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HomeMy WebLinkAboutMIN 1998 1102 PR REGE M -7 8--- MINUTES OF THE PARRS AND RECREATION COMMISSION r- Moorpark, California 1. CALL TO ORDER: November 2, 1998 Chairman Parvin called the meeting to order at 7:11 p.m. 2. ROLL CALL: Present: Commissioners David Badoud, June Dubreuil, and Chairman Janice Parvin. Commissioner Thompson was absent. Staff Present: Mary Lindley, Director of Community Services; Shelly Shellabarger, Recreation Superintendent; and Patty Lemcke, Administrative Secretary. 3. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: Chair Parvin commended the Commission on their accomplishments, involvements and recommendations over the past two years, and thanked the Council for giving her the opportunity to serve as a Commissioner (document submitted by Chair Parvin attached). 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 5. PUBLIC COMMENTS: None. 6. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of September 8, 1998. Staff Recommendation: Approve as presented. B. Approval of the Minutes from the City Council and Parks and Recreation Commission Joint Meeting of July 8, 1998. Staff Recommendation: Approve as presented. C. Approval of the Minutes from the Parks and Recreation Commission Park Tour of October 11, 1998. Staff Recommendation: Approve as presented. D. Recreation Programming Quarterly Report: July through September, 1998. Staff Recommendation: Receive and file report. P &R Commission Minutes November 2, 1998 Page 2 E. Parks Quarterly Report: July through September 1998. Staff Recommendation: Receive and file report. MOTION: Commissioner Badoud moved to pull item 6.0 for discussion. Chair Parvin requested item 6.A also be pulled. Commissioner Badoud amended his motion to pulling items 6.A and 6.0 for discussion, and approve the remaining items on the Consent Calendar. Commissioner Dubreuil seconded. The motion was carried 3 -0. Commissioner Thompson was absent. Chair Parvin noted an error in the Minutes from the September 8, 1998 meeting. The motion on item 8.0 was incomplete. The Commission addressed the Quarterly Report. They inquired soccer goal and the placement Canyon Park. Ms. Lindley also adjustments to park maintenance d the reduction of fertilization o to four times annually, and the c Park. Parks Maintenance n the status of the of trees at Campus clarified that the e to budget cuts are the parks from six .osure of Monte Vista Chair Parvin thanked staff for responding so quickly to the request to paint a curb -cut red, which leads into Campus Park. This allows for a clear entry into the park from a crosswalk. MOTION: Commissioner Badoud moved to approve items 6.A and 6.B. Chair Parvin seconded. The motion was carried 3 -0. 7. DISCUSSION /ACTION ITEMS: A. Consider Revised Hours of Operation for the Arrovo Vista Community Center. Staff Recommendation: That the Commission support the elimination of youth open gym on Sundays, and the reduction of hours of operation at the AVRC, Monday through Sunday, to reflect activities as discussed in the Agenda Report. Ms. Lindley reviewed with the Commission her report �-- and why it would be beneficial to adjust the operating hours of the Center. She clarified this P &R Commission Minutes November 2, 1998 Page 3 would be a permanent adjustment in hours due to budget constraints. The Commission discussed with Ms. Lindley a possible structured basketball program on Sunday morning, and programs that have been offered in the past, including the outcome to a fee charge. MOTION: Commissioner Dubreuil moved to approve staff's recommendation for the revised hours of operation for the Arroyo Vista Community Center. Chair Parvin seconded. The motion was carried 3 -0. Commissioner Thompson was absent. 8. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Badoud encouraged the public to vote on November 3. He also announced the upcoming Park and Recreation Commissioner openings and encouraged residents to apply. Commissioner Dubreuil thanked Mary for all her time and effort that was needed to accommodate Girl's Softball and AYSO with the relocation of Girl's Softball from Mountain Meadows Park, and the restructuring of the fields at AVCP to accommodate both organizations. Ms. Lindley also thanked Commissioner Dubreuil for the effort she contributed to help remedy the situation. Commissioner Dubreuil recognized all Moorpark sports organizations for their ability to work together on solving these issues. Chair Parvin requested a box item with the status on the OSCAR Element; announced the upcoming Holiday Craft Fair on November 14 at AVRC; and congratulated all the seniors who participated in the 1998 Senior Games. 9. ADJOURNMENT: Chair Parvin adjourned the meeting at 9:01 p.m., until the next regularly scheduled meeting of December 7, 1998. P &R Commission Minutes November 2, 1998 Page 4 APPROVED: 12 L� Respectfully submitted, CHAIRMAN Pa ty Lemcke Administrative Secretary Parks and Recreation Commission Accomplishments 1997 -1998 As our two year term comes to a close, I thought I would give a quick overview of SOME of our key recommendations, involvements, and accomplishments. None of this would have been possible if not approved by Mayor, Patrick Hunter and the entire City Council. • Design Specification of Carlsberg Park • Park Amenities Specification List (which we continuously update) • Installation of a fence at the Community Center Park • Upgrade park play equipment at Glenwood and Griffin Parks • Approval of tennis courts in phase II of Arroyo Vista Park • Gift catalog park donation program and establishment of recreation scholarship and event sponsorship programs • Moving girls softball from Mountain Meadows Park to Arroyo Vista Community Park • Developed a skatepark • Enhancing our youth roller hockey leagues with the help of Tri- Valley Roller Hockey Association • Review of the impact on City regarding Measure P, the parks maintenance issue • Reviewed our park facility rental fees policy and park rules which had not been reviewed since 1993 • Development of a Youth Sports Council • Reviewed projects as they related to our capital improvement budget • Spent hours and hours reviewing our duties and responsibilities in chapter 2.32 of the Moorpark Municipal Code and submitted many changes • Recommended sending a representative Parks and Recreation Commissioner to serve as liaison at Teen Council meetings V • Evaluated all City sponsorec(events • Worked diligently on developing attainable goals and objectives for the Commission each year /1-- • Attended California & Pacific Southwest Recreation & Park Training Conferences