Loading...
HomeMy WebLinkAboutMIN 1993 0412 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California April 12, 1993 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, April 12, 1993, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:14 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hall. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Debra ulis -Judd, Arlene Butler, and Chair Sandra G. Thompson. Commissioner Stratton was absent. Staff Present: Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Commissioner Hall asked to reorder Item 8B to be discussed before Item 8A. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDARS: A. Approval of the Parks and Recreation Commission Minutes of March 8, 1993. Staff Recommendation: Approve as presented. B. Park Status Report. Staff Recommendation: Receive and file. Minutes of the Parks and Recreation Commission 2 4/12/93 C. Graffiti Report. Staff Recommendation: Receive and file. MOTION: Commissioner Hall moved to approve Consent Calendar as read except to modify a typographical error in the Minutes of March 8, 1993, page 5, Item 9B, paragraph 2, sentence 2 should read "She feels that art has been.... ". Commissioner Judd seconded. The motion was carried by 4 -0; Commissioner Stratton was absent. 8. DISCUSSION /ACTION ITEMS: B. Update on 1993 -94 City Budaet. Staff Recommendation: Receive and file. Deputy City Manager, Richard Hare presented to the Commission an overview of the City of Moorpark budget and stressed that the condition of the State of California's budget would impact the City's General Fund account which would in turn impact all other aspects of the City's budget. The impact as proposed by the State at this time would be approximately $260,000 but he added that the amount affecting the City could reach $520,000. He asked the Commission to keep in mind the possible shortages when planning their goals and objectives for the 93/94 budget. He stated that the true dollar amount impact may not be known until September. He said that this would be a tough year for all cities, and that new ways of funding programs will be necessary for the future. He asked the Commission to prioritize all projects so that those most important will not be cut if funds are short. By consensus the Commission accepted the report as stated. A. Review and Discuss the 1993 California Pacific Southwest Recreation and Park Conference.- Staff Recommendation: Open forum discussion; receive and file the report. Chair Thompson asked that Commissioner Hall provide his input on the CPRS Conference since she had provided hers in the special meeting held at 6:30 p.m. this evening. Commissioner Hall expressed his gratitude for being able to attend. He feels that this will be of great benefit to the City. He attended the following sessions: Making Parks Safe and Accessible; The Minutes of the Parks and Recreation Commission 3 4/12/93 Commission and it's Role in Developing Parks and Recreation Programming. He also informed the Commission that Chair Sandra G. Thompson had been appointed to the Board of Directors of the California Association of Park and Recreation Commissioners and Board Members (CAPRCBM). Chair Thompson invited Commissioners, Ulis -Judd, Butler, and Stratton to contact the Commissioners and staff who attended and get more information. By consensus the Commission accepted the report as stated. C. Recommend to the City Council the Adoption of Resolution Adopting the Attached Fee Schedule for Public Parkland Reservations; and Rescinding Resolution No. 86 -351. Staff Recommendation: Review resolution and fee schedule and recommend adoption by City Council. Director Adams presented the staff report and informed Commission that the last time this had been reviewed was in 1986. Chair Thompson and all Commissioners stated that they would like to review this more closely and that a subcommittee should be formed to review this before giving a recommendation. Chair Thompson and Commissioner Ulis -Judd volunteered to be members of the subcommittee to evaluate the Resolution and attached Fee Schedule and will return in May with the recommendations of the subcommittee for the other Commissioners. MOTION: Commissioner Hall moved to appoint Chair Thompson and Commissioner Ulis -Judd as subcommittee members. Commissioner Butler seconded. The motion was carried by 4 -0; Commissioner Stratton was absent. D. Recommend to the City Council the Consideration of Ordinance to Amend Chapter 12.16 of the Municipal Code Related to Parks. Staff Recommendation: Review ordinance and recommend adoption by City Council. Director Adams presented staff report. Chair Thompson asked staff to clarify whether riding animals and Jolly Jumps /Moon Bounces are allowed on public parks, to which Director Adams said that riding animals are not allowed but that Minutes of the Parks and Recreation Commission 4 4/12/93 said that riding animals are not allowed but that Jolly Jumps are if the company that provides this service gives to staff a copy of a Certificate of Insurance listing the City of Moorpark as additionally insured prior to the event date. Commissioner Ulis -Judd recommended to staff that the Park Reservation Application be modified to include questions on the type of entertainment to be provided to keep the City more informed on the types of entertainment being brought onto public parks. Commissioner Hall inquired of staff as to why the issue of metal detectors on public parkland has been included in the Ordinance, and if there had been any recent incidents that have caused this to be included. Director Adams told the Commission that the City was taking a proactive approach to this so as to prevent anyone digging up a park in search of something their metal detector indicates is underground. She felt it was important to prevent it from happening in the first place rather that waiting until something did happen which could injure parkland and cost the City financially. MOTION: Commissioner Butler moved that the Commission recommend to the City Council adoption of the Ordinance. Commissioner Hall seconded. The motion was carried by 4- 0; Commissioner Stratton was absent. E. Consider Special Event Report of the Mutt Show. Staff Recommendation: Open forum