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HomeMy WebLinkAboutMIN 1993 1011 PR REG"R MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California October 11, 1993 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, October 11. 1993, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7 :05 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hall. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Arlene Butler and Chair Sandra G. Thompson. Staff Present: Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: Suzanne Johnston, 4585 Heather Glen, came on behalf of the Moorpark High School to ask permission to use the South Meadows Park tennis courts on Monday through Friday, 1:30 -3:30 p.m, beginning in the Spring. She told the Commission that the school had courts installed but that it had been done improperly and needed to be corrected, this would not be done in time for the spring season. Commissioner Hall asked Ms. Johnston if the High School had contacted Moorpark College about using their courts. Minutes of the Parks and Recreation Commission 2 10/11/93 Chair Thompson told the Commission that since the South Meadows Park tennis courts are across the street from the High School that it was in a much more accesible location, which would work well for the school. Director Adams told the Commission that the City sponsored tennis classes are held on Fridays and Saturdays at South Meadows Park beginning at 3:00 p.m. on Fridays. She also said that more discussion was needed with staff to see if this was possible. Commissioner Ulis -Judd arrived. The time was 7:15. Keith Hilmer, Moorpark Tennis Club, 14639 Marymount, thanked the City for their assistance in getting the Tennis Club started. He said that he wanted the Commission to seriously consider installing 12 tennis courts at the new Arroyo Vista Community Park, and would also like to see South Meadows Park get another court and have lights installed for night play. He said that the Tennis Club Members would be happy to assist in raising money for the projects and also with maintaining the courts. Director Adams told the Commission that it would be best if the Moorpark Tennis Club joined the youth sports groups in Moorpark, who are planning to write to the City Council and request that Arroyo Vista Community Park become a more sports oriented park. She said that by working with the local youth sports groups, the Tennis Club would have an opportunity to request the courts that they need be incorporated into any modification to the Master Plan. Chair Thompson told the Commission that perhaps roller hockey and tennis could share courts. Commissioner Ulis -Judd asked staff to bring back to the Commission a cost estimate on installing tennis courts. Commissioner Butler told the Commission that a resident of Moorpark had recently mentioned her that more tennis courts were needed. She said that South Meadows Park had been planned with four tennis courts and maybe they should see if it were possible to install the fourth court now. Minutes of the Parks and Recreation Commission 3 10/11/93 Director Adams reminded the Commission that no funds were available at this time for South Meadows Park in the park development fund. Commissioner Stratton said that the youth sports groups had offered to help with funding, labor and time to assist the City with installing more sports fields and recommended that Mr. Hilmer join the youth sports groups in their efforts. Commissioner Hall told the Commission that he had talked with Mr. Hilmer about an "Adopt -A- Court" program to assist with lighting and maintenance of courts. Fred Maki, 13393 Vinewood, told the Commission that with classes that the City sponsors at the tennis courts that not many courts are available for the residents of Moorpark and felt that at least 8 were needed to hold tournaments. He said that it would be ideal if the courts were together at the same park. Commissioner Ulis -Judd said that she would like to see the additional court be a "Championship" court with seating. Chair Thompson told the members of the Moorpark Tennis Club in attendance that she was pleased with the growth of the Club. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of Auaust 14, 1993. Staff Recommendation: Approve as presented. Commissioner Stratton told staff that the Minutes on Page 3, Item 7C, first paragraph need to be corrected to read "like the idea of rollerhockey at Griffin Park, ". Commissioner Ulis -Judd asked that the Motion on Page 1, under section 5. Reordering of, and additions to, the agenda: be changed to say Commissioner Hall made the Motion and also Page 4, fourth paragraph should read "Commissioner Ulis -Judd asked about the prior funds for the downtown park and were these funds it still available ? ". B. Park Status Report - August. Staff Recommendation: Receive and File the Report. C. Park Status Report - September. Staff Recommendation: Receive and File the Report. Minutes of the Parks and Recreation Commission 4 10/11/93 Commissioner Ulis -Judd asked why there was so much vandalism at the parks and where the new High Street Park is located. Director Adams explained that the repairs listed on the Park Status Reports were not all vandalism that some were just regular maintenance repairs. She said that the repairs made by vandalism are listed as such. She also told the Commission about the passive park that is being designed for the City owned property on the south side of High Street. D. Review of City Council Adopted Goals and Objectives for 1993 -94 for Community Services Department. Staff Recommendation: Receive and File the Report. Commissioner Hall asked that this Item be pulled and placed on the next Agenda under Discussion /Action Items so that the Commission would have more time to review it. MOTION: Commissioner Hall moved to receive and file Item A, Item B and Item C as presented with the requested changes made and to pull Item D from the Agenda to be reviewed at the next Park and Recreation Meeting under Discussion /Action Items. Commissioner Stratton seconded. Unanimously approved. 