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HomeMy WebLinkAboutMIN 1992 0413 PR REG1 TE M -) MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California April 13, 1992 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, April 13. 1992, in the Council Chambers of City Hall of said City, = located at 799 Moorpark Avenue, Moorpark, California. 1 CALL TO ORDER: Previous to the .Parks and Recreation Commission's regular meeting, a special joint meeting was held between the City Council and Commission which adjourned at approximately 8:30 p.m. The Commission recessed at that time. At 8:50 p.m., the Commission reconvened to their regular Parks and Recreation Commission meeting. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Volke. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson, Connie Volke and Chairman Ronald W. Corzine. Staff Present: Don Reynolds, Management Analyst; Shelly Shellabarger, Recreation Supervisor; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: By Commission consent, items 9.A. and 9.D. were pulled for discussion from the agenda and deferred to a special meeting to be held on April 27 beginning at 7:00 p.m. 6. PUBLIC COMMENTS: None. Minutes of the Parks and Recreation Commission 2 4/13/92 7. CONSENT CALENDAR: A. Approval of the Parks and R cr anon Commission Special Meeting Minutes of March 12 1992. Staff recommendation: Approve as presented. B. Receive Staff's Status Renort of City Parks. Staff recommendation: Receive and file the report. MOTION: Commissioner Volke moved and Commissioner Hall seconded a motion to approve Consent Calendar Items A and B as presented and to pull Items C., D. and E. for discussion. Unanimously approved. C. Consider Dedication of Tot Lot at Community Center. Staff recommendation: Request Council to consider dedication at Cinco de Mayo event. Commissioners Volke and Hall agreed with staff's recommendation to dedicate the park on May 2. Commissioner Hall also recommended considering renaming of the park after the "Park Naming /Renaming Policy and Procedures" have been considered and approved. MOTION: Commissioner Volke moved and Commissioner Stratton seconded a motion to request of City Council that the Community Center Park be dedicated during the Cinco de Mayo event on May 2, 1992. Unanimously approved. D. Consider Selecting the Color of Windscreens for Tennis Courts. Staff recommendation: Select green and direct staff to proceed. Samples of the black and green windscreen materials were provided to the Commission for their review. The Commission agreed the green windscreen was preferred over the black windscreen, but they favored the heavier texture of the black windscreen. MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion to proceed with the green "Non -LENO" windscreen in the fabric weave consistent with the black "Lathe LEND" windscreen, if available. Unanimously approved. E. Reseedina of Peach Hill Park. Staff recommendation: Receive and file. In response to the Commission, Shelly Shellabarger, Recreation Supervisor, reported there were no alternate site locations for softball league play as no other park sites had softball lights; posting Minutes of the Parks and Recreation Commission 3 4/13/92 of the area to be closed in the park had not been done yet but will be in the near future; the entire park will not be closed only designated areas; the softball league is scheduled for three seasons per year and next year the months of January through March have been proposed as the off season; the park is highly used and having down time in the park is important to its maintenance and preservation. MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion to receive and file Item 8.E. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: B. Evaluation of March 13 St Patrick's Day Dance. Staff recommendation: Conduct an open forum discussion and direct staff as deemed appropriate. Shelly Shellabarger, Recreation Supervisor, reviewed her staff report with the Commission and stated she has secured the services of a new D.J. with a light show and fog for the upcoming May 1 dance. Chairman Corzine reviewed the roles of the chaperones and stated they are in attendance to: 1) enforce the dance rules; 2) ensure the safety of the children; and 3) Assist the sponsoring group. The chaperones are not there to encourage the children to dance. Commissioner Stratton stated rotating the chaperones is a good idea and questioned staff as to whether I.D. 