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HomeMy WebLinkAboutMIN 1993 0510 PR REG7EM . �8 MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California May 10, 1993 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, May 10, 1993, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:02 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Ulis -Judd. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Debra Ulis -Judd, Arlene Butler, Ginger Stratton, and Chair Sandra G. Thompson. Staff Present: Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: Connie Lawrason, a Moorpark resident, expressed her displeasure with comments made at the April 26, 1993 Parks and Recreation Commission meeting. She told the Commission that to cut Cinco de Mayo from the budget was a slight against the many Hispanics in Moorpark and reminded the Commission of all of the Hispanics who had served in various community serving capacities. She felt that sports programming was given too much priority by the Commission and the Commission should remember that it is a representative of the entire City and should not be used to accomplish personal agendas. She also told staff that more attention should be given to running the City as a business. Minutes of the Parks and Recreation Commission 2 5/10/93 Commissioner Stratton informed Mrs. Lawrason that the majority of the Commission did not feel Cinco de Mayo should be eliminated but that more responsibility should be given to the Citizens for Cinco de Mayo Committee and that the minutes of the April 26 meeting reflected that. She explained that as a 30 year Moorpark resident she is quite aware of the Hispanic residents who have served Moorpark for many years. She said the reason there are so many sports programs is that the income received from them offset the costs of various other programs. Commissioner Ulis -Judd said that she has no desire to cut Cinco de Mayo from the programming list. She feels that there is a great need for cultural events in the City. She also agrees that the City must be run like a business and will personally work toward that goal. She informed Mrs. Lawrason that the Commission is not going to do anything that the Council does not want. Commissioner Hall stated that he welcomes input from the community, negative and positive, alike as long as it is constructive. He also stated that the Commission was attempting to keep costs as low as possible considering the current economic condition. He feels that the Citizens for Cinco de Mayo Committee should have a more hands on role and that the City's position should be more to assist. He said that the format for the budget was different and that it put the Commission at a disadvantage, but that the Commission was doing the best job that they could. He said that no one on the Commission had any hidden agendas and that they are here to do whatever it takes to serve Moorpark residents. Commission Butler said that her understanding was that Cinco de Mayo was not eliminated but was being handed over to the Cinco de Mayo Committee. She also did not feel that anyone on the Commission had any hidden agendas. Commission Thompson agreed that the new budget format was difficult but that as a Commission their responsibility was to prioritize and that Cinco de Mayo was very important. As a 10 year resident, she recognizes that the ethnic diversity is what makes Moorpark great. 7. CONSENT CALENDARS: A. Approval of the Parks and Recreation Commission Minutes of April 12, 1993. Staff Recommendation: Approve as presented. Minutes of the Parks and Recreation Commission 3 5/10/93 B. Approval of the Parks and Recreation Commission Special Meeting Minutes of April 12, 1993. Staff Recommendation: Approve as presented. C. Approval of the Parks and Recreation Commission Minutes of April 26 1993. Staff Recommendation: Approve as presented. D. _Approval of the Parks and Recreation Commission and City Council Joint Meetina Minutes of March L- 1993. Staff Recommendation: Approve as presented. E. Park Status Report. Staff Recommendation: Receive and file. MOTION: Commissioner Hall moved to adopt Items A -E. Commissioner Butler seconded. Unanimously approved. F. Approval of North Meadows Play Equipment. Staff Recommendation: Accept the design proposed by the committee and direct staff to purchase said equipment. Commissioner Hall explained that a lot of work had gone into designing a unique park on a limited budget, and that some items had to be removed from the list because it would exceed the budget. Director Adams informed the Commission that the colors preferred were teal, purple, & white. MOTION: Commissioner Hall moved to adopt the current design and colors recommended. Commissioner Stratton seconded. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. Recommend to the City Council the Adoption of Resolution Adontina the Attached Fee Schedule for Public Parkland Reservations: and Rescindina Resolution No. 86 -351, Staff Recommendation: Review resolution and fee schedule and recommend adoption by City Council. Commissioner Thompson informed the Commission that the rules and fee schedule in relation to parks had not been adjusted for seven years and that the Commission should get the fees in line with neighboring cities. Minutes of the Parks and Recreation Commission 4 5/10/93 Commissioner Butler wanted Item 12 (g) of the Resolution to reflect restroom opening /closing times to be 7 a.m. to dusk unless otherwise agreed upon. She also believed charges for ballfields should be $5.00 which compared with other cities. Commissioner Butler also inquired about the $50 clean up charge for animals brought onto park property. Commissioner Stratton expressed concern about youth sports groups being charged for use of the fields since they are important to the children in Moorpark. Commissioner Thompson agreed with Commissioner Stratton but felt that cost recovery is something to consider. Director Adams suggested changing the wording to exempt youth sports groups but recommended the Commission revisit this issue in six months. She also said that she would reword the rules to reflect that the $50 clean up charge for animals would