HomeMy WebLinkAboutMIN 1992 0312 PR SPCITEM
MINUTES OF THE PARKS AND RECREATION COMMISSION
SPECIAL MEETING
Moorpark, California March 12, 1992
A Special Meeting of the Parks and Recreation Commission of
the City of Moorpark was held on Thursday, March 12. 1992, in
the Council Chambers of City Hall of said City, located at
799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chairman Corzine called the meeting to order at 7:13
p.m.
2. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Commissioner Hall.
3. ROLL CALL:
Present:
Commissioners John R. Hall, Jr., Ginger Stratton, Sandra
G. Thompson, Connie Volke and Chairman Ronald W.
Corzine.
Staff Present:
Don Reynolds, Management Analyst; Shelly Shellabarger,
Recreation Supervisor; Moira Shea, Recreation
Coordinator; and Debra Broussalian, Administrative
Secretary.
4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL
PRESENTATIONS:
On behalf of the Commission, Chairman Corzine
congratulated Don Reynolds on his selection as March
Employee of the Month and presented him with a balloon
bouquet.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
MOTION: Commissioner Hall moved and Commissioner Thompson
seconded a motion to discuss Item 8.B. before Item 7.,
"Consent Calendar." Unanimously approved.
6. PUBLIC COMMENTS:
None.
Minutes of the Parks and
Recreation Commission
Special Meeting 2 3/12/92
8. DISCUSSION /ACTION ITEMS:
B. Discussion of Special Event Valentine's Dance.
Staff Recommendation: Open forum discussion and
direct staff as deemed appropriate.
Shelly Shellabarger, Recreation Supervisor,
reviewed her dance analysis report with the
Commission, including problems and suggestions for
future dances.
Commissioner Hall stated he and Commissioner
Thompson met with Rick Kent, Coordinator /Advisor of
Special Event Activities at Chaparral Middle
School, on March 12 regarding scheduling of youth
dances and concerns related to youth dances. Items
discussed included: The Chaparral dances are put
together by their Student Council; Mr. Kent could
possibly serve as a liaison between Chaparral
Middle School and the City; Chaparral has one dance
per month based on a central theme; various types
of activities are offered during the dances; set
rules to follow; get the public involved and
receive parent feedback as to what they desire for
their children; consider a possible change in
location where the City works cooperatively with
the school and uses their facility; Chaparral has
an eligibility list which excludes some children
from attending the dances; distributing a flyer to
the parents and children through particular school
home rooms with short questions to be answered and
returned.
Commissioner Volke stated in past experiences with
the school, she had been denied the opportunity to
distribute flyers through the school. Commissioner
Stratton stated it is school policy that any flyers
not sponsored by the school must be approved by the
School District; but if approved, they are passed
out. She further stated Mr. Kent informed her he
would be willing to come before the Commission to
answer any questions.
Several Commissioners voiced a concern that dance
and chaperone rules should be available to the
chaperones, and the chaperones briefed on their
roles and responsibilities. Shelly Shellabarger
stated rules would be available to the chaperones
at the March 13 St. Patrick's Day Dance.
Minutes of the Parks and
Recreation Commission
Special Meeting 3
3/12/92
Commissioner Hall recommended a dance committee be
formed to investigate further discussion of the
dances. Commissioners Thompson and Hall
volunteered as dance committee members. Chairman
Corzine suggested an alternate to the committee
also be selected and recommended Commissioner
Stratton.
MOTION: Commissioner Thompson moved and Commissioner Hall
seconded a motion to approve the formation of a dance
committee of Commissioners Thompson and Hall with
Commissioner Stratton serving as an alternate to the
committee. Unanimously approved.
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission
Minutes of February 10 1992. Staff
Recommendation: Approve as presented.
