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HomeMy WebLinkAboutMIN 1995 0306 PR REGA 0 ITEM 7 MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: March 6, 1995 Chair Butler called the meeting to order at 7:09 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was.11ed by Commissioner Badoud. 3. ROLL CALL: Present* Commissioners Dave Badoud, John Hall, James Hartley, Sandra Thompson and Chair Butler. Staff Present: Christine Adams, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes February 6. 1995, Staff Recommendation: Approve as presented. B. Park Status Report, Staff Recommendation: Receive and File the Report. MOTION: Commissioner Badoud requested that Item 7.B be pulled for discussion. Commissioner Hall moved to approve the Consent Calendar as presented but to pull Item 7.B. Commissioner Thompson seconded. Motion was carried 5 -0. Minutes of the Parks and March 6, 1995 Recreation Commission Page Two Commissioner Badoud questioned the vandalism at Campus Park. Director Adams explained that Campus Park tends to be the main target with vandalism due to its hidden location and the neighboring housing does not seem to face directly at the Park. Steps have been taken to open up Campus Park for better visability. A block wall has been removed and the surrounding trees have been thinned out. Commissioner Hall inquired about Poindexter Park and the status of the pavilion. Director Adams stated that Staff is recommending to Council to replace the large pavilion with two lattice covered pavilions with grass or dirt floors, near the Veteran's Memorial area. Commissioner Hall would like to see a concrete slab and benches under the lattice roofs which would �- make this a more utilized structure. MOTION: Commissioner Thompson moved to approve the Park Status Report. Commissioner Hall seconded. Motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Consider Staff Recommendation for SpringToys for Campus Park. Staff Recommendation: Select spring toys for Campus Park as part of 1994 -95 Park Improvement Fund Capital Equipment Appropriation. Director Adams passed out three catalogues for the Commission to review a variety of toys. Director Adams stated that City Council had appropriated $1,500.00, which would purchase two, hopefully three spring toys. Commission noted the sizes and safety areas of each toy and will check assigned area at Park when they meet for the Park Tour on March 18. MOTION: Commissioner Thompson moved to select the following spring toys, as funding is available, for Campus Park: Minutes of the Parks and March 6, 1995 Recreation Commission Page Three 1. Four Seat Teeter, blue, with plain top; 2. ATV, blue, with yellow bars; 3. Blue and yellow Horse. Commissioner Badoud seconded. Motion was carried 5- 0. B. Consider the Special Event Report: Mardi Gras Event. Staff Recommendation: Receive and file the report. Director Adams stated that this was the second year for this function. Kiwanis donated $250.00 for the event and provided volunteers to run the booths. There was a large turnout, approximately 700 people and the entire event was quite a success. Director Adams commeneded Shelly Shellabarger, Recreation Supervisor, on her hard work and on a job well done. Commissioner Thompson participated all day and she also stated that the event went very smooth and was very succesful. The prizes for the children ran out too quickly and suggested that next year consider having a "slush fund prize bin" that can be used if prizes run short. Commissioner Thompson also suggested next year to encourage more costumes and perhaps music. Chair Butler questioned the expenditure on the advertising for this event in the "Happenings" magazine. Her concern was paying for advertising in such a wide spread magazine that went to areas that would not be interested in attending. Director Adams explained that "Happenings" charges per zone, so we are not paying for advertising in outside areas that would not attend. MOTION: Commissioner Badoud moved to receive and file the report. Commissioner Hartley seconded. The motion was carried 5 -0. C. Consider Special Event Report: Teen Ski Trio. Staff Recommendation: Receive and file the report. Director Adams stated the ski trip on January 30, 1995 was sold out. This covered all expenses. Minutes of the Parks and March 6, 1995 Recreation Commission Page Four NOTION: Sheriff Ed Tumbleson and Supervisor of M & O, Allen Walter also went along as chaperones and volunteered their time. It went extremely smooth and was very sucessful. Dale Sumersille, Recreation Supervisor, did an excellent job. Commissioner Thompson also stated that she had received all positive feedback. Everyone enjoyed themselves and there were no problems. She said she encourages more teen trips in the future. Commissioner Hall moved to receive and file the report. Commissioner Thompson seconded. The motion was carried 5 -0. D. Consider Review of Teen Dance Rules. Staff Recommendation: Direct Staff as deemed appropriate. Commission and Staff reviewed the Dance Rules and addressed the following rules to either be changed or stated in more detail. 