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HomeMy WebLinkAboutMIN 1998 0908 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: September 8, 1998 Chairman Parvin called the meeting to order at 7:15 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Badoud. 3. ROLL CALL: Present: Commissioners David Badoud, June Dubreuil, Sandra Thompson, and Chairman Janice Parvin. Staff Present: Mary Lindley, Director of Community Services; Shelly Shellabarger, Recreation Superintendent; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMbdENDATIONS AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: To reorder the agenda, with 8.0 following 8.A, to accommodate the public speakers present for the item, and address item 7.B for discussion, following item 8.B. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of July 6, 1998. Staff Recommendation: Approve as presented. B. Parks Quarterly Report from April 1 through June 30, 1998. Staff Recommendation: Receive and file report. C. 3rd of July Fireworks Event Evaluation: Staff Recommendation: Receive and file report. P &R Commission Minutes September 8, 1998 Page 2 MOTION: Commissioner Dubreuil moved to approve items 7.A and 7.C. Commissioner Thompson seconded. The motion was carried 4 -0. 8. DISCUSSION /ACTION ITEMS: A. Consider Nomination and Selection of Vice Chair. Staff Recommendation: Nominate and select new Vice Chair to fill vacancy of Commissioner John Oberg. MOTION: Commissioner Badoud moved to nominate Commissioner Dubreuil as Vice Chair. Commissioner Thompson seconded. The motion was carried 4 -0. C. Consider Moorpark Girl's Softball Proposal for an Additional Field at Mountain Meadows Park, or Relocating League Play to AVCP. Staff Recommendation: That the Commission recommend to City Council: 1) The construction of a third softball field at Arroyo Vista Community Park at no direct cost to the City, as outlined in the Agenda Report, and 2) The relocation of Moorpark Girls Softball to Arroyo Vista Community Park for their annual spring season. Public Speakers: Moorpark Girls Softball President, Blanca Rodriquez, and Jeff Yallec. Ms. Rodriquez presented the Girls Softball proposal, requesting an additional field be constructed at Arroyo Vista Park, and Girls Softball to begin league play at Arroyo Vista Park for their spring season. She also proposed the City to provide funding for the materials, and Girls Softball to perform all labor needed. This proposal reflects just the essential needs for a new field; the backstop, infield dirt, irrigation, and bases. Ms. Rodriquez also stated that Girls Softball will be holding fundraisers and working with corporate sponsors to raise funds needed for all additional construction of the field, which will be done in phases. Ms. Lindley stated that all labor performed by Girls Softball must be done by a licensed contractor. She also explained that not only are there no funds available in the Community Zone for park improvement, but this Zone is in the negative. P &R Commission Minutes September 8, 1998 Page 3 Ms. Rodriguez requested the City to loan Girls Softball the funds needed for materials, and repayment of the loan could be accomplished by corporate donations and fundraisers. Commissioner Badoud agreed with moving the league to Arroyo Vista Park, establishing that the only salvageable item from Mountain Meadows Park is the bleachers. He discussed with Ms. Rodriquez their upcoming fundraising efforts, and what time frame the league anticipates for repayment of the City loan. Commissioner Dubreuil proposed that the City borrow funds from another park zone for the loan to Girls Softball, and for the City to match those funds, also borrowed from another zone. Once the loan has been repaid to the City, only then could Girls Softball continue improvements on the field. She also stated that moving the field from Mountain Meadows to Arroyo Vista Park would relieve the stress of residents in the Mountain Meadows area. It was suggested that Girls Softball submit a letter reflecting the views and concerns of the Mountain Meadows residents. Commissioner Thompson agreed with the relocation of the league to Arroyo Vista Park, with the understanding that this move will not impact the City's Adult softball league play. Chair Parvin also agreed with the relocation, but suggested that rather than the City match funds for materials with Girls Softball, the City's contribution be slightly less, perhaps 40 percent. MOTION: Commissioner Thompson moved to recommend to City Council, Commission's support for relocation of Moorpark Girls Softball from Mountain Meadows Park to Arroyo Vista Park with the following provisions: 1) The City to match funds paid by Girls Softball for essential softball