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HomeMy WebLinkAboutMIN 1993 1108 PR REGITEM -:ZL-- - -- MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California November 8, 1993 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, November 8. 1993, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:04 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Ulis- Judd. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Arlene Butler and Chair Sandra G. Thompson. Staff Present: Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of October 11 1993 Staff Recommendation: Approve as presented Minutes of the Parks and Recreation Commission 2 11/8/93 B. Park Status Report - October. Staff Recommendation: Receive and File the Report. C. Consider Land and Water Conservation Fund Grant Application for Arroyo Vista Community Park Improvements. Staff Recommendation: Recommend that the City Council Direct Staff to File Application and Adopt Resolution. D. Review Design of New Park at West Ranch Area. Staff Recommendation: Receive and File the Report. MOTION: Commissioner Hall moved to approve Items A through D, of the Consent Calendar, as presented. Commissioner Stratton seconded. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. Review of City Council Adopted Goals and Objective for 1993 -94 for Community Services Department. Staff Recommendation: Receive and File the Report. Director Adams explained to the Commission the Goals and Objectives for the Community Services Department. She said that the Goals and Objectives highlighted with an asterisk were a priority of the City Manager and that those highlighted in bold were the priority of the City Council. She said that these were brought before the Commission to assist the Commission in understanding the priorities of staff. Commissioner 'Hall asked for clarification on the following items: Administration, item 8 of the Goals and Objectives regarding "claim balance of Proposition 70 Bond Act money for Arroyo Vista Community Park construction "; Recreation, item 17 regarding sign boards; and, Landscaped Parkways and Medians and Street Trees, item 4 regarding overspray in relation to a overspray problem on Tierra Rejada. Director Adams explained that the Bond Act was grant funds to be received for the construction of the Arroyo Vista Community Park. She said that the Bond amount was $66,000 and that $59,000 had been received by the City for completion of a phase of the park, and that the balance should be received before the first of the year upon acceptance of the construction of the park. She told the Commission that the sign boards were in progress but a Minutes of the Parks and Recreation Commission 3 11/8/93 final cost analysis to decide which method of design would be the most cost effective had not yet been completed. She also said that the overspray problem referred to on Tierra Rejada was not from City landscaping but rather from Urban West. Commissioner Ulis -Judd asked staff if the intent of Parks, item 4 and Landscaped Parkways and Medians and Street Trees, item 7 was for maintenance staff to take over more of the landscape maintenance responsibilities. She also asked what role the Commission had in the Goals and Objectives. Director Adams said that staff was looking into cost savings for landscape maintenance but that at this time is was unclear whether the savings would be significant or not. She added that some of the Goals and Objectives are administrative only but that some may require feedback from the Commission. Chair Thompson said that she was glad to see that the City Council had listed a teen center as a high priority item. MOTION: Commissioner Hall moved to receive and file the report. Commissioner Ulis -Judd seconded. Unanimously approved. B. Consider Donation from Carl's Jr. and Moorpark Kiwanis to be used for Youth Event. Staff Recommendation: Discuss, modify, and approve the proposed Carl's Jr. and Moorpark Kiwanis Mardi Gras Program in February. Director Adams told the Commission that Shelly Shellabarger, Recreation Supervisor, had suggested having a Mardi Gras celebration on February 14, which is a school holiday, as a youth event for the Carl's Jr. and Moorpark Kiwanis donation. Commissioner Hall said that he did not feel that anything other than a Valentine's Day celebration should be held on February 14. He felt that Mardi Gras should be celebrated more towards the end of the month. Commissioner Butler told the Commission that there were three days of no school in February and suggested having the event on February 21. She encouraged the Mardi Gras theme as a new way to introduce youth to other cultural celebrations. Minutes of the Parks and Recreation Commission 4 11/8/93 Commissioner Ulis -Judd felt that the Mardi Gras theme covered a larger age group spectrum and was a better use of the donated funds. Director Adams told the Commission that they could incorporate mask making and a costume parade or contest and that she wanted to acknowledge Shelly Shellabarger for her creative imagination on planning this Mardi Gras event. Chair Thompson suggested using older youths as volunteers. MOTION: Commissioner Bulter moved to receive and file the report as revised. Commissioner Ulis -Judd seconded. Unanimously approved. C. Consider Special Event Report: Halloween. Staff Recommendation: Receive and File the Report. Director Adams informed the Commission that the Halloween program had received a good attendance and that the program had been expanded to include using both Community Center rooms, as well as the back patio, and that staff had planned to show a video but that some of the electronic equipment had not worked as planned. Chair Thompson suggested offering a pumpkin drawing contest for the next year. Commissioner Hall, although unable to attend, congratulated and thanked volunteers for their assistance. �e said that he had heard that the judging costumes portion had taken too long and, said that the way it was done in previous years was better. He also suggested setting up a phone tree, amongst the Commission, to assist staff in calling volunteers or organizations volunteering to remind them of the event the night before. Chair Thompson said she didn't like the way the costume contest was run and felt that it discounted some of the participant's costumes who had put in a great deal more effort. She suggested having orange participant ribbons for all entries but also having trophies for the one or two that go