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HomeMy WebLinkAboutMIN 1992 0427 PR SPCITEM MINUTES OF THE PARKS AND RECREATION COMMISSION SPECIAL MEETING Moorpark, California April 27, 1992 A special meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, April 27: 1992, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chairman Corzine called the Meeting to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hall. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson, Connie Volke and Chairman Ronald W. Corzine. Staff Present: Don Reynolds, Management Analyst; Shelly Shellabarger, Recreation Supervisor; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Consider Final Amendment to Tennis Court Rules. Staff recommendation: Change Rule #14 to "one hour." Commissioner Hall stated that in addition to the "one hour" change to Rule 14, it should also be Minutes of the Parks and Recreation Commission Special Meeting 2 amended to read that complete their game. 4/27/92 individuals be allowed to Staff restated Rule #14 to read: "Play shall be limited to one (1) hour for singles or (4oubles, or completion of the game, when players are waiting to play." The Commission unanimously concurred. MOTION: Commissioner Hall moved and Commissioner Volke seconded a motion to approve the amendments to Rule #14 of the Tennis Court Rules as outlined above by staff. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. Consider FY 1992/93 Recreation Programs and Budget. Staff recommendation: Consider options for submittal to Council. (Continued Item 9.A. from 4/13/92 meeting.) The Commission discussed the proposed 1992/93 special events by season, as presented by staff, and categorized them into the following three priorities: 1) programs they must have; 2) programs they would like to include; and 3) programs they could do without. SUMMER, 1992, DISCUSSION: Dodger Game Trip: Commissioner Hall recommended the City fund the bus fare or try to get cosponsors to fund the trip to keep the costs to participants low. The Commission also questioned the cost of the $6 ticket. Does this cost include gate entry plus lunch? Shelly Shellabarger, Recreation Supervisor, indicated this cost was quoted to her as a group rate, but she would investigate the cost further. The Commission categorized the Summer, 1992, special events as follows: Special Event Dodger Game Trip Kids Concert Moorpark Invitational Softball Tourney Community Talent Show, Teen Challenge and Labor Day in the Park Priority Assigned #1 by all Commissioners #3 by all Commissioners #1 by all Commissioners The events combined and given a #1 by Commissioner volke, Thompson and Stratton Minutes of the Parks and Recreation Commission Special Meeting Community Talent Show Teen Challenge Labor Day in the Park Kids Vids 3 4/27/92 #3 by Commissioner Hall and Chairman Corzine. #2 by Commissioner Hall and Chairman Corzine #1 by Commissioner Eall and Chairman Corzine. #2 by Commissioner Thompson and Stratton; #3 by Commissioners Volke and Hall and Chairman Corzine. FALL, 1992, DISCUSSION: Moorpark Invitational Tennis Tournament: The Commission questioned the cost of the officials at $500. The Commission discussed having a nurse available on site during the tournament. Commissioner Stratton recommended staff contact our local ambulance service, Pruner Ambulance, to inquire if they would provide on -duty service at the park. Shakespeare in the Park: The Commission indicated they would like staff to get input from the public as to how well this program would be received. Commissioner Hall reiterated he would like to have additional cosponsors of this event to cut down on the City's cost. In response to Commissioner Hall, Don Reynolds indicated further discussion of this event would be returned to the Commission as a future agenda item to finalize details such as cosponsorship, charging a nominal fee, selling refreshments, etc. The Commission categorized the Fall, 1992, special events as follows: Special Event Children's Swap Meet Moorpark Invitational Tennis Tournament Halloween Party & Trick or Treat Village Shakespeare in the Park Senior Expo Turkey Trot Softball Tourney Priority Assigned #1 by Commissioners Volke, Thompson and Hall; #2 by Commissioner Stratton and Chairman Corzine. #1 by all Commissioners #1 by all Commissioners #1 by all Commissioners #1 by all Commissioners #1 by all Commissioners Minutes of the Parks and Recreation Commission Special Meeting WINTER, Breakfast with Santa 2: The that Breakfast combined into a following #1. 4 4/27/92 1992 -93 DISCUSSION: Santa 1 and Breakfast with Commission unanimously concurred with Santa 1 and 2 should be one -day event with #2 immediately Tree Lighting Ceremony: Commissioner Thompson recommended as this is a major event open to the general public, consideration should be given to possibly funding this event from general fund monies. The Commission categorized the Winter, 1992/93, special events as follows: Special Event Priority Assigned Breakfast with Santa Combine the two events. 