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HomeMy WebLinkAboutMIN 1997 0407 PR REGITENI MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: April 7, 1997 Chair Thompson called the meeting to order at 7 :12.p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Parvin. 3. ROLL CALL: Present: Commissioners Dave Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chair Sandra Thompson. Staff Present: Mary Lindley, Director of Community Services; Shelly Shellabarger, Recreation Supervisor; and Debra Broussalian`, Executive Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: id A. Approval of the Parks and Recreation Commission Minutes of March 3, 1997. Staff Recommendation: Approve as presented. MOTION: Commissioner Badoud moved and Commissioner Parvin seconded a motion to approve Item 7.A. as presented. The motion carried by unanimous voice vote. Minutes of the Parks and Recreation Commission Page 2 April 7, 1997 8. DISCUSSION /ACTION ITEMS: A. Consider Special Events Report for Fiscal Year 1997/98. Staff Recommendation: Review report and make recommendation to City Council on special events for fiscal year 1997/98. Shelly Shellabarger, Recreation Supervisor, gave the staff report and highlighted the programs recommended for discontinuation. Commissioners Parvin and Oberg stated they would like the Letters from Santa continued, if possible. It was discussed that possibly the Seniors could continue this program if a database program and different letter format were used. Regarding the discontinuation of "Visits with Santa," Commissioner Badoud requested staff to keep a referral list of other organizations that would provide this service. Ms. Shellabarger stated this could be done for this program as well as the "Rose Parade Trip," also recommended for discontinuation. Commissioner Badoud suggested the Mini Mardi Gras be extended into a longer event; combining the Community Celebration and the Children's Festival and moving the event date to possibly May 30; in the Community Celebration, include a youth sports activity; have some of the concerts taped for promotional use of the City's recreation programs and possibly honor high school and youth league winners during a concert; a concert could be coordinated with the opening days of the local soccer or footbkll organizations; change the date of the Halloween Party; have a rain date provision for the Valentine Hayride and consider an option for the purchase /delivery of a flower or corsage. Commissioner Dubreuil suggested moving the Tree Lighting Ceremony and the Valentine Hayride to High Street. She would like to see more community events moved to High Street. For the Valentine Hayride, she also suggested using a horse drawn carriage down High Street for the rides. 4 1404 F5 Minutes of the Parks and Recreation Commission Page 3 April 7, 1997 Commissioner Oberg agreed to have the Mini Mardi Gras event hours extended to 2:00 p.m., but he opposed an all -day event as it may turn into a child care event requiring too much staff time. He would leave the Halloween Party on October 26 and not change the date. He does support the idea of having a concert on a sports league opening day and possibly shifting it to a Saturday afternoon. He recommends keeping the Children's Festival as a separate event and not combining it with the Community Celebration. Commissioner Parvin recommended having the July 3rd Fireworks event on July 4th in future years. Chair Thompson supports requesting donations at the gate to help fund the Fireworks event, and suggested using the City bus as a shuttle service to the site to generate revenue. She supports staff recommendations for the 97/98 special events. Commissioner Dubreuil also discussed having a $5 per car parking charge to help fund the Fireworks event. Commissioner Badoud suggested encouraging parking at the new Lucky's development with picnicking at Tierra Rejada Park with contribution wells placed at various parks. Ms. Shellabarger stated the concert series dates are tentative, and Ms. Lindley reminded the Commission that sponsors and donations are needed to fund the event; otherwise, the concerts may not be possible. She also stated the Fireworks event location being considered is at the Arroyo Vista Community Park. Commissioner Dubreuil suggested reducing the number of summer concerts to two events with two bands performing at each concert, combining some of the concerts with some type of recognition event for community leaders and youth, and opposed spending money for taping the concerts. Chair Thompson supported focusing on three concerts. Minutes of the Parks and Recreation Commission Page 4 April 7, 1997 Ms. Lindley summarized the Commission's recommendations as follows: The Commission concurs with staff's recommendations with the addition of limiting the concerts to three (3), which includes one concert during the Fireworks event and video taping; Staff to investigate funding for the taping of events; combine the concerts with recognition events; and investigate if another community group will take over the Letters from Santa program. Commissioner Parvin offered to assist with the Letters from Santa program. Commissioner Badoud recommended that if this year's Community Celebration is not attended well, to combine it with the Children's Festival in May 1998. MOTION: Commissioner Dubreuil moved and Commissioner Parvin seconded a motion to approve staff's recommendations and the Commission's recommendations as stated by Mary Lindley (above) and to send their recommendations to City Council for approval. The motion carried by a 4 -1 vote with Commissioner Badoud opposing. 