8e DISCUSSION /ACTION ITEMS: A. Revisina Park Namina Policv. Staff Recommendation: That the Commission recommend the draft policy to the City Council for adoption. Director Adams told the Commission that the City Council had wanted the policy to be revised and to be brief and simple to understand. Commissioner Stratton said that the policy that the subcommittee had drafted implied that a park name could only be based on the geographical area of the park and eliminated naming a park after a person. Commissioner Hall told the Commission that it was not the intention of the Commission to limit park naming to the geographical area, but rather to provide direction for naming parks. Commissioner Ulis -Judd felt that the policy, as written, looked like steps to be followed and would restrict naming a park by anything other than geographical area. Minutes of the Parks and Recreation Commission 5 10/11/93 Director Adams told the Commission that staff needed a clear policy to present to Council, and that it must not leave room for interpretation. Chair Thompson said that she would like verbiage that would include the option of naming a park after a significant person or event. Commissioner Butler added that she would like it to also include historical events. By consensus the Commission added a paragraph to the policy between paragraphs two and three to read "In special circumstances, park names could be designated to recognize a national or historical event, or a Moorpark resident who has made significant contributions to the City ". The Commission also agreed to modify paragraph two as "City parks may be named in a manner..." and also "or the planned housing development, may be part of the park name ". MOTION: Commissioner Ulis -Judd moved to have staff, take to Council, their recommendation of the Park Naming Policy. Commissioner Hall seconded. Unanimously approved. B. Consider New Names for Parks in Mountain Meadows.. Staff Recommendation: That the Commission select new names for the three parks in question and forward the recommendations to the City Council for Adoption. Commissioner Hall said that if the Commission agreed to the names as presented and it goes before Council that he would like the Council to be reminded why the decision to change the names was made, that there had been a long history of confusion about the park names. MOTION: Commissioner Ulis -Judd moved to recommend to Council the name changes of the Mountain Meadows Parks: North Meadows Park - Mountain Meadows Park; West Meadows Park - West Ranch Park; South Meadows Park Rejada Trail Park. Commissioner Butler seconded. Unanimously approved. C. Consider Adopt a Park Program. Staff Recommendation: Recommend Draft Policy to City Council for Adoption. Commissioner Ulis -Judd told the Commission that she had come up with the concept to form a policy that would allow staff, if approved, to administer the Adopt A Park Program when any form of donation is received by staff. She said that program was in two phases, short term, which would get the program off the ground, and long term to help get into larger programs such as "Wall of Fame" for recognition of those that adopt a park. Minutes of the Parks and Recreation Commission 6 10/11/93 Director Adams explained take an active role in sure it is run correctly. that the City staff would need to the Adopt A Park Program to make Commissioner Stratton expressed concern that while it may be beneficial, she was concerned by the burden it may put on staff. She mentioned that she is also still interested in a neighborhood watch type program for the parks. MOTION: Commissioner Ulis -Judd moved to adopt the report and have it sent to the City Council. Commissioner Butler seconded. Unanimously approved. Chair Thompson recessed the meeting-at 8:40 p.m. The Meeting was called back to order by Chair Thompson. The time was 8:55. D. Consider Donation from Carl's Jr. and Moorpark Kiwanis to be used for Youth Event. Staff Recommendation: Discuss, modify and approve the proposed Carl's Jr. and Moorpark Kiwanis children's performance proposal. Commissioner Hall told the Commission that there were already many programs for young children within the City but that teen had much less offered to them. He said he would like to see the money divided in half between a younger program and one for teens. Chair Thompson told Commissioner Hall that the donators of the money had requested it be used for young children and that it would be inappropriate to use it otherwise. Commissioner Hall said that the money from the Moorpark Kiwanis was earmarked for younger children but that he was not aware of Carl's Jr. having a strong preference. Commissioner Stratton expressed concern about having an activity right after Christmas and suggested that it be held in February. Commissioner Ulis -Judd said that she would prefer that the program be a puppet show and that it be held in February. Commissioner Butler informed the Commission that there were three Monday holidays in February and that it may be better to have it then. She also felt that the snacks budget should be beefed up rather than crafts. She felt the age group served should be 5 years old and up. Minutes of the Parks and Recreation Commission 7 10/11/93 By consensus the Commission agreed to table the discussion until the next meeting. MOTION: Commissioner Ulis -Judd moved table the discussion until the next Parks and Recreation Meeting. Commissioner Butler seconded. Unanimously approved. E. Consider Special Event Report: Youth Dance. Staff Recommendation: Receive and File the Report. Director Adams informed the Commission that the City Council had made it a priority to develop programming for at -risk youth. A possible place to start would be the formation of a