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HomeMy WebLinkAboutMIN 1995 1204 PR REG4,Ag 7 L " b vV - . MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California December 4, 1995 1. CALL TO ORDER: Chair Butler called the meeting to order at 7:09 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Badoud. 3. ROLL CALL: Present: Commissioners Dave Badoud, John Hall, Jim Hartley, Sandra Thompson and Chairman Arlene Butler. Staff Present• Christine Adams, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of November 6, 1995. Staff Recommendation: Approve as presented. B. Park Status Report, Staff Recommendation: Receive and File the Report. MOTION: Commissioner Hall moved to approve Consent Calendar as presented, pulling Item 7.B for discussion. Commissioner Hartley seconded. The motion was - carried 5 -0. --~ Minutes of the Parks and December 4, 1995 Recreation Commission Page 2 The Commission and Director Adams discussed the final design for Griffin Park parking, the play equipment at Mountain Meadows Park and the roller hockey league sign ups and evaluations. MOTION: Commissioner Hall moved to receive and file Iterh 7.B. Chairman Butler seconded. The motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Consider Council Request to Study Revisions to Arroyo Vista Community Park Master Plan, Staff Recommendation: Receive Public Comment and Continue Item to January 2, 1996 meeting. Director Adams stated that this was the first of two, three meetings if necessary, for public input when funds become available, at Arroyo Vista Park. Public Speakers: 1) Mr. Gerry Main represented the Moorpark Tennis Club. Mr. Main presented a tennis complex proposal. He also supplied the Commission with a petition with 200 signatures. Commissioner Badoud questioned the age range of the club and the approximate number of members at this time. Mr. Main stated that of the 239 present members, their ages range from 10 years to 70 years of age. Commissioner Hall would like to see comparison proposals from other Cities and perhaps a study of the use of the existing courts over a period of time presented to Commission, showing how high the need actually is for additional courts. Commissioner Thompson inquired about the minimum amount of courts needed to begin. Mr. Main agreed with the comparison proposals and supplying Commission with the study showing actual use of City courts. He also stated that the Tennis Club would need a minimum of six (6) courts to begin. Minut� &s `bf' the Parks diid` ' December 4, 1995 Recreation Commission Page 3 -- Commissioner Hartley and Mr. Main discussed the fund raising that will be necessary for the Tennis Club, since there are no available funds. Chairman Butler is in favor of a tennis center, especially since this will serve as an additional teen program venue. 2) Mr. Brad Dolliver represented the Moorpark Packers Youth Football. Mr. Dolliver stated that this organization is presently six (6) years old, has 230 members and is part of the Boys & Girls Club. They have been using the field from the old Moorpark High School. This field will only be available for another year, maybe two due to construction. If the Packers Football are able to have a field at Arroyo Vista there would be very little cost involved, since they already have all equipment from the present stadium that can be moved, including lights. Also the field can be used by soccer once football is over. There would be a possible expense to build another snack bar and restroom facility. 3) Mr. Charles Weis represented the Moorpark Tennis Club. Mr. Weis feels a tennis complex would be heavily used. Tennis is an easily scheduled sport, however, players have difficulty finding empty courts. Commissioner Thompson suggested that the tennis club discuss a joint venture on the tennis complex with the school district since they also have a tennis club. MOTION: Chairman Butler moved to accept public comment and continue this Item to the next regularly scheduled meeting of January 2, 1996. Commissioner Hall seconded. The motion was carried 5 -0. B. Consider Holiday Craft Fair Special Event Report. Staff Recommendation: Receive and File the Report. Director Adams stated this was the third Holiday Craft Fair. The turn out was good. AYSO was using the fields that day, which contributed to sales. There was a positive response from the vendors. Minutes of the Parks and December 4, 1995 Recreation Commission Page 4 MOTION: Commissioner Badoud moved to receive and file the report. Commissioner Hartley seconded. The motion was carried 5 -0. C. Consider Softball Tournament Special Event Report, Staff Recommendation: Receive and File the Report: Director Adams stated we had a better sign up this year than previous years and it went well. Commissioner Badoud feels that we need to have a larger mailing list to encourage more sign ups for next year. Also, he suggested better organization with scheduling events. Commissioner Badoud feels that having more than one event scheduled at one particular park causes parking problems and overlapping of field times. MOTION: Commissioner Thompson moved to receive and file the report. Chairman Butler seconded. The motion was carried 5 -0. D. Consider Commission Attendance at the California Pacific Southwest Recreation and Park Conference in San Diego, Staff Recommendation: Select two (2) commissioners to attend this conference in February, 1996. Director Adams explained that the $1,200.00 appropriated funds from last year's budget would be enough this year to cover only the expenses for two Commissioners to attend the CPRS Conference. Commissioner Hall and Thompson, since they have been funded for the last two years, stated that they are willing'to pay their own expenses if necessary to attend. They are both on the board and have speaking engagements at the Conference. Chairman Butler will need to be fully financed to attend. Commissioner Badoud and Hartley will be willing to pitch in to finance their expenses but requested that this item be brought before Council for reconsideration of the allocation of funds, hopefully providing a larger dollar amount to allow all the Commissioners to attend. Minutes of the Parks and Recreation Commission Page 5 December 4, 1995 MOTION: Commissioner Hartley moved that a request be presented to Council for an additional $1,200.00 of funding be awarded to the Commission, allowing full participation of the Park & Recreation Commission's attendance to the Conference. Commissioner Badoud seconded. The motion was carried 5 -0. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Commissioner Badoud would like to focus on a more organized scheduling of recreation and sports events taking place at Arroyo Vista Park. He also encouraged the public to attend the next scheduled meeting for their input on Arroyo Vista Park. Commissioner Hall would like to have the issue of the potential danger and the fencing off of the Arroyo from Country Trail Park on the next agenda. Commissioner Thompson promoted the new fall brochure and registration for the classes. She announced the following events: 1. The middle school dance at the Community Center on Friday, December 29, beginning at 7 :00 p.m.; 2. Winter Break Camp, starting December 26 through January 5; and 3. The New Year's Overnighter on December 31. Commissioner Hartley complimented the staff on the large variety of events and classes that are being offered to the public. He announced the following events: 1. Rose Parade Tickets are currently on sale; 2. Breakfast with Santa being held on December 9, at the Community Center; 3. Make reservations for Santa Claus to visit your home during the week of December 19 -23. 10. ADJOURNMENT: Chairman Butler adjourned the meeting until the next regularly scheduled meeting January 2, 1996. The time was 9:30 p.m. Minutes of the Parks and Recreation Commission Page 6 Respectfully submitted, p Patty L cke Administrative Secretary APPROVED: December 4, 1995 ARLENE BUTLER, CHAI