1) School ID cards: Should only Moorpark teens be able to attend and should Middle School and High School dances be separate due to the age difference. Commissioner Hall stated that since this is a City sponsored event, it should be restricted to Moorpark students only, allowing only a visting relative to attend. Commissioners Thompson, Hartley, Badoud and Chair Butler disagreed to having only Moorpark students able to attend due to some Moorpark residents having teens attending schools outside of Moorpark and it simply would be too hard to enforce a "visiting relatives" rule. All Commissioners agreed on no college students and having two separate dances; one for Middle School students and one for High School students due to the age span. Director Adams recommended that the rule be rewritten to state, "Middle School and High School ID cards are required ". Minutes of the Parks and March 6, 1995 r Recreation Commission Page Five 2) Number of required chaperones: Commission agreed to nine (9) chaperones if dance is held at Moorpark Community Center and twelve (12) chaperones if dance is held at Moorpark High School. 3) Lights: Commission and Staff agreed to leave lighting as is. 4) Sheriff Department Support: Commission suggested that if it is a High School dance, there should be Deputies as required. If Middle School, Sheriff's Department would be notified of the dance to assure a frequent patrol of the area. Commission agreed to posting "Dance Rules and Regulations ", poster board size, in a number of conspicuous places. MOTION: Commissioner Thompson moved to have the Dance Rules rewritten as discussed and brought back at the next regular scheduled meeting. Commissioner Hall seconded. Motion was carried 5 -0. E. Consider Park Rules and Reaulations Relative to Restricting Group Size, Staff Recommendation: Direct Staff as deemed appropriate. Director Adams explained to Commission that Council had requested this issue be given to Commission for review. She explained that on the park application, the resident who is renting must indicate the number of people in the party and Staff make every effort to direct the applicant to a park that can easily accomodate this number, still allowing enough space for other residents. This decision has been at the Director's discretion. Commissioner Badoud stated perhaps the incident that brought this matter to Council's attention was the girls softball winter league which did cause over crowding and parking. This issue should be resolved by Commission and Staff for any upcoming playoffs that could pose this same problem. Minutes of the Parks and Recreation Commission Page Six March 6, 1995 Commissioner Thompson suggested that when they make their Park Tour to note the size of the parks, keeping this issue in mind. MOTION: Commissioner Hartley moved that a report be forwarded to Council that this Item was discussed in detail by Commission, that Staff has shown good management of Park Rentals to date, and that the rules and regulations continue as is, under advisement for the next year. Commissioner Hall seconded. Motion was carried 4 -1. Commissioner Badoud opposed. F. Consider Recommended Location of Proposed Basketball Court at Peach Hill Park. Staff Recommendation: Approve basketball court location as proposed by Staff. Commissioners inquired if this location would interfere with any existing trees, how many baskets were planned and if this involved additional lighting. Director Adams stated that no trees would have to be removed, that there are two basket hoops planned and no additional lighting has been planned at this time. MOTION: Commissioner Hartley moved to approve location as proposed. Commissioner Thompson seconded. Motion carried 5 -0. G. Consider Recommended Location of Proposed Hand Ball Wall at Campus Park Staff Recommendation: Approve hand ball wall location as proposed by Staff. Director Adams explained that the hand ball wall was in a good location and it is a very workable design as the Commissioners would see on the Park Tour. Grading needs to be done and a cement slab laved, total cost $8,000.00 Commissioner Thompson is concerned about graffiti since this Park is so prone to vandalism. Suggested that we post signs regarding graffiti. Commissioner Hall and Chair Butler both expressed concern about the cost and putting hand ball wall Minutes of the Parks and March 6, 1995 Recreation Commission Page Seven at this park. Maybe they should consider another park, less prone to vandalism. Commissioner Badoud does not agree with previous Commissions decision with placing a hand ball wall at Campus Park. Director Adams recommended that this Item be deferred until after the Park Tour on March 18th. MOTION: Commissioner Hall moved to table this Item until the next regularly scheduled meeting, April 3, 1995. Commissioner Thompson seconded. Motion carried 5 -0. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Director Adams reminded Commission of the Parliamentary Meeting being held on Wednesday, March 8, 1995 in the Conference Room. Commissioner Thompson stated what a success and learning opportunity the CPRS Conference had been. She also announced that Director Adams had received the Citation Award of Recognition and the City of Moorpark received the Marketing Award for the 10th Anniversity Logo at the Conference. Commissioner Badoud suggested a future agenda item of considering dates to have members of the Community to attend and discuss what they feel the Parks and Recreation Commission has accomplished and what they would like to see accomplished in the future. Report on the CPRS Conference. Review revised Dance Rules. 10. ADJOURNMENT: Commissioner Hall moved to adjourn the meeting until the next scheduled Special Meeting, March 8, 1995. Commissioner Hartley seconded. The motion was carried 5- 0. The time was 10:17 p.m. Minutes of the Parks and Recreation Commission Page Eight Respectfully submitted, O �2� Patty Le cke Administ ative Secrectary APPROVED: March 6, 1995 r LE E BUTLER, CHAIRMAN