's were being required. Shelly Shellabarger, Recreation Supervisor, stated the I.D. requirement had not been strictly enforced and a decision should be made as to whether it should be strictly enforced. The Commission agreed I.D.'s should be required. However, the dances are open to the children of the Moorpark community (not just Chaparral School), and it was recommended instead of advertising that a "MUSD I.D." is required that it be stated a "School I.D." is required. The Recreation Supervisor also suggested changing the class designation from 6th, 7th and 8th grades to a specific age group designation. Don Reynolds, Management Analyst, recommended the dance subcommittee of Commissioners Hall and Thompson investigate the Commission's suggestions and report back to staff prior to the May 1 dance. Minutes of the Parks and Recreation Commission 4 4/13/92 Commissioner Stratton stated Dr. Peebles of Chaparral Middle School approved handing out flyers advertising the City's dance at the school and announcing it one or two days prior to the event. Commissioner Hall recommended flyers advertising our dance be distributed through the school which indicate that a new D.J. with a light show and fog will be available. Commissioner Thompson also recommended distributing flyers at congregation points throughout the City, such as at Hughes Market, Taco Bell, Wendy's, etc., and she volunteered to help distribute them. Commissioner volke suggested Sandy Brown may be able to assist in developing flyers for the event. Commissioner Hall recommended the dances continue to be scheduled for Friday nights. Commissioners Hall and Thompson stated when the Commission is completing the "Event Evaluation Forms," it should be remembered that the event is being evaluated not actions of individuals. The Commission agreed the subcommittee should meet before the next dance, work out further details and procedures based upon the Commission's input and work with staff to properly coordinate the event. The subcommittee tentatively set a meeting for Monday, April 20, in the morning to meet with staff. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to receive and file the comments of the Commissioners regarding the St. Patrick's Day Dance. Unanimously approved. C. Consider Shakespeare in the Park. Staff recommendation: Recommend to City Council that the City co- sponsor the event with the Moorpark Community Arts Committee. Shelly Shellabarger, Recreation Supervisor, highlighted the event for the Commission and stated the City would be providing the facility for this event. Chairman Corzine stated activities should be circulated throughout the City and suggested having the event at Campus Canyon Park instead of Peach Hill Park. Commissioner Hall suggested having the event at night under the lights at Peach Hill Park. Minutes of the Parks and Recreation Commission 5 4/13/92 In order to minimize the City's costs for this event, Commissioner Hall suggested obtaining additional co- sponsorships with other organizations or consider charging an entrance fee for the event. Don Reynolds, Management Analyst, stated Moorpark Community Arts Committee may not be interested in co- sponsorship of the event if additional co- sponsors are obtained, but he will investigate this issue. Shelly Shellabarger, Recreation Supervisor, suggested serving refreshments as a source of revenue. Other concerns the Commission addressed were: 1) Are there provisions for inclement weather; and 2) Will a $1,000,000 insurance endorsement be required. Don Reynolds, Management Analyst, stated he could investigate the Commission's concerns before forwarding this to City Council for approval. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to advance this to City Council with the Commission's input and let them clarify the Commission's concerns regarding costs, location of event, consideration of broadening co- sponsorship to other Moorpark organizations, inclement weather, insurance requirements, etc. unanimously approved. E. Consider Renaming of Parks. Staff recommendation: Consider draft policy, revise and submit to Council for consideration. Commissioners Stratton and Hall recommended bringing the item back to the Commission at the next regular meeting in May in final draft form with staff's proposed recommended changes. MOTION: Commissioner Stratton moved and Commissioner Hall seconded a motion to direct staff to proceed with drafting a final policy for naming and renaming parks with the changes as outlined in the staff report presented tonight and bring it back for discussion at the next regular meeting in May. unanimously approved. F. Discussion of Arrovo Vista Community Park Tot Lot Improvements. Staff recommendation: Select equipment. Don Reynolds, Management Analyst, reviewed his staff report with the Commission and stated the size of the tot lot area had not been specifically designated. Therefore, the Commission could select the size and pieces of equipment of their choice. Minutes of the Parks and Recreation Commission 6 4/13/92 The Commission agreed Iron Mountain Forge should be contacted to receive a proposal and bid for playground equipment for the tot lot areas. when the proposal is received, the item should be brought