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HomeMy WebLinkAboutMIN 1994 0207 PR REGT MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California February 8, 1994 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, February 7. 199411 in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Stratton. 3. ROLL CALL: Present: Commissioners Sandra G. Thompson, Ginger Stratton, Arlene Butler, Debra Ulis -Judd and Chair John R. Hall, Jr. tStaff Present: Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COM[M[ENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of January 10. 1994 Staff Recommendation: Approve as presented B. Park Status Revort - January. Staff Recommendation: Receive and File the Report. C. Camnus Canyon Hallfield Grading Protect - Update. Staff Recommendation: Receive and File the Report. Minutes of the Parks and Recreation Commission 2 2/8/94 MOTION: Commissioner Thompson moved to approve the Consent Calendar as presented. Commissioner Stratton seconded. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. Consider Youth Council Guidelines, Staff Recommendation: Review attached guidelines for Youth Council and recommend formation of Youth Council to the City Council. Commissioner Thompson asked if any provisions had been made for having representatives from schools that are currently under construction. She also said that each school should have a representative on the Council and that she wanted the Guidelines to reflect that. Director Adams told the Commission that the Guidelines were left open on the issue so that students of private schools who live in Moorpark could also be considered. She added that the Council would reflect a balance of schools, ages, and cultures when formed and that the draft Guidelines would be modified to reflect Commissioner Thompson's concern. Commissioner Stratton asked Director Adams what the criteria would be for the selection process and what type of recommendations would be considered. Director Adams said that the criteria was designed so as not to be restrictive and that recommendations from school counselors, teachers, and ministers would be acceptable. She said that the Council would be made up of students that reflect leadership skills but that it would also be made up of students that just want to be involved. Chair Hall suggested forming a subcommittee of the Teen Task Force that would interview students and make a recommendation to the City Council. Commissioner Butler asked staff how often and when the Council will meet. Director Adams explained that the Council would meet monthly but that the dates and times are left open to accommodate the facility schedule. MOTION: Commissioner Thompson moved to forward the Youth Council Guidelines to the City Council after changes that the Commission requested are made. Commissioner Butler seconded. Unanimously approved. Minutes of the Parks and Recreation Commission 3 2/8/94 �- B. Consider Campus Canyon Park Playground Expangion Proiect. Staff Recommendation: Review design and direct staff as deemed appropriate. Commissioner Thompson told the Commission that she had spoken to vendors of playground equipment at the CPRS Conference and that they would not modify or add on to the existing equipment at Campus Canyon Park because of the liability factor. She said that they did say that they would install new playground equipment if it was not attached to the existing equipment. Chair Hall said that he had spoken to Iron Mountain Forge, the supplier of the existing equipment, who said that they would come out and provide prices to retrofit the existing equipment. He also said that while he would like to see the park get an additional spring toy, swing set, or roller hockey playing surface, he would like to table this Item until costs are available. Commissioner Ulis -Judd asked what the City Council thought of rollerhockey. Director Adams explained that the City Council had felt that Arroyo Vista Community Park would be a good location for rollerhockey. She said that Arroyo Vista Community Park did not, at this time, have funds for rollerhockey and told the Commission that they should send a recommendation to Council based on what the Commission wanted. Commissioner Butler said that although she would like to see the money used for rollerhockey she felt that repairs to the existing equipment should be a top priority because of the safety issue. Commissioner Stratton told the Commission that she would like to table the issue until costs and other information is available. MQTION: Commissioner Ulis -Judd moved to table this Item for one month. Commissioner Butler seconded. Unanimously approved. C. Consider Special Event Report: Teen Dance. Staff Recommendation: Receive and File the Report. Director Adams thanked Commissioner Hall for all of his help with the high school dance. Chair Hall told the Commission that the dance had been a success with the help of the Optimist Club, High School, Vickie McGowan, MYAC, Dr. Dritz, and City staff. Minutes of the Parks and Recreation Commission 4 2/8/94 Commissioner Thompson said that MYAC had said that they would be very happy to assist with other dances, and that, despite little setbacks, the dance was excellent. She also said that she would like the rules to be more clearly understood by everyone so that security for the event would be less difficult. She added a thank you to two Chaparral students who ran the snack bar during the dance. Commissioner Stratton asked if the high school's or City's rules apply when a dance is held at the high school. She said that the dance was wonderful. Commissioner Ulis -Judd said that the dance was a great success and that she would like the rules to say that if you leave the dance you can't come back and that the hand stamps be non - washable. She also said that the price discount offered to students who attended the basketball game caused hurt feelings to those who did not attend the game. Commissioner Butler said that she had a wonderful time but also agreed with Commissioner Ulis -Judd on the price difference issue. �- Chair Hall suggested having Vickie McGowan serve on the Dance Subcommittee with himself and Commissioner Thompson and said that the price difference was to encourage those who had attended the game to attend the dance. He said that he was afraid that the costs for students to attend both the basketball