation: Receive and file the report. Chairman Corzine stated the intent of the Commission was to get volunteers recognized immediately, not to wait until the 10 Year Anniversary event. He also recommended the "Volunteer of the Year" committee meet with the Director and Mayor within the next two weeks. Commissioner Thompson also stated the intent of the Commission was to select "Parks and Recreation" volunteers for recognition, not City -wide or Community Services volunteers. MOTION: Commissioner Stratton moved and Commissioner Volke seconded a motion to accept Item 8.A, as presented. Unanimously approved. B. Consider an Essay / Poster Contest to Commemorate Martin Luther KinQ, Jr. 's Birthday in January. Staff Recommendation: That the Parks and Recreation Commission direct staff to hold an Essay /Poster Contest to Commemorate the birthday of Dr. Martin Luther King, Jr. The Director gave the staff report and recommended a poster /essay contest be sponsored by the City through the school district. She also stated there are no funds budgeted at this time for the event. The Commission agreed having a poster /essay contest through the school district was an excellent idea. Commissioner Hall wasn't in favor of judging essays and awarding winners, as he felt the essays should be something written with feeling, not judged on style, grammar or punctuation. The Commission discussed whether prizes and categories should be awarded and who would judge them. They also discussed whether a theme should be used for the contest. Commissioner Stratton recommended staff contact Mr. Frank DePasquale with the School District. Commissioner Thompson recommended having participation awards for everyone with ten exemplary pieces of work receiving special recognition. Commissioner Volke stated she agreed with Commissioner Thompson's recommendation. Commissioner Thompson also suggested the poster Minutes of the Parks and Recreation Commission 6 10/12/92 contest be expanded to an artistic expression to include posters, drawings and modeled structures. The Director stated the essays could be published in local newspapers and award presentations made at the January 6 City Council meeting. The essays and posters could also be displayed at the Community Center and, possibly, the City Library. As the Commission didn't agree on having the event be a contest, Commissioner Stratton recommended naming the event "Martin Luther King Appreciation Day." The Commission concurred staff should proceed with contacting the school district and advertising the event. MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion that staff proceed with the recommendation to have an essay /art contest to commemorate Martin Luther King, Jr. Before voting on the motion, the Commission discussed forming a Commission Committee of two Commissioners to meet with staff to establish criteria for the event. Commissioners Stratton and Thompson volunteered to serve on the committee. AMENDED MOTION: Commissioner Thompson moved and Commissioner Volke seconded to amend the previous motion by including a subcommittee of Commissioners Stratton and Thompson to participate with Staff in the establishment of program criteria for the event. Unanimously approved. C. Consider Special Event Report of September 26 -27 Tennis Tournament. Staff Recommendation: Open forum discussion; receive and file the report. The Director gave the staff report. Moira Shea, Recreation Coordinator, addressed the Commission and stated the tennis tournament was well received. She received many compliments about the City's tennis courts and comments that the City needs more courts with lights. The Director stated the Fall tennis classes offered this session were the first to be filled. Chairman Corzine thanked Don Legerski for volunteering his time to help with the tournament. He stated the courts were cracking and asked the Director to have maintenance inspect the courts. Minutes of the Parks and Recreation Commission 7 10/12/92 BY COMMISSION CONSENSUS, the report was received and filed. D. Receive Update Report from the Dance Committee. Commissioner Hall reported he and Commissioner Thompson met with Dr. Dritz, Principal of the Moorpark High School, and the Student Council regarding the possibility of the City and Moorpark High School sponsoring a teen dance on the High School premises after a home football game. The idea was well received, and the first dance is scheduled for November 6. The dance will be announced in the local papers and on the cable television stations. Posters and flyers will be posted and distributed at the High School. The dance may include pizza, video games and a disc jockey. This dance will give the Commission an idea of how well the High School students will support dances scheduled after home games. Regarding the disc jockey, Commissioner Hall stated the type of entertainment to be provided is still being discussed, and they will be meeting with staff tomorrow on this issue. No fee has been set yet. Costs are still being assessed. Commissioner Thompson stated security is already in place for the football game, and plans are also being made to have them in place for the dance. November 6 is Moorpark's final home football game. She thanked staff for their cooperation and apologized for the short notice in scheduling the dance. Commissioner Hall stated they need more chaperones. Anyone wishing to volunteer as a chaperone should call the Community Services Department staff. Commissioner Hall also stated Dr. Dritz is in favor of the concept that any student attending the dance shall not leave until the dance ends. MOTION: Commissioner Thompson moved and Commissioner Stratton seconded a motion to receive and file the verbal report. Unanimously approved. Minutes of the Parks and Recreation Commission 8 10/12/92 9. COMMENTS FROM COMMISSIONERS: A. Commissioner Stratton thanked Commissioners Thompson and Hall for their work on the High School dance; thanked Jim Hartley for his presentation about Happy Camp Regional Park, and thanked the Chamber or Commerce for the Country Days event. B. Commissioner volke thanked Leta Yancy- Sutton for the beautiful car she provided for the Commissioners in the Country Days parade; thanked Commissioners Thompson and Hall for their efforts on the High School dance; and thanked Christine Adams for her efforts in preparation of the agenda reports. C. Commissioner Thompson congratulated all of the talent show winners; appreciated Mr. Hartley's reminder about Happy Camp Regional Park; thanked the Chamber of Commerce and civic organizations that made Country Days an enjoyable day; thanked Leta Yancy- Sutton for being the Commission's chauffeur in the Country Days parade; and thanked Moira Shea, Recreation Coordinator, for her efforts on the tennis tournament. D. Commissioner Hall congratulated all the winners of the talent show; thanked Leta Yancy- Sutton for driving the Commission through the parade route and requested the Director send her a note of thanks; thanked Moira for her efforts on the tennis tournament, invited Moorpark High School students to participate in the November 6 dance; and apologized to staff for the short time frame of the dance date. Commissioner Hall also extended a special thanks to Dr. Dritz for his support of the High School dance. E. Chairman Corzine reminded everyone of the Shakespeare in the park event to be held October 18 and the Halloween celebration on October 31 at the Community Center. F. Christine Adams, Director of Community Services, stated the Community Services Department needs more volunteers for the Halloween event. 10. FUTURE AGENDA ITEMS: For the November 9, 1992, meeting, the following items were requested: Minutes of the Parks and Recreation Commission 9 10/12/92 A. Continue discussion of the South Meadows Park transfer of ownership from Urban West Communities to the City. B. Receive Dance Committee report of the November 6 dance. C. Receive 10 Year Anniversary Committee report. D. Receive Volunteer of the Year report. E. Receive staff report regarding rollerblading and roller hockey. (The Director stated this report may be available in November or December.) F. Arroyo Vista Community Park gymnasium plans. G. Outline of the Parks and Recreation Commission's role as it relates to the Senior Center. 11. ADJOURNMENT: MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion for adjournment at 9:21 p.m. Unanimously approved. Respectfully submitted, Administrative Secretary APPROVED: RONALD W. CORZINE, CHAIRMAN Parks & Recreation Commission