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Home My WebLink AboutMIN 1994 0613 PR JNTMINUTES OF THE JOINT MEETING OF THE CITY COUNCIL AND PARKS AND RECREATION COMMISSION Moorpark, California ITEM June 13, 1994 A Special Joint Meeting of the City Council and the Parks and Recreation Commission of the City of Moorpark was held on June 13, 1994 in the Council Conference Room of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Lawrason called the City Council meeting to order at 6:45 p.m. Chairman Hall called the Parks and Recreation Commission to order at 6:45 p.m. 2. ROLL CALL: Present: Councilmembers Montgomery, Perez, and Mayor Lawrason Commissioners Ginger Stratton, Debi Ulis -Judd, and Chairman John Hall Absent: Councilmembers Hunter and Wozniak Commissioners Butler and Thompson Staff Present: Steven Kueny, City Manager; Christine Adams, Director of Community Services; and Dorothy Vandaveer, Deputy City Clerk Mayor Lawrason stated that Councilmember Hunter was absent because he was on duty with the Los Angeles County Sheriff's Department. 3. PUBLIC COMMENT: None. 4. ACTION /DISCUSSION: A. Discussion of the 1994195 Goals and Objectives and Draft Budget for the Community Services Department. Commissioner Stratton noted that the Commission would benefit from feedback as to why certain items they have recommended for the budget in the past have been deleted. She said it would help the Commission make better decisions if they knew the guidelines that- the City Council uses in making the deletions. Minutes of the Joint Meeting of the City Council and Parks and Recreation Commission Moorpark, California Page 2 June 13, 1994 - In response to Commissioner Stratton, Mayor Lawrason indicated that final budget decisions are based on the total picture of budget demands and that the reasoning may not always be obvious to those less involved in the budget process. Mr. Kueny said that City staff will communicate more effectively with the Commission regarding items that are deleted from the budget. Chairman Hall stated that during budget time he thinks the Commission should make the Council aware of needs in the community so they can be considered. Commissioner Ulis -Judd asked about the status of erecting a wall where the street ends at Griffin Park. She asked if the City is going to put in a wall there so it can made into parking or to extend the use of the park. In response to Commissioner Ulis -Judd, Mr. Kueny said that the most recent discussion was to take the property that is contiguous to the park portion of that abandoned street with a concern for the potential for cars going off the ramp and being sure there was a fence at the bottom to prevent them from entering the park area. Mr. Kueny continued by saying it is still incumbent on the Commission to study the vacation of College View Drive and to make recommendations on what should be done with that. Commissioner Ulis -Judd commented that Griffin Park is one of the worst parks to accommodate parking of users. Mr. Kueny said the City Council will consider a resolution on Wednesday evening to prohibit parking along Campus Park Drive on the north end of the park and require residents to park in there. He said the Commission needs to review this and develop a plan and retain money in that zone for improvements. Mr. Kueny said the City Engineer can visit one of the Parks and Recreation Commission meetings to discuss the issue with the Commissioners. Mr. Kueny continued by stating that many of the zones in the City have received the maximum amount of funding that will come from the development community. — a noted that the Commission could request from the City Council a portion of the $119,000 at Arroyo Vista Community Park to ,"0 `4O/ Minutes of the Joint Meeting of the City Council and Parks and Recreation Commission Moorpark, California Page 3 June 13, 1994 be used for the Country Trail Park. Mr. Kueny said that this meeting is the opportunity for the Parks and Recreation Commission to explain to the City Councilmembers why they have placed rollerhockey as one of their highest priorities in the budget. Christine Adams explained that the President of the Tri- Valley Hockey League has told her that ten to fifteen percent of his 400 participants are from the Moorpark area. These participants are travelling from Moorpark to Agoura to play rollerhockey because no facilities exist in Moorpark. She said the Commission believes that information helps justify the need within the City. Commissioner Stratton noted that rollerhockey is a good revenue source for the City and she wants children in Moorpark to be able to play the sport when they desire to do so. She said the effort to build a state of the art facility would need to be cooperative with another group for financing. Chairman Hall provided a description of the proposed rollerhockey court. He said he believes it is a consensus of the Parks and Recreation Commission that there is a need and desire in the community for the construction of a court. Commissioner Butler joined the meeting. The time was 7:30 p.m. Councilmember Montgomery said funding for lighting should be deferred because of the extreme expense of that as a budget item. He said the needs of the children using the rollerhockey court should be met first, then later consider the adult needs and expense of using it at night. Mr. Kueny clarified that after the City recoups its direct cost from the use of the rollerhockey court, the revenues would be put back into that zone's fund balance. Other budget needs that were discussed were two more ball fields, a permanent concession stand and - ,-more tennis courts, a pavilion to provide shade at the Arroyo Vista Community Park, and a cultural bowl perhaps in the downtown park. The Commission members present agreed Minutes of the Joint Meeting of the City Council and Parks and Recreation Commission Moorpark, California Page 4 June 13, 1994 that the roller hockey court is needed more than additional tennis courts. Councilmember Montgomery said he wants to see more definitive information regarding the cost, construction and scheduled use of the proposed roller hockey court. Regarding the specific Goals and Objectives for the Community Services Department, Commissioner Ulis -Judd said that Adopt -A -Park needs to be elevated in priority from one star ( *) to two stars ( * *). She continued by explaining the approach is to have foundations or donors help fund items that are needed in the parks and facilities. .."o V"W Minutes of the Joint Meeting of the City Council and Parks Moorpark, California and Recreation Commission Page 5 June 13, 1994 B. Discussion of the Roles. Duties and Responsibilities of the Parks and Recreation Commission. Mayor Lawrason asked for comments regarding this item. Commissioner Hall provided the City Councilmembers with a copy of a document entitled "Purpose of the Advisory Commission" which he had received from a seminar. Mayor Lawrason indicated that he will review it as it appears to have merit. C. Consider Sponsor /Donation Board for Arroyo Vista Recreation Center. Commissioner Hall introduced the idea that the Commission would like to see some kind of a donor board for names of those who donate to the facilities at the parks. Councilmember Perez suggested that a donor board could be placed at each facility as a way of recognizing those who have contributed to that specific one. Mr. Kueny said the Commission should develop some criteria and to explore what the City of Simi Valley did with regard to this subject. In response to Commissioner Ulis -Judd, Mr. Kueny explained that the recreation Fund is being eliminated in the FY 1994/95 budget and is going to the General Fund. He said staff time is being accounted for by project, special events, etc., so it will be more easily tracked. Mr. Kueny added that recommendations for revenue producing programs can be made to the City Council by the Parks and Recreation Commission. Minutes of the Joint Meeting of the City Council and Parks and Recreation Commission Moorpark, California Page 6 June 13, 1994 5. ADJOURNMENT: Mayor Lawrason adjourned the City Council meeting at 8:40 p.m. Chairman Hall adjourned the Parks and Recreation Commission meeting at 8:40 p.m. Chairman, John Hall Paul W. Lawrason Jr., Mayor ATTEST: Lillian E. Hare, City Clerk I%ao NOW '"d