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HomeMy WebLinkAboutMIN 1998 0504 PR REGITEM Moorpark, California 1. CALL TO ORDER: May 4, 1998 Chairman Parvin called the meeting to order at 7:20 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Dubreuil. 3. ROLL CALL: Present: Commissioners June Dubreuil, John Oberg, and Chairman Janice Parvin. Commissioners Badoud and Thompson were absent. Staff Present: Mary Lindley, Director of Community Services, Shelly Shellabarger, Recreation Superintendent, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of April 6. 1998, Staff Recommendation: Approve as presented. B. Parks Quarterly Report. Staff Recommendation: Receive and file report. Parks and Recreation Commission Meeting May 4, 1998 Page 2 C. Recreation Programming Ouarterly Report. Staff Recommendation: Receive and file report. D. Consider Special Event: Easter Egg Hunt Report. Staff Recommendation: Receive and file report. MOTION: Commissioner Dubreuil moved to approve the Consent Calendar as presented. Commissioner Oberg seconded. The motion was carried 3 -0. Commissioners Badoud and Thompson were absent. 8. DISCUSSION /ACTION ITEMS: A. Consider Park Donation Guidelines and Gift Catalog, Staff Recommendation: For Commission to approve the formalization of the Park Partnership Donation Program and the establishment of the Recreation Scholarship and Event Sponsorship Programs for City Council r- consideration. Ms. Shellabarger and Ms. Lindley reviewed with the Commission the four categories presented in the drafted catalog, prepared by the Ad Hoc Committee. Ms. Lindley stated that the Arroyo Vista Center will display a board which will identify the two different donation categories of general and memorial. Commissioner Dubreuil inquired if the Committee had discussed how the catalogs will be distributed, and suggested the Committee take into consideration ways to distribute the catalog to new residents. Commissioner Oberg stated that he is very much in favor of the Scholarship and Sponsorship programs that will be offered, and confirmed with staff that there has been inquiries from families who will benefit from this type of program. Parks and Recreation Commission Meeting May 4, 1998 �- Page 3 Chair Parvin suggested the title of the catalog be changed from "Make a Wish," to "Make a Wish Come True." MOTION: Chair Parvin moved to approve staff's recommendation for City Council consideration. Commissioner Dubreuil seconded. The motion was carried 3 -0. Commissioners Badoud and Thompson were absent. B. Consider Park Rules and Park Facility Rental Fees. Staff Recommendation: Review the various use and rules governing City parks and make appropriate recommended changes. Commissioner Dubreuil requested staff to draft a document of revised park rules and regulations, to include staff's recommended additions, considering staff is familiar with problems that occur on a day to day basis with park rentals. It would also be more appropriate, time wise, to discuss this item with a full Commission present. CONSENSUS: The Commission requested that staff prepare a drafted document of revised Park Rules, referring to the current Municipal Code and the Rules and Regulations of Parkland, for the Commission to review at the June 1, 1998 meeting. C. Consider Replacement of Playground Equipment at Griffin Park. Staff Recommendation: For Commission to forward a recommendation to the City Council to amend the FY 1997/98 Budget to allocate $35,000 from the Park Improvement Fund to replace playground equipment at Griffin Park. Ms. Lindley explained that the $35,000 stated in staff's report was an error, and should read $30,000. Ms. Lindley informed the Commission that Little Tykes Play Equipment has offered the City two options to choose from: Replace the orange painted components that were recalled at no cost, or purchase new equipment at a 50% savings. Parks and Recreation Commission Meeting May 4, 1998 Page 4 Commissioner Dubreuil requested that staff be very specific in the recommendation to Council, that the $30,000 is being allocated from the Park Improvement Fund, and this money cannot be used for park maintenance. She does not want to mislead the public to think the City could have used these funds for park maintenance instead of purchasing new play equipment. Commissioner Oberg agreed with Commissioner Dubreuil regarding the public's assumption that these funds could be used for park maintenance, but feels the Council will clearly state the source of the funds can only be used for park improvement, and the replacement of the play equipment is a definite safety issue. MOTION: Chair Parvin moved to approve staff's recommendation in the amount of $30,000. Commissioner Oberg seconded. The motion was carried 3 -0. Commissioners Badoud and Thompson were absent. D. Consider Parks and Recreation Commission Summer Recess, Staff Recommendation: Commission to approve a recess for the month of August, canceling its August 3 meeting, to coincide with the City Council's recess. MOTION: Commissioner Dubreuil moved to approve staff's recommendation. Chair Parvin seconded. The motion was carried 3 -0. Commissioners Badoud and Thompson were absent. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Parvin announced that registrations will begin on May 11 for Camp Moorpark, with Camp beginning on June 15. She also congratulated staff on the successful grand opening Skateboard Party, which took place on April 24. I,- Parks and Recreation Commission Meeting May 4, 1998 �- Page 5 10. ADJOURNMENT: Chair Parvin adjourned the meeting at 8:25 p.m. until the next regularly scheduled meeting of June 1, 1998. APPROVED: - 706,4�� JANICE PARVIN Respectfully submitted, CHAIRMAN tty Lemcke Adminis ative Secretary