Commissioner Hall questioned the correctness of the
Tuesday, March 10, special meeting date as stated
in the motion under Item 12, "Adjournment." Staff
stated the motion was correctly written as stated
by the Commission, but the date was later changed,
with Commission's consent, to a special meeting on
Thursday, March 12, as the Community Center was
unavailable on March 10.
B. Receive Staff's Status Report of City Parks. Staff
Recommendation: Receive and file the report.
C. Park Improvement Fund - -Ba karound Information
Reaardina Park Improvement Zones. Staff
Recommendation: Receive and file the report.
MOTION: Commissioner Hall moved and Commissioner Thompson
seconded a motion to approve the Consent Calendar as
presented. Unanimously approved.
8. DISCUSSION /ACTION ITEMS:
A. Consider FY 1992/93 Parks and Recreation Budget as
it Applies to Capital Improvements in City Parks.
Staff Recommendation: Staff to research costs of
Commission's selected items and report back for
final recommendation in April.
Staff reviewed the park zone balances as of
January, 1992, with the Commission, to -wit:
Glenwood, $14,000; South Meadows and North Meadows
Minutes of the Parks and
Recreation Commission
Special Meeting 4
3/12/92
Parks, $10,200; Peach Hill and Monte Vista Nature
Parks, $54,500; Campus, Campus Canyon and Griffin
Parks, $300,000; and Community Park (central zone),
$1,694,000 which is targeted for land acquisition
for a downtown park. Staff requested the
Commission prioritize the capital improvements to
facilitate obtaining budget information by the
April meeting.
At 8:10 p.m., the Commission recessed. At 8:25 p.m., the
Commission reconvened.
The Commission individually stated their top three
priority capital improvement items to be included
in the FY 1992/93 budget as follows:
Glenwood Park:
Commissioner Volke:
1) Retrofit /seal existing playground equipment
2) Basketball courts to be resurfaced
3) Playground equipment, (add spring toys)
Commissioner Thompson:
1) Retrofit /seal existing playground equipment
2) Basketball courts to be resurfaced
3) Add drinking fountain near the pavilion or the
basketball courts
Commissioner Hall:
1) Retrofit /seal existing playground equipment
2) Playground equipment (replace wooden
equipment)
3) Security lighting
Commissioner Stratton:
1) Retrofit /seal existing playground equipment
2) Security lighting
3) Basketball courts to be resurfaced
Chairman Corzine:
1) Playground equipment (replace wooden
equipment)
2) Playground equipment, (add spring toys)
3) Basketball courts to be resurfaced
Minutes of the Parks and
Recreation Commission
Special Meeting 5 3/12/92
South Meadows Park:
Commissioner Volke:
1) Volleyball court (turf or sand)
2) Three (3) additional bike racks near
playground and tennis court
3) Signs for play area
Commissioner Thompson:
1) Trash cans near the tennis courts and play
area
2) Signs for play area
3) Three (3) additional bike racks near
playground and tennis court
Commissioner Hall:
1) Signs for play area
2) Three (3) additional bike racks near
playground and tennis court
3) Trash cans near the tennis courts and play
area
Commissioner Stratton;
1) Signs for play area
2) Volleyball court (turf or sand)
3) Three (3) additional bike racks near
playground and tennis court
Chairman Corzine:
1) Signs for play area
2) Three (3) additional bike racks near
playground and tennis court
3) Trash cans near the tennis courts and play
area
North Meadows Park:
Commissioner Volke
1) Play equipment (remove wooden equipment and
replace).
2) Upgrade existing improvements at the ball
field to include: adjustment of the field
alignment back towards the backstop; removing
the turf between the infield and the existing
fence; install dug -outs (fence or no fence)
3) Playground equipment, spring toys or other tot
lot equipment
Minutes of the Parks and
Recreation Commission
Special Meeting 6 3/12/92
Commissioner Thompson:
1) Play equipment (remove wooden equipment and
replace).
