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HomeMy WebLinkAboutMIN 1992 0511 PR REGITEM MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California May 11, 1992 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, May 11, 1992, in the Council Chambers of City Hall of said City, loca -ted at 799 Moorpark Avenue, Moorpark, California. 1 CALL TO ORDER: Chairman Corzine called the meeting to order at 7:15 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson, Connie Volke and Chairman Ronald W. Corzine. Staff Present: Don Reynolds, Management Analyst; Shelly Shellabarger, Recreation Supervisor; and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Presentation of Community Center Tot Lot by Commission. Chairman Corzine stated the Community Center tot lot was dedicated on May 2, 1992, during the Cinco de Mayo event and read the Mayor's dedication speech. B. Commendation to Kiwanis for Volunteer Support for City Events. Chairman Corzine presented a "Certificate of Appreciation" to Michael Wesner and David Stafford, representatives of the Kiwanis Club of Moorpark, for the Kiwanis' volunteer support of City activities and special events. Minutes of the Parks and Recreation Commission 2 5/11/92 p 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Commissioner Thompson requested adding to the agenda discussion of the Dodger Baseball Excursion. Don Reynolds, Management Analyst, informed the Commission that only emergency items can be added to an agenda and recommended Commissioner Thompson address her comments during the "Comments from Commissioners" section of the agenda. 6. PUBLIC COMMENTS: Staff reported that Pete Peters was in attendance but would address the Commission during discussion of Item 8.A., "Consider H.E.L.P. Program and Presentation by Pete Peters." The Commission agreed to this proceeding. 7. CONSENT CALENDAR: Commissioner Stratton requested Item 7.B. be pulled from the Consent Calendar for amendment. A. Approval of the Parks and Re reation CQmmisSion Minutes of April 13 1992. Staff Recommendation: Approve as presented. C. Receive Staff's Status Report of City Parks. Staff Recommendation: Receive and file the report. D. consider Recommendation to City Council Declaring July as "Parks and Recreation Month " Staff Recommendation: Prepare proclamation to Council and allow staff to develop plans for activities. MOTION: Commissioner Hall moved and Commissioner Volke seconded a motion to approve and file the Consent Calendar as presented, with the exception of Item 7.B. Unanimously approved. B. Approval of the Parks and Recreation Commi ion's Special Meeting Minutes of April 27 1992. Staff Recommendation: Approve as presented. Commissioner Stratton stated on Page 4 of the 4/27/92 Minutes regarding the Breakfast with Santa 1 and Breakfast with Santa 2 discussion, it should read: "The Commission unanimously concurred that Breakfast with Santa 1 and 2 should be combined into a one -day event with #2 immediately following #1." Minutes of the Parks and Recreation Commission 3 5/11/92 s MOTION: Commissioner Stratton moved and Commissioner Thompson seconded a motion to accept Item 7.B. of the Consent Calendar with the corrections as noted above. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. Consider H.E.L.P. Program and Presentation by Pete Peters. Staff Recommendation: Discuss the program and direct staff as deemed appropriate. Pete Peters, 'Owner of the Handicapped Equestrian Learning Program, who resides at 7155 walnut Canyon Road, Moorpark, addressed the Commission and requested additional funding for his program. He stated H.E.L.P. encompasses programs for handicapped children, Special Olympics, juveniles and adults who must serve community service hours, a new vaulting program recently started, two shelters for battered women and kids and one hospital room. Mr. Peters stated H.E.L.P. does not receive any State or County funds, and the program is sustained by donations and moneys obtained through a yearly "Country Jamboree" held at his ranch. Mr. Peters also stated he has not received any grant money as the "red tape" involved in getting grant funds takes too long before receiving any funds. He presented a completed audit to the Commission for their review. Mr. Peters additionally recommended that the Commission consider developing an equestrian center in the 69 acre park with entry from the Bell Canyon Road, and stated the City should have a better police force that doesn't have such a high turnover rate. The Commission thanked Mr. Peters for providing his excellent program to Moorpark citizens and taking time to address the Commission. The Commission discussed that the H.E.L.P. program encompasses more than just a "parks and recreation" service. The Commission agreed the H.E.L.P. program was very worthwhile but questioned whether it should be funded by recreation funds. The Commission suggested that instead of providing funds to support the program, perhaps, a City staff person could assist Mr. Peters in obtaining grant funds and the grant process. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion that staff bring this item back for Minutes of the Parks and Recreation Commission 4 5/11/92 discussion at the next meeting with a recommendation to Aftw include feedback as to the possibility of the City providing support for the grant research process. Unanimously approved. B. Consider Evaluation of May 1 Youth Dance and Youth Dance Subcommittee Report. Staff Recommendation: Discuss in open forum and receive and file the report. A short videotape presentation of the May 1 dance was presented. Shelly Shellabarger, Recreation Supervisor, presented the staff report. Chairman Corzine recommended having a sign -out sheet to include the date, teen's name, time picked up and person teen departs with. Commissioner Volke recommended that when parents pick up youths other than their own, a permission slip must be presented stating the youth can leave with the designated driver. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to receive and file the report. Unanimously approved. C. Consider Evaluation of Easter Eaa Hunt. Staff Recommendation: Discuss in open forum and receive and file the report. Shelly Shellabarger, Recreation Supervisor, presented the staff report and stated the total estimated costs of the program were $950. Chairman Corzine stated the scheduled egg hunt times for different age groups should be held at the times they are published. Don Reynolds, Management Analyst, recommended forming a subcommittee to assist with the preparation of next year's event. MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion to receive and file the report. Unanimously approved. D. Consider Evaluation of Cinco De Mayo Event. Staff Recommendation: Discuss in open forum and receive and file the report. Don Reynolds, Management Analyst, stated a summary report of the Cinco de Mayo event will be presented f the Parks and ion Commission 5 5/11/92 to City Council on June 3 and requested the Commission to address the questions asked in his staff report. Shelly Shellabarger, Recreation Supervisor, presented her staff report and stated the cost of the event was $2,176. The event had a budget of $2,200. Commissioner Hall stated he recommends next year's event be specifically sponsored by the "Citizens for Cinco de Mayo" with the City in a cosponsorship /advisory capacity; volunteers should be assigned to specific stations /duties and asked to be present at a designated time; and one designated person should be responsible for disseminating directions to the volunteers. Commissioner Thompson stated the 'Cinco de Mayo" event should be run similarly to the "Labor Day in the Park" event where the "Citizens for Cinco de Mayo" organize the event and the City provides some funding for the event. Commissioner Stratton recommended next year's event op remain a "Cinco de Mayo" event versus an "International Day." Chairman Corzine stated the puppet show was an excellent production and recommended it be brought back for other City events; recommends the "Citizens for Cinco de Mayo" be the primary force behind next year's event; also in favor of an "International Day" to be sponsored by the City with inclusion of facilities through Moorpark College and /or Moorpark High School; recommends the City acquire more emergency power sources, medical supplies, and other emergency needs that may be required in future emergency situations; and banners displayed should not include any mention of alcoholic beverages. Commissioner Volke recommended if the City sponsors an "International Day," it should not be held in May. Don Reynolds also recommended activities for teens should be included in next year's event. MOTION: Commissioner Stratton moved and Commissioner Volke seconded a motion to receive and file Item 8.D. as presented by staff. Unanimously approved. ,inutes of the Parks and Recreation Commission 6 5/11/92 E• Consider Arroyo Vista Community Park Tot Lo Improvements. Staff Recommendation: Receive Architect's input and continue discussion to June 8, 1992. Mark Scioneaux of T.I. Maloney, Inc., architects for the Arroyo Vista Community Park landscape development, presented the Commission which proposed development plans for the tot lot areas. He stated that they have no problems using Iron Mountain Forge equipment in their designs, and once equipment is selected, they can make the tot lot area work with the size of the equipment. Important items they are considering are the separation of swing sets from the play equipment and having surfaces of fibar or mat which will accommodate handicap /wheelchair access. The Commission favored the proposed plan showing two circular tot lot areas for the Phase I development (which are the tot lot areas closest to the ball fields) with one circular area for older children and one circular area for younger children. The diameters of the circular areas were 52 feet and 60 feet. Mr. Scioneaux confirmed swing sets would be placed in the Phase II tot lot area, but possibly a couple of infant swings could be included in the Phase I area. Commissioner Thompson stated she would like to have the Phase I tot lot areas specifically designed to meet the ADA requirements for handicap accessibility, with less emphasis on the Phase II play area. Mr. Scioneaux explained that this concept is only acceptable to ADA requirements if amenities at both areas are the same. Mr. Scioneaux also explained the third softball field and a soccer field were being overlaid in design to provide joint use of both types of sports in generally the same area to maximize use of the area. At 9:25 p.m., the Commission recessed. At 9:37 p.m., the Commission reconvened. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to recommend that City staff follow -up with the Architect in designing the two circular layouts for the tot lot areas of Phase I and furnish the Commission with a Minutes of the Parks and Recreation Commission 7 5/11/92 recommendation for Iron Mountain Forge equipment for said tot lots, and place on the June agenda. Unanimously approved. F. Consider Renaming of Parks. Staff Recommendation: Consider policy and authorize staff to present it to City Council for adoption. Don Reynolds, Management Analyst, presented the staff report. Mr. Reynolds reported that "La Colonia Park" has not been officially named by the City, and the Commission may want to consider naming the park after adoption of the Park Naming /Renaming Policy. Chairman Corzine and Commissioner Hall recommended adding into the policy provisions for holding a public hearing by both the Parks and Recreation Commission and City Council. Commissioner Stratton stated she was pleased with the policy outlined by staff. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to follow the recommendations of staff with the amendment of adding public hearings for both the Parks and Recreation Commission and City Council to the approval process. Unanimously approved. G. Design for the Development of La Colonia Park. Staff Recommendation: Staff to survey community for feedback. Don Reynolds, Management Analyst, presented the staff report. Instead of having a community survey done this Saturday by staff, Mr. Reynolds recommended mailing out a written survey first to all the residents in the La Colonia Park area. The survey shall be in Spanish and English. Regarding the issue of naming the park, Commissioner Hall recommended that staff contact Cabot, Cabot and Forbes for their input of a possible park name since they donated the land. Commissioner Thompson thought the park's name and the change of the name to "Los Angeles Place" should also be made part of the survey. MOTION: Commissioner Corzine moved and Commissioner Volke seconded a motion to allow City staff to solicit input from the surrounding neighborhood by mail, in Spanish and English, to include not only the park development issues but park Minutes of the Parks and Recreation Commission 8 5/11/92 itnaming and street naming for the area also. Unanimously d' approved. H. Reconsider Upgrading Play Equipment at Peach Hill Park: Staff Recommendation: Consider new options and include a revised recommendation to Council. Don Reynolds, Management Analyst, presented the staff report and recommended the Commission allow John McMaster, Iron Mountain Forge /Big Toys Representative, to review the equipment and propose modifications. Mr. Reynolds also stated Mr. McMaster would be in attendance at the June meeting. Commissioner Hall recommended investigating the possibility of just altering the decks by using another vendor's equipment. Commissioner Thompson questioned whether the ramp could be modified by placing another piece of wood over it thereby covering the entrapment areas. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to table discussion of this item until the June meeting to receive John McMaster's recommendations for altering the equipment. Unanimously approved. 9. COMMENTS FROM COMMISSIONERS: A. Commissioner Stratton stated she was encouraged to see the students at the May 1 dance having a good time and supports having two dances in the summer. B. Commissioner volke thanked Commissioners Thompson and Hall for their efforts on the dance subcommittee and the success of the May 1 dance, and thanked Don Reynolds for his efforts in providing the agenda packet. C. Commissioner Thompson stated discount tickets for a "Dodger Game Excursion" may be available through the Boys and Girls Club, and she is exploring the possibility. Commissioner Thompson also stated after discussion of adding a basketball court at Peach Hill Park during last month's Commission meeting, she received a lot of positive public input. Specifically, Bob Donahue of the Boys & Girls Club basketball league, contacted her and stated they need more basketball facilities for practices. Minutes of the Parks and Recreation Commission 9 5/11/92 D. Commissioner Hall stated the last two months of successful special events exemplifies what the Commission can do when working together. E. Chairman Corzine thanked Kiwanis for their support and extended an invitation to other Moorpark groups who would like to cosponsor events with the City. Chairman Corzine stated he is checking with Sinaloa Golf Course regarding their summer youth golf tournaments. He would like the tournaments mentioned in the Summer Recreation Brochure if details could be worked out between Sinaloa Golf Course and the City in time to meet the brochure deadline. 10. FUTURE AGENDA ITEMS: For the June 8, 1992 meeting, the following item was requested: A. Consider Information Received Regarding the Dodger Excursion. (Commissioner Thompson) The following items were continued to the June 8, 1992 meeting: ` A. Consider H.E.L.P. Program. B. Consider Arroyo Vista Community Park Tot Lot Improvements. C. Design for the Development of La Colonia Park. D. Reconsider Upgrading Play Equipment at Peach Hill Park: 11. ADJOURNMENT: MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion for adjournment at 10:20 p.m. Unanimously approved. Respectfully submitted, Administrative Secretary APPROVED: RONALD CORZINE, CHAIRMAN 6 Parks Recreation Commission