1 & 2 #1 by all Commissioners Tree Lighting Ceremony #1 by all Commissioners SPRING, 1993 DISCUSSION: Breakfast with the Bunny: The Commission recommended staff charge a participant fee to defray costs and to offer it to more than 50 participants. The Commission would like to see this program pay for itself. The Commission categorized the Spring 1993, special events as follows: Special Event Dog Show Breakfast with the Bunny Easter Egg Hunt Teen Talent Show Cinco De Mayo Family Festival Priority Assigned #1 by Commissioners Volke, Thompson, Stratton and Hall; #3 by Chairman Corzine. #2 by Commissioners Volke, Thompson and Stratton; #3 by Commissioner Hall and Chairman Corzine. #1 by all Commissioners. #2 by Commissioner Volke and Chairman Corzine; #3 by Commissioner Stratton and Hall; between #2/ #3 by Commissioner Thompson. #1 by Commissioner Volke; #2 by the remaining Commission. Minutes of the Parks and Recreation Commission Special Meeting 5 4/27/92 PERIODIC EVENTS DISCUSSION: Youth Dances: Increase budget amount to at least $3,000. H.E.L.P.: The Commission requested additional background information on this program and requested Pete Peters of the HELP program be available at the May meeting for further discussion of the program. Additionally, the Commission requested staff to investigate the possibility of this program being funded by grant money or other funding sources available. Truly Tuesdays: The Commission agreed the fee for the class should be raised from $1 to $2 or $2.50. However, the Commission also discussed offering a low income qualification procedure for those families who couldn't afford the normal fee. The Commission agreed the twelve week sessions should be shortened to 6 week sessions throughout the year. It was also recommended that Wacky Wednesdays be brought back as registrations increase and consider offering it as a bilingual class. The Commission categorized the Periodic Events as follows: Special Event Children's Events Youth Dances Excursions Misc. Special Supplies Special Needs H.E.L.P. Priority Assigned Special #1 by all Commissioners except Commissioner Volke who assigned it #2. #1 by Commissioners Volke and Hall and Chairman Corzine; #2 by Commissioner Stratton; and between #1/ #2 by Commissioner Thompson. #1 by Commissioner Hall and Chairman Corzine; #2 by Commissioner Thompson and Stratton; #3 by Commissioner Volke. Events #1 by all Commissioners. Program #1 by all Commissioners #1 by Commissioners Volke and Stratton; #1 by Commissioner Hall with more evaluation; + #1 by Chairman Corzine; #2 by Commissioner Thompson Minutes of the Parks and Recreation Commission Special Meeting 6 At 9:05 p.m., the Commission recessed Commission reconvened. 4/27/92 At 9:16 p.m., the B. Consider FY 1992/-93 Parks and Recreation Budget as it _Applies to Capital Improvements in City Parks. Staff recommendation: Consider options for submittal to Council. (Continued Item 9.D. from 4/13/92 meeting.) The Commission discussed listed for each park as report dated April 10, 1992. capital improvements outlined in the staff Glenwood Park: Staff reported phasing in security lighting and upgrading the play equipment were the top priorities of the Commission. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to follow staff's recommendation to move forward with phasing in security lighting and then upgrading the existing wooden play equipment as funding allowed. Unanimously approved. South Meadows Park: Staff reported Signs for the play area, three additional bike racks, turf volleyball court and trash cans near the tennis court were the top priority items previously recommended by the Commission. Commissioner Hall also requested the trash cans that were originally planned to be put by the play area be funded as maintenance costs. MOTION: Commissioner Stratton moved and Commissioner Hall seconded a motion to accept staff's recommendation for improvements at South Meadows Park as presented. Unanimously approved. North Meadows Park: Staff recommended upgrading the current play equipment with new equipment and continuing maintenance improvements at the existing ball field to make it more playable. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to accept staff's recommendations to upgrade the current play equipment and make the existing ball field more playable. Unanimously approved. Peach Hill Park: Staff reported Big Toys can replace eleven new platforms to the current equipment for approximately $6,000. The Commission 1, a Minutes of the Parks and Recreation Commission Special Meeting 7 agreed they would like to court installed at Peach endorse having a permanent did agree to a portable vol 4/27/92 have a full basketball Hill Park but did not volleyball court. They leyball court setup. MOTION: Commissioner Hall moved and Commissionee Stratton seconded a motion to include a full basketball court for the approximate cost of $15,000, retrofit the current play equipment to upgrade it in an amount not to exceed $6,000, add a temporary volleyball court (location to be considered at a later time) and install a community bulletin board. Unanimously approved. Monte vista Nature Park: Staff reported the top priorities previously addressed by the Commission were adding a picnic table and trash can at the top of the hill, play equipment at the base of the hill, additional trees for erosion control (which could be funded from the maintenance budget) and a pavilion at the terrace. The Commission discussed adding wooden play equipment at the park and the impact it might have considering this park is a nature park. The Commission requested staff survey the public for their input regarding the play equipment question. Staff stated a survey could possibly be placed in the next Recreation Brochure. Commissioner Volke was against putting play equipment in the lower portion of Monte Vista Nature Park as she stated it was too close to Spring Road thereby making it unsafe for playing children. The Commission agreed there should not be a pavilion at the terrace area on the top of the hill due to vandalism and graffiti concerns. Commissioner Thompson recommended taking some of the wooden tables at Campus Park and moving them to Monte Vista. Should tables be moved in, the Commission agreed they should be secured. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to proceed with the improvements as stated above by staff with the exception of deleting the pavilion at the terrace. Motion carried by a 4 to 1 vote with Commissioner Volke dissenting. Campus Park: Staff stated, in his opinion, Campus Park has too many tables and purchasing new concrete tables was unnecessary. Staff recommended that maintenance staff repair the current tables with no capital improvement funds required. The i Minutes of the Parks and Recreation Commission Special Meeting 8 4/27/92 Commission agreed one of the tables presently at the park was beyond repair and should be removed completely. The Commission agreed the budget for adding tot play equipment (spring toys) at the park should be increased to $1,500. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to adopt the Campus Park capital improvements outlined by staff to include refurbishing the restroom interiors, allocating $1,500 for tot play equipment (spring toys) , refurbishing the wooden picnic tables as a maintenance expense, add trash receptacles at the east end of the park, and at this time defer the decision of adding a drinking fountain at the east end of park until further determination by the Commission. Unanimously approved. Campus Canyon Park: The Commission reviewed staff's capital improvements as outlined. Staff recommended and the Commission agreed to consolidate the two line items for upgrading play equipment of $20,500 and expansion of play equipment for $20,000 into one category of $25,000 to upgrade /expand the play area with emphasis on handicap accessibility equipment and elimination of the existing chain link. The Commission also discussed whether they should budget for another picnic table and how safe it would be to place it in the soccer area. The Commission agreed they should budget for a table now and evaluate its placement later. MOTION: Commissioner Thompson moved and Commissioner Stratton seconded a motion to follow staff's recommendations and forward the above proposal for upgrading the play equipment, specifically to upgrade /expand some areas that are currently in existence as well as install handicap accessible equipment, improve the ball field and add lights, add security lighting, and to add trash can /drinking fountain /picnic table with further evaluation of placing it in the soccer area at a later time. Unanimously approved. AMENDED MOTION: Commissioner Thompson moved and Commissioner Stratton seconded an amendment to their motion to allow for a $25,000 cap to upgrade and expand the play equipment. Unanimously approved. Griffin Park: Staff reported the two capital improvements recommended are 1) replacing the wooden tables; and 2) adding additional tot swings. The Commission agreed the present wooden tables Minutes of the Parks and Recreation Commission Special Meeting 9 4/27/92 should be repaired with no new concrete tables purchased. MOTION: Commissioner Stratton moved and Commissioner Volke seconded a motion to approve the expenditures to refurbish the wooden tables and purchase additional tdt swings. Unanimously approved. 9 COMMENTS FROM COMMISSIONERS: A. Commissioner' Stratton thanked staff for their time to meet with her last week regarding budget preparation. B. Commissioner volke thanked Don Reynolds and Shelly Shellabarger for meeting with her in preparation of the budget meeting and the early delivery of the packet. C. Commissioner Thompson reminded the Commission of the youth dance this coming Friday night, May 1, and stated she would see the Commissioners at the Cinco De Mayo event this Saturday, May 2. Staff reminded the Commission of the playground area dedication at 12:00 noon during the Cinco De Mayo event, May 2. D. Commissioner Hall invited participation of Moorpark youths to the youth dance on Friday night, May 1; thanked staff for investigation of the budget items; and thanked Commissioner Thompson for handing out flyers throughout Moorpark advertising the May 1 youth dance. E. Chairman Corzine acknowledged Debra Broussalian in honor of Secretaries Day; thanked staff for timely preparation of the packet; encouraged public attendance to the Cinco De Mayo celebration and playground area dedication; thanked the Commissioners for their input during the budget and special event discussions; and stated he is proud to be associated with the Parks and Recreation Commission. Minutes of the Parks and Recreation Commission Special Meeting 10 4/27/92 10. FUTURE AGENDA ITEMS: For the May 11, 1992, Meeting, the following item was requested: A. Consider H.E.L.P. program and presentation by Pete Peters. 11. ADJOURNMENT: MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion for adjournment at 11:12 p.m with the next Parks and Recreation Commission meeting scheduled on May 11 at 7:00 p.m. Respectfully submitted, &4'z�eL Administrative Secretary APPROVED: r/ d1YKG� 1Nc� RONAL /W. CORZINE, CHAIRMAN Parks & Recreation Commission