2) Drinking fountain near basketball courts
3) Playground equipment, spring toys or other tot
lot equipment
Commissioner Hall:
1) Play equipment (remove wooden equipment and
replace). Commissioners Corzine and Hall
requeste,d the wooden eauipment be refurbished
and moved to Monte Vista Nature Park.
2) Upgrade existing improvements at the ball
field to include: adjustment of the field
alignment back towards the backstop; removing
the turf between the infield and the existing
fence; install dug -outs (fence or no fence)
3) Upgrade second ball field to match the
improvements at the first ball field
Commissioner Stratton:
1) Play equipment (remove wooden equipment and
replace).
2) Playground equipment, spring toys or other tot
lot equipment
3) Upgrade existing improvements at the ball
field to include: adjustment of the field
alignment back towards the backstop; removing
the turf between the infield and the existing
fence; install dug -outs (fence or no fence)
Chairman Corzine:
1) Play equipment (remove wooden equipment and
replace). Commissioners Corzine and Hall
requested the wooden auipm nt be refurbished
and moved to Monte Vista Nature Park.
2) Upgrade existing improvements at the ball
field to include: adjustment of the field
alignment back towards the backstop; removing
the turf between the infield and the existing
fence; install dug -outs (fence or no fence);
sink sprinkler heads.
3) Playground equipment, spring toys or other tot
lot equipment
Minutes of the Parks and
Recreation Commission
Special Meeting 7 3/12/92
Peach Hill Park:
Commissioner Volke:
1) Play equipment (remove wooden equipment and
replace)
2) Volleyball court (turf or sand)
3) Extend the ball field fence down each base
line to that it connects with the light pole
on each side
Commissioner Thompson:
1) Play equipment, retrofit existing play
equipment
2) Basketball court
3) Additional bulletin board for the restroom
wall facing the play area
Commissioner Hall:
1) Play equipment, retrofit existing play
equipment
2) Basketball court
3) Extend the ball field fence down each base
line to that it connects with the light pole
on each side
Commissioner Stratton:
1) Basketball court
2) Play equipment, retrofit existing play
equipment
3) Extend the ball field fence down each base
line to that it connects with the light pole
on each side
Chairman Corzine:
1) Play equipment (remove wooden equipment and
replace)
2) Volleyball court (turf or sand)
3) Basketball court
Monte Vista Nature Park:
Commissioner Volke:
1) Pavilion for the terrace below the top of the
hill on the side facing north
2) Picnic table and trash receptacle at the top
of the hill
3) Play equipment at the base of the hill
Minutes of the Parks and
Recreation Commission
Special Meeting 8 3/12/92
Commissioner Thompson:
1) Picnic table and trash receptacle at the top
of the hill
2) Play equipment at the base of the hill
3) Additional trees to detour bicycle baths
emerging on the right side of the hill
Commissioner Hall:
1) Play equipment at the base of the hill
2) Picnic table and trash receptacle at
of the hill
3) Additional trees to detour bicycle
emerging on the right side of the hill
Commissioner Stratton:
1) Additional trees to detour bicycle
emerging on the right side of the hill
2) Picnic table and trash receptacle at
of the hill
3) Play equipment at the base of the hill
the top
baths
baths
the top
Chairman Corzine:
1) Picnic table and trash receptacle at the top
of the hill
2 ) Pavilion for the terrace below the top of the
hill on the side facing north
3) Additional trees to detour bicycle baths
emerging on the right side of the hill
Campus Park:
Commissioner Volke:
1) Replace wooden picnic tables with the concrete
type
2) Small tot lot toys - "spring toys"
3) Refurbish restroom interior (e.g., stainless
steel sinks and modifications to the restroom
stalls)
Commissioner Thompson:
1) Refurbish restroom interior (e.g., stainless
steel sinks and modifications to the restroom
stalls)
2) Additional trash receptacles near the east end
of the park
3) Drinking fountain between basketball court and
pavilion
Minutes of the Parks and
Recreation Commission
Special Meeting 9 3/12/92