all out in their costumes. Commissioner Butler asked that staff look into better control over the Trick or Treat Village and Minutes of the Parks and Recreation Commission 5 11/8/93 perhaps stamp hands to keep track of who has gone through and who hasn't. She also felt that the program was to long and that it should go from 10 a.m. to 1 p.m. or 12 noon. She thanked the volunteers and Shelly Shellabarger for all of their work. Chair Thompson asked staff why there were so many problems with the sound equipment and thanked Councilmember Perez's son for emceeing the event. Director Adams told the Commission that staff was in the process of obtaining a new sound system which would eliminate electronic problems of future events. MOTION: Commissioner Ulis -Judd moved to receive and file the report as stated. Commissioner Butler seconded. Unanimously approved. D. Proposed Teen Program- Update. Staff Recommendation: Receive and File the Report. Chair Thompson said that she had spoken to the City of Thousand Oaks about their Teen Council and said that they have 13 members on the Teen Council. She said the selection is made by applications received and being interviewed by two members of the City Council, the requirements are able to serve a two year term, 13 -19 years old, and be residents of the City. She also said that as the Teen Council subcommittee, she and Commissioner Hall, would be meeting with the City of Thousand Oaks to review in more detail. Director Adams told the Commission that she had met with Debi Ryono of the Moorpark News Mirror and Christina May of the Planning Commission in an informal meeting at the request of Ms. Ryono and that both were eager to work on teen issues. Director Adams said that she would be trying to work with the School District, El Concilio, Moorpark Youth Activities Committee, and Our Town Teens in an effort to have a cooperative relationship on this issue. Commissioner Ulis -Judd asked that the Teen Council include at -risk youths and that she said is encouraged by the City Council making a teen center a priority. She added that local religious leaders should be contacted for names of those possibly being considered for the Teen Council. Minutes of the Parks and Recreation Commission 6 11/8/93 Chair Thompson said that she wanted the Teen Council to have members from all areas of Moorpark, and from all different ethnic groups, to make sure that every area is getting represented. Commissioner Stratton believed having a Teen Council was a wonderful idea and that she also wanted a broad based Teen Council. Commissioner Butler said that she liked the ages spectrum. Commissioner Hall believes that the Teen Council should include teens that are no longer in school as they may be particularly at risk. MOTION: Commissioner Ulis -Judd moved to receive and file the report while waiting for more input from the subcommittee. Commissioner Stratton seconded. Unanimously approved. E. Consider Commission Attendance at the California Pacific Southwest Recreation and Park Conference Staff Recommendation: Direct staff as deemed appropriate. Director Adams told the Commission that the Conference will be held in February in Anaheim. She said, because it is fairly local, all of the Commissioners could attend the Conference but that they might have to pick up a portion of their expenses. She asked that the Commissioners contact staff within the next week so that arrangements could be made. Commissioner Hall encouraged all of the Commissioners to attend since there was enough funds to cover the registration and per diem of each Commissioner. Chair Thompson told the Commission that there will be an incredible amount of vendors at the Conference to see and ask questions about new products. She strongly encourage the Commissioners to attend "There's Gold in Them Thar Commissioners!" because it is a wonderful program for Commissioners. Minutes of the Parks and Recreation Commission 7 11/8/93 The Commission personal funds appropriation so would attend the agreed to contact in attending. agreed by consensus to utilize to supplement the general fund that more than two Commissioners conference. The Commission further staff and indicate their interest MOTION: Commissioner Hall moved to receive and file the report. Commissioner Bulter seconded. Unanimously approved. 9. COMMENTS FROM COMMISSIONERS: Commissioner Hall asked staff whether the Youth Sports Representatives would be coming before the Commission again. Director Adams explained that Representatives would be meeting Montgomery and Wozniak and then brought before the City Council a Parks and Recreation Commission's this time. the Youth Sports with Councilmembers the issue would be nd that she felt the role was minimal at Commissioner Ulis -Judd thanked staff for their efforts in the Halloween program and reminded the public of the Crafts Faire on November 20. She also encouraged the public to make (monetary or otherwise) donations for the fire victims through the Red Cross. She then wished everyone a Happy Thanksgiving. Commissioner Butler thanked the volunteers, Shelly Shellabarger and staff for the Halloween program. She said she liked the idea of a Mardi Gras celebration and is looking forward to a Teen Council. Commissioner Stratton thanked Shelly Shellabarger for the successful Halloween program and said that she was looking forward to the Mardi Gras celebration in February, and working on the formation of a Teen Council. Chair Thompson also reminded the public of the Crafts Faire to be held at South Meadows Park on November 20, and said that there would be door prizes. She thanked staff, Mom's Club, M.Y.A.C., Kiwanis, Optimist Club, Chaparral Middle School, and all of the Community volunteers for the successful Halloween program. Minutes of the Parks and Recreation Commission 8 11/8/93 10. FUTURE AGENDA ITEMS: For the December 13, 1993, Meeting, the following items were requested: Levy Grant - Concert Ideas Moorpark Special Olympics Teen Council By consensus the Commission elected to have the park naming subcommittee review new name suggestions for West Meadows Park, at the direction of the City Council, and then submit recommendations directly to the the City Council without returning the item to the Commission. 11. ADJOURNMENT: MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion for adjournment at 8:33 p.m. Respectfully submitted, Rene' Mayfield Administrative Secretary APPROVED: SANDRA G. THOMPSON, CHAIR Parks & Recreation Commission