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HomeMy WebLinkAboutMIN 1994 0307 PR REGr- MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California March 8, 1994 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, March 7. 1994, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:10 p.m. a. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Commissioners Sandra G. Thompson, Arlene Butler, Debra Ulis -Judd and Chair John R. Hall, Jr. Commissioner Ginger Stratton was absent. Staff Present: Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of February 7. 1994 Staff Recommendation: Approve as presented B. Park Status Report - February. Staff Recommendation: Receive and File the Report. Minutes of the Parks and Recreation Commission 2 3/8/94 NOTION: Commissioner Hall moved to approve the Consent Calendar as presented but to pull items 7C and 7D for some discussion. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Stratton was absent. C. Update on Rollerhockev Procram. Staff Recommendation: Receive and File the Report. Chair Hall said that he would like to know if the Council felt rollerhockey was a priority and if the Commission should continue its efforts. NOTION: Commissioner Ulis -Judd moved to have staff ask the City Council for direction and input on rollerhockey in Moorpark. Commissioner Butler seconded. The motion was carried 4 -0. Commissioner Stratton was absent. D. Report on Needed Furnishinao for Arroyo Vista Recreation Center, Staff Recommendation: Receive and File the Report. Chair Hall suggested that donations on items, needed for the new Recreation Center, be requested and if the City Council would allow it a letter could be sent out to solicit donations. He also �- suggested that the Commission donate a donation board for the lobby of the Center which would be used to recognize individuals for donations. Commissioner Thompson agreed with Chair Hall and said that it would be an honor to start the donations by purchasing a donation board. Commissioner Ulis -Judd asked if the items, on the list staff provided, were already being purchased or if it was a donation solicit list. She also asked about floor covering for the gym. She offered to participate in the purchase of the donation board. Director Adams told the Commission that the list of items needed for the new facility was going before the City Council at the March, 16, 1994, meeting for approval, and but that items would be purchased right away in order to be ready for the grand opening festivities. She added that monetary donations made could be put back into the account from where the funds were drawn. She also said that before sending out a letter soliciting donations she would need to ask the City Council first. As for the floor covering, she said that staff would be evaluating the need for floor covering during the first year of use. Minutes of the Parks and Recreation Commission 3 3/8/94 Commissioner Butler told the Commission that, due to personal financial obligations, she would be unable to assist with a donation toward the donation board, and said that she had spoken with a City Council member who said that he did not believe that the Council wanted to solicit donations. NOTION: Commissioner Thompson moved to receive and file the report. Commissioner Ulis -Judd seconded. The motion was carried 4 -0. Commissioner Stratton was absent. 8. DISCUSSION /ACTION ITEMS: A. Report on Summer Concerts in the Park PTOCram. Staff Recommendation: Receive and File the Report. Commissioner Ulis -Judd asked if the concerts could be held three weeks apart so that one of the them could be on Labor Day. Commissioner Butler said that she would like one of the concerts to be on the 4th of July. Director Adams said that the 4th of July was a possibility but without other activities on that day, the concert may not be well attended. Chair Hall asked staff to check with the Chamber of Commerce to see if they have any activities planned before planning a concert on that day. He also asked if a sign listing park activities could be placed near the entrance of Arroyo Vista Community Park so the public would be able to find the park easier. Director Adams suggested that the Commission, when planning the budget for the 1994/1995 fiscal year, consider adding July 4th activities and plan a concert then. Commissioner Thompson asked if the concerts would be rotated among the parks or if all would be held at one park. Director Adams explained that staff wanted to showcase Arroyo Vista Community Park for the first year so that the public would become familiar with it and also Arroyo Vista Community Park has adequate parking. She said that the parks maintenance staff were working on marquee type signs that would be placed at the entrance to Arroyo Vista as well as other locations throughout the City. I -- Minutes of the Parks and Recreation Commission 4 3/8/94 Commissioner Butler said that she would like to have one concert be Country & Western and possibly another be Blue Grass. NOTION: Commissioner Thompson moved to receive and file the report. Commissioner Butler seconded. The motion was carried 4 -0. Commissioner Stratton was absent. B. Renort on 1994 CPRS Conference. (Oral Report) Staff Recommendation: Receive and File the Report. Chair Hall thanked staff and the City Council for the opportunity to attend the CPRS Conference. He gave the Commission an overview of the things covered, including facilitating new programs and communication. He also commended Director Adams for a session she facilitated that was well received. Commissioner Thompson told the Commission about a session she had attended on at -risk teens. She also acknowledged Recreation Supervisor, Shelly Shellabarger's, session that was also well attended. C. Consider Special Event Report: Nardi Gras (Oral Renort) Staff Recommendation: Receive and File