discussion; receive and file report. Director Adams gave the staff report. Commissioner Ulis -Judd commended Shelly Shellabarger, Recreation Supervisor for an outstanding job. She said that a Ventura resident who had participated was very pleased with the event and that the City of Ventura did not have events such as this. Commissioner Judd was also disappointed with the small amount of attendees and feels that the cost of the program to the City did not justify the expenses. She feels that the City should look at having the event in conjunction with another City event such as Labor Day in the Park to offset the cost, and to utilize Commissioners to run free or low cost events so as to cut out staff costs. Minutes of the Parks and Recreation Commission 5 4/12/93 Commissioner Hall said that while this is a nice cutsy event it might have to be considered down on the priority list in the future due to the cost and small attendance. Commissioner Butler stated that she felt the same about the event as the other Commissioners and that if staff tried charging for participating in the event in an effort to recoup costs, the cost would be have to be too high. MOTION: Commissioner Hall moved to receive and file the report. Commissioner Butler seconded. The motion was carried by 4 -0; Commissioner Stratton was absent. F. Consider Special Event Report of Tennis Tournament. Staff Recommendation: Open forum discussion; receive and file report. Director Adams gave the staff report, and also explained that this event was to assist the local Tennis Club in obtaining new members and to become a self supporting organization within Moorpark. Commissioner Thompson asked if brochures are available at City park tennis courts for anyone looking for more information on the Tennis Club. She said that if not she would like to have them posted. Commissioner Hall applauded the efforts of staff to facilitate this self - sustaining event. MOTION: Commissioner Ulis -Judd moved to receive and file the report. Commissioner Hall seconded. The motion was carried by 4 -0; Commissioner Stratton was absent. G. Consider Special Event Report on Youth Dance of aril 3. Staff Recommendation: Open forum discussion; receive and file report. Director Adams presented the staff report and informed the Commission that event costs amounted to approximately $2.50 per youth. Commissioner Ulis -Judd said that 79 youths, all within a specific age range, attended the event and that it was a worthwhile effort. She felt it provided good clean fun and would like to see it provided more often. Minutes of the Parks and Recreation Commission 6 4/12/93 Commissioner Hall was glad to be a part of this event and that it was the best dance he had been involved in. He said the kids were enthusiastic and that everyone danced and had a good time. He stated that he would be meeting with the principal of Chapparal and Moorpark High School to see about having dances at the schools in the next year. Chair Thompson thanked Vickie McGowan for passing out flyers advertising the event, and the kids for attending, the Kiwanis for their assistance and Moira Shea, Recreation Coordinator. She also felt the event was wholesome and a positive experience for the kids and she hopes that this type of event is continued. Commissioner Butler said that she supported this program and asked if the schools put on dances for the students and Chair Thompson informed the Commission that Chaparral and the High School does have dances although the High School dances tend to be more formal. MOTION: Commissioner Butler moved to receive and file the report. Commissioner Hall seconded. The motion was carried by 4 -0; Commissioner Stratton was absent. 9. COMMENTS FROM COMMISSIONERS: Commissioner Butler thanked Deputy City Manager Richard Hare for coming to the meeting and talking about the budget process. She also thanked Shelly Shellabarger for all the work she did on the Mutt Show and Easter Egg Hunt. Commissioner Ulis -Judd also thanked Richard Hare for coming to this meeting. She thanked the participants in the Easter Egg Hunt: W.O.M.E.N.; The Easter Bunny; parents and the children for a wonderful afternoon. She expressed concern to the residents of the City regarding the cost of graffiti damage ($9,000/6 months) and encouraged the Commission to consider the Adopt -A -Park Program. She would like to see a Community Calendar organized for the benefit of everyone because a number of events are held simultaneously. Commissioner Ulis- Judd also wished Moira Shea the best in her endeavors. Commissioner Hall informed the Commission that Moreno Valley has a similar program to Adopt -A -Park which is very successful. He thanked staff and Richard Hare for the information received this evening, the City for allowing him to attend the CPRS Conference, Shelly Minutes of the Parks and Recreation Commission 7 4/12/93 Shellabarger and staff for the success of the Easter Egg Hunt, Valley Children's Hospital for participating. He also wished Moira Shea good luck in her endeavors. Chair Thompson thanked Richard Hare for his assistance with understanding where the Commission stands within the budget. She offered a special thanks to Shelly Shellabarger, Frank Guiterrez, Kiwanis Club of Moorpark, David Stafford, M.Y.A.C., Mom's Club of Moorpark, American Legion Post #502, E1 Concillio Project Pride, Theresa Felix, Connie Volke, Planning Commissioner Michael Wesner and all the participants for the wonderful Easter Egg Hunt. She welcomed Christine Adams, Director of Community Services, as a new Moorpark resident. 10. FUTURE AGENDA ITEMS: For the April 26, 1993, Meeting, the following item was requested: Budget Information For the May 10, 1993, Meeting, the following items were requested: Easter Egg Hunt Event Report Cinco de Mayo Event Report N. Meadows Play Equipment Recommendation Park Resolution and Fee Schedule Master Plan for Parks - Preliminary Review Dance Subcommittee Report Adopt -A -Park Proposal Information on brochure options as a possible cost savings. 11. ADJOURNMENT: MOTION: Commissioner Ulis -Judd moved and Commissioner Butler seconded a motion for adjournment at 9 p.m. Respectfully submitted, Administrative Secretary APPROVED: SANDRA G. THOMPSON, CHAIR Parks & Recreation Commission