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HomeMy WebLinkAboutMIN 1992 0713 PR REGiTEM 17A., MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California July 13, 1992 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, July 13, 1992, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order by Chairman Corzine at 7:14 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Volke. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson, Connie Volke and Chairman Ronald W. Corzine. Staff Present: Don Reynolds, Administrative Services Manager; Shelly Shellabarger, Recreation Supervisor; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Recognizing July, 1992 as Parks and Recreation Month Chairman Corzine read the Proclamation proclaiming "July is Parks and Recreation Month" which was approved by City Council on July 1, 1992. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. Minutes of the Parks and a, Recreation Commission 2 7/13/92 7. CONSENT CALENDAR: MOTION: Commissioner Hall moved seconded a motion to approve Consent pull Items D and E for discussion. and Commissioner Volke Items A, B & C and to Don Reynolds, Administrative Services Manager, requested Item 7.C. also be pulled for discussion. Chairman Corzine requested Item 7.A., the Minutes of June 8, 1992, be corrected to stated under #9.E. that he "congratulated the 7th grade on the wonderful brochure they assembled regarding ten points of interest in Happy Camp Regional Park, not "Moorpark." AMENDED MOTION: Commissioner Hall moved and Commissioner Thompson seconded an amended motion to approve Consent Calendar Items A and B and to pull Items C, D and E for discussion. Unanimously approved. A. Approval of the Parks and Recreation Commission Minutes of June 8, 1992. Staff Recommendation: Approve as presented. B. Receive Staff's Status Report of City Parks. Staff Recommendation: Receive and file the report. C. Receive Status Report of "July as Parks and Recreation" month. Staff Recommendation: Receive and file the report. Don Reynolds, Administrative Services Manager, recommended the Commission appoint two members of the Commission as committee members to meet with the Mayor to formulate procedures and assist in the selection of recognizing "Volunteer(s)" of the Year," or all those who volunteered during the year. Chairman Corzine stated he would like to be part of this committee. Commissioner Hall nominated Commissioner Volke as a committee member. Commissioner Volke accepted the nomination. MOTION: Commissioner Thompson moved and Commissioner Stratton seconded a motion to accept Chairman Corzine and Commissioner Volke as the committee members for selecting "Volunteer(s) of the Year" and to receive and file the report. Unanimously approved. AMENDED MOTION: Commissioner Thompson moved and Commissioner Stratton amended their motion to add Commissioner Thompson as an alternate committee member. Unanimously approved. Minutes of the Parks and Recreation Commission 3 7/13/92 D. Receive Tentative Budget for Park Improvements and Special Events for FY 1992/93. Staff Recommendation: Receive and file the report. Commissioner Hall requested staff's input regarding the budget items for the Boys & Girls Club Gym Use in the amount of $5,000; what the Neighborhood Challenge was; and the Ten Year Anniversary event in the amount of $5,000. Regarding the Boys and Girls Club Gym Use in the amount of $5,000.00, Don Reynolds, Administrative Services Manager, stated this amount is an up front fee to the Boys and Girls Club to cover the City's use of the gym for the adult sports leagues to be held at the gym during the next year. These funds will assist the Boys and Girls Club to complete many needed repairs and improvements to the gym now rather than having to wait. Regarding the 10 Year Anniversary, Don Reynolds stated the City's 10 Year Anniversary will be in July, 1993, and City Council budgeted $5,000.00 for the event. The Commission will be requested to give input regarding the event. Commissioner Hall stated the Commission should explore combining the City's 10 Year Anniversary celebration with a 4th of July celebration. Due to malfunctioning of the television cameras, at 7:30 p.m. the Commission recessed.: At 7:36 p.m., the Commission reconvened and announced to the public that due to technical difficulties, the Parks and Recreation Commission meeting would not continue being televised or taped. Copies of the audio tapes of the Commission meeting could be obtained by calling the Director of Community Services at City Hall. Commissioner Hall recommended a Commission committee be formed to investigate the possibilities of combining the events and formulating ideas for the event. Perhaps, cosponsorships of the event could be obtained to share the costs of the event. Don Reynolds, Administrative Services Manager, suggested the Commission wait until after the State budget is adopted and the City's budget is finalized. Minutes of