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HomeMy WebLinkAboutMIN 1992 1109 PR REGITEM 7A MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California November 9, 1992 The regular meeting of the Parks and Recreation Commission of the City of: Moorpark was held on Monday, November 9. 1992, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order by Chairman Corzine at 7.10 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hall. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Connie Volke and Chairman Ronald W. Corzine. Absent was Sandra G. Thompson. Staff Present: Christine Adams, Director of Community Services, De4ra Broussalian, Executive Secretary, and Rene' Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. introduction of the new Administrative Secretary for the Community Services Department. Chairman Corzine introduced Rene' Mayfield as the new Administrative Secretary for the Community Services Department. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Item 8B was incorrectly labeled. Report labeled as Item 8B is the balance of the report for Item 8A. Item 8B on the agenda does not have a formal staff report. Director Adams will deliver the report orally later in the meeting. 6. PUBLIC COMMENTS: None. Minutes of the Parks and Recreation Commission 2 11/9/92 7. CONSENT CALENDAR: Commissioner Hail asked that Items B, C, D, E and F be pulled from the Consent Calendar for discussion. Commission concurred to open these Items for discussion. A. Approval of Parks and Recreation Commission Minutes of October 12, 1992. Staff Recommendation: Approve as presented. MOTION: Chairman Corzine moved and Commissioner Stratton seconded a motion to approve as presented the minutes of October 12, 1992. Unanimously approved. B. Receive Staff's Status Report of City Parks. Staff Recommendation: Receive and file the report. Commissioner Hall expressed concern regarding the playground chain walk repair. He had been under the impression that this was a hazard area and the Commission had recommended its removal during the 92/93 budget process. He would like some follow -up on this issue. MOTION: Commissioner Hall moved and Commissioner Volke seconded a motion to receive and file this report. Unanimously approved. C. Receive Status Report of South Meadows Park Transfer of Maintenance from Urban West Communities to the City. Staff Recommendation: Receive and file the report. Chairman Corzine expressed serious unhappiness with this report, while he understands that the current Director of Community Services was not employed by the City when this agreement with Urban West was made, he wants it understood that while only an advisory to the Council, the Commission members are the first the public comes to with questions regarding park issues. He questions why they are no7- kept informed. Minutes of the Parks and Recreation Commission 11/9/92 Commissioner Hall thanked Director Adams for bringing this to the Commissions attention. He feels being uninformed shows a lack of respect for the Commission. This is the third time in recent months, including Cinco De Mavo and the 69 acre park, that the Commission has been left "out of the loop ". He wishes to remind Council of Ordinance No. 33, Section 2.06.180, Items 1, 3 and 10 of the Parks and Recreation Commission "Duties and Responsibilities ". Commissioner Volke said that she had always referred citizens :cith questions to Urban West Communities on this issue and that it causes her embarrassment to have been kept uninformed. Commissioner Stratton is stunned at not having heard anything prior to this report. The Commission is the link the public relies on for information. She has questions now as to what happened to the money budgeted for this expense. Was it removed then put back in? She also thought tennis screens had come out of regular budget. Chairman Corzine said if money had not been removed from regular budget it could have been used in other needed areas had the Commission known it was available. He would also like clarification by the next meeting on funding - if this is how it was allocated, where did the other dollars go? Commissioner Hall would like z�o know the cost of drains, sod, etc. Director Adams said the cost was less than it could have been by using a contracz�or, because of the work done in- house. If this first drain project works out well then we could do the center of the park near the large drain. Commissioner Hall would like to know how much money was saved by doing it this way. What is the net difference to settle ahead of schedule? MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to receive and file the report awaiting necessary feedback as discussed. Unanimously approved. Minutes of the Parks and Recreation Commission 4 11/9/92 D. Consider Ten Year Anniversary Committee Report. ,,--,Staff Recommendation: Receive and file the report. Commissioner Hall met with MIACC and the Chamber of Commerce to discuss the Tenth Anniversary celebration, and he would like to have feedback from the community. He would also like the current list reviewed, modified and/or added to. Commissioner Volke stated that the program, as is, is fine and believes we should begin immediately to make sure that we can get enough volunteers. Commissioner Stratton feels that the list is well rounded and interesting. Chairman Corzine asked if staff had looked to the local vendors for the pins, etc. Commissioner Hall stated that we must wait for an O-K. from the Council before proceeding. Chairman Corzine expressed concern for the 5K and 10K runs i.e., have medical exams been considered? Commissioner