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HomeMy WebLinkAboutMIN 1998 0706 PR REGITEM MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: July 6, 1998 Chairman Parvin called the meeting to order at 7:12 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Thompson. 3. ROLL CALL: Present: Commissioners David Badoud, June Dubreuil, Sandra Thompson, and Chairman Janice Parvin. Commissioner John Oberg was absent. Staff Present: Mary Lindley, Director of Community Services; Shelly Shellabarger, Recreation Superintendent; and, Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: 1) Kathy Radabaugh, President of Moorpark Girls Softball, stated that their organization will be losing the use of the field at Mountain Meadows School due to the increase in students and the needed space. Girls Softball will be submitting a proposal to the City, requesting an additional field to be built at Mountain Meadows Park, or the possibility of moving their leagues over to AVCP. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes r-- of May 4, 1998. Staff Recommendation: Approve as Parks and Recreation Commission Meeting July 6, 1998 Page 2 presented. MOTION: Commissioner Dubreuil moved to approve the Consent Calendar as presented. Chair Parvin seconded. The motion was carried 4 -0. Commissioner Oberg was absent. 8. DISCUSSION /ACTION ITEMS: A. Consider Park Rules and Park Facility Rental Fees.. Staff Recommendation: Review and recommend to City Council, staff's drafted Park Rules and Regulations, Park Facility Rental Procedures, and the updated Municipal Code. Ms. Shellabarger discussed with the Commission, staff's recommended additions and changes to the existing Municipal Code and the Park Rules and Regulations. Commissioner Badoud requested that the wording "Hazardous i-- Waste" be included in the Municipal Code, Section 12.16.030. The Commission had some concern with the proposed $100 deposit fee for all large parties of 75 people and over, and suggested perhaps requiring an even larger deposit if the rental is commercial, and applying the $100 deposit to the resident rentals. It was concluded that the decision on park fees would be discussed in further detail when facility and park classification and fees are presented to the Commission for review. Ms. Shellabarger explained that staff feels the need to divide Section 12.16.120, which would create an additional section for prohibited activities, with the reference to firearms remaining as 12.16.120. The Commission and staff discussed different options on how to handle fees charged to schools for their class parties, and concurred with the inclusion of a "school policy ", charging a minimal fee, with proper supervision, and the condition of the park when the rental is over, Parks and Recreation Commission Meeting July 6, 1998 Page 3 will reflect on the fee of future rentals and the return of a deposit, if stated in the policy. MOTION: Commissioner Dubreuil moved to approve staff's recommendations, with the addition of the wording "hazardous waste" to be included in the Municipal Code, section 12.16.030. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Oberg was absent. B. Consider Tri- Valley Roller Hockey Proposal. Staff Recommendation: Consider Roller Hockey proposal from Tri - Valley and indicate its support for the concept of contracting out the operation of youth roller hockey leagues, pending satisfactory arrangements on improvements to the multi purpose court and league operational provisions. Mr. Walt Collins and Mr. Ned Collins from Tri- Valley Roller Hockey were present to speak with the Commission and answer questions. Discussion included the future installation of court lights, and the impact of the proposed improvements affecting other sports activities on the court in the future. MOTION: Commissioner Thompson moved to support contracting with Tri - Valley Roller Hockey, and for recommendation to City Council for approval. Commissioner Dubreuil seconded. The motion was carried 4 -0. Commissioner Oberg was absent. Chair Parvin called a recess at 9:05 p.m. The meeting was reconvened at 9:13 p.m. C. Consider Installation of Vending Machines at City Parks, Staff Recommendation: For Commission to support the current policy of not allowing for the operation of food and beverage vending machines in City parks. Ms. Lindley stated that presently, there is a City policy �' in place prohibiting vending machines at City parks, and Parks and Recreation Commission Meeting July 6, 1998 Page 4 allowing for them only at the Community Center and AVRC, where they are inside a facility. However, she was approached by a vendor for approval to place vending machines at Peach Hill Park, but has received no requests from residents. Ms. Lindley stated that the installation of the vending machines would cost nothing to the City, and the vendor would be responsible for all repairs, including vandalism. The Commission discussed the placement of the machines at Peach Hill Park. Commissioner Badoud was opposed to the installation of the machines, due to aesthetic reasons and there being no requests from the residents who use the Park. MOTION: Commissioner Thompson moved to support a pilot program, installing vending machines at Peach Hill Park for a trial period. Commissioner Dubreuil seconded. The motion was carried 3 -1, with Commissioner Badoud opposed. D. Griffin Playground Equipment Replacement at Griffin Park Staff Recommendation: Approve the proposed playground equipment design specifications for Griffin Park. Ms. Lindley briefly reviewed the report presented to the Commission, and the different design options and colors available. MOTION: Chair Parvin moved to approve design specifications of MaxPlay: Station 2, Natural Colors, for Griffin Park. Commissioner Thompson seconded. The motion was carried 4 -0. Commissioner Oberg was absent. E. Youth Sports Committee Update. Oral Report from attending Commissioners and staff. Commissioners Badoud and Dubreuil, and Ms. Lindley, each gave an informative report on the Youth Sports Committee, which was held on June 29, 1998. The turn out was low, with only two sports organizations Parks and Recreation Commission Meeting July 6, 1998 Page 5 represented; AYSO and Moorpark Girls Softball. Commissioners Badoud and Dubreuil requested a listing of the sports representatives who are contacted, so they can call the members prior to the next scheduled meeting to remind and encourage them to attend. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Badoud announced that the Parks and Recreation meeting will be dark in the month of August. He requested that the Moorpark Girls Softball proposal be agendized for September's meeting. Commissioner Dubreuil would like to discuss the feasibility of charging a fee for parking at AVCP on weekends and holidays, if the City Council approves this item at the joint meeting being held on July 8. Commissioner Thompson would like to discuss the possibility of a designated bicycle track at AVCP. She has received many requests from residents for the City to offer an available area for this sport. She also announced that July has been designated as Recreation Month. Commissioner Thompson complimented staff on the 3rd of July event, and thanked all volunteers and businesses that helped contribute to make the fireworks program such a success. 10. ADJOURNMENT: Chair Parvin adjourned the meeting at 9:45 p.m. until the next regularly scheduled meeting of September 7, 1998. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: JANICE PARVIN CHAIRMAN