Commissioner Hall:
1) Additional trash receptacles near the east end
of the park
2) Drinking fountain between basketball court and
pavilion
3) Refurbish restroom interior (e.g.,., stainless
steel sinks and modifications to the restroom
stalls)
Commissioner Stratton:
1) Small toy lot toys - "spring toys"
2) Refurbish restroom interior (e.g., stainless
steel sinks and modifications to the restroom
stalls)
3) Replace wooden picnic tables with the concrete
type
Chairman Corzine:
1) Small tot lot toys - "spring toys"
2) Replace wooden picnic tables with the concrete
type
3) Refurbish restroom interior (e.g., stainless
steel sinks and modifications to the restroom
stalls)
Campus Canyon Park:
Commissioner Volke:
1) Consider expanding the play area (away from
the street), and the addition of more
equipment - possibility for a handicap
accessible equipment program
2) Consider upgrading existing play equipment
3) Improve the grading at the ball field, lights
for the field. (Commission intent is to make
it playable for adult softball 1 agues)
Commissioner Thompson:
1) Improve the grading at the ball field, lights
for the field. (Commission intent is to make
it playable for adult softball leagues)
2) Trash receptacle, drinking fountain (does not
recommend picnic table).
3) Consider upgrading existing play equipment
Commissioner Hall:
1) Trash receptacle, drinking fountain and picnic
table near soccer field
2) Security lighting
Minutes of the Parks and
Recreation Commission
Special Meeting 10
3/12/92
3) Improve the grading at the ball field, lights
for the field. (Commission intent is to make
it playable for adult softball 1 a ue )
Commissioner Stratton:
1) Consider expanding the play area Caway from
the street), and the addition of more
equipment - possibility for a handicap
accessible equipment program
2) Consider upgrading existing play equipment
3) Improve Che grading at the ball field, lights
for the field. (Commission intent is to make
it playable for adult softball leagues)
Chairman Corzine:
1) Consider upgrading existing play equipment
(look into handicap access); replace existing
chain walk with a bridge walkway.
2) Security lighting
3) Improve the grading at the ball field, lights
for the field. (Commission intent is to make
it playable for adult softball leagues)
Griffin Park:
Commissioner Volke:
1) Replace wooden picnic tables with cement
models to match the new equipment at the east
end of the park
2) Replace wooden benches near the playground
with cement models
3) Add horseshoe pits
4) Remodel the volleyball area, returning a
portion to turf and leaving one court
Commissioner Thompson:
1) Remodel the volleyball area, returning a
portion to turf and leaving one court
2) Replace wooden picnic tables with cement
models to match the new equipment at the east
end of the park
3) Replace wooden benches near the playground
with cement models
Commissioner Hall:
1) Additional swing for tots at existing swing
set
2) Remodel the volleyball area, returning a
portion to turf and leaving one court
3) Add horseshoe pits
Minutes of the Parks and
Recreation Commission
Special Meeting 11
Commissioner Stratton:
1) Remodel the volleyball area,
portion to turf and leaving one
2) Add horseshoe pits
3) Additional swing for tots at
set
Chairman Corzine:
1) Replace wooden picnic
models to match the new
end of the park
2) Replace wooden benches
with cement models
3/12/92
returning a
court
existing swing
tables with cement
equipment at the east
near the playground
3) Additional swing for tots at existing swing
set
MOTION: Commissioner Thompson moved and Commissioner
Stratton seconded a motion to accept staff's recommendation
to report back to the Commission at the April 13 (not April
6) Commission meeting for development of a final proposal to
the Council. Unanimously approved.
C. Consider Renaming of Parks. Staff Recommendation:
Direct staff as deemed appropriate.
Staff presented his report and stated the proposed
policy for naming City parks was never adopted by
City Council. Staff recommended if a park was to
be considered for renaming, a purpose should be
clearly stated as to why it should be renamed.
