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HomeMy WebLinkAboutMIN 1995 0605 PR REGITEM MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California June 5, 1995 1. CALL TO ORDER: Chair Butler called the meeting to order at 7:13 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Commissioners Dave Badoud, John Hall, Jim Hartley, Sandra Thompson, and Chairman Arlene Butler. Staff Present: Christine Adams, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of May 1, 1995. Staff Recommendation: Approve as presented. B. Park Status Report, Staff Recommendation: Receive and File the Report. C. Consider Donation for Rollerhockev Rink. Staff Recommendation: Receive and File the Report. Minutes of the Parks and June 5, 1995 �-- Recreation Commission Page Two NOTION: Commissioner Hall moved to approve the Consent Calendar, pulling Item 7.0 for discussion. Commissioner Thompson seconded. The motion was carried 5 -0. Director Adams gave a brief summary explaining to Commission the key points of the proposed Agreement between the City and Tri Valley Rollerhockey. Director Adams introduced Mr. Ned Collins from Tri Valley Rollerhockey Leagues who gave a presentation and background of his organization and the benefits to the City of adding the side boards to the rink. Tri Valley was started approximately eight years ago and has been incorporated for 1 1/2 years. At present, has three leagues consisting of 32 teams and approximately 400 participants. Commissioner Hall thanked Tri Valley for their generous offer but he is concerned about the leagues limiting free time use of the rink. He suggested that Tri Valley also make it possible to �- split rink in half by portable boards to allow for dual practice and free play. Commissioner Hall would also like staff to look into the cost to pull conduit for future lighting of rink, so it can be done prior to concrete being poured. Commissioner Hartley has requested an "experience report" from Tri Valley for comparison with staff's report. He also agrees that the time use of the rink by leagues will have to be very explicit, so residents do not come second to the leagues. Commissioner Thompson suggested to the Commission that if they have time, to please attend a Tri Valley's rollerhockey game. She was able to, and can now see the importance of the dasher boards. Commissioner Thompson also suggested that the supervision of the rink could be handled in the same manner as the gym. Commissioner Badoud suggested that two volunteers, preferably one Commissioner, be elected to the Tri Valley Rollerhockey League Board to provide local input. Chairman Butler discussed the Leagues Seasons, the total time that Tri Valley would require the rink and what free time would be available. Minutes of the Parks and June 5, 1995 Recreation Commission Page Three Commission all agreed that a five year lease was too long and recommended a three year lease with joint option of renewal. MOTION: Commissioner Thompson moved to receive and file the report with the following recommendations: 1) Non - Exclusive use, ie. available to public from June - September, and on school holidays and recesses. 2) No Sunday morning leagues. Available to public on Sunday mornings. 3) Only three weekday nights (2 hour time block) for league use. Other two nights available for public use. 4) Dasher boards to be specified to meet City standards and maintained to City standards. �- 5) Include at least two Moorpark residents on Tri Valley Rollerhockey League Board to provide local input, possibly one be a Commissioner. 6) Staff to look into cost to pull conduit for future lighting of rink, so it can be done prior to concrete being poured. 7) Term of lease to be three years, with a joint renewal option after that. 8) Tri Valley also provide portable boards for dividing court for dual practice and free play. Commissioner Hall seconded. The motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: B. Consider Groui) Rentals of Parks. Staff Recommendation: Review available parking at each park and provide City Council with recommendations for modification of park rules. Minutes of the Parks and June 5, 1995 Recreation Commission Page Four Commission agreed to address Item 8.B first to accommodate two public speakers who attended meeting to address this Item. 1) Mr. Richard Conley, Mountain Trail Court, Moorpark. He was speaking on his and his neighbors behalf regarding the traffic and parking problems on Mountain Trail Court due to Mountain Meadows Park, which is at the end of the cul -de -sac. He presented a petition signed by twenty of the neighbors also concerned with safety on their street. Mr. Conley stated that there are contributing factors causing the heavy traffic. Mr. Conley stated that the parking lot and entry to the park is on the opposite side from Mountain Trail Court. However, the girls softball teams that practice and play their games at Mountain Meadows do not use the parking lot to drop off or pick up their children for these games. The parents use Mountain Trail Court because it is closer to the playing fields and more convenient for drop off. This is causing extreme heavy traffic and the safety of children who live on this court is at risk. The location of the Pavilion, which is also easy access from Mountain Trail Court is also contributing to heavy parking problems and traffic on week -ends. 2) Mr. Greg Rudabush, 11175 Bra Drive, Moorpark. Mr. Rudabush was speaking on behalf of the Girls Softball League. It is his opinion