improvements; 2) Initial installation to include only the backstop, infield dirt, irrigation, and bases; P &R Commission Minutes September 8, 1998 Page 4 3) The City to loan Girls Softball their portion of the funds needed, but the loan to be repaid by a specified date; 4) City's share of improvement and loan to Girls Softball to be funded by a loan from Park Improvement Zone 1, to the Community Zone; and, 5) Allowance for future improvement of the field only when the initial loan has been paid in full. Commissioner Dubreuil seconded. The motion was carried 4 -0. B. Consider Facility Rental Classification and Fees. Staff Recommendation: Review and forward recommended Park Rental /Use Fee Schedule to City Council for adoption. Ms. Shellabarger reviewed with the Commission the following recommended changes to the current rental classifications and fees: Incorporating a fifth group to accommodate "for profit organizations "; fee adjustments to field and court rentals, picnic area rentals, amenity rentals, and use of electricity; and including rental fees for the snack bar. MOTION: Commissioner Dubreuil moved to approve staff's recommendation. Commissioner Thompson seconded. The motion was carried 4 -0. 7.B Parks Quarterly Report from April 1 through June 30, 1998. Staff Recommendation: Receive and file report. Commissioner Badoud recommended the AVCP access road beyond the first gate and parking lots be striped. He has witnessed a number of both driving and parking problems on Saturdays, which he feels striping would minimize. Chair Parvin asked staff if the soccer teams who use Campus Canyon Park have been contacted regarding the problem with their soccer balls being kicked into the residents back yards, and suggested they help fund staff's recommendation of installing a net or planting trees. P &R Commission Minutes September 8, 1998 Page 5 Ms. Lindley stated the soccer teams are aware of the problem and are working with staff to resolve. Trees were planted sometime ago, but now have reached a height where the branches are too high to serve as a proper barrier. Ms. Lindley is discussing with the Supervisor of Maintenance and Operations, the option of adding additional trees of a different species, which would serve as a more permanent solution. Chair Parvin asked if the Police Department is contacted for each vandalism incident at Poindexter Park, and Ms. Lindley informed her that reports are filed. Commissioner Badoud stated that Chaparral School, directly next to the Park, is also experiencing a high level of vandalism. Commissioner Thompson announced to the viewers that Monte Vista Park has been closed, due to budget cuts resulting from the failure of Measure "P ". CONSENSUS: To receive and file report. D. Schedule Parks and Recreation Commission's Bi- annual Park Tour. Staff Recommendation: Schedule a Park Tour for the Commission and staff. Commission and staff agreed to schedule the next bi- annual Park Tour for October 11, 1998, to begin at 12:30 p.m. An agenda of approximate times at each park will be posted and distributed. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Dubreuil requested a status report on the impact to date, on the parks following the failure of Measure P, and information and procedure on conducting a mail ballot. Director Lindley stated she will provide a box item to the Commissioners on these two items along with the status of Park Improvement funds. Commissioner Dubreuil also requested on October's agenda, information on a new student program at Moorpark High �' School, requiring students to serve a specific number of P &R Commission Minutes September 8, 1998 Page 6 hours of community service before graduating, and if feasible, how the City may utilize this program with City events and assistance with vandalism repairs at the parks. Commissioner Thompson requested a follow up report on the roller hockey agreement with Tri Valley Roller Hockey. Commissioner Badoud would like to review the Park Amenities List at the October meeting before the Park Tour is conducted, review the unfinished Goals and Objectives, and requested staff to provide information on application deadline dates for the upcoming P &R Commission appointments. Chair Parvin thanked the Moorpark Police Department and citizens who participated in the Night Out Crime Prevention Evening, held in August. She also commended staff on their great job conducting Camp Moorpark. She also requested a box item on the status of the Gift and Donation Catalogue, focusing on promotional efforts. i 10. ADJOURNMENT: Chair Parvin adjourned the meeting at 9:02 p.m. until the next regularly scheduled meeting of October 5, 1998. Respectfully submitted, Patty Lemcke Administrative Secretary APPROVED: