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HomeMy WebLinkAboutMIN 1992 0608 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California June 8, 1992 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, June 8. 1992, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7 :05 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hall. 3. ROLL CALL: Pre n : Commissioners John R. Hall, Jr., Ginger Stratton, Sandra G. Thompson, Connie Volke and Chairman Ronald W. Corzine. Staff Pc'-sent: Don Reynolds, Management Analyst, and Debra Broussalian, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the City Coiingil Min Ps_ of April 13 1992. Staff Recommendation: Approve as presented. B. Approval of the Parks and R creation Commission Minutes of Mav 11 1992. Staff Recommendation: Approve as presented. Minutes of the Parks and Recreation Commission 2 6/8/92 MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to approve Items A and B and pull Item C for discussion. Unanimously approved. C. Receive Staff's atuq Reno— of Citv Parks. Staff Recommendation: Receive and file the report. Commissioner Hall asked what was being done about the grass areas at South Meadows Park that are turning brown. Don Reynolds reported the condition of the grass is being addressed by the City Manager and the Maintenance & Operations Supervisor. Commissioner Hall also asked if the issues of posting equipment signs at the park, installation of bike racks, changing the arch climber in the tot lot area for another piece of equipment, etc., have been addressed since the City is now taking over the maintenance of South Meadows Park. Don Reynolds stated those issues had not been pursued yet but now is the time to do so. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to accept and file Item C as presented. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. Consider Arrovo Vista Community Park Tot Lot Imiprovements. Staff Recommendation: Recommend to Council the selection of equipment. Don Reynolds presented the staff report and introduced John McMaster, Representative for Pacific Designs and Iron Mountain Forge play equipment, to the Commission. John McMaster addressed the Commission regarding the two proposed designs for the Arroyo Vista Community Park, Phase I, tot lot area and pricing of the equipment. Both designs were recommended for the age group of 5 to 12. Commissioner Hall recommended one area be designed for ages 2 to 5 and the other area for ages 5 to 12. The Commission concurred and made the following recommended changes to the Iron Mountain Forge proposal dated 6/1/92, Project No. KB21167, for the age group of 2 to 5: Change the arch climber to an inverted arch climber; Eliminate the sliding pole and add an inverted chain net climber; J Minutes of the Parks and Recreation Commission 3 6/8/92 Change the double slide (located by the sliding pole) off the 36" deck to a tunnel slide; Eliminate the tire swing and add the double wide plastic slide; At the end of the area where the tire :swing was shown (but eliminated) , add two Spring Toys, Model #SR05 -MJ, Four Seat Teeter, and Model #SR101 -DI, Buckie the Horse; Change the safety rail on the 28" deck to a safety panel with steering wheel; Eliminate the curly climber off the 36" deck and block off the area with a steering wheel panel. MOTION: Commissioner Hall moved and Commissioner Volke seconded a motion to approve the tot lot area designated as KB21167 with modifications as outlined by the Commission and designate it as the tot lot for ages 2 to 5. Unanimously approved. The Commission recommended the following changes to the Iron Mountain Forge proposal dated 6/1/92, Project No. KB21168, for the age group of 5 to 12: At the 28" deck: Change the safety panel with steering wheel to a safety panel; Add a tire swing angled out from the pole where the safety panel with steering wheel was shown (but changed by the Commission to a safety panel); Move the stairs to the area designated for the Tic -Tac -Toe panel; Move the safety panel with steering wheel to the area designated for the stairs; At the 64" deck, eliminate the double wide long plastic slide and replace with tunnel slide, Model #STS64; At the 36" deck: Eliminate the elbow slide and install a safety panel to block off area; 'µ Minutes of the Parks and Recreation Commission 4 6/8/92 Remove the Tic -Tac -Toe panel and replace with the double wide plastic slide; Remove the double wide plastic slide and replace with a challenge ladder. AT 8:25 P.M., the Commission recessed. At 8:40 _p.m., the Commission reconvened. John McMaster stated within one or two days after tonight's meeting, he should be able to answer whether the changes recommended by the Commission would be approved by the manufacturer, and he would advise staff of the manufacturer's response. