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HomeMy WebLinkAboutMIN 1993 0809 PR REGITEM 9 & --. MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California August 9, 1993 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, August 9. 1993, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Stratton. 3. ROLL CALL: Present• Commissioners John R. Hall, Jr., Ginger Stratton, Debi Ulis -Judd, Arlene Butler and Chair Sandra G. Thompson. Staff Present: Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. ` 5. REORDERING OF, AND �DDITIONS TO, THE AGENDA: MOTION: Commi si ner U a1 moved to reorder Item iE as a courtesy to the public speakers for discussion first under Discussion /Action. Commissioner Butler seconded. Unanimously approved. 6. PUBLIC COMMENTS: Jim Hartley, 5950 Gabbert Road, told the Commission that he had a wonderful time at the 50's Concert sponsored by Urban west and that he would like to see an activity like this one at least three times a year. He suggested that the events could possibly be subsidized by Churches or Clubs in Moorpark. Minutes of the Parks and Recreation Commission 2 8/9/93 Mr. Hartley said that the Community Center name for Arroyo Vista Community Park should have the name of the park in it so that it's location is easily identified. Mr. Hartley also reminded the Commission that he and his wife are very involved in open space for Moorpark and very interested in parks. The Commission thanked Mr. Hartley for his support and input. Mike Williams, 12620 Misty Grove, AYSO representative, came to oppose a possible fee charge to youth sports groups for use of City parks in Moorpark. He stated that there are over 900 children in the program and that City fields had been used by 78 teams for over 8 years averaging out to 31 teams practicing each weekday. He said that although the school district will begin charging for field use he felt that sports youth groups would probably get a waiver of those fees. He said that if more funds were needed for parks then the City should assess those fees through the Assessment District. Commissioner Hall asked Mr. Williams if the sports groups are planning on using City fields on the weekends for their games what would residents wanting the field for private uses be able to use. Mr. Williams told the Commission that the AYSO only uses Campus Canyon Park and that the park is seldom used and for this year that would be the only park AYSO would use for games on weekends. Commissioner Butler asked Mr. Williams if only Moorpark residents belonged to AYSO. Mr. Williams said that all were Moorpark residents or were people waiting to move to Moorpark. Rick Stratton, 6049 Darlene Lane, said that as a resident of Moorpark for over 25 years that he felt the idea of charging youth sports groups a fee is preposterous. The fees that children pay to play in these groups is minimal at $30 and that parents would be overburdened to pay more. The Commission should be considering the kids first. He felt that, without this sports groups, kids would be out in the streets causing trouble and that it would be political suicide for any Commissioner to vote yes on this issue because it would be remembered at election time. Minutes of the Parks and Recreation Commission 3 8/9/93 Commissioner Ulis -Judd told Mr. Stratton that she was not elected to this position and feels that kids are very important to all of the Commissioners. She said that there is more than sports in life and that the she wanted to be fair to all. Commissioner Ulis -Judd said that she also took exception to being threatened. Chair Thompson said that she felt that at least two of the Commissioners were appointed because of their active involvement with youth sports. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of June 14, 1993. Staff Recommendation: Approve as presented. B. Park Status Report. Staff Recommendation: Receive and file. MOTION: Commissioner Hall moved to receive and file Item A and Item B as presented and to pull Item C for discussion. Commissioner Stratton seconded. Unanimously approved. C. update on 1993 -94 Adopted City Budaet. Staff Recommendation: Receive and File. Commissioner Hall asked why the requested funding for Shakespeare in the Park had been. denied, why rollerhockey did not get funding and, why youth dances received 1/2 of the requested amount. Director Adams explained that Shakespeare was already done as part of the 10th Anniversary budget, that the Council did not like the idea of rollerhockey at ( Park, however the City Council felt that Arroyo 3s a Park may be a better site, and that the youth dances, if proved successful, could be brought back to the Council at a later date to increase the number of dances and funding. Chair Thompson asked why funding for the full basketball court at Peach Hill Park had been removed from the budget and felt that it was an important item. Director Adams said that the money had been carried over from the year before and that it was not the highest priority for the Council Commissioner Ulis -Judd asked why there were cuts from the Recreation budget when the cuts that were expected, from the State budget crisis, did not occur and impact Moorpark at all. Minutes of the Parks and Recreation Commission 4 Director Adams explained that some cuts to all departments