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HomeMy WebLinkAboutMIN 1993 1213 PR REGITEM -7 i�u MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California December 13, 1993 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, December 13, 1993, in the Council*Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7 :12 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Stratton. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Arlene Butler and Chair Sandra G. Thompson. Commissioner Ulis -Judd was absent. Staff Present• Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: Hung Nguyen asked the Commission if the City would co- sponsor an alternative rock concert, in January, that would raise can foods for the poor. He said that he had spoken with the School District and that he could use school property if he paid the required fees and if he would provide a Certificate of Insurance for the event. He then said that he wanted the City to provide the insurance. Minutes of the Parks and Recreation Commission 2 12/13/93 Commissioner Hall told Mr. Nguyen that his efforts were unique and definitely worth considering but that he had concerns about security, funds for publicity and the many other details involved in such an undertaking. He also said that the City would require more information on all costs involved. Chair Thompson asked staff what account the fees for the Certificate of Insurance would come from. Director Adams explained that it would probably come out of the youth /teen dance funds. By consensus the Commission asked the Mr. Nguyen and staff meet to get more detail on this event. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of November 81 1993 Staff Recommendation: Approve as presented B. Park Status Report - November. Staff Recommendation: Receive and File the Report. MOTION: Commissioner Hall moved to approve the Consent Calendar as presented. Commissioner Stratton seconded. The motion was carried with a 4 - 0 vote with Commissioner Ulis- Judd absent. 8. DISCUSSION /ACTT_ON ITEMS: A. Review Conceptual Desian Plans for Villa Campesina Park and Take:-Public Input. Staff Recommendation: Receive and File the Report. Architect Morgan explained to the Commission the design of the Villa Campesina Park. Commission Hall asked if the park was designed for handicapped residents and also wanted to know if the park would have sand pits for play. Architect Morgan said that some of the park was handicapped accessible but that the cost would be prohibitive for the entire park to be accessible to the handicapped. He told the Commission that he had not incorporated a sand area because of the possible health hazard with cat excrement but that the large tot play area could have sand. He also said that he would recommend a four foot chain link fence to separate the Villa Campesina Park from the arroyo that runs next to it. Minutes of the Parks and Recreation Commission 3 12/13/93 Ralph Lippman, Cabrillo Economic Development, told the Commission that they had $40,000 available for the project. He said that he was hoping that fund raising within the Community and with the assistance of the City could assist in reaching an amount necessary for beginning a phase -of the park. He said that he was looking into CDBG funds as a possible source of funds. Theresa Cortez, 12425 Villa Campesina, told the Commission that she was very pleased with the design of the park and that since the residents of the neighborhood had built their own homes she felt that they could do a lot of work on the park themselves as a way of reducing the expenses in building the park. She also told the Commission that the basketball courts at the park were a top priority for the residents and teens in the neighborhood. She said that the Villa Campesina project included a commitment to build the park and that she felt that the community would assist in raising funds for the park. Using Ms. Cortez as a translator, a gentleman identified only as Mr. Guzman, told the Commission that he is concerned about the lack of security lighting in the design. Director Adams explained to Mr. Guzman that security lighting is very expensive but that it should be planned in the original design of the park even if it has to be phased in at a later date. Commissioner Hall told staff that he would like to see the City support the project and perhaps co- support the security lighting since this is such an important issue. Chair Thompson asked where the funds for maintaining the park would come from. Director Adams explained that the maintenance will be the responsibility of the residents of the Villa Campesina development but that the City had the option of taking over that maintenance and charges a zone assessment should the residents fail to properly maintain the park. Through Ms. Cortez, a gentleman identified only as Antonio, told the Commission that he was concerned about the parking lot that is reflected on the park design because of it being used as a partying spot. Minutes of the Parks and