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HomeMy WebLinkAboutMIN 1996 0401 PR REGITEM 7• � MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: April 1, 1996 Chairman Hall called the meeting to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Commissioners Arlene Butler, Jim Hartley, Sandra Thompson and Chairman John Hall. Commissioner Badoud was absent. Staff Present. Christine Adams, Director of Community Services, Shelly Shellabarger, Recreation Supervisor, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of March 4, 1996. Staff Recommendation: Approve as presented. B. Park Status Report. Staff Recommendation: Receive and File the Report. MOTION: Commissioner Hartley moved to approve the consent calendar as presented. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Badoud was absent. Minutes of the Parks and April 1, 1996 Recreation Commission Page 2 8. DISCUSSION /ACTION ITEMS: A. Consider Proposed Special Events and Related Budget for 1996/97. Staff Recommendation: Recommend Special Events and Related Budget for 1996/97 to City Council for consideration. (Continued from 3/4/96.) Director Adams presented a proposed budget to the Commission for review and discussion. There are no new programs being introduced for 1996/97, but a few events have been modified. Recreation Celebration, scheduled for June 1, 1996, is to be combined with an all day celebration of the family in conjunction with the Moorpark Police Department. There is entertainment scheduled all day with a family dance in the evening. The Community Services Department will have' the opportunity to promote their summer programs. Labor Day in the Park was previously sponsored by M.Y.A.C., but as of last year, they are unable to continue, so the City sponsored the event in 1995. By consensus, it was voted to eliminate Labor Day vo in the Park, and the funds of approximately $2,000, be used to enhance the July 3rd event. Commissioner Hartley would like to see the July 3rd event this year organized in such a manner as to open up the area as much as possible, allowing more of the public to actually attend the event, and not just view the fireworks show from a distance. Commission discussed with staff each event and costs presented and different ways staff could perhaps cut back. Some suggestions were; eliminating the televising of the Tree Lighting Ceremony; advertisement to the public to acquire more volunteer help, which would allow the City to cut back on staff hours; and, to balance the expense and revenue for "Santa's Visits" and "Sleigh Rides With Santa ". Director Adams informed Commission that letters have been sent to the primary businesses in town, requesting donations for "Concerts in the Park ". Approximately $6,000 is needed for five concerts. `"0 Minutes of the Parks and April 1, 1996 Recreation Commission Page 3 MOTION: Chair Hall moved to present the Special Events and Related Budget for 1996/97 to City Council as presented with the modifications of eliminating Labor Day in the Park, and consider eliminating the live telecast of the Tree Lighting Ceremony due to costs. Commissioner Butler seconded. The motion was carried 4 -0. Commissioner Badoud was absent. B. Consider Reports by Attending Commissioners of the 1996 California Pacific Southwest Recreation and Park Conference. Staff Recommendation: Receive oral reports from Commissioners. (Continued from 3/4/96.) MOTION: Commissioner Butler moved to continue this item until the next regularly scheduled meeting of May 6, 1996, when Commissioner Badoud would be present to contribute his report. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Badoud was absent. C. Consider Mardi Gras Special Event Report. Staff Recommendation: Receive and File the Report. (Continued from 3/4/96.) Recreation Supervisor, Shelly Shellabarger, gave a brief summation of the event to the Commissioners, informing them the event had been very much a success. Staff had forty (40) volunteers. The Kiwanis and Girl Scout Troup 916 volunteered 157 hours, and the Kiwanis donated $250.00. Chairman Hall suggested that perhaps this event could be scheduled on a weekend, rather than a school holiday, which it has been in the past. There are quite a few working adults who are unable to attend. Supervisor Shellabarger discussed this issue with staff and Commissioners, and it was decided to keep Mardi Gras on the Monday holiday due to this being mainly a children oriented event, and the school age children have approximately three Mondays off in February. MOTION: Commissioner Butler moved to receive and file the report. Commissioner Hartley seconded. The motion was carried 4 -0. Commissioner Badoud was absent. Minutes of the Parks and Recreation Commission Page 4 April 1, 1996 D. Consider Category Names for Park Donation Board. Staff Recommendation: Select three category names for Park Donation Board and recommend these names to the City Council. Director Adam explained to Commission that the Ad- Hoc Committee had met and are suggesting three donor boards with three dollar amounts be used. Each donor board will have a specific name and Commission should choose from the following according to dollar amount donated: Friend, Patron, Sponsor, Supporter, and Benefactor. Commission and Staff discussed which names would be the most appropriate, and an additional donor board be added for people or organizations who make on- going or annual donations. MOTION: Commissioner Butler moved to recommend the following category names to Council: Friend, Sponsor, and Benefactor, with Patron as a fourth category name to be used for people or organizations who make on -going or annual donations. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Badoud was absent. 9. ANNOUNCEMENTS / FUTURE AGENDA ITEMS: Chairman Hall congratulated Eloise Brown on her election to the City Council. Commissioner Thompson announced there are still openings for the City's Breakfast With Bunny being held on Saturday, April 6, at 8:00 am, at Arroyo Vista Park, followed by the annual Easter Egg Hunt, which is open to the public and begins at 10:00 am. Commissioner Butler announced World Fest '96 to be held on Saturday, May 4, at Arroyo Vista Park. Commissioner Hartley invited the public to plan a day at one of the City parks, especially Happy Camp Regional Park, which is the largest open space County park in the City. Chairman Hall announced that the City is seeking corporate donations for the 3rd annual summer concert series. M ,9+ Minutes of the Parks and Recreation Commission Page 5 10. ADJOURNMENT: April 1, 1996 Chairman Hall adjourned the meeting until the next regularly scheduled meeting of May 6, 1996. The time was 8:25 p.m. Respectfully submitted, x'-Z", atty emcke Adminis rative Secretary