existing income of the City. 8/9/93 the City Council had made in order to keep within the Commissioner Stratton asked why if each park has a Capital Improvement budget, wasn't that money used. Director Adams explained that the Capital Improvement funds are based on zone assessments and that some areas have a very limited zone. The money for Capital Improvement is a limited resource that does not have funds regularly coming in. � SJC` Commissioner Ulis -Judd asked abou Pie funds for the downtown park and why it is still available. Director Adams explained that those funds continue to roll over and that it would also be used for the land acquisition. She said that any other extra funds would go to the downtown park since it is a priority with the City Council. Commissioner Butler asked if Arroyo Vista Community Park had been put on hold since no money had been approved for that park. Director Adams explained that the money for Phase I of the park had been allocated already. MOTION: Commissioner Hall moved to receive and file the report. Commissioner Butler seconded. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: E. Policy Regarding Charging Youth Sports Organizations Usage Fees. Staff Recommendation: Consider potential changes to the fee structure as it relates to youth sports organizations. Commissioner Hall suggested that two Commissioners, staff, youth sports group representatives, and the school district meet for discussion on this issue. Commissioner Stratton said that the Commission should make a decision independent of what the school district may do. She also does not feel that the impact would put any more wear and tear on the fields. She was opposed to any fees charged to youth sports groups. Minutes of the Parks and Recreation Commission 5 8/9/93 Commissioner Butler felt that there would not be enough time for a meeting as Commissioner Hall suggested and felt the Commission should make their decision now. She also opposed fees but suggested that guidelines be set on usage. Commissioner Ulis -Judd reminded the Commission that they had agreed to review this issue in six months and that she felt this should be set aside until that time. By then she said the Commission would have a better idea on how this all works out. Chair Thompson said that she felt the scheduling should be amongst the sports group, and, as for maintenance of the parks some sports groups in other cities make generous donations to the city to help defray costs. Director Adams told the Commission that this Item would be going to the Public Works /Facilities /Solid Waste Committee and then to Council for a decision. Commissioner Ulis -Judd recommended to Chair Thompson that she write a letter, to the City Council, to express the Commissions opinions. Commissioner Hall asked Mike Williams when he would know whether the school district would waive fees for the youth sports groups and he told Mr. Williams to keep staff informed. By consensus, the Commission agreed that Chair Thompson and Commissioner Stratton be on a subcommittee that will meet with youth sports representatives and staff. MOTION: Commissioner Ulis -Judd moved to have staff, take to Council, their recommendation of having no fee charges for youth sports groups and to wait until the end of six months to revisit this issue. Commissioner Stratton seconded. Unanimously approved. A. Direction by City Council for Parks and Recreation Commission to Study and Recommend a Name for the Community Center facility at Arroyo Vista Community Park. Staff Recommendation: That the Chair appoint two members to serve as a committee to provide input to the Parks and Recreation Commission regarding a name for the new community center facility at Arroyo Vista Community Park. Commissioner Butler said that she wanted the name to remain the same. Minutes of the Parks and Recreation Commission 6 8/9/93 Commissioner Hall suggested that the City Hall Community Center be renamed the Meeting Room since that is it primary function. Chair Thompson asked that the City Hall Community Center name not be changed and that maybe they should look at how other communities have handled this. Commissioner Ulis -Judd suggested that instead of Community Center perhaps Arroyo Vista Recreation Center would be more appropriate and less confusing to the community. By consensus the Commission agreed that Recreation Center was their choice. MOTION: Commissioner Ulis -Judd moved to recommend to Council that the community center at Arroyo Vista be named Arroyo Vista Recreation Center. Commissioner Butler seconded. Unanimously approved. B. Revising Park Naming Policy. Staff Recommendation: 1) That the established committee move forward with their task to rename the three Mountain Meadows neighborhood parks and 2) that the Chairman appoint two members to serve on a committee to draft a new, modified park naming policy. Commissioner Hall told staff that he felt that another subcommittee to draft a new, modified park naming policy was not necessary and that staff should draft a policy and send it to the existing subcommittee, that is working on renaming the Mountain Meadows parks, for approval. Commissioner Butler invited the community to submit any ideas for a new name for South Meadows Park. By consensus the Commission agreed to have staff draft a park