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HomeMy WebLinkAboutMIN 1997 1117 PR REGanE 7 A J MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: November 17, 1997 Chairman Thompson called the meeting to order at 7:08 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Parvin. 3. ROLL CALL: Present: Commissioners Dave Badoud, June Dubreuil, John Oberg, Janice Parvin, and Chairman Sandra Thompson. Staff Present: Mary Lindley, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. S. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Commissioner Parvin requested a letter from a Moorpark resident, Mr. Gary Downs, be added to item 8.A for discussion. 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of September 15, 1997. Staff Recommendation: Approve as presented. MOTION: Commissioner Badoud moved to receive and file item 7.A. Commissioner Oberg seconded. The motion was carried 5 -0. Minutes of the Parks & Recreation Meeting of November 17, 1997 Page 2 B. Approval of the Park Tour Commission Minutes of October 12, 1997. Staff Recommendation: Approve as presented. Commissioner Badoud requested pulling item 7.B for discussion. Commission discussed item 7.B, the Park Tour Minutes, with no corrections to the minutes. Commissioner Badoud stated that during the Park Tour it was observed that residents were driving on the turf at Arroyo Vista Park, rather than carrying their picnic supplies to their designated area. He suggested that perhaps the City should invest in a hand push cart that could be checked out through the office for use. This would help to eliminate vehicles on the grass areas. Commissioner Badoud also expressed concern about r" maintenance of Campus Canyon Park's softball field, and requested a report on staff's plans to improve and maintain the field. Chairman Thompson questioned the missing goal at Campus Canyon Park, and Ms. Lindley stated a new goal is currently being built. Commissioner Parvin stated that the renaming of Griffin Park was discussed during the Park Tour and she would like for this to be placed on the next agenda for further discussion. MOTION: Commissioner Parvin moved to receive and file item 7.B. Commissioner Dubreuil seconded. The motion was carried 5- 0. C. Parks Ouarterly Report. Staff Recommendation: Receive and file report. Commissioner Oberg requested pulling item 7.0 for �- discussion. Minutes of the Parks & Recreation Meeting of November 17, 1997 Page 3 Commissioner Oberg inquired if any other park had play equipment made by Iron Mountain Forge that would need replacement. Ms. Lindley informed the Commission that while other city parks have Iron Mountain equipment, only the equipment at Griffin Park needs to be replaced. MOTION: Commissioner Oberg moved to receive and file the report. Commissioner Parvin seconded. The motion was carried 5- 0. 8. DISCUSSION /ACTION ITEMS: A. Review Park Tour. Staff Recommendation: Review observations and comments resulting from the Commission's October 12 Park Tour. Ms. Lindley explained the agenda report reflects the items the Commission addressed during the Park Tour and staff's responses. Commissioner Dubreuil stated that since measure "P" did not pass, after fiscal year 1997/98, available funds in each park zone can be used only for capital improvement, not maintenance of parks. She encouraged community groups to attend the Commission meetings, express their concerns and opinions on additions and park upkeep, and suggested future fundraisers for needed projects and improvements. CONSENSUS: As noted on the October 12 Park Tour, the installation of a wrought iron fence at the Community Center Park is a high priority item. Commission requested this be placed on the next agenda with a report showing potential funding and a firm cost. Commissioner Parvin read Mr. Gary Downs letter, a resident of the Campus Park area. Mr. Downs requested a i- natural barrier be planted by the City to replace the wall which was removed separating Campus Park from the �,. Minutes of the Parks & Recreation Meeting of November 17, 1997 Page 4 118 freeway, and also requested the trash dumpster gates to be closed by the rubbish company after dumpster is emptied each week. Ms. Lindley indicated that she will supply Commission with a report on different possibilities. Commissioner Oberg suggested a lock be placed on the trash enclosure gate, and Chairman Thompson suggested relocating the dumpster enclosure to Griffin Park since it is a larger park, and residents are not in such close proximity to the Park. Commissioner Parvin asked if staff could also look into having more trees planted at Campus Park. Commission requested that with planning of future parks, a walkway connecting the playground with other areas of the park, and the security lighting to be installed at high levels, be added to the park amenities list. MOTION: Commissioner Badoud moved to receive and file the report. Commissioner Parvin seconded. The motion was carried 5- 0. B. Status Report on Scheduled Fall and Winter Events. Staff Recommendation: Receive and file report. Commissioner Badoud requested that it be noted that a complaint was filed on Packers football due to excessive noise, and that the Teen Music Fest was held on the same day which contributed to the noise level. He also requested the Turkey Trot Tournament be eliminated altogether. Commissioner Dubreuil requested a report identifying the cost of the City's special events. Minutes of the Parks & Recreation Meeting of November 17, 1997 Page 5 Commission and staff expressed concern on the low attendance at the scheduled teen events. New ways of communicating activities to teens