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HomeMy WebLinkAboutMIN 1999 0201 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: February 1, 1999 Patty Lemcke called the meeting to order at 7:07 p.m. 2. THE PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Shelly Shellabarger. Deborah Traffenstedt, City Clerk, administered the Oath of Office to the newly appointed Commissioners. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, June Dubreuil, Tina Hare, Thomas Pflaumer and Sandra Thompson. Staff Present: Mary Lindley, Director of Community Services; Shelly Shellabarger, Recreation Superintendent; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COM14ENDATIONS AND SPECIAL PRESENTATIONS: A. Consider Nomination and Selection of Chair and Vice Chair. Commissioner Hare nominated Commissioner Dubreuil as Chairman. Commissioner Thompson seconded. The motion was carried 5 -0. Chairman Dubreuil nominated Commissioner Hare as Vice Chairman. Commissioner Catrambone seconded. The motion was carried 5 -0. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. �- P &R Commission Minutes February 1, 1999 Page 2 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of November 2, 1998. Staff Recommendation: Approve as presented. B. Parks Quarterly Report from October 15, 1998, through January 15, 1999. Staff Recommendation: Receive and file report. C. Recreation Programming Quarterly Report from October 1 through December 31, 1998. Staff Recommendation: Receive and file report. D. Consider Fall Event Reports. Staff Recommendation: Receive and file reports. MOTION: Commissioner Thompson moved to approve the Consent Calendar as presented. Commissioner Hare seconded. The i- motion was carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Review of Parks and Recreation Projects. Staff Recommendation: Receive and file report. Ms. Lindley gave a brief summary of the current recreation projects, and answered questions from the Commission regarding Griffin Park play equipment, the multi purpose court improvements, and the AVCP tennis courts project. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Pflaumer seconded. The motion was carried 5 -0. B. Overview of the City's Park Improvement Fund. Staff Recommendation: Receive and file report. Ms. Lindley explained to the Commission how funds are allocated to each zone and the current dollar amount in each, and reviewed where each of the zones are located. P &R Commission Minutes February 1, 1999 Page 3 Commissioner Catrambone inquired as to the time frame of a developer's responsibility for maintenance of a new park. Ms. Lindley explained that typically it is a year, but this may vary according to the agreement between the developer and the City. Chair Dubreuil emphasized that the funds in the park zones are to be used for capital improvements only, and are not available for maintenance purposes. Commissioner Thompson requested the status on the Carlsberg Project, and a map showing the location of the park within the project. Ms. Lindley said she will provide a box item on this request. Commissioner Hare questioned the negative balance in the Mountain Meadows park zone. Since there will be no future growth in that zone which would contribute funds to the account, where will any additional funds come from? Ms. Lindley stated that if funds were ever contributed to that zone, it could only be through the General Fund. MOTION: Commissioner Hare moved to receive and file the report. Commissioner Pflaumer seconded. The motion was carried 5 -0. C. Review of 1998/99 Goals and Objectives. Staff Recommendation: Receive and file report. Ms. Lindley reviewed the goals and objectives that apply to the Commission, and explained that they would be addressed in greater detail at the next Commission meeting. At that time the Commission will also discuss goals and objectives for 1999/00. Commissioner Pflaumer inquired about the status of a swimming facility, and if it is still being included as a long range goal. The Commission discussed different ideas that may aid in the building of a swimming facility, if funds are someday made available. rte-_ P &R Commission Minutes February 1, 1999 Page 4 Commissioner Pflaumer stated his desire to have an additional entrance to Arroyo Vista Park constructed. Chair Dubreuil suggested the Commission discuss any ideas for improvement at Arroyo Vista Park with the architect at an upcoming meeting scheduled for Arroyo Vista Community Park Conceptual Design Phase II. MOTION: Commissioner Thompson moved to receive and file the report. Commissioner Catrambone seconded. The motion was carried 5 -0. D. Consider Selection of Commission Representation to the Youth Sports Committee. Staff Recommendation: Select two Parks and Recreation Commissioners to serve on the Youth Sports Committee. A consensus was reached for Commissioners Catrambone and Pflaumer to serve on the Youth Sports Committee. E. Consider Selection of Commission Representation to the Teen Council. Staff Recommendation: Select a Parks and Recreation Commissioner to serve as a liaison between the Commission and the Teen Council. A consensus was reached for Commissioner Thompson to represent the Commission at the Teen Council meetings, and Commissioner Hare to be the alternate. Since the Teen Council meets twice a month, Commissioners Thompson and Hare agreed to alternate their attendance at the meetings. F. Consider Date for Bi- Annual Park Tour. Staff Recommendation: Select a date and time to conduct a Bi- Annual tour of the City's parks. A consensus was reached by Commission and staff to schedule the next Park Tour to meet at the Community Center on March 7, 1999, at 12:30 p.m. P &R Commission Minutes February 1, 1999 Page 5 8. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Mary Lindley announced the upcoming Joint City Council and Parks and Recreation Commission meeting scheduled for March 31, 1999. Commissioner Thompson congratulated the new Commissioners on their appointments to the Parks and Recreation Commission, and congratulated Chair Dubreuil and Commissioner Hare on their appointments as Chairman and Vice Chair. 9. ADJOURNMENT: Chair Dubreuil adjourned the meeting at 8:32 p.m., until the next regularly scheduled meeting of March 1, 1999. Respectfully submitted, atty Lemcke Administrative Secretary APPROVED: 4L�� TINA HARE VICE CHAIR