Hall feels that we should earmark this event for sponsorship. Director Adams said that we could ask the sponsor to require and provide medical exams for this event. MOTION: Commissioner Stratton moved a -d Commissioner Volke seconded a motion _o approve this report. Unanimously approved. E. Receive Report on City Council Action to Establish a Senior Citizens Adviso=ry Committee. Staff Recommendation: Receive and file the report. Commissioner Hall inquired as to she impact of this action on the current budget. Director Adams stated t--.at the Senior Coordinator position is paid for by Gann funds and by a grant from the Area Agency on =,_ging. Program costs would be offset by fees, sponsors, or by donation. The County also offers services and utilizing volunteers would offset costs. Carol Ghens, our new Senior Coordinator, will also be going to evaluate the RSVP Program this month. RSVP is Retired Senior Volunteer Program. Minutes of the Parks and Recreation Commission 11/9/92 Chairman Corzine would like to know the numbers of seniors that par-_cip>atz in meals, bingo, etc. Director Adams stated that the Commission will begin receiving a monthly report now that the senior program i= under Community Services and that the budget will also be merged with Community Services. Commissioner Volke feels that we do not have enough senior involvement ac this time because the seniors are currently g_ing to Simi Valley and Thousand Oaks since those cites offer more services.. As we add more programs we should see a significant increase. Director Adams said that there are about 1800 seniors within =he City of Moorpark and that now that the senior programs will be run by the City, perhaps, more seniors will feel more comfortable attending the cE=zer_ Chairman Corzine =ncuired about whether this included transpc=taticn. Director Adams said the only transporta =ion in the City currently is the bus, and that this service is provided at a discount for seniors. Commissioner Volke stated that there is no transportation available for seniors for do::�or appointments, etc., and she would like to se=- that looked into. Director Adams informed the Cc_�mission that transportation was talked about by :he County coordinators and in the future this coul-4 be a possibility. MOTION: Commissioner Hall moved and Commissioner Volke seconded a motion to receive and file this report. Unanimously approved. F. Receive Report c-- Arro-,ro Vista Community Park Gymnasium. Staff Recommendation: Receive and file the report. Commissioners sopped down from the dais to look at plans provided by Director Adams of the proposed Arroyo Vista Comunity Park Gymnasium. Commissioner Hall asked when is groundbreaking expected? Director Adams said that we are looking at early December at this time. Minutes of the Parks and Recreation Commission 6 11/9/92 MOTION: Commissioner Stratton moved and Commissioner Volke seconded a motion to received and file Item 7F as presented. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. consider Special Event Report of October 23 Youth Dance: Staff Recommendation: Open forum discussion; receive and file the report. Reminded that Item 8B is a part of 8A. Director Adams explained that the participation at this dance was not as well attended as hoped. Some reasons for this may be because this event conflicted with other events such as a school dance and a homecoming game. Commissioner Hall said he h principle of Chaparral, Mike future the same format as used will be utilized for planning green light had been given by the next teen dance there. ad spoken with the Berger, and in the with the High School dances and that the Mike Berger to hold Commissioner Volke said she had been ill and unable to attend but had spoken to youngsters about the dance. Many were upset to find that not everyone came in costume and that they had felt uncomfortable in costume and had left early. Commissioner Stratton also felt that the rainy weather contributed to the low attendance. Commissioner Hall complimented the D.J. for this event. Chairman Corzine said the event was well chaperoned and that although the event incurred cost, it was worth it. He also asked what Commissioner Hall could do in future dances to increase attendance. Commissioner Hall believes that holding the dances at Chapparal will be more inviting and students would feel more comfortable. Director Adams said that the dances were already budgeted for this year. This should be considered by the Dance Committee by changing venue not focus. Minutes of the Parks and Recreation Commission 7 11/9/92 Commissioner Volke asked which rules abide at a dance held at Chaparral, school or City rules. Commissioner Hall stated that the adopted format of City rules apply. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to received and file the report. Unanimously approved. B. Consider Special Event Report of the November 6 Teen Dance. Staff Recommendation: Open forur._ discussion, receive and file the report. Because of the late date of the dance (November 6), an oral report was given by Director Adams. The dance was a big success and was held following the Calabasas /Moorpark High School football game. It was open to 9th, 10th, 11th, and 12th graders of the Moorpark Unified School District. It was co- b e Kiwanis with a $50 donation, the MYAC with $200 for door prizes, also financia- assistance Our Town Teens was provided. There were 178 attendees, and the City realized a profit of $132. Commissioner Hall thanked Cary Dritz, Principal o- Moorpark 'High School; Community High School Principal, Gabino Aguirre; Dawn Lister and the ASB students; David Stafford, Kiwanis; PTSA, Vickie McGowan; Our Town Teens; Dr. Duffy's office staff; the School Board; Steven Kueny, City Manager; Christine Adams, Director of Community Services, and Moira Shea, Recreation Coordinator. The number of people and the great organization attributed to the unique success of this event. Director Adams offered to send out formal thank you letters to those mentioned by Commissioner Hall. Chairman Corzine said that the regular D.J. from "On Que" Entertainment was great. He believes that the student I.D.'s need to be more thoroughly checked. He felt that some of the attendees were pre and post high school age. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to receive and file the report. Unanimously approved. Minutes of the Parks and Recreation Commission 8 11/9/92 C. Consider Special Event Report f the Trick or Treat Village. Staff Recomme dat'on: Open forum discussion, receive and file the report. Director Adams thanked the Commissioners, City employees, Moose, Kiwanis, and Wendy's for all of their effort in making this event such a success. Director Adams also wants to give Moira Shea public recognition for all the work she did. Chairman Corzine wants staff to make sure that we have all facilities needed to run an event. The selections for awards and judging went very well, he said, and there were great costumes, also the genuine interest by the parents helped a lot. Commissioner Stratton said she had a lot of fun and was impressed w_th the number of people who attended. She also stated Moira Shea did an excellent job. Commissioner Hall said this was a tribute -o Moira's efforts that the event came in under budget, despite duplicate events held elsewhere. Commissioner Volke said she had a wonderful time and that it seemed like more that 243 children attended. The Cos-�missioners dressing in costumes also made it more fun. She feels the flyers given out to children a few days before the event helped. MOTION: Commissioner volke shoved and Commissioner Hall seconded a motion to receive and file Item 8C. Unanimously approved. D. Receive Report Reaardina the City's Budget and Appropriation of Gann_ Funds for North Meadows Par'{ Play Eauipment. Staff Recommendation: That the Commission appoint two members at the December Commission meeting who will meet with the Director of Community Services to research play equipment for North Meadows Park and report back with a recommendation. Chairman Corzine recommended that the report be tabled pending the outcome of the Commission appointees as a result of the election. Minutes of the Parks and Recreation Commission 9 11/9/92 Commissioner Hall asked if there was any budget discussion by the Council. Director Adams said dollars were specifically for North Meadows Park. Commissioner Hall then asked if the equipment would be moved to Monte Vista Nature Park. Director Adams expressed concern about moving play equipment. Chairman Corzine had previously had discussions with John McMasters, and that those discussions should be available in transcript for the Director's review. Some of the pieces of equipment should be removed rather than moved because of cost to repair. Director Adams said the decision will be made after the two member committee review. LOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to receive and file the report. Unanimously approved. . 9. COMMENTS FROM COMMISSIONERS: Commissioner Volke was sorry that being ill kept her from attending the dances. She has enjoyed being on the Commission and hopes to continue. She has also enjoyed working with the current members. Commissioner Stratton thanked Debra Broussalian and wishes her luck in her new position. She also enjoyed the Holloween party and thanked Moira Shea for her efforts. Commissioner Hall said it has been a pleasure working these last two years and felt they had made great progress. He wishes to thank Steven Kueny, City Manager and Mayor Lawrason for the invitation, to the Commissioners, for the Metrolink grand opening. Mary Lindley did a great job. Chairman Corzine expressed concern to staff with the "Volunteer of the Year" not coming off timely - would like to see this on the next agenda for the future Commission. He would also like to see the return of Commission evaluations of activities they participated in submitted by Tuesday after the event. Chairman Corzine announced that volunteers to judge the Holloween coloring contest were needed. Commissioner Hall suggested concluding early and doing the judging. Commissioner Volke offered to come in during the day to help with judging if necessary. Minutes of the Parks and Recreation Commission 10 11/9/92 Chairman Corzine made a public announcement regarding the L.'A. Lakers /Portland Trailblazers game. Tickets are available at City Hall for $25 which includes bus ride, parking, and a ticket to the game on December 9. Chairman Corzine said he was pleased to be associated with Commission members, past and present staff, and enjoyed having Debra Broussalian as Administrative Secretary. He also hopes that current Commission members offer to help new members in any way. 10. FUTURE AGENDA ITEMS: For the December 14, 1992, meeting, the following items were requested: 1. South Meadows Park Budget 2. Rollerhockey Report 3. Public input regarding La Colonia Park. 4. Martin Luther King, Jr. Update 11. ADJOURNMENT: MOTION: Commissioner Volke moved and Commissioner Hall seconded a motion for adjournment at 8:45 p.m. Unanimously approved. Respectfully submitted, Administrative Secretary APPROVED: RONALD W. CORZINE, CHAIRMAN Parks & Recreation Commission