1. B. Consider City's Quarterly Recreation Brochure. Staff Recommendation: Review Recreation Brochure and provide comments and /or recommendations. Shelly Shellabarger, Recreation Supervisor, gave the staff report and answered Commission's questions. The Commission discussed the success rate of the contract classes, how to increase this rate, and how to better distribute the brochure. Commissioner Dubreuil complimented Ms. Shellabarger on the production of the Recreation Brochure. Commissioner Parvin recommended making the print on the registration form bigger to improve its readability. MOTION: Commissioner Badoud moved and Commissioner Parvin seconded a motion to expand distribution of the brochure to include grocery stores, if they are Ir `40 Minutes of the Parks and Recreation Conunission Page 5 April 7, 1997 cooperative, counters at local schools, and at youth sports organizations that have snack bars, and expand advertising to get commercials on Channel 10. The motion carried by unanimous voice vote. MOTION: Commissioner Dubreuil moved and Commissioner Oberg seconded a motion to pull Item 8.E. and reorder the agenda. The motion carried by unanimous voice vote. E. Consider Carlsberg Park Conceptual Design. Staff Recommendation: Discuss the conceptual design of the Carlsberg 6.5 acre park and provide a recommendation for consideration by the City Council. Ms. Lindley gave the staff report and introduced Robert Graves, Landscape Architect for the park, who was available to answer Commission's questions regarding the passive and active areas of the park and its design. Ms. Lindley stated this item will be brought back in May for further consideration but requested the Commission's ideas and suggestions at this time. At this point in the meeting, three public speakers addressed the Commission on this item as follows: Robert J. Pereira, 4074 Brindisi Place, Moorpark. He is President of the Moorpark Tennis Club and stated statistics on the popularity of tennis, it is an inexpensive sport, you don't need to belong to a club to play tennis, and tennis facilities could be a drawing card for the developer. He stated the City needs seven (7) lit tennis courts to allow adults and seniors to play in the evening. The Moorpark Tennis Club avails itself to help make a tennis facility. In response to Commissioner Dubreuil, Mr. Pereira stated six to eight courts are needed to run a tennis tournament. In response to Commissioner Parvin, Mr. Pereira stated there are approximately 300 members in the Moorpark Tennis Club. Steven Freeman, CPA, 12200 Willow Hill Drive, Moorpark. He is a member of the Moorpark Tennis Club. He stated many of their members belong to other clubs because w sa 0 OSI s��� °0.rraq aka tr •saat���tA�a�'A a aQ Q's �tA �, ,-2 ° °o °� 6 °s 4�0ssa aAao�a�oa�at�a�r��� s?"�'�r ZAP ,2-A a qty a� a� ra 0 � � FD , a-t a s4�ra o � ??o � �A a .tq 0o °r? oA " , 4 s �ar4 s P �sO0 s s � ° A a at 4 aA � a • r aPars r 0� ° A sl a A r -s 1a s a4 A s 4 t q � • t A sp sa 4VO 4s A00 4A ty -� ,- A O r -bg Pb r a a o A a� s �r � aa a Tr � a 3� 0 ur S a6 s� � sa r Au i r a s�s r �O irraaar� 4 o q S 'Q 3 , aAAa a p p p V aJ4zA � 19 aA A o sOp pp2 °ra o a�A sa O �a � r � A ao ",t °AA a as0400 a� s Arar 4"D oo 416 Aas �aa� s ��t °J 04. 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In response to Commissioner Parvin, Ms. Lindley stated the development of the proposed tennis courts at Arroyo Vista Community Park are dependent upon development fees and cannot provide a specific date when the courts will be built. Chair Thompson requested Ms. Lindley to investigate "what is the general number of courts per population in other cities." Ms. Lindley will report back to the Commission but stated that some cities have school tennis facilities that are open to the public and other cities do not. Therefore, obtaining an accurate city - by -city standard may be difficult. Mr. Graves stated the builders are interested in trying to get the park up and running by March 1998. Ms. Lindley further clarified that the actual developer contract states it shall be developed by the 227th dwelling unit. The Commission also discussed the possibility of using funds designated for the Arroyo Vista Community Park tennis courts to be used for the development of tennis courts in this park. Commissioner Oberg stated that he liked Park Concept A with some modifications. Mr. Graves stated that the original directives of the park design mandated that the baseball and soccer fields were not'jto overlap and their sizes were mandated. If the soccer field could be reduced in size, it would give more design flexibility. Commissioner Badoud stated there is still a demand for additional softball fields in the City, but if the field has no lighting, the use would probably be limited to girls softball activities and would not typically be used as adult facilities. He believed the soccer field would have more use. �— In response to Commissioner Parvin, Mr. Graves stated the developer is certainly willing to look at tradeoffs Minutes of the Parks and Recreation Commission Page 8 April 7, 1997 from a cost standpoint, but he couldn't speak about the developer's