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to approve the tot lot area designated as KB21168 with modifications as outlined by the Commission and designate it as the tot lot for ages 5 to 12. Unanimously approved. The Commission then discussed whether a third area designated for the swing set should be included in the Phase I development. John McMaster stated swings must be independently standing from other play equipment according to the new playground safety guidelines. The Commission concurred to the Iron Mountain Forge swing set proposal dated 5/7/92, Project No. KB20816 as presented. The Commission further agreed a third area designated for swings should be included in the Phase I development of Arroyo Vista Community Park. MOTION: Commissioner Hall moved and Commissioner Thompson seconded a motion to incorporate the swings (two belt swings and two tot swings) into the Phase I development of Arroyo Vista Community Park and allow the Architect to designate its placement where appropriate. Unanimously approved. John McMaster of Iron Mountain Forge shall revise the proposed plans as the Commission recommended and provide them to staff for the July meeting, together with pricing. During discussion of the various types of equipment, John McMaster stated at South Meadows Park, Iron Mountain Forge will replace the arch climber with an inverted arch climber at no cost to the City. However, the City will be responsible for installation of the equipment. Minutes of the Parks and Recreation Commission 5 6/8/92 B. Reconsider Upgrading Play Eguipment at Peach Hill Park. Staff Recommendation: Recommend to Council the upgrade of Peach Hill play equipment for the 1992/93 budget. Don Reynolds presented the staff report,. and John McMaster addressed the Commission regarding the current Peach Hill Park playground equipment. John McMaster stated the existing equipment is in good condition but does not meet the current playground safety standards; however, legally the equipment can remain until the year 2,000 according to the new playground safety guidelines. John McMaster recommended dismantling the entire structure and rebuilding it rather than trying to retrofit part of the equipment. He stated legally, the City could incur more negligence in retrofitting part of it versus changing the entire structure. Mr. McMaster stated if the equipment was dismantled, some of the existing parts could be reused thereby saving costs to rebuild the structure. Big Toys will retrofit the decks, but they will not back it for liability. Commissioner Hall recommended getting costs to completely retrofit the entire structure and using as much of the existing parts as possible, and staff calling the Consumer Product Safety Commission for their input. John McMaster stated if the entire structure is retrofitted to meet the new playground equipment guidelines, it must also comply to the ADA requirements. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to obtain pricing to completely retrofit the playground equipment structure and incorporate the necessary changes to make the structure come up to the current playground standards. Unanimously approved. C. Consider Information Received R garding the Dodger Excursion. Staff Recommendation: Reconsider City subsidy of event. Don Reynolds presented the staff report and stated the Boys and Girls Club indicated they would be willing to join us in putting together a joint bus excursion. However, the event would have to pay for itself. h a Minutes of the Parks and Recreation Commission 6 6/8/92 Commissioner Stratton stated selling tickets at different prices to accommodate lower incomes is not feasible and thought everyone should pay the same amount for the tickets. She questioned if the event is subsidized for those with lower incomes, how will the City make a determination of who qualifies as low income. She also stated excursions are offered through Little League and Chaparral School. Commissioner Hall stated he would like to find a way to subsidize the program for those who cannot afford going to a Dodger game, keep the $800 in the budget, and in the meantime, try to find alternative ways to subsidize the event. He also suggested having an essay contest where the winners of the contest receive the tickets and bus fare free. Chairman Corzine recommended getting cosponsorships from other Moorpark organizations to help subsidize the program and offered an invitation to any Moorpark organization to volunteer as a cosponsor of the event. Commissioner Thompson stated she liked the idea of getting cosponsorships or possibly working with another City to offer a joint bus excursion. She favored a self- supporting event. Commissioner Volke stated since the excursion is advertised in the Recreation Brochure with a registration deadline of July 31, it would be difficult to obtain cosponsorships in such a short time frame. She suggested leaving the options open for now and see what the outcome of the registrations are. Staff recommended advertising the Dodger excursion at the next dance. Chairman Corzine directed staff to provide a Dodger sign -up sheet at the June dance. MOTION: Commissioner Hall moved and Commissioner