Recreation Commission 4 12/13/93 Director Adams explained that the parking lot was required because of the bridge that would eventually link the Villa Campesina Park with the Arroyo Vista Community Park but that she would look into alternatives, such as, locking the gate to the park or the gate to the parking lot after a certain hour, as a way of preventing any problems. Ms. Cortez told the Commission that the trees located on the park were important to the residents and that she would like to see them saved if at all possible. Director Adams explained that the park design incorporated the existing trees into the design except for possibly one of the eucalyptus. She also explained to the Commission that this park was a priority with the City Council and at least the first phase of the park should be complete. MOTION: Commissioner Hall moved to receive and file the report taking into account the issue of security lighting, securing of parking lot, ADA compliance, and sand play area . Commissioner Butler seconded. The motion was carried with a 4 -0 vote. Commissioner Ulis -Judd was absent. B. Consider Possible Dates for Teen Dances in 1994. Staff Recommendation: Direct Staff as deemed appropriate. Commissioner Hall said that he did not like the idea of having a sock hop and would rather engage volunteers to replace the floor protectors. He felt that there would be too much risk of students losing their shoes. Commissioner Stratton offered January 14th as an alternative date because there was an Alumni soccer game planned and therefore the floor protectors would already be in place. Director Adams said that January 28th would be a better date because it would give staff time to better prepare and advertise for the dance. Chair Thompson asked staff if the Commission needed to provide a date for a Middle School dance. Director Adams told the Commission that she needed to contact the Middle School first to get from them dates that the School has available. By consensus the Commission asked staff to work with the High School to plan the dance for January 28, following the MHS basketball game and to keep the subcommittee informed. Minutes of the Parks and Recreation Commission 5 12/13/93 C. Consider Special Event Report: Craft Faire Staff Recommendation: Receive and File the Report. Commissioner Hall congratulated Shelly Shellabarger, Recreation Supervisor for the future events suggestions in the agenda report. He said that the ideas were terrific. Chair Thompson said that for the safety of the vendors and customers of the Craft Faire that there had been no alternative except to move the Craft Faire to the Community Center because of the high winds. Commissioner Bulter told staff that Shelly had done a great job on the Craft Faire. MOTION: Commissioner Butler moved to receive and file the report. Commissioner Stratton seconded. The motion was carried with a 4 -0 vote. Commissioner Ulis -Judd was absent. D. Consider Moving Regular Meeting date to the 1st Monday of each Month. Staff Recommendation: Direct staff as deemed appropriate. Director Adams told the Commission that this agenda report was being provided to the Commission to make them aware of a possible change to the regular meeting date of the Commission. By consensus the Commission agreed that they would change the regular meeting date, of the Parks & Recreation Commission, to the first Monday of the month if it would assist the Planning Commission. 9. COMMENTS FROM COMMISSIONERS: Commissioner Butler thanked the residents of the Villa Campesina neighborhood for coming to the meeting and said that she was looking forward to working together. She also said she was gratified that the Craft Faire was successful. Commissioner Stratton thanked Mr. Nguyen for his idea of a concert and that she hoped that the Commission could assist. She also thanked the residents of the Villa Campesina neighborhood for their input and said that based on the accomplishments of the neighborhood she has do reason to doubt the successful completion of the park. She congratulated staff on the success of the tree lighting ceremony and Craft Faire. Commissioner Hall said that he appreciated the comments from the residents of Villa Campesina and wished all a Happy Holiday and Happy New Year. Minutes of the Parks and Recreation Commission 6 12/13/93 Chair Thompson thanked the residents of the Villa Campesina neighborhood and Mr. Nguyen for his concert idea. She also said that she hopes fellow Commissioner Ulis -Judd feels better and wishes everyone a Happy Holiday and a safe and prosperous New Year. 10. FUTURE AGENDA ITEMS: For the January 10, 1993, Meeting, the following items were requested: Appointment of New Chair Update on Mr. Nguyen's Concert Plans Special Event Reports on Holiday Events 11. ADJOURNMENT: MOTION: Commissioner Stratton moved and Commissioner Butler seconded a motion for adjournment at 9:01 p.m. Respectfully submitted, Rene' Mayfield Administrative Secretary APPROVED: SANDRA G. THOMPSON, CHAIR Parks & Recreation Commission