desires for this park as a tennis court facility. Mr. Graves stated when developing the park concept(s), he tried to think in terms of the visual impacts of this park on natural open space. Commissioner Parvin stated she liked Park Concept D with four (4) tennis courts. MOTION: Commissioner Badoud moved and Commissioner Dubreuil seconded a motion to recommend that the developer rework its design concepts to include up to 50 percent (50 %) more parking and to replace the basketball court and the baseball field with as many lit tennis courts as possible, but with space available for up to six (6) courts to be provided by a tennis club or the City. The motion failed by a 2 -3 voice vote with Commissioners Oberg and Parvin and Chair Thompson opposing. Commissioner Parvin stated she is not willing to give up any baseball field but is willing to give up the soccer field. Commissioner Oberg stated he is concerned about asking for lit courts when no lighting is in the plan and the need for funding, wants to preserve the scenic view in back of the nature preserve, doesn't want any lighting to affect this area, simply believes the developer could redesign Park Concepts A and B, and could not support the motion. Commissioner Debreuil restated two unlit tennis courts are not beneficial to the tennis club and the parks need to be effective for our community. Chair Thompson stated the need for tennis courts that are together in one park should be addressed either at this park or at Arroyo Vista Community Park; would like more definite information on when the tennis courts will be constructed at Arroyo Vista Community Park; and wants to keep the basketball court in this park. MOTION: Commissioner Badoud moved and Commissioner Parvin seconded a motion to defer this item until the May meeting with recommendations for staff to come back 67 Minutes of the Parks and Recreation Commission Page 9 with additional information. unanimous voice vote. April 7, 1997 The motion carried by AT THIS POINT IN THE MEETING, the Commission recessed. The time was 9:50 p.m. At 10:02 p.m, the Commission reconvened. C. 1997/98 Park Capital Projects. Staff Recommendation: Commission to review and comment on Park Capital Projects for recommendation to City Council. (Continued from 3/3/97) Ms. Lindley gave the staff report. In response to Chair Thompson, Ms. Lindley stated the poor condition of the basketball court at Campus Canyon Park is being treated as a maintenance issue. Staff is getting costs to temporarily correct the problem instead of totally replacing the court. In response to Commissioner Parvin, Ms. Lindley further stated the problem with the court is that the aggregate is popping out, but she was informed that this condition eventually stops and the temporary corrections should last three to five years. The Commission then proceeded to make recommendations for 1997/98 Park Improvement Capital Projects by Zones, as follows: Community Zone Commissioner Badoud recommended striping the dirt area at Arroyo Vista Community Park, as done in the past, to better aid the flow of traffic. Ms. Lindley stated this could be adcomplished as a maintenance item. MOTION: Commissioner Badoud moved and Commissioner Dubreuil seconded a motion to not carry the $75,000 budgeted for the teen center into the 1997/98 budget year. The motion carried 3 -2, with Commissioners Parvin and Oberg opposing. Minutes of the Parks and Recreation Commission Page 10 April 7, 1997 140W Zone 3 MOTION: Commissioner Badoud moved to allocate capital revenues for an obstacle or skateboard type park in the Griffin Park area. The motion died due to lack of a second. MOTION: Commissioner Parvin moved and Commissioner Dubreuil seconded a motion to add another basketball court in Zone 3 with no recommendation on its placement in any specific park. The motion carried 3 -2 with Commissioner Oberg and Chair Thompson opposing. MOTION: Commissioner Badoud moved and Commissioner Parvin seconded a motion to make improvements to the baseball diamond at Campus Canyon Park and to replace the wooden picnic tables as recommended in the proposed budget. Motion carried by unanimous voice vote. Zone 1 MOTION: Commissioner Badoud moved and Commissioner Oberg seconded a motion to replace both of the current grass infields to Bermuda grass at Poindexter Park. The motion carried 4 -1 with Chair Thompson opposing. Zone 5 - No recommendations were made. Zone 6 MOTION: Commissioner Oberg moved and Commissioner Parvin seconded a motion to allocate funds toward new playground equipment at Glenwood Park to replace the existing wooden structures. The motion carried by unanimous voice bote. Zone 4 The Commission discussed the need for information boards at Peach Hill Park, and other parks, stating where to call for reservation disputes, questions, or complaints. Ms.'Lindley agreed this should be at each park location, will look into the matter, but it's not needed as a budget item from Zone 4. Commissioner Dubreuil is concerned about the appearance of the Monte Vista Nature Park and requested staff to Minutes of the Parks and Recreation Commission Page it April 7 1997 investigate whether wildflowers could be added to the landscaping to beautify the appearance of the parking and street level area. Ms. Lindley stated she will investigate this matter. D. Consider 1997/98 Goals and Objectives. Staff Recommendation: Approve 1997/98 Goals and