naming policy for the Commission's review. C. Consider Special Event Report: 10th Anniversary Programs Staff Recommendation: Open Forum Discussion; Receive and File the Report. Director Adams explained that the 10th Anniversary budget reflected a $3,000 balance after factoring in pin and t- shirt sales and that suggestions for reinvesting it in recreation programs included signs for announcing special events and programs. Minutes of the Parks and Recreation Commission 7 8/9/93 Chair Thompson thanked John Wozniak and his wife for all of their help, Tierra Rejada Ranch for the hay rides at the 4th of July picnic, Sweet Cinns for the delicious cake they donated, and everyone for participating. She said that the attendance of the City Hall open house was a surprise and that this and some of the other 10th Anniversary events should be scheduled on a yearly basis. Commissioner Ulis -Judd said that everyone was really excited about the activities and the attendance showed that these events should be held more often. Commissioner Hall said that he was honored to be part of the 10th Anniversary Committee and that staff had spent a lot of time on this and did a phenomenal job. He also thanked businesses for purchasing banners and showing their support. Commissioner Butler really enjoyed the activities and thanked staff for putting it all together. She would like to see the City do activities like these more often and would also like to see a larger 4th of July celebration. Commissioner Stratton thanked Commissioner Hall, Chair Thompson, Councilmember Wozniak and Mary Wozniak for all of their help. MOTION: Commissioner Ulis -Judd moved to receive and file the report. Commissioner Hall seconded. Unanimously approved. D. Update on Construction of Virainia Colony Park. Staff Recommendation: Receive and File the Report. Director Adams recognized John Casillas and Todd Henderson for all of the work they put into building the park. She informed the Commission that she would let them know the date, that the Council sets, for the park dedication. Commissioner Ulis -Judd said that she was glad to see a lot of children playing at the new park. Chair Thompson thanked the residents of that area for their input. MOTION: Commissioner Ulis -Judd moved to receive and file the report. Commissioner Butler seconded. Unanimously approved. Minutes of the Parks and Recreation Commission 8 8/9/93 F. Peach Hill Park Playground Fence Alteration. Staff Recommendation: Direct staff as deemed appropriate. Director Adams showed, on a drawing to the Commission, where the fence modification would take place along the Christian Barrett Road side. Commissioner Hall asked about the cost of this alteration. Director Adams explained that costs would be minimal because it could all be done by in -house staff. Commissioner Ulis -Judd said that she did not think that one access was enough and would like to see an access on the Peach Hill Road side also. Chair Thompson told the Commission that she felt that one access was enough and that the Peach Hill Road side had adequate access. Commissioner Butler felt that they should hold off on the second exit for now because of the safety factor with small children. MOTION: Commissioner Hall moved to adopt and recommend staff recommendation. Commissioner Butler seconded. The motion passed with Commissioner Ulis -Judd opposing. 9. COMMENTS FROM COMMISSIONERS: Commissioner Butler thanked the speakers for that evening for giving their input, and everyone for the success of the 10th Anniversary events, including the community for participating. She would like to see more concerts since it was so well received. She liked the idea of signs for announcing programs and special events planned by the City. Commissioner Stratton thanked the speakers for their comments. She congratulated staff for all the work they had done to make the 10th Anniversary a success. She is also looking forward to the Virginia Colony Dedication. Commissioner Hall thanked the 10th Anniversary Committee for it's involvement and participation in the events. He said that he is looking forward to the City's 20th anniversary. Minutes of the Parks and Recreation Commission 9 8/9/93 Commissioner Ulis -Judd thanked staff for all of their hard work on the 10th Anniversary events and reminded the public that t- shirts and pins were still available at Moorpark Video Shoppe and Moorpark City Hall. She said that she is looking forward to the Holiday Crafts Faire scheduled in November. Chair Thompson thanked the speakers for their comments and staff for their work on the celebrations. She also liked the idea of investing the funds remaining in the 10th Anniversary account on signs. 10. FUTURE AGENDA ITEMS: For the September 13, 1993, Meeting, the following items were requested: Park Naming Policy New Park Names for the Mountain Meadows Parks Master Calendar Adopt -A -Park Update on Youth Sports Meeting Box Items: Councils explanation for Peach Hill Park basketball court funds being removed from budget. Current Budget Package for Commissioner's Reference Handbook. 11. ADJOURNMENT: MOTION: Commissioner Hall moved and Commissioner Butler seconded a motion for adjournment at 9:40 p.m. Respectfully submitted, Administrative Secretary APPROVED: SANDRA G. THOMPSON, CHAIR Parks & Recreation Commission