back to the Commission for their review with the Iron Mountain Forge representative available at the meeting. The Commission agreed the equipment should be handicap accessible and the use of resilient safety surfacing considered. The Commission specifically favored the following equipment as shown in the Iron Mountain Forge catalog: o Kid Builders #18. o Two sets of swings as shown on Page 105 ( #74- 32-1) ; one set of tots swings and one set of regular swings. o Spring Toy, Model SR05 -MJ shown on Page 99. o Spring Toys shown on Page 97. The Commission then discussed if the two tot lots should be designated with one for ages 2 to 5 and the other for older children. However, since the second tot lot may not be developed for a few years after the first tot lot due to budget restraints, Commissioner Hall recommended utilizing the South Meadows Park playground design concept where equipment for both younger and older children are installed in the same general area but separated out by age group. Commissioner Thompson also favored Kid Builders #10. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to have Iron Mountain Forge formulate a playground equipment proposal based on the same area that was utilized at South Meadows Park using the Kid Builders equipment with handicap accessibility for one of the tot lot areas in Arroyo Vista Community Park and return to the Commission for further consideration. Unanimously approved. G. Griffin Park Basketball Lights. Staff recommendation: Consider times for lighting and prepare a schedule. MOTION: Commissioner Hall moved and Commissioner Volke seconded a motion to approve staff's recommended procedure. Unanimously approved. Minutes of the Parks and Recreation Commission 7 4/13/92 H. Consider Policy for Opening and Closincr of Park Restrooms. Staff recommendation: Consider draft proposal and adopt policy. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to follow the recommendations of staff and adopt the policies, with the City to be informed of any adverse affects which may occur after the pol -`icy is in operation. Unanimously approved. 9. COMMENTS FROM COMMISSIONERS: A. Commissioner Volke stated the Commission accomplished a lot this evening, and she is looking forward to the next meeting. B. Commissioner Thompson thanked the City Council for their cooperation in having a joint meeting, found it very productive and felt it established a rapport that will benefit both parties. C. Commissioner Stratton agreed with Commissioner Thompson that the joint meeting established a good rapport between the Council and the Commission, found the meeting to be helpful and productive, and stated City Councils idea of having a joint meeting every six months was a very good idea. D. Commissioner Hall thanked City Council for participating in the joint workshop, felt the Council was aware the Commission learned a great deal from going to the C.P.R.S. conference in Long Beach and that the Commission wants to assist and aid City Council as much as possible. Commissioner Hall also thanked staff for making changes to the dance format and stated he is looking forward to the May 1 dance. Additionally, Commissioner Hall asked staff about the treating of the wood playground equipment. Staff stated the Maintenance & Operations Supervisor is recommending the wood play equipment be sanded, treated with an oil and then maintained periodically with further oil treatments. Commissioner Hall requested staff to try treating the wood with a clear 3M urethane coating. E. Chairman Corzine thanked the Mayor and City Council for re- establishing their lines of communication with the Commission. Minutes of the Parks and Recreation Commission 8 4/13/92 10. FUTURE AGENDA ITEMS: For the May 11, 1992, meeting, the following items were requested: A. Commissioner Hall requested reconsideration of the tennis court rules. B. Commissioner Thompson requested an update of the youth dance subcommittee report. C. Staff stated revision of the Open Space Conservation and Recreation Element map will also be included as a future agenda item. For the May 11, 1992, meeting the following items were continued for further discussion: A. Consider Renaming of Parks. B. Discussion of Arroyo Vista Community Park Tot Lot Improvements. Chairman Corzine requested the Parks and Recreation Commission packets be prepared and distributed prior to Friday evening before the Commission meeting. Staff stated he will endeavor to have the packets prepared by Wednesday prior to the meeting. 11. ADJOURNMENT: MOTION: At 10:45 p.m., Commissioner Thompson moved and Commissioner Volke seconded a motion for adjournment to a special meeting on April 27, 1992, at 7:00 p.m. for the purpose of discussing budget items. Respectfully submitted, Administrative Secretary APPROVED: RONA-15b W. CORZINE, CHAIRMAN Parks & Recreation Commission