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HomeMy WebLinkAboutMIN 1992 0210 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California February 10, 1992 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, February 10, 1992, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:15 p.m. by Chairman Corzine. 2 PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Sandra G. Thompson, Connie Volke and Chairman Ronald W. Corzine. Excused Absence: Commissioner Ginger Stratton. Staff Present: Don Reynolds, Management Analyst; Shelly Shellabarger, Recreation Supervisor; and Debra Broussalian, Administrative Secretary. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Commissioner Hall requested "Comments from Commissioners" be heard prior to "Future Agenda Items." The Commission concurred. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: Shelly Shellabarger, Recreation Supervisor, introduced Moira Shea, the newly hired Recreation Coordinator, to the Commission. 6. PUBLIC COMMENTS: None. Minutes of the Parks and Recreation Commission 2 2/10/92 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of January 13 1992. Staff Recommendation: Approve as presented. MOTION: Commissioner Hall moved and Commissioner` Thompson seconded a motion to approve Item A of the Consent Calendar as presented and to pull Items B, C, D, E, F, and G for discussion Unanimously approved. B. Approval of the Parks and Recreation Commission's Special Meeting Minutes of February 1 1992. Staff Recommendation: Approve as presented. Commissioners Hall, Thompson and Corzine requested the following items be added to the February 1, 1992, park tour minutes: Glenwood Park: 1. Relocate the volleyball court in an east /west direction near the pavilion as the present location is not conducive to play due to the volleyball frequently being hit into the nursery area. 2. Due to the damaged turf area around the pavilion, consider putting sand around the pavilion. 3. Add bike racks. 4. Resurface basketball court. 5. Upgrade wooden playground equipment. 6. Add drinking fountain. Peach Hill Park: 1. Rather than replacing the play equipment, coat the wood with a finish to eliminate splinters or rework a new type of flooring on the walk areas to make the equipment more viable and safe. Monte Vista Nature Park: 1. Consider moving the North Meadows Park wooden playground equipment to Monte Vista Nature Park. Then get new equipment at North Meadows Park. Minutes of the Parks and 2/10/92 Recreation Commission 3 Campus Canyon Park: 1. Replace the chain bridge. 2. The sprinkler heads at soccer field are elevated and need to be corrected. South Meadows Park: 1. Move the barbecues further out from the pavilion. Campus Park: 1. Replace /upgrade picnic tables. 2. Replace the sink in the restroom. 3. Add Skylight to restroom. Griffin Park: 1. Add additional tot swing North Meadows Park: 1. Correct the elevated sprinklers that align the ballfield. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to approve the Minutes of February 1, 1992, with the additions presented tonight. Unanimously approved. C. Receive Staff's Status Report of City Parks. Staff Recommendation: Receive and file the report. In response to Commissioner Hall, Mr. Reynolds reported the City's Maintenance staff will correct the broken bench with twisted wire located at the top of Monte Vista Nature Park; and regarding Peach Hill Park, they will be testing different types of coating material for the wooded playground equipment before pursuing any further pricing information. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to receive and file the report. Unanimously approved. D. Summary of Winter Recreation Class Registrations: Staff Recommendation: Receive and file the report. Shelly Shellabarger, Recreation Supervisor, reported the reason why some of the most popular classes indicated in her staff report also state Minutes of the Parks and Recreation Commission 4 2/10/92 they were canceled is due to classes with the same title being offered at different days and times. where one class day and time might be very popular, another may not. She further reported that the most popular classes were Introduction to Dance, Great Beginnings, Mom's Morning Out, Mom and Me, Preschool Soccer, T -Ball League, T -Ball Clinic, and Tennis. The Tennis classes were the only classes which she had to reject registrations due to full enrollment. The reason Gymnastics was not canceled but only shown to have a few registrations is because it is- being offered in combination with other Cities and Districts. She also stated discussion of the publicity of the Park Brochure would not need to be returned to the Commission in March, as future preparation will be an administrative decision. MOTION: Commissioner Hall moved and Commissioner Volke seconded a motion to accept Item D as presented. Unanimously approved. E. Consider Policy for Temporary Soccer Goals at North Meadows Park. Staff Recommendation: Commission consider draft policy and authorize staff to present for City Council's consideration on 3/4/92. MOTION: Commissioner Volke moved and Commissioner Hall seconded a motion to accept Item 7.E. as written. Unanimously approved. F. Park Improvement Fund Status. Staff Recommendation: Receive and file the report. Commissioner Hall asked Mr. Reynolds if funds from one zone could be used to assist funding of another zone. Mr. Reynolds indicated he would investigate the matter and report his findings to the Commission on the March agenda. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to receive and file the report. Unanimously approved. G. Consider Status Report on South Meadows Park Plavaround Equipment. Staff Recommendation: Receive and file the report. Commissioner Hall stated it was his understanding that in the tot lot area there should be three tot swings, not two tot swings and one adult swing as presently are there. Originally, all swings were Minutes of the Parks and Recreation Commission 5 2/10/92 present, but one is missing as the installer of the equipment took it. Also, a part is on order to extend the tunnel slide. It had been requested the slide be moved in a northerly direction where the arch climber is presently. Commissioner Hall reiterated for safety reasons, the slide should be moved and the arch climber taken off of the equipment. Further concerns expressed include: the use of an inexperienced installer by the contractor, Urban West Communities; that signs be posted designating use of the equipment by age groups; the chain climber be moved back and vertical safety rails installed; and additional sand installed and maintained. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to accept Item G as amended. Unanimously approved. 8. PUBLIC HEARINGS: None. 9. DISCUSSION /ACTION ITEMS: A. Consider FY 1992/93 Parks and Recreation Budget as it Agplies to Capital Improvements in City Parks. Staff Recommendation: Provide staff with a listing of items to be researched and report back to the Commission on March 9, 1992. Commissioner Thompson stated Commissioner Stratton had discussed this with her before the meeting, and they both agreed they would like more time to review the item. The Commission concurred they needed additional time to review this item and prioritize the lists. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to bring this item back for discussion in draft form at the March meeting and then to include and finalize it during the April meeting. B. Reconsider Use of "Park, Recreation Program and /or Activity Evaluation Form." Staff Recommendation: Eliminate use of the approved form and consider staff's recommended format in place of the form. The Commission concurred it would be beneficial to use the written form as well as the synopsis prepared by staff to discuss in an open forum. Minutes of the Parks and 6 2/10/92 Recreation Commission MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to include the Evaluation Form approved on January 6 by the Commission with the synopsis prepared by staff to allow future evaluation of special events at the Commission meeting subsequent to the event. The Evaluation Form shall be submitted by each Commissioner to staff two working days following the special event to allow staff time to complete the synopsis before the next Commission meeting. Unanimously approved. C. Consider Renaming of Parks. Staff Recommendation: Consider past 'Council action and direct staff as deemed appropriate. Commissioner Thompson stated it was her intent to discuss this item as many residents seem confused regarding the names of the Mountain Meadows Parks, i.e. North Meadows Park and South Meadows Park. MOTION: Commissioner Hall moved and Commissioner Volke seconded a motion to table this item to the next meeting to enable staff to obtain additional feedback regarding the naming of the current parks and to better evaluate renaming of the parks. Unanimously approved. D Consider. Revising Rules of Procedure as it Relates to the Order of the Agenda. Staff Recommendation: Direct staff as deemed appropriate. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to place "Comments from Commissioners" following "Discussion /Action Items" on the order of the Commission agendas. Unanimously approved. E. Consider Selection of the Color of Logo Stitchina and Shirts for Department Staff Shirts. Staff Recommendation: Direct staff as deemed appropriate. A white shirt with blue logo stitching and a green shirt with yellow logo stitching were presented to the Commission. Commissioner Hall stated the white shirt was requested in a heavier fabric, and he recommended bringing in different weights of shirts, without the embroidered logo, for the Commission's review at the next meeting. He also stated the blue logo stitching was too dark (almost appeared black), and it needs to be a lighter shade of blue. A sampling of different shades of blue stitching was requested for the next meeting. The Commission agreed the Minutes of the Parks and Recreation Commission 7 2/10/92 green shirt was acceptable in fabric weight and logo stitching color as presented Commissioner Thompson stated she would like to get input from all the Department staff personnel who will be wearing the shirts as to their preferences between the white or green shirts. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to table further discussion of this item to the next meeting to give,staff an opportunity to furnish the Commission with the options of the heavier white shirt fabric and different shades of blue thread stitching and to get feedback from staff as to their preference of shirt selection. Unanimously approved. 10. COMMENTS FROM COMMISSIONERS: A. Commissioner volke stated the park tour was enlightening and reminded the Commission the next meeting date in March is the Monday after the C.P.R.S. conference. B. Commissioner Thompson thanked staff for his preparation time in preparing for the park tour, and stated there were many strong youth organizations in the City of Moorpark and hopes at future meetings they will attend and voice their concerns. C. Commissioner Hall welcomed Don Reynolds as the City's liaison in the absence of a Director of Community Services, stated the Commission may want to move the next meeting date to March 10 instead of March 9, and thanked Philip Newhouse for his years of dedication to the City as Director of Community Services. D. Chairman Corzine requested all the Commissioners be in attendance to the upcoming Valentine's Dance and congratulated Commissioners Hall and Thompson on their follow -up work regarding South Meadows Park. 11. FUTURE AGENDA ITEMS: For the March 1992 meeting, the following items were requested by the Commission: A. Discussion of Arroyo Vista Community Park, specifically addressing costs and the purpose of enlarging areas never discussed by the Commission. Minutes of the Parks and Recreation Commission 8 2/10/92 B. Presentation by Shelly Shellabarger on the "At -Risk Youth Seminar Workshop" she recently attended. Items carried forward for discussion at the March meeting are: A. Consider FY 1992/93 Parks and Recreation Budget as it Applies to Capital Improvements in City Parks. B. Consider Renaming of Parks. C. Consider Selection of the Color of Logo Stitching and Shirts for Department Staff Shirts. 12. ADJOURNMENT: MOTION: At 9:05 p.m., Commissioner Volke moved and Commissioner Thompson seconded a motion to adjourn to a special meeting proposed for Tuesday, March 10, at 7:00 p.m. provided the Community Center is available for use. Respectfully submitted, Administrative Secretary APPROVED: OTC c �J+ c9 RONALD W. CORZINE, CHAIRMAN Parks & Recreation Commission