was discussed, such as working with the school district to distribute mailings, flyers, etc. Commissioner Dubreuil asked staff to please contact the school district and find out specifically what the City can and cannot do to advertise upcoming events to the students. Commissioner Oberg suggested an "exit" evaluation from the attendees of the events, to aid staff in recognizing what the teens did and did not like. In response to Commissioner Dubreuil' s request to meet with the Teen Council, Ms. Lindley suggested that perhaps one or more Commissioners might attend the Teen Council meetings to establish a clearer concept of what type of events teens prefer. This could be placed on an upcoming Teen Council agenda. Commission also discussed the pre - school one day events, and the low attendance. They feel if staff moved these to an in- service school day, this may help to increase attendance. MOTION: Commissioner Oberg moved to receive and file the report. Commissioner Parvin seconded. The motion was carried 5- 0. C. Consider a Volleyball Court at Griffin Park. Staff Recommendation: Approve a grass volleyball court at Griffin Park. Commissioner Oberg requested the court be placed as far north as possible, away from the fence bordering the 118 freeway. Commission also discussed the cost and type of net to be installed. MOTION: Commissioner Parvin moved to approve a grass volleyball court at Griffin park, with a net equipped with a locking !- mechanism to be installed. Commissioner Dubreuil seconded. The motion was carried 5 -0. Minutes of the Parks & Recreation Meeting of November 17, 1997 Page 6 D. Review of Youth Sports Committee Meeting. Staff Recommendation: Receive and file report. Commissioner Dubreuil stated that due to the low attendance, the Committee was rescheduled to meet sometime in January. Commission agreed that to help increase attendance, each representative should be contacted in writing approximately 4 weeks prior and then with a follow up phone call a few days before. Commissioners agreed to volunteer to make reminder phone calls. MOTION: Commissioner Oberg moved to receive and file the report. Commissioner Dubreuil seconded. The motion was carried 5 -0. E. Halloween Event Report. Staff Recommendation: Receive and file report. Chairman Thompson stated that this event was quite a success, as it is every year, and commended Stephanie Shaw, Recreation Coordinator, on the great job she did. Commissioner Parvin wished to thank the volunteers for their contribution of time and energy at this event. MOTION: Commissioner Parvin moved to receive and file the report. Commissioner Badoud seconded. The motion was carried 5- 0. F. Halloween Teen Dance Report. Staff Recommendation: Receive and file report. Ms. Lindley stated that staff was disappointed in the low turn -out, and Commission agreed that applicable comments stated on item 8.B would apply also to this item. Perhaps consideration should be given to eliminating this event next year. r Minutes of the Parks & Recreation Meeting of November 17, 1997 Page 7 MOTION: Commissioner Dubreuil moved to receive and file the report. Commissioner Badoud seconded. The motion was carried 5 -0. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Dubreuil announced upcoming December events: Breakfast With Santa, December 8; The Tree Lighting Ceremony, December 9; Teen Holiday Bash, December 12; and, Sleigh Rides With Santa, December 21. Commissioner Oberg expressed concern about the safety of the concrete structure play equipment at Campus and Griffin Parks, and asked that it be placed on a future agenda for discussion. He also requested that copies of the 1997/98 approved capital budget be given to the Commission for review, and an updated organizational chart of the Community Services Department be provided as a box item. Chairman Thompson requested an update on the Community Services Department funds, to include park improvement funds, senior, teens, and event funds, and the impact the loss of parks maintenance assessment district funds will have. Ms. Lindley informed the Commission that at the November 19 Council meeting, these issues were to be addressed, and she would provide the Commission with the agenda report and minutes from the meeting. Commissioner Thompson also requested the discussion of advertising for teen events be placed on a future agenda. Commissioner Badoud requested a box item on staff's plans to improve and maintain Campus Canyon Park's softball field. Commissioner Parvin stated she feels very strongly about the renaming of Griffin Park, and asked that it be placed on a future agenda. She thanked the Moorpark Mormon Church volunteers for the painting of the fence at Tierra Rejada Park, and the Moorpark Boy Scout Troop for their volunteer work at Monte Vista Park. She also thanked the City Manager, r- Mr. Steve Kueny, for accompanying the Commission on their Park Tour. Minutes of the Parks & Recreation Meeting of November 17, 1997 Page 8 Ms. Lindley announced that the P &R Commission meeting of December 1 would focus on the duties and responsibilities of the Commission as directed by the City Council. She also stated that the November 13 Teen Council meeting had been taped, and airing dates will be announced on channel 10. Ms. Lindley informed the Commission that the remodeling of AVRC had begun, and a completion date is planned in approximately three weeks. 10. ADJOURNMENT: Chairman Thompson adjourned the meeting until the next regularly scheduled meeting of December 1, 1997. The time was 9:18 P.M. Respectfully submitted, Patty'i,emcke Administrative Secretary APPROVED: SANDRA THOMPSON CHAIRPERSON