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HomeMy WebLinkAboutMIN 1998 0406 PR REGMoorpark, California 1. CALL TO ORDER: April 6, 1998 Chairman Parvin called the meeting to order at 7:25 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Badoud. 3. ROLL CALL: Present: Commissioners Dave Badoud, June Dubreuil, John Oberg, Sandra Thompson, and Chairman Janice Parvin. Staff Present: Mary Lindley, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of March 2. 1998, Staff Recommendation: Approve as presented. MOTION: Commissioner Badoud moved to approve the Consent Calendar as presented. Commissioner Thompson seconded. The motion was carried 5 -0. Parks and Recreation Commission Meeting r April 6, 1998 Page 2 8. DISCUSSION /ACTION ITEMS: A. 1998/99 Parks Capital Imurovement Budget. Staff Recommendation: Commission to identify park capital improvements for FY 1998/99 for consideration by the City Council. Ms. Lindley summarized the discussion and actions from March 2's meeting and the March 29 Park Tour. Community Zone: Commissioner Thompson stated that she was opposed to allocating $13,000 for AVCP Conceptual Design Phase II. Commissioners Dubreuil and Parvin were in favor, agreeing that following a master plan is necessary before proceeding with improvements. MOTION: Commissioner Badoud moved to recommend the allocation of $13,000 from the General Fund to the Community Zone, to complete AVCP Conceptual Design Phase II. Chair Parvin seconded. The motion was carried 4 -1, with Commissioner Thompson opposed. or The Commission stated they were hesitant on using funds to replace the gazebo at Poindexter Park, just to have it vandalized a second time, and suggested the gazebo be built by funds allocated from private donations. MOTION: Commissioner Oberg moved to recommend the allocation of funds, in the amount of $5,000, from a private donation, for the replacement of a gazebo at Poindexter Park. Chair Parvin seconded. The motion was carried 5 -0. Parks and Recreation Commission Meeting April 6, 1998 Page 3 Ms. Lindley confirmed for Commissioner Oberg that the plan for Campus Park is to remove the existing play equipment and replace with free- standing play structures. Ms. Lindley also explained that the previous decision of planting trees along the fence bordering the 118 freeway is still scheduled in the near future, and has been budgeted for maintenance. The Commission discussed different alternatives for the play equipment and surfacing at Griffin Park and to preferably have this Park meet ADA standards. Commissioner Badoud stated that at this time, detailed decisions are not necessary for this item, but a general budget figure is needed to recommend to Council. Commissioner Dubreuil stated that she feels since �- the funds are available in this Zone for capital improvements, and cannot be used for park maintenance, the Commission should proceed with staff's recommendations. MOTION: Commissioner Oberg moved to recommend improvements as presented by staff for Campus and Griffin Parks, with the exception of the replacement of the slide at Griffin Park. Commissioner Oberg recommended the replacement of all play equipment and surfacing at Griffin Park, to meet ADA requirements, in the amount of $30,000. Commissioner Dubreuil seconded. The motion was carried 5 -0. _01_ Commission discussed with staff what portion of the older play equipment can be replaced with the available funds, and it was determined that perhaps 50% only. MOTION: Commissioner Badoud moved to defer any improvements for Peach Hill Park for FY 1998/99. Commissioner Thompson seconded. The motion was carried 5 -0. Parks and Recreation Commission Meeting April 6, 1998 Page 4 Zone 5• Commissioner Thompson stated that she would like to defer on the basketball court lighting at Mountain Meadows Park, due to the negative balance in Zone S. Commissioner Badoud disagreed and feels this is an important item that has been needed. The only other lighted court in the City is Griffin Park. The Commission discussed the option of perhaps placing the lights at another park with available funds, or have MBA provide the funding. Commissioner Badoud explained that Mountain Meadows Park is the most logical Park for the lights. The Commission and staff discussed different options to replacing the fibar at Country Trail Park. Due to the effects on the park during the rainy seasons, it was decided that a tile surfacing would be the most dependable. MOTION: Commissioner Badoud moved to recommend Basketball Court Lighting at Mountain Meadows Park, to be funded by MBA, and to replace the fibar at Country Trail Park, this fiscal year if possible, with another ADA accessible surface. Chair Parvin seconded. The motion was carried 5 -0. Zone 6: Chair Parvin stated that the Commission had concurred during the March 29 Park Tour that replacement of the play equipment at Glenwood Park was a priority. The Commissioners had indicated by concensus that they preferred the "Fort" theme equipment. MOTION: Commissioner Thompson moved to recommend an additional $30,000 to replace the playground equipment at Glenwood Park. Commissioner Badoud seconded. The motion was carried 5 -0. Parks and Recreation Commission Meeting April 6, 1998 Page 5 B. Review Proposed Recreation Programs. Special Events. and Projects for Inclusion in the FY 1998/99, Staff Recommendation: Review the proposed Recreation Division programs for 1998/99, and provide staff with comments. Ms. Lindley briefed the Commission on each category of the report, including programs and events that were added or deleted. The Commission agreed with staff's recommendation of the 1998/99 events, but concurred that they would like to keep the annual Christmas Tree Lighting Ceremony, and delete the taping of it to cut back on the cost, and also continue with Breakfast With Santa, with some changes that might help keep down costs. Commissioner