that the softball teams are not creating or contributing to traffic problems or safety of the residents. Since there has been complaints, he has been observing the team members arrival and departure and there is not excessive use of Mountain Trail. The heavy parking on week -ends is due to other activities such as rentals of the Pavilion, basketball, etc. Commission discussed the situation with Staff. Some solutions to the problem were to erect a fence to deter entry from the Court, try to maximize the use of other parks, limit the rental of the Pavilion to a smaller number that the parking area Minutes of the Parks and June 5, 1995 Recreation Commission Page Five can accommodate, if money were made available, to increase parking area, and post signs. MOTION: Commissioner Hall moved to appoint Commissioners Badoud and Hartley to serve on an Ad -Hoc Committee for solutions to be recommended to Commission. Commissioner Hartley seconded. The motion was carried 5 -0. Chairman Butler called a recess at 9:47 p.m. Chairman Butler reconvened the meeting at 10:00 p.m. A. Consider Recommended Guidelines for Recoanizing Donations to City Parks and Recreation Proarams. Staff Recommendation: Review Ad -Hoc Committee's recommendations and forward recommendation to City Council. C. Consider Special Event Report_:_ World Fest '95. Staff Recommendation: Receive and file the report. D. Undate on 1995/96 Budaet (Oral Reoort) Staff Recommendation: Receive and File the Report. MOTION: Chairman Butler moved to table Items 8.A, 8.0 and 8.D until the next scheduled meeting of July 17, 1995. Commissioner Hartley seconded. The motion was carried 5 -0. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Agends items to be carried forward from June 5, 1995 meeting. Commissioner Hartley and Chairman Butler recognized and commended staff on the planning of the July 3rd and July 4th events. Commissioner Thompson is pleased to see the progress being made with basketball court at Peach Hill Park. Commissioner Badoud would like staff to review the rules regarding the use of professional sport team names being used on Moorpark teams t- shirts and hats. Minutes of the Parks and Recreation Commission Page Six June 5, 1995 Commissioner Hall thanked Mr. Ned Collins for attending the meeting to discuss and answer questions. He also thanked Mr. Conley and Mr. Rudabush for their concern and comments. Commissioner Hartley announced the eighth grade dance being held at the Community Center on Friday, June 9, 1995. 10. ADJOURNMENT: Chairman Butler adjourned the meeting until the next scheduled meeting of July 17, 1995. The time was 10:10 p.m. Respectfully submitted, Patty Leincke Administrative Secretary APPROVED: LENS BUTLER, CHAI IT EP0 7 1-3 MINUTES OF THE PARRS AND RECREATION COMMISSION Special Meeting held at 6:30 p.m. Moorpark, California 1. CALL TO ORDER: June 5, 1995 Vice Chairman Hall called the meeting to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE: None 3. ROLL CALL: Present: Commissioners Dave Badoud, James Hartley, John Hall, Sandra Thompson, and Chairman Arlene Butler. Staff Present: Christine Adams, Director of Community Services, and �- Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: None 8. DISCUSSION /ACTION ITEMS: A. Consider Commission Report on CPRS Conference (Oral) Staff Recommendation: Receive and File the Report (con't from 4/3/95, 4/10/95 and 5/01/95). Commissioner Hall opened the meeting with an overall summary of what the CPRS Conference represents and accomplishes. Commissioners Hall and Thompson once again stressed to the Minutes of the Parks and June 5, 1995 Recreation Commission, Special Meeting Page Two Commissioners how productive the Conference is and how necessary their attendance at next year's conference is. Commissioner Hall attended a class on "Skateboarding." In consideration of our Rollerhockey Rink planned for Moorpark, he felt this class would be informative on the lines of similar skating programs and the pro's and con's of such a sport. Rollerhockey tends to be the most popular and the expense of the rink can be utilized for other sports if rollerhockey is no longer popular. Commissioners Hall and Thompson attended the class, "You Scratch My Back," which focused on the School Board and the City working together on events. More can be accomplished by both contributing time and money. The Commissioners stated two examples from other Cities and how much smoother the events ran due to the cooperation of both groups. Commissioner Thompson stated that she would really like to see the City and School Board attempt to work together on more events. Commissioner Thompson also attended the class "At Risk Youth Program." The class was informative regarding characteristics of "at risk youths," what programs have been arranged and tried and which proved to be most effective. A good suggestion for our staff would be a training session on how to be a good leader and the different ways to deal with kids. Both Commissioners attended the CPRS Board Members Meeting which reviewed the roles and responsibilities of the Commission. Commissioner Hall and Thompson had flyers and brochures to distribute to the other Commissioners. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: None Minutes of the Parks and June 5, 1995 Recreation Commission, Special Meeting Page Three 10. ADJOURNMENT: Chairman Butler adjourned the meeting at 7:03 p.m. Respectfully submitted, Patty Le cke, Administrative Secretary I -- Approved, Ar 61"w- e But er, Chairman