the Report. Director Adams told the Commission that Mardi Gras had been funded entirely from donations from Carl's Junior and the Moorpark Kiwanis. She said that the program did not go over budget and that it exceeded everyone's expectations in terms of attendance. Commissioner Thompson said it was a fun event and everyone had a good time. She said that staff pulled it off exceptionally and that she would like to see this be an annual program. Commissioner Butler agreed with Commissioner Thompson and said even the volunteers had a lot of fun. She said that parents appreciated having something planned during a day off from school. Chair Hall said that the signage could have been better because many of the youth did not know that they could dress up. D. Report on Annual Park Tour. (Oral Report) �-- Staff Recommendation: Receive and File the Report. Minutes of the Parks and Recreation Commission 5 3/8/94 Director Adams provided the Commission with a list of areas the Commission had expressed concern over and a response from the Maintenance Supervisor. She said that it spoke well of the Maintenance crew who responded so quickly to those areas of concern. She also said that another park tour would be scheduled in early summer so the Commission could see the parks when the grass is greener and other plant life would be in season. Commissioner Butler asked about sealing the wood on the play equipment at parks. Chair Hall suggested sand blasting the play equipment in an effort to lighten it. Director Adams said the wood sealer available today was toxic but that they would continue looking into it in case a non -toxic product became available. She also told the Commission she would find out about sand blasting the equipment. Commissioner Thompson asked about retrofitting the equipment to be in compliance with ADA regulations and also said that the tot lot set at Peach Hill �- Park was not designed properly and recommended demolishing it and adding a new set. Director Adams said that the ADA regulations are still pending and that replacing the tot lot equipment will be considered as funds become available. NOTION: Commissioner Butler moved to receive and file the report. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Stratton was absent. E. Community Park. Staff Recommendation: Staff recommends that the Parks and Recreation Commission consider option #3 as presented, with sidewalks and play equipment deleted if the $25,000 for furnishings for the Recreation Center cannot be refunded to the GANN funds through construction cost savings. Commissioner Butler said that she would concur with staff that Option 3 appeared to be the best choice. Commissioner Thompson said the concession stand could wait until later and that she felt Option 3 was also the best choice. Minutes of the Parks and Recreation Commission 6 3/8/94 i- Commissioner Ulis -Judd also agreed Option 3 was the best choice, and that if cuts in the project had to be made, she would rather have the sidewalk delayed instead of the play equipment. Chair Hall asked if instead of two softball fields; why not have one softball field, and one tennis court. He also felt that perhaps donations could assist in building the concession stand. Director Adams explained that it is more advantageous to have two softball fields together for tournaments and that she would rather, as funds become available, add tennis courts to the existing courts at Tierra Rejada Park because tennis tournaments also require courts being at the same location. Commissioner Ulis -Judd asked if it could be multi- use courts for rollerhockey, basketball, or others. Chair Hall asked if a recommendation was needed tonight because he would prefer to consider this Item. NOTION: Commissioner Thompson moved to table this Item until �- May. Commissioner Butler seconded. The motion was carried 4- 0. Commissioner Stratton was absent. 9. COMMENTS FROM COMMISSIONERS: Commissioner Butler said the Recreation Brochure looked great and was pleased that ads were sold to help with the costs of printing the brochure. She said she is excited about the upcoming concerts and she had enjoyed Mardi Gras. She thanked Carl's Junior and the Moorpark Kiwanis for their donations. Commissioner Thompson reminded the public to review the Recreation Brochure and look at the many activity choices available. She encouraged residents to contact the Parks & Recreation Commissioners with any comments they may have. She also reminded everyone of the upcoming teen dance. Commissioner Ulis -Judd thanked the sponsors of the Mardi Gras program. She said she hoped Commissioner Stratton would feel better soon. She thanked the Commission for donating their time to the Community and told the public that the Commission needed their input. She also told the public that Camp Moorpark was available for parents who needed care for their children while they worked. She asked that the Adopt -A -Park Committee get together to continue work on the program. Minutes of the Parks and Recreation Commission 7 3/8/94 Chair Hall said he echoed the sentiment of the Commission. He also said the teen dance would be called the "Moorpark High School St. Patrick's Day Dance" and for everyone to be sure and wear green. 10. FUTURE AGENDA ITEMS: Staff suggested the following as agenda items for future meetings: Review Design for Home Acres Buffer Zone (April Meeting) Special Event Report: Teen Dance on March 18, 1994. (April Meeting) 1994 -95 Budget Review (April Meeting) 11. ADJOURNMENT: Commissioner Ulis -Judd moved to adjourn the meeting to the April 4, 1994, Meeting beginning at 7:00 p.m. Commissioner Butler seconded. The motion was carried 4 -0. Commissioner Stratton was absent. The time was 8:57 p.m. Respectfully submitted, Rene' Mayfield Administrative Secretary APPROVED: SANDRA G. THOMPSON, CHAIR Parks & Recreation Commission