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HomeMy WebLinkAboutMIN 1994 1205 PR REGMINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California December 5, 1994 The regular meeting of the Parks and Recreation Commission of the City of Moorpark was held on Monday, December 5, 1994, in the Council Chambers of City Hall of said City, located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: The Meeting was called to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Chair John R. Hall, Jr., Commissioners Ginger Stratton, Sandra G. Thompson, Arlene Butler, and Debra Ulis - Judd. �- Staff Present: Christine Adams, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7.. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of November 7. 1994. Staff Recommendation: Approve as presented. MOTION: Commissioner Thompson moved to approve the Consent Calendar as presented but to pull Items 7.B and 7.0 for discussion. Commissioner Stratton seconded. Minutes of the Parks and Recreation Commission Page Two December 5, 1994 B. Park Status Report, Staff Recommendation: Receive and File the Report. Commissioner Thompson questioned the status of the Downtown Park after being presented to Council. Director Adams stated that Council slightly changed the plans, wanting to replace the amphitheater with a picnic shelter having a lattice type roof with turf or grass. On the north east area, Councilman Wozniak, recommended a Veteran Memorial area. This will not replace existing Memorial on the corner of Los Angeles Avenue and Moorpark Avenue. The existing Memorial has become too small for programs and events. Council suggested to incorporate the Heritage and Memorial theme at the Downtown Park. Chair Hall stated that an agenda item for the month of December should have been the report of what City Council's recommendation changes were for the Downtown Park. He would like staff to come up with some method to inform Commission of any changes to the Commission's recommendations prior to two days before Council meeting. Chair Hall expressed concern over the new structure pertaining to the maintenance of the grass or turf under new design. It will be difficult and costly. Director Adams said that the Architect will have to consider the problem of maintaining a grassy area when designing the structure. MOTION: Commissioner Butler moved to receive and file the report. Commissioner Stratton seconded. The motion was carried 5 -0. C. Report on Park Tour of October 9, 1994. Staff Recommendation: Receive and File the Report. Commissioner Thompson would like discussion regarding this report so the public can be brought up to date as to what the status is of their parks. Also noted was that the report states that there were no children playing at the Mountain Meadows Park when in fact there were two. Commissioner Thompson also requested that a picnic table and trash can be placed on top the hill at Monte Vista Park. Minutes of the Parks and Recreation Commission Page Three Chair Hall and Director that there is already a particular area. December 5, 1994 Adams informed Commission table and trash can in that Director Adams informed Commission that recent complaints had come up regarding Monte Vista Park and bike riders not staying on the bike paths, causing extreme wear and tear to the grass areas. Staff is now taking measures to prevent any further problems with bike riders. MOTION: Commissioner Stratton moved to receive and file the report. Commissioner Butler seconded. The motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Consider Special Event Report: Holiday Craft Fair, Staff Recommendation: Receive and File the Report. Director Adams stated that the event was an overall success. This was the third Craft Fair, and each one has been more successful. The only complaint was from vendors located in the kitchen area, who felt they could have done better business if located in an outer area. After discussion, Commission and Staff felt that in the future it would be more practical to place the food vendors in the kitchen area. Commission offered a few suggestions for future Fair events. * An art show being added. * To play holiday music during the fair. * Additional food vendors. * Offering a hayride around park area, or even offering a hayride /caroling through Moorpark neighborhoods. Director Adams and Commission stated that Shelly Shellabarger, Recreation Supervisor, was to be commended on the organization, the overall success and her hard work. MOTION: Commissioner Thompson moved to receive and file report. Commissioner Stratton seconded. The motion �— was carried 5 -0. Minutes of the Parks and December 5, 1994 �- Recreation Commission Page Four B. Consider Special Event Report: Tree Liahtina Ceremony. Staff Recommendation: Receive and File the Report. Director Adams stated that this event went very well. The only problem that was encountered was that by 6:30 there was standing room only. Event went slightly over budget, but it was worth it. Both the people who attended were able to enjoy the ceremony, and residents at home, since event was televised. It also was shown again on Saturday and will be shown again this Friday due to requests for a replay. Commission and Director Adams discussed some alternatives to the crowd problem: * Move this event to a Saturday or Sunday and perhaps with two showings. * Allowing two tickets per child for parents only, and relatives and friends could watch the show at a dress rehearsal or film. * Moving to a bigger site such as Moorpark High School or even outside and having portable cameras for televising. Director Adams said suggestions will be considered for next year. Again Director Adams and Commission thanked Ms. Shellabarger for all the hard work and commended her on how well organized this event was. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Butler seconded. The motion was carried 5 -0. C. Consider Special Event Report: Breakfast with Banta. Staff Recommendation: Receive and File the Report. Director Adams stated what a huge success the breakfast was. There were two seatings. Even with the large turnout, thanks to Ms. Shellabarger and all the volunteers, everything went extremely smooth. Minutes of the Parks and December 5, 1994 r- Recreation Commission Page Five Commission agreed and also thanked Ms. Shellabarger for doing such a great job on all of the holiday functions. MOTION: Commissioner Ulis -Judd moved to receive and file the report. Commissioner Thompson seconded. The motion was carried 5 -0. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Commissioner Butler would like an update on the bids received for the Downtown Park Site. Director Adams informed Commission that Council had discussed "Adopt A Park" and Staff would have a "Gifts Catalogue" for review in January. Commissioner Thompson would like to discuss easier access into Arroyo Vista Park for the Soccer players. Perhaps involve Moorpark High School regarding this issue. Commissioner Thompson would like status on Campus Canyon play equipment. Director Adams said that a Mid Year Budget Review regarding this item could be discussed in January. Commissioner Ulis -Judd suggested the planning of a trip for the children to the Civic Art Center for a tour and perhaps to meet and speak with professional dancers and actors. Since this was the last official meeting of this Commission, each member thanked the residents of Moorpark and Staff. Chair Hall handed out plaques to each Commissioner from him personally. 10. ADJOURNMENT: Commissioner Stratton moved to adjourn the meeting. Commissioner Thompson seconded. The motion was carried 5 -0. The time was 8:10 p.m. Minutes of the Parks and Recreation Commission Page Six Respectfully submitted, Patty L mcke Administrative Secretary December 5, 1994