the Parks and Recreation Commission 4 7/13/92 The Commission agreed that the groundwork for the combined events should begin now because it is hoped that enough community support could be generated to cover costs of a 4th of July celebration. The event should be simple with old - fashioned games and booths, not a full blown carnival. This will keep costs low. Commissioner Thompson requested staff to investigate how other Cities and Districts budget for their fireworks show. Shelly Shellabarger, Recreation Supervisor, recommended the Commission include the Fire Department in the planning meetings. MOTION: Chairman Corzine moved and Commissioner Volke seconded a motion to nominate Commissioners Thompson and Hall as subcommittee members for the City's 10 Year Anniversary celebration and a 4th of July gala event for 1993 with Commissioner Stratton as an alternate. Unanimously approved. Regarding the Neighborhood Challenge, Don Reynolds reported rather than having strictly a teen challenge for teens only, the neighborhood challenge would involve Moorpark homeowner associations and neighborhoods within the City of Moorpark in games and activities. Shelly Shellabarger, Recreation Supervisor, also reported the challenge would consist of old- fashioned games such as pie eating contests, basketball hoop contest and, in general, would include "wacky olympics" that would be geared toward fun events rather than competitive events for all age groups. Events are being planned for both Peach Hill Park and South Meadows Park. Additionally, Don Reynolds reported to the Commission that the $5,000 Gann funds for play equipment at North Meadows Park may be used for upgrades in fiscal year 92/93 rather than next fiscal year contingent upon approval of the State's budget and its impact on City revenues. MOTION: Commissioner Stratton moved and Commissioner Volke seconded a motion to receive and file Consent Item 7.D. as presented by staff. Unanimously approved. E. Status of South Meadows Park Play Eauipment Uparade. Staff Recommendation: Receive and file the report. Minutes of the Parks and Recreation Commission 7/13/92 Commissioner Hall stated it was his impression that the changing of equipment at South Meadows Park was an "exchange" of equipment requiring no additional costs. He questioned staff on the correctness of being charged $213.43. Don Reynolds stated the equipment had been built by design and the tunnel slide being changed was actually an upgrade to its design. John McMaster of Pacific Design Concepts (representing Iron Mountain Forge) addressed the Commission and stated he would talk to the manufacturer and request the costs be waived. Commissioner Hall stated drainage and turf damage at South Meadows Park is a problem that staff still needs to address. He also asked staff if there were any provisions for keeping the park restrooms open after dark for large group park reservations. Don Reynolds stated he would investigate the possibilities and report back to the Commission at the September meeting. Commissioner Thompson stated there is no racquet board for the tennis courts at South Meadows Park and one should be purchased. MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion to receive and file the report as presented. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. Consider Special Event Report of June 26 Youth Dance. Staff Recommendation: open forum discussion; receive and file the report. Shelly Shellabarger, Recreation Supervisor, gave the staff report and thanked Commissioner Thompson for buying the door prizes for the June dance and also obtaining some free donations. Commissioner Hall asked Shelly whether advertising for the dances is being televised by Mountain Meadows Cable. Shelly reported Press Releases are mailed to Mountain Meadows Cable and Ventura County Cable. However, she has no control over what they air. Commissioner Hall stated he would follow -up with Mountain Meadows Cable and request them to publicize our dances over their cable network. MOTION: Commissioner Thompson moved and Commissioner Stratton seconded a motion to receive and file Item 8.A. Unanimously approved. Minutes of the Parks and Recreation Commission 6 7/13/92 B. consider Expanding Dances to Include Older Children. Staff Recommendation: Consider recommendation to Council concerning teen dance concept. Chairman Corzine stated the dance issue continues being addressed over and over again, and he would like it resolved. Commissioner Hall suggested offering teen dances by cosponsoring them with the Moorpark High School and holding them at the High School site rather than at the Community Center. The main criteria for the dances would be that they are held after home games. He stated this dance concept would help to insure a good attendance since it would be held after home games and the area would be conducive to a secure environment. Commissioner Stratton disagreed with the feasibility of dances after