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HomeMy WebLinkAboutMIN 1994 0110 PR REGr-- MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California January 10, 1994 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, January 10. 1994, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:13 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Butler. 3. ROLL CALL: Present: Commissioners John R. Hall, Jr., Ginger Stratton, Arlene Butler, Debra Ulis -Judd and Chair Sandra G. Thompson. Staff Present: Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: Chair Thompson welcomed troop 707 of the Boy Scouts of America who were present to observe the Parks and Recreation Meeting. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of December 13. 1993 Staff Recommendation: Approve as presented B. park Status Report - December. Staff Recommendation: Receive and File the Report. NOTION: Commissioner Hall moved to approve the Consent Calendar as presented. Commissioner Butler seconded. Unanimously approved. Minutes of the Parks and Recreation Commission 2 1/10/94 8. DISCUSSION /ACTION ITEMS: A. Consider ReoLaanization of the Parks and Recreation Commission. Staff Recommendation: Proceed with the selection of Commission Chairperson and Vice - Chairperson. Chair Thompson opened the floor for nominations for the position of Chair for 1994. NOTION: Commissioner Stratton moved to nominate Commissioner Hall as Chair. Chair Thompson seconded the nomination. Unanimously approved. Chair Hall opened the floor for nominations for the position of Vice -Chair for 1994. NOTION: Commissioner Thompson moved to nominate Commissioner Stratton as Vice Chair. Commissioner Butler seconded the nomination. Unanimously approved. B. Consider Conceptual Design for High Street Pedestrian Park, Staff Recommendation: Review design and direct staff as deemed appropriate. Director Adams explained to the Commission that the funding for this park would come from the Redevelopment Agency and that it was presented to the Commission for comments, recommendations, or criticism. She said that the recommendations of the Parks and Recreation Commission regarding the High Street Pedestrian Park would go before the City Council for final review. Chair Hall asked if the park would be equipped with barbecue pits and why a gazebo was planned for the area. He also asked if the gazebo could be used during the Cinco de Mayo celebrations. Director Adams told the Commission that this would be a pedestrian park only and would not cater to a family get together but simply be a resting point for those shopping on High Street or for the employees of nearby business to eat lunch. She said that the gazebo was planned as an aesthetic value but that the final budget for the park may not be enough to cover the cost. She also said that the Deputy City Manager and herself had discussed using the gazebo during Country Days for small performing groups but that due to its size large groups could not be accommodated. She said that she would pass the word along to the Cinco de Mayo Committee about using the gazebo for small performing groups. Minutes of the Parks and Recreation Commission 3 1/10/94 Commissioner Thompson asked if the shrubs, reflected in the design, would be located in front of businesses and therefore create a security problem. Director Adams explained that the shrubs are used to hide a chain link fence that separates the park from the businesses and that it would not be against any buildings. Commissioner Stratton said that she felt the gazebo would be a lovely addition to the proposed park and that the park would enhance High Street but she was also concerned about graffiti to the gazebo and other amenities. Director Adams explained that staff would be looking for materials for the project that are more resistant to graffiti. Commissioner Butler asked about security lighting for the proposed park and said that she was concerned about the concrete sidewalks being impacted by the Pepper tree roots. She also said that the design did not show any trash receptacles in the area of the gazebo. �- Director Adams told the Commission that staff was working with the Community Development Department who is providing information on the illumination and spill factor of the lighting on High Street and that the sidewalks would be designed so as to not be damaged by tree roots. She also said that trash receptacles would be added to the gazebo area. Commissioner Ulis -Judd suggested that, in the open space areas of the park, some types of art be placed as part of the City's Art in Public Places program. Director Adams explained that the High Street Pedestrian Park may be only temporary until the Redevelopment Agency finishes it's plans for High Street and that any art considered would have to be moveable. Commissioner Thompson asked if the furnishing would match the new furniture on the other side of High Street, and said that she had received a few complaints that the existing furniture did not compliment the High Street architectural style. MOTION: Commissioner Thompson moved to receive and file the report with the added amendments to be presented as recommendations to the City Council. Commissioner Butler seconded. Unanimously approved. Minutes of the Parks and Recreation Commission 4 1/10/94 C. Consider Special Event Report: Tree Lighting Ceremony Staff Recommendation: Receive and File the Report. Director Adams presented the staff report and added that although costs came in under budget she said that the Commission should continue to allocate the same funds because the fact that the tree and fire proofing was donated there was no way to be sure that it would be next year. Commissioner Ulis -Judd asked what the costs of the tree and fire proofing was and said she felt that a budget works on the premise that you use it or lose it and that she thought that more money should have been spent on the program. Director Adams told the Commission that the tree and fire proofing would cost approximately $300.00 and that the Recreation special events budget was designed for the unused funds of one program be able to be used for another program that may go over allocated amounts. Commissioner Stratton said that the program is very successful and that she liked the idea of bringing a can of food as