game and dance would discourage participation. MOTION: Commissioner Thompson moved to add Vickie McGowan to the Dance Subcommittee and to receive and file the report. Commissioner Stratton seconded. Unanimously approved. D. Consider Proposal for Arroyo Vista Recreation Venter Grand Openinc Festival. Staff Recommendation: Discuss, modify, approve, and set date for the proposed Arroyo Vista Recreation Center Grand Opening Festival. Commissioner Stratton suggested asking the Historical Society if they would have a booth in an effort to blend the old with the new. Commissioner Ulis -Judd said that the program was a wonderful idea. Commissioner Butler suggested asking local community groups if they would like to assist in any way. Chair Hall asked why Memorial weekend was not being considered. Minutes of the Parks and Recreation Commission 5 2/8/94 Commissioners Butler, Thompson, and Ulis -Judd expressed concern about having it on the Monday of a three day weekend because many residents may go out of town and that it might also be harder to get volunteers. NOTION: Commissioner Ulis -Judd moved to pass on the program as outlined with May 21, 1994 as the suggested date to the City Council. Commissioner Butler seconded. Unanimously approved. B. Consider Offerina Rollerhockev Classes at Tierra Reiada Park Parkina Lot. Staff Recommendation: Concur with closing a section of parking lot at Tierra Rejada Park from 5:00 p.m. - 7:30 p.m. on Tuesdays, beginning in March, for City Rollerhockey Classes. Director Adams explained to the Commission that the instructor for this class said that he would be unable to have the class at the Tierra Rejada Park parking lot because it is too small to accommodate hockey type moves and that she did not need formal action from the Commission. She asked the Commission if they had any suggestions of a place to have the class. She added that the new High School top parking lot could accommodate the class but it might not be possible to get permission to use it. Commissioner Thompson asked about regrading the dead end street at Griffin Park. Director Adams explained that it was very expensive to regrade and that other alternatives should be considered. Commissioner Ulis -Judd suggested renting out a vacant warehouse for the class. Director Adams said that the costs of renting a warehouse would have to passed on to class participants and that it may make it cost prohibitive. Chair Hall asked staff to interact with the school district for use of the top parking lot at the new high school as an interim measure. F. Consider Offer from Girl's Softball to Renovate North Softball Field at Mountain Meadows Park, Staff Recommendation: Receive and File the Report. Commissioner Thompson said that it was a wonderful and generous offer from Moorpark Girl's Softball. I,-- Minutes of the Parks and Recreation Commission 6 2/8/94 Commissioner Stratton said that this was exactly the type of support that the Commission had hoped for. NOTION: Commissioner Thompson moved to receive and file the report and to forward to the City Council with the Commission's endorsement. Commissioner Stratton seconded. Unanimously approved. 9. COMMENTS FROM COMMISSIONERS: Commissioner Ulis -Judd wished anyone who had suffered loses during the January 17, 1994 earthquake the best. She thanked the police department for driving through the neighborhoods and checking on everyone and staff for work done on the Items discussed this evening. She also thanked everyone who helped with the teen dance including Chair Hall, and the Moorpark Girls Softball for their offer to work on the fields. She said that she hoped that funding would be available for rollerhockey and she encouraged the public to attend the Parks and Recreation Meeting and offer suggestions. Lastly she thanked the City Council for purchasing a downtown park site. Commissioner Stratton thanked Director Adams for the park tour that she found very enlightening and said that she would like to have them twice a year. She commended Chair Hall for the success of the teen dance and said that she is excited about the formation of a Youth Council. Commissioner Butler thanked Moorpark Girl's Softball for their offer and Chair Hall and everyone else involved in the teen dance. She said that the Grand Opening program for the Arroyo Vista Community Park looked great and commended Shelly for her efforts. Commissioner Thompson said that she was excited about the Grand Opening and very proud of the building and that she hoped the public would come out and see the park during the Grand Opening. She thanked Danny Larkin, Chaparral Middle School student, for his letter and diagram on ways to improve the High Street Pedestrian Park. She offered her sympathy to all who suffered loses because of the earthquake. She thanked the City for allowing her to attend the CPRS Conference and congratulated Chair Hall on his appointment to the Board of Directors of the California Association of Park & Recreation Commissioners & Board Members as a board member. She also said that she was proud of Director Adams who's professionalism and involvement at the CPRS Conference reflected well on Moorpark. Minutes of the Parks and Recreation Commission 7 2/8/94 Chair Hall agreed Commissioners and t kind words about his that his involvement Association of Park Members was highly effect on the City. with the comments of the other hanked the Commissioners for their efforts on the teen dance. He added as a board member of the California & Recreation Commissioners & Board visible and will have a positive 10. FUTURE AGENDA ITEMS: Staff suggested the following as agenda items for future meetings: Review Annual Budget for 1994 -95 (March Meeting) Report on CPRS Conference (March Meeting) Review Design for Home Acres Buffer Zone (April Meeting) Carl's Jr / Kiwanis Mardi Gras Special Event Report (March Meeting) Report on Annual Park Tour (March Meeting) The Commission added the following as agenda items for the March Meeting: Review of the Role of the Commission (CPRS) - Chair Hall Update on Rollerhockey Summer Concerts Donations for Furniture for the New Recreation Center 11. ADJOURNMENT: Chair Hall adjourned the meeting to the March 7, 1994 Meeting beginning at 6:00 p.m. The time was 8:50 p.m. Respectfully submitted, Rene' Mayfield Administrative Secretary APPROVED: JOHN R. HALL JR., CHAIR Parks & Recreation Commission