Dubreuil inquired about fine art classes, and if staff has tried to incorporate them into the class scheduling. Ms. Lindley explained that staff has attempted in the past to include, when possible, some music classes. The City has been limited in this area, due to availability of instructors, and the number of registrations has not met the requirement. Commissioner Thompson stated that she strongly feels the roller hockey league has been unable to obtain higher registration due to its scheduling. It overlaps two other sports leagues during its season, thus causing the registrar to miss two other sports seasons simultaneously. Commissioner Dubreuil and Badoud both stated that they felt strongly about not making recommendations on the teen programs until the Council clearly states what the Commissions duties and responsibilities are. Commissioner Dubreuil felt Council had stated at their April 1 meeting that the Teen Council was to report directly to staff and the City Council. Parks and Recreation Commission Meeting April 6, 1998 Page 6 MOTION: Commissioner Dubreuil moved to accept staff's recommendation of proposed Recreation Programs for 1998/99, with the following amendments: 1) To continue with the Tree Lighting' Ceremony, eliminating the taping, which allows for viewing at home. 2) To continue with the traditional Breakfast With Santa event, adjusting the registration fee to help offset costs. Commissioner Parvin seconded. The motion was carried 5- 0. Chair Parvin called a five minute recess. The time was 10:05 p.m. The meeting reconvened at 10:10 p.m. C. Review the Goals and Objectives for 1998/99. Staff Recommendation: Commission to recommend objectives related to its area of responsibility for FY 1998/99 for consideration by the City Council. MOTION: Commissioner Oberg moved to include staff's four recommended objectives for 1998/99 and the following recommendations from the Commission: • Evaluate the City's park rules and regulations and park rental fees. • Complete the development of the City's park donation policy and implement. • Identify ways and opportunities for the Commission to work and interact cooperatively with the Teen Council to promote and enhance teen programs. • Coordinate a bike race and /or run to commemorate the City's 15 -year anniversary. • Implement a program designed to develop and organize City volunteers. Parks and Recreation Commission Meeting �- April 6, 1998 Page 7 Develop a plan and schedule that ensures the City obtains compliance with ADA and other Federal and State playground equipment safety standards. • Develop a schedule to amortize and fund replacement of park amenities, facilities and related equipment. • Identify and quantify undeveloped land designated for recreational uses in incorporated and unincorporated areas, in and around Moorpark. • Identify and quantify the park facility needs of the various youth sports organizations and the City's youth and adult sports programs. Commissioner Thompson seconded. The motion was carried 5 -0. D. Appoint One Commissioner as the Teen Council Liaison, Staff Recommendation: Commission to determine the desirability of a Teen Council Liaison. Commissioner Oberg stated he would like to see one of the Commissioner's attend a Teen Council meeting once a month or perhaps just quarterly to keep abreast of the teen activities and programs. Commissioner Thompson agreed, and feels strongly about staying involved whenever possible with the teen programs, even though the Teen Council does not fall under the P &R Commission's duties and responsibilities. Chair Parvin requested that the Commission still receive a copy of the Teen Council's agenda packets for review. Commissioner Badoud also agreed that he was in favor of supporting the decision of a liaison for the Teen Council who would serve as an observer at their meetings. MOTION: Commissioner Badoud moved to nominate Commissioner Thompson as the Parks and Recreation Commission Liaison to the Teen Council and Commissioner Oberg as the alternate. Chair Parvin seconded. The motion was carried 5 -0. Parks and Recreation Commission Meeting April 6, 1998 Page 8 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Badoud announced he would be absent from the next regularly scheduled meeting, and requested the following items be placed on June's agenda: 1) The status on the Open Gym program; 2) Discuss the feasibility of offering an overnight camp -out at AVCP to 4th and 5th grade students; 3) Schedule the next Youth Sports Committee meeting and identify the goals of the meeting; 4) Schedule a joint meeting with the City Council following the adoption of 1998/99 Goals and Objectives; and, 5) Commissioner Badoud challenged the City Council to a game of volleyball, and challenged City staff to a game of softball against the Commission and City Council. Commissioner Badoud also complimented staff on an outstanding job scheduling of March's Park Tour. Commissioner Oberg announced the upcoming Easter Egg Hunt, to be held at AVCP, on April 11, beginning at 10:00 a.m., and an upcoming teen workshop, which will focus on applying for a job and job interviews. Chair Parvin encouraged the public to participate in the City's activities and events by volunteering. She also announced that the Roller Hockey League is in need of more participants, to be able to have a season, and congratulated Moorpark High School for achieving second place in the Academic Decathlon. Commissioner Thompson thanked staff for a great job on March's Park Tour, and stated that Allen Walter and his crew have done a wonderful job on the parks and their maintenance. Parks and Recreation Commission Meeting April 6, 1998 Page 9 10. ADJOURNMENT: Chair Parvin adjourned the meeting at 11:00 p.m. until the next regularly scheduled meeting of May 4, 1998. Respectfully submitted, Pa *y Lemcke Administrative Secretary APPROVED: 6 JANICE PARVIN CHAIRMAN