Objectives for recommendation to City Council. (Continued from 3/3/97) Ms. Lindley gave the staff report. The Commission recommended the following 1997/98 Goals and Objectives. * Formation and schedule of a youth sports council. * Develop an event summary report and success measurement criteria that will be sent to City Council in a summary format. * Identify and evaluate the feasibility of forming other community councils. * Research feasibility of initiating credit card registration for all fee -based programs, as well as other customer service programs such as frequent user discounts and early registration for return participants. (Item 10, page 38, from Attachment B) * Revise park land dedication ordinance and park master plan. (A carryover item from 1996/97.) .y * Evaluate the feasibility of establishing a teen center. (A carryover item from 1996/97.) * Develop a youth master plan. (A carryover item from 1996/97.) * Develop ten new enrichment classes for teens. (A carryover item from 1996/97.) * Proceed with the conceptual design of AVCP Phase II. (From staff report) Minutes of the Parks and Recreation Commission Page 12 April 7, 1997 * Coordinate the conceptual design of the 6.5 acre Carlsberg Park..(From staff report) * Research the feasibility of funding and constructing a skateboard park. (From staff report) * Design and implement two recreation activities /classes for physically and /or mentally challenged youth. (From staff report) * Tape four (4) hours of recreation activities for replay supporting recreation programs and events (see Item 8.A., page 1, from Attachment A) * Expand the recreation volunteer program (see Item 11, page 38, from Attachment B) * Develop a Master Plan for the Arts (Item 22, page 39, of Attachment B) * Evaluate incorporating community group and individual volunteer recognition into City Special Events. (Item 23, page 39, of Attachment B) * In conjunction with Item 3, page 40, of Attachment B, provide a recreation program for youth track and field if the City can coordinate with the schools. * Investigate expansion of Arroyo Vista Community Park by incorporating use of adjacent Southern. California Edison property. (Item 15, page 42, of Attachment '8) * Review Park Use Rules for possible revision including group size, dog shows, skateboarding, moon bounces, etc. (Item 17, page 42, of Attachment B) * Contract Landscape Architect to prepare conceptual design for Phase II of Arroyo Vista Community Park, including 4 to 8 tennis courts. (Item 19, page 42, of Attachment B) H It NWO� Minutes of the Parks and Recreation Commission Page 13 April 7, 1997 * Investigate feasibility of buying a permanent stage for recreation activities. * Develop a voluntary "Adopt a Park Program" to address vandalism in our parks. * Develop a "Gift Catalog Program" and /or "Friends of the Parks Program" for donations or memorials by residents. * Review the OSCAR update currently underway. MOTION: Commissioner Oberg moved and Commissioner Parvin seconded a motion to forward the 1997/98 Goals and Objectives as outlined in the staff report and as provided by the Commission to the City Council for approval. The motion carried by unanimous voice vote. F. Consider the Establishment of a Park Amenities and Equipment "Working" List. Staff Recommendation: Approve the establishment of an ongoing park amenities and equipment "working" list. MOTION: Commissioner Parvin moved and Commissioner Dubreuil seconded a motion to approve Item 8.F. as written. The motion carried by unanimous voice vote. G. Consider Reports by Attending Commissioners of the 1997 California Pacific Southwest Recreation and Park Conference. Staff Recommendation: Receive oral reports from Commissioners. H. Consider Reports by Attending Commissioners of the March 9, 1997, ark Tour. Staff Recommendation: Receive oral reports from Commissioners. MOTION: Commissioner Oberg moved and Commissioner Parvin seconded a motion to continue items 8.G. and 8.H. to the May Parks & Recreation Commission meeting. The motion carried by unanimous voice vote. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: A. At Commissioner Oberg's request, Ms. Lindley will provide, as box items, information on when development Minutes of the Parks and Recreation Commission Page 14 April 7, 1997 of a youth master plan is expected to begin and when the draft OSCAR is expected to go to the Commission. B. Commissioner Badoud requested a staff report regarding review of the roller hockey program. C. In response to Commissioner Dubreuil's inquiry, Ms. Lindley stated she will provide the Commission with a copy of the Youth Sports Council agenda item proposed for the May 7 City Council meeting. D. Commissioner Parvin congratulated the recreation staff on providing an excellent Easter Egg Hunt for the community. E. Chair Thompson thanked Deb Broussalian for filling in as the Secretary to take the meeting minutes; extended sympathy to Patty Lemcke and her family; and announced the Community Celebration event is June 6. F. Commissioner Oberg requested a draft post evaluation event form for consideration at the next meeting. He also requested a copy of the SCJPIA report on the safety of the park playground equipment as a box item. 10. ADJOURNMENT: Chair Thompson adjourned the meeting at 11:26 p.m. Respectfully submitted, Deb Broussalian Executive Secretary c: \ATOM \PSRmin4.797 APPROVED: SANDRA THOMPSON Chair i