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HomeMy WebLinkAboutMIN 1994 0404 PR REGMINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California April 4, 1994 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, April 4. 19941 in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:10 p.m. a. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Stratton. 3. ROLL CALL: Present: Commissioners Sandra G. Thompson, Ginger Stratton, Arlene Butler, Debra Ulis -Judd and Chair John R. Hall, Jr. Staff Present- Christine Adams, Director of Community Services, and Rene Mayfield, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: Presentation by Lillian Hare, City Clerk, regarding the Changes to the Brown Act. Lillian Hare explained to the Commission the various changes to the Brown Act. Chair Hall asked for clarification on the dance committee and whether it would be classified as a standing or Ad -Hoc committee. Lillian Hare told the Commission that she would ask the City Attorney for clarification. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMRNTS: None. Minutes of the Parks and Recreation Commission 2 4/4/94 1,— 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of March 7. 1994 Staff Recommendation: Approve as presented B. park Status Report - March. Staff Recommendation: Receive and File the Report. MOTION: Commissioner Ulis -Judd moved to approve the Consent Calendar as presented. Commissioner Thompson seconded. Unanimously approved. 8. DISCUSSION /ACTION ITEMS: A. Report of 1994 -95 Proposed Special Event Budget . Staff Recommendation: Review proposed events and budget and make recommendation to City Council. The Commission had no comments on Mardi Gras, Halloween, Labor Day in the Park, Breakfast with Santa, the Tree Lighting Ceremony, and Santa's Visits, Craft Fairs, 4th of July, Camp Moorpark, Summer Concerts and Cinco de Mayo, however, Commissioner Thompson suggested not having a Breakfast with Bunny program and instead ask a local community service group if they would like to offer it. Commissioner Butler expressed concern that staff would be spread too thin. Commissioner Ulis -Judd said that she would rather put the money from the program toward a dance or theatrical program. Commissioner Thompson said that the Special Needs Easter Egg Hunt had only three in attendance and that the budget suggested by staff was too high. Director Adams said that some of the funds allotted would be used to promote the program and that if needed the funds could be used for the regular Easter Egg Hunt. Commissioner Stratton told the Commission that the City had offered to assist the Special Olympics in the past but that only one person in the Olympics was from Moorpark. The Commission directed staff to call the Special Olympics representative and see if perhaps the City could sponsor a portion of the Olympics such as, a track meet. Commissioner Ulis -Judd was concerned with the month specified for the Recreation Celebration because of the possibility of rain. Commissioner Butler suggested having it on the 4th of July because she said residents complained that the City offered Minutes of the Parks and Recreation Commission 3 4/4/94 nothing on that day. Chair Hall said he would like to see a program held at the parks whereby youth could check out equipment to play with and have more organized activities. Director Adams said that the cost would be prohibitive and suggested working cooperatively with the Boys and Girls Club. By consensus the Commission elected not to offer a Snow Day but rather use the funds towards teen programming. The Commission liked the idea of a Multicultural Day but suggested changing the date because of the possibility of inclement weather. Commissioner Ulis -Judd asked staff to check out using Metrolink for the Excursions offered. Chair Hall asked that more funds be allotted for the Teen Dances and for the Friday Night Live program. The Commission asked that the Dances funding be increased to $2000 and the Friday Night Live increased to $1700. Commissioner Thompson also said that she would like to see more theatrical events for 1994 -95. Chair Hall concurred and suggested that staff check with the new High School about using their new theater. XOTION: Commissioner Stratton moved to send the modified budget to the City Council. Commissioner Thompson seconded. Unanimously approved. B, Report on 1994 -95 Park Capital Improvement Budget, Staff Recommendation: Review proposed budget and make recommendations to City Council. For the Community Zone Chair Hall asked staff to check into assisting the residents in providing security lighting at the proposed Villa Campesina Park. He also said he would like to see the concession stand built at Arroyo Vista Community Park and suggested soliciting for donations to build the stand. Commissioner Ulis -Judd said that she would like to see an amphitheater built. Commissioner Thompson suggested Countrytrail park as a possible amphitheater site and suggested adding a designated teen room /center to the five year plan. Commissioner Stratton expressed concern with money from other zones being used to fund a rollerhockey facility at Arroyo Vista Community Park. She said that she would like to see other parks having more amenities. Minutes of the Parks and Recreation Commission 4 4/4/94 For Zone 3 Commissioner Stratton asked what would be done with College View street where it dead ends at Griffin Park. Director Adams said that an open space area would be added. For Zone 1 Director Adams explained that an RFP was in progress for the downtown park. Commissioner Ulis -Judd said that she would like to see a water area, such as the Rancho Simi Park. Director Adams explained that a water area was in the master plan design for Arroyo Vista Community Park. For Zone 5 Chair Hall asked about getting money back that had been borrowed from the Zone so that some of the suggested projects could be done. Commissioner Butler asked about the signs being changed to reflect the new park names. Director Adams told the Commission that it was a priority but that at this time there were no identified funds available. For Zone 6 no changes were requested from the Commission. For Zone 4 Commissioner Ulis -Judd asked that the play equipment retrofitting and replacement be earmarked for 94/95. The Commission also elected to remove the ball wall and second backstop from the budget. MOTION: Commissioner Thompson moved to recommend the budget as modified to the City Council. Commissioner Butler seconded. Unanimously approved. C. Consider Special Event Report: Teen Dance (Oral Report) Staff Recommendation: Receive and File the Report. The Commission was provided an oral report on the teen dance of March 18. D. Consider Canceling the Regularly Scheduled meeting of May 2. 1994, Staff Recommendation: Receive and File the Report. By Consensus the Commission agreed to hold the regular meeting of May 2, 1994, and to not have it televised. 9 . COMMENTS FROM COMMISSIONERS: Due to the Brown Act this portion of the meeting was skipped. Minutes of the Parks and Recreation Commission 5 4/4/94 10. FUTURE AGENDA ITEMS: Grand Opening of Arroyo Vista Community Park Villa Campesina /Downtown Park Names Replacing Existing Park Name Signs for Tierra Rejada Park and Mountain Meadows Park 11. ADJOURNMENT: Commissioner Ulis -Judd moved to adjourn the meeting to the May 2, 1994, Meeting beginning at 7:00 p.m. Commissioner Butler seconded. Unanimously approved. The time was 10:40 p.m. Respectfully submitted, Rene' Mayfield Administrative Secretary APPROVED: JOHN R. HALL, JR., CHAIR Parks & Recreation Commission