football games because they would not start until 9:00 or 10:00 p.m., thereby not concluding until 12:00 midnight. Shelly Shellabarger, Recreation Supervisor, stated the Kiwanis would like to be involved in the teen dances, and she doesn't know how the school would a. SY feel about their participation as chaperones. The Commission agreed the dance subcommittee of Commissioners Hall and Thompson should address the dance issues, meet with members of the Kiwanis Club to get their input on how they feel about this dance concept and whether they would be willing to chaperon teen dances till midnight, as well as investigate with the High School if this dance concept could be accommodated from their viewpoint. Don Reynolds stated that limiting the dances to only Moorpark students may be a problem if held after home game events. Don Reynolds also requested the Commission to address the proposed dance dates, agree or disagree with the dates suggested and provide further direction on whether the dances will be youth or teen dances. This information is critical for staff to obtain as Shelly Shellabarger, Recreation - Supervisor, is finalizing the Fall /Winter brochure and the dates will be advertised in the brochure. Minutes of the Parks and Recreation Commission 7 7/13/92 Commissioner Thompson supported the 4 youth /2 teen dance concept proposed by the Recreation Supervisor. Commissioner Hall stated he didn't support two teen dances if they were held at City facilities. Commissioner Hall and Chairman Corzine discussed changing the August 28 dance to a later date in September, as their intent was to have a "back to school" dance, and they were concerned that the dance would not be profitable since contact to the students through the school wouldn't be available. School doesn't start until September 10. Staff reported Kiwanis and the D.J. had already committed to the date of August 28. Also, the August 28 dance had already been advertised in the Summer Recreation Brochure and press releases and flyers had been prepared to advertise the dance. Additionally, in September, the Community Services Department staff will be decreased by the Recreation Supervisor being out for maternity leave and with the numerous events scheduled for September, (i.e, Labor Day Picnic, Softball Tournament, Tennis Tournament, Recreation Registration beginning) moving the dance to September will greatly impact staff's ability to effectively organize the dance. Commissioner Thompson stated since the date had already been advertised and commitments received, the Commission should accept the date and move forward. Chairman Corzine agreed the dance scheduled for August 28 should not be changed now and the dance plans should continue whether profitable or not. The Commission agreed, except for Commissioner Hall. The Commission then discussed the approval of the other proposed dates and agreed to the proposed date of October 23, but didn't commit to the December 11 dance date until a High School dance schedule can be obtained to assure the date won't conflict with a High School dance. No other dates were approved by the Commission. Further determination of dances will be considered when the dance subcommittee brings this item back for discussion at the September meeting. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to approve the dance date of October 23, 1992. Unanimously approved. Don Reynolds stated the subcommittee should address the issues of what age groups the dances should Minutes of the Parks and Recreation Commission 8 7/13/92 accommodate and rules and regulations of the dances when reporting back to the Commission in September. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to receive and file Item 8.8. with the stipulation that the previous dance subcommittee of Commissioners Hall and Thompson shall remain intact and will report back to the Commission in September with their dance recommendations. Unanimously approved. C. Consider Arroyo Vista Community Park Tot Lot Improvements. Staff Recommendation: Consider revised design and plans for both proposed tot lots. Don Reynolds, Administrative Services Manager, gave the staff report and requested the Commission to determine what equipment would become part of Phase I and Phase II of the tot lot and determine what swings should be considered for installation during the development of Phase I, and where these swings will be located. At 9:02 p.m., the Commission recessed. At 9:14 p.m., the Commission reconvened. Chairman Corzine stated the Commission is satisfied with the equipment configurations as designed by the Commission at their June meeting. The Commission agreed KB21346, dated 6/22/92, and KB21347, dated 6/11/92, shall be the equipment installed in the Phase I tot lot area located by the Community Center. The Phase II tot lot area shall be that area located behind the ball field and shall include the exact play structure that is presently located in the tot lot area in front of the Community Center, 799 Moorpark Avenue. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to advise City Council that it is the Commission's intent to utilize the equipment approved by the Commission at its June meeting for the Phase I tot lot area next to the Community Center, including the swing set; and for Phase II next to the ball diamonds, the Commission requests that a duplication of the equipment in front of the Community Center Park at 799 Moorpark Avenue be included in the design. Unanimously approved. D. Reconsider Upgrading Play Equipment at Peach Hill Park. Staff Recommendation: Direct staff as deemed appropriate. Minutes of the Parks and Recreation Commission 9 7/13/92 Don Reynolds, Administrative Services Manager, gave the staff report and introduced John McMaster of Pacific Design Concepts (Iron Mountain Forge /Big Toy Equipment Representative) to the Commission to answer any questions. Mr. McMaster provided the Commission with small models of the Peach Hill Park play equipment with the proposed upgrades for the Commission's review. However, he stated the models do not accommodate handicap access. Commissioner Hall asked Mr. McMaster about the feasibility of having another agency take down and purchase the existing equipment. Mr. McMaster stated he had never been asked this question before and didn't know how feasible it would be. Commissioner Hall and Chairman Corzine stated that the equipment should remain as it is presently with maintenance done as required. John McMaster stated legally the equipment does not need to be upgraded until the year 2,000. Commissioner Volke asked Mr. McMaster, "If the equipment is moved to another location, does the warranty still apply? He stated, yes, the warranty would still apply and is good for ten years from the date of purchase. Commissioner Volke suggested possibly moving the Peach Hill Park equipment to LaColonia Park when the park is developed. Commissioner Stratton stated LaColonia should get its own new equipment when the park is developed. MOTION: Commissioner Thompson moved and Commissioner Stratton seconded a motion that on Item 8.D., the equipment be left as it is currently. Unanimously approved. E. Consider not Meeting in the Month of August. Staff Recommendation: Adjourn July 13 meeting until September 14, 1992. The Commission agreed with staff's recommendation not to meet in August but requested upon hiring the new Community Services Director, the Commission be notified so they could set up appointments to meet the new Director on a one -on -one basis before the September meeting. Don Reynolds suggested another possibility of meeting the new Director might be through a scheduled park tour. Mr. Reynolds will discuss this with the new Director. Minutes of the Parks and Recreation Commission 10 MOTION: Commissioner Hall moved seconded a motion to follow staff's have a meeting in the month of August. 9 COMMENTS FROM COMMISSIONERS: 7/13/92 and Commissioner Volke recommendation and not Unanimously approved. A. Commissioner Volke stated she had hoped Stephanie Casillas, a newly hired Recreation Leader, would have been in attendance at the meeting for introduction to the Commission. B. Commissioner Thompson stated she would be available to help the Recreation staff distribute dance flyers and wished the Recreation Supervisor best wishes on the birth of her son. C. Commissioner Stratton stated she will be going back to work at Chaparral School in August and is willing to do anything she can to help make the August dance a success. D. Commissioner Hall expressed appreciation to Don Reynolds as interim Director and stated he has done an excellent job. E. Chairman Corzine stated that without the live taping of the Commission meeting, it ran more loosely, but the Commission accomplished a great deal. He wished everyone a good summer! 10. FUTURE AGENDA ITEMS: Commissioner Hall asked staff for the status of the "Park Renaming Policy." Don Reynolds stated a City Council report has been written but will probably be forwarded by the new Director of Community Services for consideration by City Council. Don Reynolds also stated he will follow -up on the renaming of LaColonia Park and the survey which was to be completed by the surrounding residents of LaColonia Park. For the September 14, 1992. meeting, the following item will be discussed: A. Consider Dance Subcommittee Report and Expanding Dances to Include Older Children. B. Consider Allowing Park Restrooms to Remain Open after Dark when Requested by a Park Reservation. Minutes of the Parks and Recreation Commission 11 7/13/92 11. ADJOURNMENT: MOTION: At 10:00 p.m., Commissioner Stratton moved and Commissioner Thompson seconded a motion to adjourn the meeting. Unanimously approved. The next meeting has been scheduled for September 14, 1992. Respectfully submitted, Administrative Secretary APPROVED: RONALD W. CORZINE, CHAIRMAN Parks & Recreation Commission