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HomeMy WebLinkAboutMIN 1995 0206 PR REGITEM -7 19 MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California February 6, 1995 1. CALL TO ORDER: Director Adams called the meeting to order at 7:05 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Director Christine Adams. 3. ROLL CALL: Present: Dave Badoud, Arlene Butler, John Hall, James Hartley and Sandra Thompson. Staff Present: Christine Adams, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Patty Lemcke administered the Oath of Office to the newly appointed Commission. B. Commissioner Hall nominated Arlene Butler for Chairperson. Commissioner Hartley seconded. Motion was carried 5 -0. Commissioner Thompson nominated John Hall for vice - Chairperson and Commissioner Badoud seconded. Motion was carried 5 -0. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of December 5. 1994, Staff Recommendation: Approve as presented. PARKS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995 Page 2 B. Park Status Report, Staff Recommendation: Receive and File the Report. C. Update on Country Trail Park Development. Staff Recommendation: Receive and File the Report. MOTION: Commissioner Hall moved to approve the Consent Calendar as presented but to pull Items 7.C, Update on Country Trail Park Development, for discussion. Commissioner Thompson seconded. Motion was carried 5 -0. Commissioner Hall questioned the flooding that occurred at Country Trail Park during the recent rains and how this will be handled in the future. Director Adams stated that measures are being taken in regards to the construction to improve the drainage and rains will not be an ongoing problem. Commissioner Hall moved to receive and file the report. Commissioner Hartley seconded. The motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Consider Gifts Cataloaue Program and Format. Staff Recommendation: Appoint an ad -hoc committee to consider issues related to the development and implementation of a City Gifts Catalogue. Director Adams explained the main idea of the Gift Catalogue, the basic style that would be most beneficial -and easily changeable every year or two as needed to update. An ad -hoc committee, minimum of at least two, would be extremely beneficial in the organization of the catalogue. Commissioner Butler asked for volunteers. Commissioner Badoud and Hall volunteered. MOTION: Commissioner Thompson moved to name Commissioner Badoud and Commissioner Hall as the ad -hoc committee and to receive and file the report. Commissioner Hartley seconded. Motion was carried 5 -0. PARKS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995 Page 3 B. Consider the Special Event Report: Rose Parade Excursion. Staff Recommendation: Receive and file the report. Director Adams, who attended this function as a chaperone, stated that this excursion was very much a success and every aspect went smoothly. Commissioner Badoud inquired about "Staff Time" being shown on the reports and the reason why. Director Adams explained how this shows a more realistic view of the total expense on each event report. This can cause an impact with the budget. MOTION: Commissioner Hall moved to receive and file the report. Commissioner Hartley seconded. The motion was carried 5 -0. C. Consider Special Event Report: Pepsi Hot Shot Contest. Staff Recommendation: Receive and file the report. Director Adams explained the day's event, all went well, and that all youth from Moorpark moved on to the Los Angeles Area Finals. Due to MBA's volunteer time and donations, the only cost involved was Dale Sumersille's time. Commissioner Hall inquired why these events were not brought to Commission for their approval since funds used came from the budget. Director Adams stated that in the future, staff would take any events that involved the expenditure of the budget before Commission for their input, but Council approves any additional funds for the budget that may be needed. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Hall seconded. The motion was carried 5 -0. D. Consider Special Event Report: Teen Dance. Staff Recommendation: Receive and File the Report. Director Adams was informed by staff and volunteers that the dance went well. She deferred the discussion to Commissioner's Thompson and Hall since they chaperoned. PARRS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995 Page 4 Commissioner Thompson said that there was a wide range in the teen ages that attended. She thought everything went well and did not see a problem with the older teens attending since this was advertised as a "teen dance ". Commissioner Thompson thanked the owner of the Moorpark Shell Station, who donated 12 cases of Pepsi for the dance. Commissioner Hall also thought the dance went well but was concerned about the older teens, which were from Moorpark College, that attended. He feels that we should adhere to the rules of Middle School and High School only and that College teen years were just too old. The younger teens would perhaps feel a great deal of pressure due to the older teens. Commissioner Butler agreed. Director Adams said that she would pull the rules to review at the next Commission meeting regarding limits to age at the dances. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Badoud seconded. Motion was carried 5 -0. E. Consider Special Event Report: Visits with Santa. Staff Recommendation: Receive and File the Report. Director Adams stated this was our second year with this event and it was much larger this year than we had anticipated. Suggested this should be an event for next year with more Santa volunteers, since the only problem that came up was a shortage of Santa's. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Hartley seconded. Motion was carried 5 -0. F. Consider Commission Attendance at California Pacific Southwest Recreation and Park Conference. Staff Recommendation: Select Commissioners to attend the annual conference in San Jose, March 2- 5, 1995. Director Adams stressed the importance of the CPRS conference, being both enriching and enlightening, for all the Commissioners. For those who could not r attend, tapes on each class could be purchased and Commissioners should review the agenda and please PARRS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995 Page 5 submit a list of what tapes Commission would like to purchase if unable to attend. Commissioners Thompson and Hall will be attending the conference. The remaining three Commissioners will be purchasing class tapes. Commissioner Hall stated that sometime later this year there will be another conference that is for Commissioners only and that this would be extremely beneficial for the new Commissioners to attend. MOTION: Commissioner Hall moved that the CPRS funding for the conference be given to Commissioners Thompson and Hall. Commissioner Hartley seconded. Motion carried 5 -0. G. Consider Commission Work Session and Park Tour, Staff Recommendation: Set a date for an adjourned Commission Meeting to be held on a weekend in March. Director Adams stated that this meeting would be in the best interest of Commission to schedule after the CPRS Conference, so information from the conference could be reviewed and then take the parks tour. Commissioner Butler expressed that this seems to be too full of a day and perhaps try to divide into two separate meetings. Commissioner Hartley agreed due to the fact that since he is new, staff needs to proceed at a slower pace so he does not become overwhelmed. Different dates were discussed. The first date being a work session, reviewing the rules and responsibilities of the Commission. The second date being the tour of the parks. MOTION: Commissioner Butler moved that a work session meeting be set at 7 :00 p.m. at the end of February, date to be set in the next two days and park tour to be set on March 11, 10:00 a.m., with a back -up date being March 18. Commissioner Badoud seconded. Motion carried 5 -0. PARRS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995 Page 6 H. Consider Recommending Mid -Year Budget Review by City Council for Campus Canyon Playground Equipment. Staff Recommendation: Direct Staff as deemed appropriate. Director Adams explained that funds were allocated from the Campus Park Zone for improvements to the play equipment at Campus Canyon Park. These funds were then removed by consensus of the Commission to assist with the roller hockey court at Arroyo Vista Park. Currently there is $101,000.00 in Campus Park Zone and Council needs to be presented a recommendation from Commission to replace Campus Canyon Park Playground Equipment. Commissioner Badoud questioned the time frame of installation of play equipment from when Council agrees to actual time of installation. Director Adams stated approximately four to six weeks. Director Adams also explained that depending on the funds available, play equipment installed could be for both young and older children or it would be done in phases with the Commission deciding on which age group and design to install. Commissioner Hartley questioned if "play equipment" included tables, benches, etc. that are needed at each park. Director Adams explained each was addressed as separate issues. Commissioner Thompson and Commissioner Hartley volunteered to serve on a ad -hoc committee for this issue. MOTION: Commissioner Hall moved for the ad -hoc committee. Commissioner Badoud seconded. Motion carried 5 -0. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: The Commissioners thanked Council for their appointments and they are all looking forward to a very productive and enjoyable two years. PARRS AND RECREATION COMMISSION ACTIONS OF FEBRUARY 6, 1995 Page 7 For future agenda: 1) Review teen dance rules. 2) Report on upcoming event, Mardi Gras, which takes place on February 20. 3) Spring toys needed at Campus Park. 10. ADJOURNMENT: Commissioner Hall moved to adjourn the meeting. Commissioner Hartley seconded. The motion was carried 5 -0. The time was 8:49 p.m. Respectfully submitted, Patty L mcke Administrative Secrectary APPROVED: r ,�J LENE BUTLER, CHAIRMAN