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HomeMy WebLinkAboutMIN 1995 0501 PR REG7 19 ;ITEM . - MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: May 1, 1995 Chair Butler called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hartley. 3. ROLL CALL: Present: Commissioners Dave Badoud, James Hartley, Sandra Thompson, and Chairman Arlene Butler. Commissioner John Hall was absent. Staff Present: Christine Adams, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of April 3. 1995. Staff Recommendation: Approve as presented. B. Approval of the Parks and Recreation Commission Minutes of April 10. 1995, Staff Recommendation: Approve as presented. C. Park Status Report, Staff Recommendation: Receive and File the Report. Minutes of the Parks and May 1, 1995 Recreation Commission Page Two D. Review Proposed Teen Proarams for 1995 -96. Staff Recommendation: Receive and File the Report. MOTION: Commissioner Thompson moved to approve the Consent Calendar, pulling Item 7.D for discussion. Commissioner Hartley seconded. The motion was carried 4 -0. Commissioner Hall was absent. Commissioner Thompson requested clarification on the Music Festival status. She was concerned about the City's agreement with Rancho Simi Recreation Department. In 1995, Rancho Simi co- sponsored the Music Festival held in Moorpark and it was agreed that this year we would co- sponsor the Music Festival to be held in Simi Valley. Commissioner Thompson feels that the City has an obligation to pay our portion for the Music Festival this year and that it should not be cut from programs. Director Adams stated that she was concerned about this event due to the reaction of the Commission when we hosted the first Music Festival but the City still will fulfill their side of the agreement with Rancho Simi. She suggested the event be postponed until 1996 due to shortage of funds. Director Adams updated Commission on Teen Movie Night at Arroyo Vista Park. Attendance was small but staff is hoping it will increase. Director Adams explained that a television and VCR was needed at the Arroyo Vista Center and Commission should consider the purchase of a projection system. Commission and Director Adams discussed the fact that the cost could not be regained by charging admission to Teen Movie night, because it is illegal to charge admission on a rental movie. They discussed different uses for the projection system. Being able to air sports events, cutting the cost on rental of equipment for the Teen Movie Night and different organizations to view educational films. Minutes of the Parks and May 1, 1995 Recreation Commission Page Three Commissioner Badoud expressed concern about removing events from Teen Programs without a replacement. He stated that if Commission and Staff agreed to remove an event, another should replace it rather than cutting out events for teens. MOTION: Commissioner Thompson moved to receive and file the report. Commission Hartley seconded. The motion was carried 4 -0. Commissioner Hall was absent. 8. DISCUSSION /ACTION ITEMS: A. Consider Commission Report on CPRS Conference (Oral) Staff Recommendation: Receive and File the Report (con't from 4/3/95 and 4/10/95). Commissioner Thompson would like to table the item due to Commissioner Hall "s absence. He also attended the Conference and his input is needed. Commission discussed a special meeting be set up, open to the public but not televised, for Commissioners Thompson and Hall to give their reports on the Conference. MOTION: Commissioner Thompson moved to table item until a tentatively scheduled Special Parks and Recreation Commission meeting, on June 5th, 1995, at 6:30 p.m. Commissioner Hartley seconded. The motion was carried 4 -0. Commissioner Hall was absent. B. Consider Desian and Selection of Water / Sand Play Eauioment for Poindexter Park. Staff Recommendation: Select Play Equipment Design for Poindexter Park. Director Adams described the size of area for play equipment and informed Commission that the cost is included in the budget. Commission discussed the size and design of equipment, area space, drainage and the accessability of water. Commissioner Badoud suggested that an outside faucet from the restrooms be installed for easy access. Minutes of the Parks and May 1, 1995 Recreation Commission Page Four MOTION: Commissioner Badoud moved to approve play equipment numbers 590 and 571 and the installation of an outside faucet. Commissioner Hartley seconded. The motion was carried 4 -0. Commissioner Hall was absent. C. Consider Special Event Report: Breakfast with Bunny. Staff Recommendation: Receive and file the report. Director Adams stated that the event went well. The turn out was 60 people registered and extra that showed up unknowing that registration was necessary. Commissioner Thompson had volunteered and reported that the idea of a cold breakfast as opposed to the hot breakfast which was served at Santa's Breakfast worked out much better. There was more of a variety. The only problem she saw was the overflow and the availability of food and the gift to the child from the Bunny. Different ideas for organization need to be discussed to control the overflow next year. Commissioner Hartley would like to see some type of plan where the overflow could be handled and not have to turn away people due to shortage of food or gifts. Commission discussed that next year large advertisement of the event be made with a heavy emphasis on "pre- registration a must." MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Badoud seconded. The motion was carried 4 -0. Commissioner Hall was absent. D. Consider Special Event Report: Easter Eaa Hunt. Staff Recommendation: Review and File the Report. Commissioner Hartley, who was a volunteer, stated that this was a great event. He did not hear a negative comment. Everything went very smooth with the egg hung, the craft fair and the petting zoo. Minutes of the Parks and May 1, 1995 Recreation Commission Page Five Commissioner Badoud commended the Kiwanis on their participation. He suggested that next year for the egg hunt to allow children under a certain age to be accompanied by their parents. Chairman Butler commended Shelly Shellabarger, Recreation Supervisor, on the great job she did with these two events. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Badoud seconded. The motion was carried 4 -0. Commissioner Hall was absent. E. Consider •um •! Attendance at the California Association of Parks and Recreation commissioners and Board Members Mini Conference in La Mirada on June 10. 1995. Staff Recommendation: Direct staff as deemed appropriate. Director Adams informed Commission that there are funds available for all Commissioners to attend and that she will need a formal commitment by May 5, 1995 on attendance. Commissioner Thompson stated that attendance to the Conference would be extremely beneficial. The topics are very informative and the interaction with the other City's ideas and programs can benfit US. Commission plans on attending and will give definite answer to Director Adams by May 5. A motion was not needed for this item since it was agendized as an informative item only. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Aaenda items: CPRS Conference report. Commissioner Badoud suggested a discussion to potentially invite groups and organizations of our Community to attend a meeting for discussion and input pertaining to the revision of the Master Park Plan. Minutes of the Parks and May 1, 1995 Recreation Commission Page Six Discussion and Review of the Spring Brochure's events and classes scheduled. Commissioner Hartley suggested a discussion of Arroyo Simi and its development for our Community use. Announcements: The completion and mailing of the Spring Brochure. The World Fest event on May 13, 1995 and a brief overall of the day's schedule. Chairman Butler announced the joint meeting of the Parks and Recreation Commission and City Council to be held on May 10, 1995. 10. ADJOURNMENT: Commissioner Badoud moved to adjourn the meeting until the next scheduled Joint Meeting, May 10, 1995. Commissioner Hartley seconded. The motion was carried 4- 0. Commissioner Hall was absent. The time was 8:59 p.m. Respectfully submitted, Patty L mcke Administrative Secrectary Approved: A ene Butler, Chairman