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HomeMy WebLinkAboutMIN 1995 1002 PR REG1 EM MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California October 2, 1995 1. CALL TO ORDER: Chair Butler called the meeting to order at 7 :05 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hartley. 3. ROLL CALL: Present: Commissioners Dave Badoud, John Hall, Jim Hartley, Sandra Thompson and Chairman Arlene Butler. Staff Present: Christine Adams, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: Commission thanked Mr. Heuser for the use of his car and for driving in the Country Day's Parade. Commission also thanked Woodranch Restaurant for there contribution of the gift certificate for Mr. Heuser. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of September 18, 1995, Staff Recommendation: Approve as presented. B. Park Status Report, Staff Recommendation: Receive and File the Report. C. Consider Park Reservation Procedures. Staff Recommendation: Receive and File the Report. Minutes of the Parks and Recreation Commission Page 2 MOTION: Commissioner pull Items Commissioner carried 5 -0. October 2, 1995 Hall moved to approve Item 7.A and 7.B and 7.0 for discussion. Badoud seconded. The motion was Commissioner Hall requested that temporary fencing be considered at Arroyo Vista Park once all the playing fields are in use. Commission and Director Adams discussed damages, repairs and updates on the additional parks, and what should be noted on their park tour meeting this month. MOTION: Commissioner Thompson moved to receive and file the report for Item 7.B. Commissioner Badoud seconded. The motion was carried 5 -0. Commissioner Hall had requested at the meeting in September that Commission review the park reservation rules. Commissioner Hall inquired how the public knows when a park pavilion has been rented. Director Adams explained that the rental is posted on the bulletin board at the park where the rental is. Also the rental party is instructed to bring their signed rental form in case another group using the rented area did not see the posted notice. Commissioner Badoud had the following suggestions for changing the rental form: 1) Arroyo Vista Park phone number be listed at the top of the form since there is staff at the Center seven days a week. 2) Adapt a penalty of some type for forgery of the rental form (i.e., loss of rights to facilities for a year). 3) Field preparation and area preparation be put on form. 4) Adapt a guideline for group size by using the available parking for the park. This would be the park parking lot and the available street parking within the area. Minutes of the Parks and Recreation Commission Page 3 5) Staff should be involving more than open for the public. October 2, 1995 aware of an on going rental use one park. Leave enough parks 6) With multiple use reservations, to change the sixty (60) day prior reservation rule to thirty (30) days. 7) To establish a reasonable time period for an on going rental and to be sure the City is being reasonably compensated. Commissioner Hartley stated that he feels an organization should be able to reserve the playing fields on a timely basis and agrees with Commissioner Badoud that the City needs to be sure we are being compensated for the time being used. He suggested a spreadsheet monitoring the cost of maintenance and the cost of the lights, if being used. Commissioner Hartley suggested that staff have both the ballfield lights and the security lights at the parks be checked and adjusted if necessary. He has had a few complaints from the residents that they are too bright. Director Adams said she would have lights checked and adjusted if necessary. Commissioner Hall moved to receive and file Item 7.C. Commissioner Hartley seconded. The motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Consider Council Reauest to Study Revisions to Arroyo Vista Community Park Master Plan. Staff Recommendation: Prepare a list of future park improvements, and direct staff to advertise a public meeting for November 6, 1995, at the next Parks and Recreation Commission meeting. Director Adams explained that City Council directed the Commission to review the Arroyo Vista Master Plan. She showed the original plan of 1989 and the updated version of 1992. Director Adams gave the status of accomplishments to date. Minutes of the Parks and October 2, 1995 Recreation Commission Page 4 Director Adams distributed a preliminary list for the Commission to review and consider as a type of "wish list" that will be reviewed at the next regular scheduled meeting. She also explained that the public will be involved with the wants and needs of the future phase of the park. Commission discussed the best way to hold a public hearing since there are so many sports organizations who will want to be heard. Chairman Butler felt that the sports organizations should be invited to speak at one of the Commission meetings, and the residents attend a separate meeting. Commission agreed to get the input of the Community before selecting or eliminating due to cost. The first step will be to establish a list and prioritize the next two (2) meetings. Commissioners Hartley and Thompson suggested since the winter brochure will be distributed soon, this issue should be announced in the brochure as one way of informing the public. MOTION: Commissioner Hall moved to set the first open meeting for public comment on this issue for the regular scheduled meeting to be held on December 4, 1995. Commissioner Badoud seconded. The motion was carried 5 -0. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Commissioner Badoud would like to see an update of the budget on the Consent Calendar. Commissioner Thompson would like to see an update on the status of the roller hockey rink and the leagues. Commissioner Hall announced the JPA meeting that will be held on October 16, 1995, beginning at 6 :30 p.m., in the Council Chambers to discuss the Home Acres Buffer Zone. I- Minutes of the Parks and Recreation Commission Page 5 October 2, 1995 Commissioner Hartley encouraged more input from the public concerning all City issues by attending meetings, calling staff directly, using Citilink and by using E -mail. Commissioner Butler announced the upcoming events: 1. The Park and Recreation Park Tour scheduled for October 14, 1995, beginning at 3:00 p.m., departing from Arroyo Vista Park. 2. The Teen Music Festival being held on October 7, 1995, at Arroyo Vista Park. 3. Halloween Trick or Treat Village to be held on October 28, 1995, at Arroyo Vista Park. 4. The Senior Citizens Expo '95 being held on October 28, 1995, at the Moorpark Community Center. 10. ADJOURNMEW : Chairman Butler adjourned the meeting until the next special scheduled meeting of October 14, 1995. The time was 9:00 p.m. Respectfully submitted, X"-'ui�- 1-:'� "�� Patty Le cke Administrative Secretary APPROVED: ARLENE BUTLER, CHAIRMAN