be a deposit only and would be retained by the City if persons bringing the animals onto city property did not clean up after them. Commissioner Ulis -Judd requested that staff rework the application for park reservations so as to inquire if anything will be brought onto park land such as animals, moon bounces, etc. MOTION: Commissioner Hall moved to adopt after changes are incorporated. Commissioner Stratton seconded. Unanimously approved. B. Consider New Format for the Quarterly Recreation Brochure. Staff Recommendation: That the Parks and Recreation Commission recommend to the City Council that the publishing of the thrice - yearly recreation brochure, beginning with the Fall, 1993 issue be contracted with Coast Media; and that the Council approve of the selling of advertisements for the brochure by Coast Media staff; and that the revenue from these advertisements reduce the cost of the brochure, not to exceed $4500 annually. Director Adams gave the staff report and informed the Commission that Steve Hadland from Coast Media was available for the Commission to answer any questions they may have. Minutes of the Parks and Recreation Commission 5 5/10/93 Commissioner Hall expressed concern to Mr. Hadland that the current state of the economy might impact selling advertising. Mr. Hadland stated that although it had slowed a little the impact was minimized by repeat advertisers. Commissioner Ulis -Judd asked what the basis is for advertising and if price breaks are received for long term ads. Mr. Hadland explained that advertisers are given a break for if they buy an ad to run for one year. Commissioner Butler asked if the senior programs would also be included in the brochure. Mr. Hadland explained that advertisers for certain products request to be near the senior section of the brochure. Director Adams told the Commission that the Fall brochure would be the next one that could go to Coast Media and that staff would keep the existing brochure budget and use any extra money to upgrade the brochure. MOTION: Commissioner Ulis -Judd moved to send this item to Council for review and approval. Commissioner Butler seconded. Unanimously approved. C. Consider Special Event Report: Easter Eacr Hunt. Staff Recommendation: Open Forum Discussion; Receive and File the Report. Commissioner Ulis -Judd said she does not like the format of the expense /income of the staff report and found if very confusing and requested it be changed. She also suggested that more prize stations be posted at the Easter Egg Hunt. Commissioner Hall felt that the children should get a grab bag with candy so that it would move along faster. Commissioner Butler liked Commissioner Hall's suggestion but recommended it be a toy instead of candy. She also said that when she was assisting with the event that it was confusing as to what group of children received what prize and suggested that staff find a prize that is age non - specific. Commissioner Thompson felt that the set up was much better that previous years and agreed with Commissioner Butler that it should be a toy instead Minutes of the Parks and Recreation Commission 6 5/10/93 of candy. She was also appreciative to the Kiwanis, Mom's Club, and all other volunteer groups for their assistance. She also recommended that staff continue having a Easter Egg Hunt for special needs children. MOTION: Commissioner Butler moved to receive and file the report. Commissioner Stratton seconded. Unanimously approved. D. Consider Special Event Report: Cinco de Mayo. Staff Recommendation: Open Forum Discussion; Receive and File. Commissioner Hall asked for feedback from the Citizens for Cinco de Mayo Committee and asked Councilmember Perez who was in attendance to tell the Commission how he felt the event went. He also asked if the participation was growing. Councilmember Perez stated that he was not a member of the Committee but that his wife and son were. He also said that the Committee was pleased with its progress as a group, and was grateful for the support of the service groups who assisted. He also said that the participation was much better this year and seems to be growing. Commissioner Ulis -Judd told Councilmember Perez that the Commission felt that the Committee should take a more hands on approach and that City staf f should only assist and support. Commissioner Thompson reiterated that the City was not abandoning Cinco de Mayo. MOTION: Commissioner Ulis -Judd moved to receive and file the report. Commissioner Stratton seconded. Unanimously approved. 9. COMMENTS FROM COMMISSIONERS: Commissioner Ulis -Judd reminded the public that the City was offering Camp Moorpark this summer. She also said she would like to see a multi - cultural day at least once a year. Commissioner Hall thanked Councilmember Perez for his timely visit and said that he found it very beneficial. He reminded the public that he welcomes any input whether negative or positive. Minutes of the Parks and Recreation Commission 7 5/10/93 Commissioner Stratton thanked Commissioner's Hall and Butler for their work on the North Meadow playground equipment, Commissioner Ulis -Judd and Chair Thompson for their work on the park rules and fee schedule, and Steve Hadland from Coast Media. She also told Councilmember Perez that she didn't want anyone to think that the Commission had turned its back on Cinco de Mayo. Commissioner Butler thanked Chair Thompson and Commissioner Ulis -Judd for their work on the park rules and fee schedule and expressed appreciation to Steve Hadland for his attendance. Chair Thompson thanked Commissioner Hall's and Butler for their work on the North Meadows playground equipment, and Sam Nainoa for his letter regarding Cinco de Mayo and Councilmember Perez for his input. 10. FUTURE AGENDA ITEMS: For the June 14, 1993, Meeting, the following items were requested: Adopt -A -Park - Master Plan for Parks Names of Parks (Revisit) Urban West Playground Equipment Donation 11. ADJOURNMENT: MOTION: Commissioner Hall moved and Commissioner Ulis- Judd seconded a motion for adjournment at 9:20 p.m. Respectfully submitted, Administrative Secretary APPROVED: SANDRA G. THOMPSON, CHAIR Parks & Recreation Commission