Volke seconded a motion to include the $800 that was in the budget and allow pre- registration to determine whether or not the event would go and then determine, on the basis of those who registered, if subsidizing the event is needed. Unanimously approved. Minutes of the Parks and Recreation Commission 7 6/8/92 D. Consider H.E.L.P. Program. Staff Recommendation: Consider special event recommendation to Council for the 1992/93 budget. Don Reynolds presented the staff report. Commissioner Thompson stated she does not want to fund the H.E.L.P. program from the recreation budget. If it is funded by City Council, it should be funded from some other source. She changed her priority ranking of the program to a 3 or 4. Commissioner Volke stated the H.E.L.P. program is very valuable to the Moorpark residents and hopes City Council will help fund the program. Commissioner Stratton stated she would rather see the funds go toward subsidizing the Dodger excursion and doesn't believe funding of the H.E.L.P. program should come out of the special events budget. Commissioner Hall agreed the H.E.L.P. program was very valuable but believed it was outside the recreation sphere. He recommended it not be included in the recreation budget. Chairman Corzine recommended the H.E.L.P. program pursue obtaining grant funds. He recommended going back to City Council and let them decide on how they choose to assist Mr. Peters of the H.E.L.P. program. MOTION: Commissioner Stratton moved and Commissioner Thompson seconded a motion to send this item back to City Council with a recommendation that funding not be taken out of the Special Events budget for this program. Motion carried by a 4 to 1 vote with Commissioner Volke opposing. E. Consider City Activities for "July as Parks & Recreation" month. Staff Recommendation: Direct staff as deemed appropriate. Don Reynolds presented the staff report and stated he is recommending that fifty free T- shirts with the slogan "Parks and Recreation: Something of Value for Everyone" be given out to the first fifty students to the June dance. The Commission agreed they liked the staff report suggestions of naming a "Volunteer of the Year" award. Commissioner Hall recommended having an essay contest asking the youth to tell us what Minutes of the Parks and Recreation Commission 8 6/8/92 recreational activities they would like offered and incorporate the essay program with the Dodger excursion event. MOTION: Commissioner Thompson moved and Commissioner Volke seconded a motion to adopt all of the ideas presented by staff for developing the "July as Parks and Recreation" month and forward to City Council for consideration. unanimously approved. 9. COMMENTS FROM COMMISSIONERS: A. Commissioner Volke thanked staff for preparation of the packet and urged the youth to participate in the upcoming essay contests. B. Commissioner Thompson stated the Recreation Brochure was recently delivered to all residents and registration had begun, expressed appreciation to Shelly Shellabarger, Recreation Supervisor, for sending the follow -up letter to all the last dance participants, and encouraged Moorpark residents to hike the Happy Camp Trail. C. Commissioner Stratton thanked Shelly Shellabarger, Recreation Supervisor, for the excellent Summer Recreation Brochure, stated the brochure and dance flyers are also available at Chaparral School, and has received interest from the students regarding the summer dances. D. Commissioner Hall thanked the staff for putting together the Summer Recreation Brochure and invited Moorpark youths to the June 26 dance. E. Chairman Corzine congratulated staff on the Recreation Brochure, stated he had a wonderful time at the Happy Camp trail hike recently attended and congratulated the 7th grade on the wonderful brochure they assembled regarding ten points of interest in Happy Camp Regional Park. For the record, Chairman Corzine also stated he does support the Cinco De Mayo event, still wants the Commission to provide whatever funds are needed by the City to assist the event, but would also like to see the Citizens for Cinco De Mayo responsible for running the event. He is also in favor of an International Day. 10. FUTURE AGENDA ITEMS: For the July 13, 1992, meeting, the following items were requested: XY Minutes of the Parks and Recreation Commission g 6/8/92 O Chairman Corzine requested the figures from John McMaster regarding the Peach Hill Park playground equipment and completed designs for the Arroyo Vista Community Park tot lot. o Staff update the Commission on the progress of promoting "July as Parks and Recreation" month. Chairman Corzine also reminded the Commission to turn in their evaluations of the June 26 dance within three days after the event. 11. ADJOURNMENT: MOTION: Chairman Corzine moved and Commissioner Thompson seconded a motion for adjournment at 10:20 p.m. Unanimously approved. Respectfully submitted, r Administrative Secretary APPROVED: RONA7eD W. CORZINE, CHAIRMAN Parks & Recreation Commission