Teen Council. Commissioner Ulis -Judd told the Commission that she was aware of a teen council sponsored by the City of Thousand Oaks and that it had been very successful. She suggested that the City consider having the student council from the High School serve on a teen council for the City of Moorpark. Director Adams explained that it was probably a good place to start but felt that the student council was not necessarily a good representation of at -risk youth. Commissioner Stratton suggested that teens in high school were a better age to target and probably have more need than teenagers in Chaparral Middle School. Commissioner Bulter expressed concern about duplicating efforts of the School District on this issue. Commissioner Hall told the Commission that he felt that there was merit in having a subcommittee to research the idea of a teen council. MOTION: Commissioner Ulis -Judd moved to look into a teen youth council. Commissioner Hall seconded. Unanimously approved. MOTION: Commissioner Stratton moved to receive and file the report. Commissioner Hall seconded. Unanimously approved. Commissioner Hall and Chair Thompson volunteered to serve on the subcommittee to evaluate a teen council program. MOTION: Commissioner Stratton moved form a subcommittee consisting of Commissioner Hall and Chair Thompson to evaluate teen council program. Commissioner Butler seconded. Unanimously approved. Minutes of the Parks and Recreation Commission 8 10/11/93 F. Consider Special Event Re-port: Labor Day in the Park. Staff Recommendation: Receive and File the Report. Director Adams thanked Vickie McGowan and her staff for a wonderful job on the Labor Day in the Park activities. Commissioner Ulis -Judd said that since this event is always such a success she hoped it would always remain on the City budget. Commissioner Thompson said she was pleased that the City was able to provide a band to perform for the event. MOTION: Commissioner Ulis -Judd moved to receive and file the report. Commissioner Stratton seconded. Unanimously approved. G. Consider Special Event Renort: Virginia Colony Park Dedication. Staff Recommendation: Receive and File the Report. Director Adams told the Commission that Allen Walter, Maintenance & Operations Supervisor, Todd Henderson and John Casillas, Maintenance Workers had done a terrific job building the park. Chair Thompson said that the dedication was a pleasure to attend. Commissioner Stratton said that she was not surprised by the attendance of so many of the residents in the area and that it is truly a neighborhood park. She also said that the residents have expressed some concerns including, need for more lighting, people parking in driveways of residents on the west side of the street, and the need for fencing along the railroad tracks. Director Adams told the Commission that the fence is the next project for the park and that staff is very aware of that need. She said that she would bring up the parking problem with the Public Works Department of the City of Moorpark. Commission Hall asked if there had been any action on the basketball sharing plan with the School District. Director Adams told the Commission that she was waiting for further direction and would let the Commission know when further information became available. Minutes of the Parks and Recreation Commission 9 10/11/93 MOTION: Commissioner Hall moved to receive and file the report. Commissioner Stratton seconded. Unanimously approved. 9e COMMENTS FROM COMMISSIONERS: Commissioner Hall thanked Vickie McGowan for the Labor Day in the Park event, Bill Heuser for driving the Commission in the Country Days Parade, everyone who provided input during the Public Comments portion of the agenda, and the subcommittee for their work with the youth sports group. Commissioner Ulis -Judd thanked Vickie McGowan, Country Days Committee, staff for their efforts in programming and the public service groups in town. She said she was also looking forward to the Holiday Craft Faire and the Halloween activities. She reminded the residents that October was Breast Cancer Awareness Month. Commissioner Stratton thanked the Tennis Club for their input and said that she enjoyed Country Days very much. She also thanked Vickie McGowan for the time and energy she give to so many activities for youth. Commissioner Butler thanked Allen Walter and his staff for the Virginia Colony Park, Carl's Jr. & Kiwanis for their donations, Bill Heuser for driving the Commission in the Country Days Parade and said she is looking forward to the exciting events planned for the holidays. Chair Thompson thanked the Commission for all of the active subcommittee work done over the last few months. She thanked Commissioner Butler for arranging for Bill Heuser to drive them in the parade, Ulis -Judd for providing the first entry of a Parks & Recreation Commission float, Chamber of Commerce for Country Days, and staff for the Virginia Colony Park. She told the Commission that she had reviewed the Senior Newsletter and is very impressed by the amount of activities planned for seniors in Moorpark, and that the Senior Center is a great model on organizing events and getting volunteers. Minutes of the Parks and Recreation Commission 10 10/11/93 10. FUTURE AGENDA ITEMS: For the November 8, 1993, Meeting, the following items -were, -requested City Council Adopted Goals & Objectives for the Community Services Department Report from Teen Council Subcommittee Update on Event Planned for Use of Carl's Jr. & Kiwanis Donation Update on New Park at West Ranch Conceptual Plans for High Street Park Spring Arts Fair for Youth Box Items: Current ADA Standings Rules for Driving Vehicles on Park Grounds 11. ADJOURNMENT: MOTION: Commissioner Ulis -Judd moved and Commissioner Butler seconded a motion for adjournment at 10:01 p.m. Respectfully submitted, Administrative Secretary APPROVED: SANDRA G. THOMPSON, CHAIR Parks & Recreation Commission