a donation to a local organization. Commissioner Butler said that she liked the canned food donation and wondered if the City could also have a Toys for Tots drop off at the same time so that residents could donate either. Director Adams explained that Catholic Charities had approached the City but that it had come too late to have any chance of advertising. She said that hopefully, next year the City would be approached earlier. Chair Thompson asked why the programs held recently had technical problems and what was being done to prevent them in the future. Director Adams told the Commission that in the future there would be a dress rehearsal so that everyone would know the special needs, such as, special lighting, equipment needs, cues, etc., of each performing group, instead of learning of those special needs right before the performance. Commissioner Butler suggested having a survey sheet, that could be given to any performance group ahead of time, which would ask what the special needs of the group may be so that this information is provided ahead of time. Minutes of the Parks and Recreation Commission 5 1/10/94 NOTION: Commissioner Stratton moved to receive and file the report as presented. Commissioner Thompson seconded. Unanimously approved. D. Consider Special Event Renort: Breakfast With Santa Staff Recommendation: Receive and File the Report. Director Adams explained that program had gone $86.00 over budget. She also said that, at the request of the Commission, the fees for the Breakfast With Santa had been lowered but that it had not improved attendance at the program as anticipated. Commissioner Thompson estimated that the attendance was down approximately 25 -30 %. Director Adams said perhaps it was down because of difficult financial times for families. NOTION: Commissioner Thompson moved to receive and file the report. Commissioner Stratton seconded. Unanimously approved. E. Consider Special Event Report: Little Elves Workshop Staff Recommendation: Receive and File the Report. Director Adams told the Commission that this was not a budgeted item so the program had to be self- sustaining. Chair Hall asked if there had been any feedback as to whether it should be offered more days or promoted more strongly and he suggested having an early evening session offered. Commissioner Butler asked staff if they felt that the MYAC Christmas Party had impacted attendance for this event. Director Adams said that after talking to a number of parents about the program, many had felt that there were so many activities for kids during the Winter Break that there may not have been much need. Commissioner Ulis -Judd said that the program was held too late in the month and that many people had already done their Christmas shopping. NOTION: Commissioner Ulis -Judd moved to receive and file the report. Commissioner Butler seconded. Unanimously approved. F. Consider Special Event Report* Santa's Visits Staff Recommendation: Receive and File the Report. Director Adams told the Commissioner that this was a very successful program and that people she had spoken Minutes of the Parks and Recreation Commission 6 1/10/94 too were very pleased. She said that if the program continues to grow, staff may need to engage the services of one or two more Santa's. Chair Hall said that he thought this was a fabulous program and that he heartily endorsed it. NOTION: Commissioner Butler moved to receive and file the report. Commissioner Thompson seconded. Unanimously approved. G. Consider Date to Tour Parks Staff Recommendation: Direct Staff as Deemed Appropriate. Director Adams told the Commission that she needed a date preference for having the Parks Tour and offered January 22, or 29, as dates for before the CPRS Conference or February 19, for after the Conference. NOTION: Commissioner Ulis -Judd moved to have the Park Tour on January 22, at 9:00 a.m. Commissioner Thompson seconded. Unanimously approved. 9. COMMENTS FROM COMMISSIONERS: Commissioner Butler thanked staff, and especially Shelly for the many special activities offered. She also thanked the Boy Scouts, Church of Latter Day Saints, and all other volunteers for helping make the activities go so smoothly. Commissioner Stratton thanked the Boy Scouts who were in attendance for coming and Commissioner Thompson for her tireless effort and hard work as Chair. She also congratulated Chair Hall for being chosen to Chair the 1994 Parks and Recreation Commission. She thanked all of the volunteers and staff and wished everyone a Happy New Year. Commissioner Ulis -Judd congratulated everyone on the success of all of the events during 1993. She said that she would also like to see more events including an "All Faiths Day ". She thanked all the volunteers and staff and said that it had been nice working with everyone. She told Commissioner Thompson that she had done a great job as Chair for 1993 and wished everyone a Happy New Year. Commissioner Thompson thanked all of the volunteers throughout the year and staff for working with a very tight budget. She thanked the fellow Commissioners and r- staff for their support during her term as Chair. She congratulated Chair Hall and Vice -Chair Stratton and thanked the Boy Scouts in attendance. Minutes of the Parks and Recreation Commission 7 1/10/94 Chair Hall thanked staff, Shelly and Chris for a great Christmas program. He also thanked the Commissioner for electing him as Chair and congratulated Vice -Chair Stratton on her appointment. He said it had been a monumental year for Moorpark and that he was proud to be on the Commissioner. He thanked Commissioner Thompson for taking the lead, providing direction and serving as Chair for 1993 and thanked the Boy Scouts troop 707 for attending the meeting. 10. FUTURE AGENDA ITEMS: Staff suggested the following as agenda items for future meetings: Campus Canyon Park Playground Expansion Review Annual Budget for 1994 -95 Report on CPRS Conference Grand Opening of Arroyo Vista Recreation Center Teen Task Force - Guidelines for Teen Council Adopt -A -Park Pamphlet and Corporate Sponsorship Guide 11. ADJOURNMENT: Chair Hall adjourned the meeting to the January 22, 1994 Meeting. The time was 8:19 p.m. Respectfully submitted, Rene' Mayfield Administrative Secretary APPROVED: SANDRA G. THOMPSON, CHAIR Parks & Recreation Commission