Commissioner Hall stated the purpose of considering
changing the names of the Meadows Parks, i.e.
North, South and West Meadows Parks, was to
identify the parks more clearly to avoid confusion
when citizens are discussing the parks or trying to
find their locations.
Commissioner Volke stated the park in front of the
Community Center did not have a name. Staff
reported it had always been called the "Community
Center Park." The Commission stated the Community
Center Park had never been dedicated as previously
directed by the Parks and Recreation Commission.
Commissioner Thompson suggested dedicating it
during the Cinco de Mayo event.
MOTION: Commissioner Stratton moved and Commissioner Volke
seconded a motion to table discussion of this item until the
next meeting and staff to report back on two issues: 1)
Policy for Renaming of City Parks; 2) Community Center Park
dedication. Unanimously approved.
Minutes of the Parks and
Recreation Commission
Special Meeting 12 3/12/92
D. Consider Selection of the Color of Logo Stitching
and Shirts for Department Staff. Staff
Recommendation: 1) Select shirt type and style; 2)
Discuss shirt distribution.
The Commission viewed the stitch color selections
available and T -shirt styles. The Commission
unanimously agreed to Stitching Color #1042. The
Commission discussed who should receive the T-
shirts and how to pay for them. The Commission
unanimously agreed each Commissioner would purchase
their own T- shirt. Staff shirts should be covered
as a budget item. Volunteers could receive a shirt
or a certificate, with the decision as to which
would receive a shirt based upon the type of event
for which they are volunteering.
MOTION: Commissioner Hall moved and Commissioner Stratton
seconded a motion to accept the white, heavy duty T -shirt
with embroidered stitching color #1042 as the selected logo
and shirt for the Community Services Department. Unanimously
approved.
E. Discussion of Arroyo Vista Community Park. Staff
Recommendation: Direct staff as deemed
appropriate.
Staff requested the Commission select playground
equipment for the two proposed tot lot areas in
Arroyo Vista Community Park.
Commissioner Hall stated he would like the
Commission to be involved in other decisions
regarding the development of this park and not just
the selection of playground equipment; recommends a
joint meeting with City Council to discuss the
Commission's future role regarding the park's
development and has tentatively talked with two
Council Members who agreed to a possible joint
meeting between City Council and the Commission on
Saturday, March 28, at 9:00 a.m. Commissioner Hall
requested Commission's input as to having the
suggested special joint meeting.
Commissioner Thompson stated she would also like to
communicate her experience gained during the
C.P.R.S. conference attended last week during the
proposed joint special meeting.
Minutes of the Parks and
Recreation Commission
Special Meeting 13 3/12/92
The Commission agreed if the special meeting was
held, the agenda should include: 1) discussion of
Arroyo Vista Community Park; 2) C.P.R.S. conference
feedback; and 3) City Council's direction as to the
Commission's interaction, relationship and roles.
Staff reported he would discuss this with the City
Manager and request it be placed on the upcoming
City Council meeting agenda for consideration.
However, the City Council agenda for that meeting
had already been approved and staff reports were
due yesterday.
Regarding selection of the playground equipment,
Chairman Corzine recommended changing the positions
of the primary and secondary tot lot locations as
they appear too close to the softball fields,
thereby creating a possible hazardous situation to
children playing in that area from flying
softballs. The Commission recommended discussion
of the selection of playground equipment be
deferred and included as part of the special joint
meeting agenda to be discussed after City Council
gave them further feedback as to their roles in
future development of Arroyo Vista Community Park.
MOTION: Commissioner Hall moved and Commissioner Thompson
seconded a motion to defer Item 8.E. to March 28 during a
proposed special joint meeting with City Council.
Unanimously approved.
F. Consider Volleyball and Horseshoe Pits at Griffin
Park. Staff Recommendation: Eliminate sand
volleyball and horseshoe pits and replace with open
space and turf volleyball.
