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HomeMy WebLinkAboutMIN 1995 0717 PR REGn MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: July 17, 1995 Chair Butler called the meeting to order at 7:25 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Badoud. 3. ROLL CALL: Present: Commissioners Dave Badoud, Sandra Thompson and Chairman Arlene Butler. Commissioner Hall arrived late. Commissioner Hartley was absent. Staff Present: Christine Adams, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of June 5. 1995, Staff Recommendation: Approve as presented. B. Approval of the Special Meeting of the Parks and Recreation Commission Minutes of June 5, 1995, Staff Recommendation: Approve as presented. C. Approval of Special Joint Meeting of the City Council and the Parks and Recreation Commission Minutes of May 10, 1995, Staff Recommendation: Approve as presented. Minutes of the Parks and Recreation Commission Page 2 MOTION: Commissioner Badoud moved Calendar as presented. seconded. The motion Commissioner Hall had not Hartley was absent. 8. DISCUSSION /ACTION ITEMS: A. I- July 17, 1995 to approve the Consent Commissioner Thompson was carried 3 -0. arrived. Commissioner Donations to City Parks and Recreation Programs. Staff Recommendation: Review Ad -Hoc Committee's recommendations and forward recommendation to City Council (Cont'd from 6/05/95) Director Adams gave brief direction to Commission on what topics needed to be discussed and recommended to City Council. The first was to establish guidelines on recognition of a donation. The second was how the City would acknowledge the donation. Director Adams suggested a donor board be placed at Arroyo Vista Park on which name plates could be attached with information regarding the donated item. As an acknowledgment to donor she suggested, depending on the dollar amount, a thank you gift, a certificate, a name plate, and a presentation at a Parks and Recreation meeting or a City Council meeting. Commission discussed details of how to handle a dollar amount placed on a donation, and if a memorial donation' should be handled differently than a donation that is not. Commission concluded that the two be handled in the same manner, and acknowledgment would be made per dollar amount. The verbiage on the name plate will distinguish the type of donation made. Categories should be established per donor board. Commission agreed on having a separate page in the Gifts Catalogue for only those items available that a name plate could be placed on. Items will not exceed the planned number for each park. Commission discussed having donor boards placed at each park site to display donations for that particular park, but it was decided that the donor boards would have to remain at Arroyo Vista due to Minutes of the Parks and July 17, 1995 Recreation Commission Page 3 vandalism at the other parks. By placing the donor board in the lobby area of Arroyo Vista, this would eliminate vandalism and also be located at a site more visible to the community. Commission and Director Adams agreed that by establishing an acknowledgment procedure, this will encourage citizens to participate in the Gifts Catalogue program. MOTION: Chairman Butler moved to recommend to City Council that a three (3) category recognition donor board be placed at Arroyo Vista Park. The acknowledgment of donations will be as follows: 1) Under $100.00 donation, donor will receive a thank you letter and certificate. 2) $100.00 to $499.00 donation, donor will receive recognition on the donor board with small name plate, a thank you letter, a certificate and a thank you gift. �- 3) $500.00 to $999.00 donation, donor will receive recognition on the donor board with a medium size name plate, a thank you letter, certificate and a thank you gift. 4) $1,000.00 to $4,999.00 donation, donor will receive recognition on the donor board with a large name plate, recognition at a Park and Recreation meeting, a thank you letter, certificate and a thank you gift. 5) $5,000.00 and over donation, recognition will be decided on a case to case basis by City Council. There will also be a page in the Gift Catalogue that will distinguish which items are appropriate, if donor chooses, to have a small plague placed directly on the item. Commissioner Thompson seconded. Minutes of the Parks and July 17, 1995 Recreation Commission Page 4 AMENDMENT TO THE MOTION: Commissioner Thompson moved to amend the motion to a four (4) category recognition donor board at Arroyo Vista park, stating that the $5,000.00 or over donation also be guaranteed a place on the donor board. VOTE ON THE AMENDMENT: The amendment was carried 4 -0. Commissioner Hartley was absent. VOTE ON THE MAIN MOTION: The motion was carried 4 -0. Commissioner Hartley was absent. B. Consider Special Event Report: Fourth of July Event, Staff Recommendation: Receive and File the Report. Director Adams suggested that the July 4th picnic be eliminated next year due to low attendance and the money be applied to the July 3rd fireworks event. The July 3rd event went extremely well, attendance was very high. Staff could enlarge the number of activities next year. Commission agreed with eliminating the picnic and applying money to the July 3rd event. Commissioner Thompson commented that since the fireworks event was free, perhaps staff should distribute a "collection bucket" to a few places in Moorpark for next year's show. Director Adams stated that staff had already done this. Chairman Butler stated that she would like to thank all the businesses and organizations who donated their time and effort to this event. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Hall seconded. The motion was carried 4 -0. Commissioner Hartley was absent. C. Consider Canceling the Auaust Parks and Recreation Commission Meetina. (Oral Report) Staff Recommendation: Cancel the August 7, 1995 meeting. Minutes of the Parks and July 17, 1995 Recreation Commission Page 5 Director Adams suggested that due to vacations and conflicting schedules in the month of August, that the August meeting be canceled and the next scheduled meeting be in September. MOTION: Commissioner Hall moved to cancel the August Park and Recreation meeting and to schedule the next meeting to be on Monday, September 18, 1995. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Hartley was absent. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Commissioner Thompson would like to introduce the new Teen Council at the next regular scheduled meeting. Commission suggested a date be set at the next meeting for a park tour. Commissioner Hall would like a letter of appreciation sent to Debi Ryono at the Moorpark Star, for her time and effort given to the July 3rd fireworks show. Chairman Butler announced the Concerts in the Park scheduled for July 23, August 6, and August 27 at Arroyo Vista Park. Chairman Butler announced the Labor Day Picnic being held on September 4 at Arroyo Vista Park. 10. ADJOURNMENT: ' Chairman Butler adjourned the meeting until the next scheduled meeting of September 18, 1995. The time was 9:30 p.m. Respectfully submitted, APPROVED: Patty L cke, ARLENE BUTLER, CHAIRMAN Administrative Secretary