MOTION: Commissioner Thompson moved and Commissioner Volke
seconded a motion to proceed with staff's recommendation to
eliminate the sand volleyball and horseshoe pits and replace
with turf and turf volleyball. Unanimously approved.
G. Consider City Participation in the "Freedom Tree,,
Program. Staff Recommendation: Evaluate City
needs, participation in the program and make
suggestions to Council for areas to benefit from
program.
Staff reviewed his agenda report, and in response
to Commissioner Stratton, stated the City can
select the type of trees to be planted and disburse
them. The trees must be planted by September,
Minutes of the Parks and
Recreation Commission
Special Meeting 14 3/12/92
1993. The City can obtain 200 trees through its
agreement with Boething Treeland Nursery. The cost
for trees above 200 was not known by staff, but he
will investigate it.
MOTION: Commissioner Volke moved and Commissioner Hall
seconded a motion to accept staff's recommendation and
explore the need for trees in Monte Vista Nature Park and
Glenwood Park. Unanimously approved.
H. Re- evaluate Tennis Court Rules. Staff
Recommendation: Direct staff to forward Commission
concerns to Council.
Commissioner Hall stated Rule #14 as presently
written is out of line. The minimum amount of time
for play is one hour. Once the hour is up, it
should be completion of the game, not the set.
MOTION: Commissioner Hall moved and Commissioner Volke
seconded a motion to reinstate Tennis Court Rule #14 as
originally adopted to read, "Play shall be limited to one (1)
hour of play, and once the hour is up, the individual may
complete the game." Unanimously approved.
9. COMMENTS FROM COMMISSIONERS:
A. Commissioner Stratton thanked the City Council
for allowing her the opportunity to attend the
C.P.R.S. conference.
B. Commissioner Hall thanked City Council for
allowing the expenditure of funds to attend the
C.P.R.S. conference, and stated the conference was
very worthwhile and gave him a better insight as to
what is expected of a Commission, what the
Commission can do to better serve the City, ideas
on different avenues for soliciting funds from the
State, how to appropriate funds, as well as many
other topics. He also recommended investigating
the costs of offering a yearly Commission workshop
to be attended by surrounding cities.
C. Commissioner Thompson congratulated Don Reynolds
on his selection as March Employee of the Month and
thanked the City Council for allowing her to attend
the C.P.R.S. conference.
D. Commissioner Volke thanked the City Council for
allowing her to attend the C.P.R.S. conference,
thanked Commissioner Stratton for helping her
Minutes of the Parks and
Recreation Commission
Special Meeting 15 3/12/92
during the conference as she had never attended a
conference before, congratulated Don Reynolds on
his selection as March Employee of the Month, and
thanked Debra Broussalian, Administrative
Secretary, for her efforts in completing the
C.P.R.S. registration and travel arrangements.
E. Chairman Corzine requested staff to reiterate the
Commission's role in the Cinco de Mayo event this
year. Staff stated the event is being cosponsored
between the City and MYAC. The Commission has no
formal part in the organization of the Cinco de
Mayo event.
Chairman Corzine stated he is hopeful that a
special joint meeting between the City Council and
Commission will embellish and enhance communication
between them and thanked the City Council for
sending the Commission to the C.P.R.S. conference.
10. FUTURE AGENDA ITEMS:
For the April 13, 1992, meeting, the following items
will be considered:
A. 1992/1993 budget;
B. Evaluation of March 13 St. Patrick's Day Dance.
11. ADJOURNMENT:
MOTION: At 10:45 p.m., Commissioner Hall moved and
Commissioner Volke seconded a motion to adjourn to a
potential special joint meeting on March 28, 9:00 a.m.,
between City Council and the Parks and Recreation Commission.
Unanimously approved.
Respectfully submitted,
Administrative Secretary
APPROVED:
i
RONAL W. CORZINE, CHAIRMAN
Parks & Recreation Commission