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Home My WebLink AboutMIN 1999 0405 PR REGITEM 7 A - �. MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: April 5, 1999 Chair Dubreuil called the meeting to order at 7:10 p.m. 2. THE PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner Hare. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Tina Hare, Thomas Pflaumer, Sandra Thompson and Chair June Dubreuil. Staff Present: Mary Lindley, Director of Community Services, and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COb1MENDATIONS AND SPECIAL PRESENTATIONS: /I-- None. S. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: 4, None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of March 1, 1999. Staff Recommendation: Approve as presented. B. Approval of the Parks and Recreation Commission Park Tour Minutes of March 7, 1999.. Staff Recommendation: Approve as presented. MOTION: Commissioner Hare moved to approve the Consent Calendar as presented. Commissioner Catrambone �- seconded. The motion was carried 5 -0. P &R Commission Minutes April 5, 1999 Page 2 8. DISCUSSION /ACTION ITEMS: A. Consider Request From Moorpark Packer Football for Installation and Use of Semi Permanent Lights. Staff Recommendation: For the Commission to consider Packer Football's request and provide a recommendation. (Continued item from March 1, 1999 meeting.) Public Speaker: Mr. Douglas Shoop, President of Packer Football, gave a summary of the proposal submitted by Packer Football. He reviewed projected costs, installation plans, and the request of a loan from the City in the amount of $15,000. Ms. Lindley gave her oral report, stating she spoke with Edison, and they only provide the permits and install the transformer and meter. Ms. Lindley reminded Mr. Shoop and the Commission that funds are not available in the Community Zone for a loan. Commissioner Catrambone suggested the City consider purchasing portable lights mounted on trailers that could be used by both the sports organizations and for City sponsored events. Ms. Lindley stated that she felt this option was not feasible since each light trailer would cost approximately $30,OOd ". Commissioner Catrambone suggested staff look into _government surplus centers to purchase these trailers - at a much lower cost. Commissioner Thompson stated that she could not support the recommendation of a loan at this time. She would first like to see if the assessment ballot passes, and she stated that providing a loan to Packer Football might cause conflict with other sports organizations, who may also request assistance from the City for improvements. Commissioner Pflaumer suggested a different loan proposal of $10,000 to purchase the light fixtures now, and once the initial loan was repaid, any additional funds needed could be discussed at that time. R ,"o Nn% �- P &R Commission Minutes April 5, 1999 Page 3 Chair Dubreuil requested that Packer Football provide their financial statement to the City. The Council could then review when it considers the request for a loan. MOTION: Commissioner Hare moved to make a recommendation to the City Council to loan Packer Football $15,000 for the installation of semi - permanent lights at Arroyo Vista Park, to be paid back in three payments of $5,000 each. The first payment to be due in the fall of 1999, and the remaining two payments to be made in the years 2000 and 2001. Packer Football is to provide their financial statement for review by the Commission and City Council. Commission Catrambone seconded. The motion was carried 3 -2, with Commissioners Pflaumer and Thompson opposed. B. Consider FY 1999/00 Goals and Objectives. Staff Recommendation: Provide a list of park and recreation related Goals and Objectives for FY 1999/00 for Council consideration. (Continued from the March 1, 1999 meeting.) Ms. Lindley reviewed her staff report and suggestions for 1999/00 Goals and Objectives, and then each Commissioner gave his /her input for consideration. A consensus was reached by the Commission for the following twelve items to be recommended to the City Council for their consideration: 1. Establish a permanent Skatepark. 2. Replace outdated playground equipment, with Campus Canyon and Peach Hill Parks as priorities. 3. Implement a volunteer fingerprinting policy and procedures. 4. Develop a youth scholarship program to provide low or no cost registration for recreation programs to low income Moorpark families. 5. Consider a more flexible recreation and park rental refund policy. r,.._ 6. Identify funding sources to proceed with the development of AVCP Phase II. s P &R Commission Minutes April 5, 1999 Page 4 7. Evaluation /modification of current Park Improvement Zones and commercial /industrial fees. 8. Expand recreational tennis programs upon completion of the AVCP tennis courts. 9. Provide a drop -in type program for middle school aged youth located on school campuses. 10. Development of Art in Public Places guidelines and policies. 11. Expand and initiate new adaptive programs. 12. Consider feasibility of installation of a parking lot at Campus Canyon Park. C. Consider Proposed Park Capital Improvement Budaet for 1999/00. Staff Recommendation: For Commission to approve a recommended list of Park Capital Improvement Projects for inclusion in the FY 1999/00 Budget for City Council consideration. Ms. Lindley reviewed the funds in each park zone and suggested the following three improvement projects: Replace wooden benches at Griffin Park, and replace and upgrade play equipment at Campus Canyon and Peach Hill Parks. MOTION: Commissioner Hare moved to approve staff's recommended list of Park Improvement Projects for inclusion in the FY 1999/00 Budget for City Council consideration. Commissioner Catrambone seconded. The motion was carried 5 -0. D. Oral Report of Bi- annual Park Tour on March 7, 1999. Staff Recommendation: For Commission and staff to discuss their March 7th bi- annual park tour. Each Commissioner gave their input of the park tour, and all agreed that the parks were well maintained by park staff. They pointed out improvements needed if the assessment ballot passed, that would allow for the additional funds needed for the repairs. 11 M `"0 Nr% a �-- P &R Commission Minutes April 5, 1999 Page 5 B. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Thompson congratulated Moorpark's Academic Decathlon team on winning the State championship, and wished them luck on the Nationals. Chair Dubreuil announced the upcoming special meeting of the Parks & Recreation Commission on April 12, as the final public meeting for the AVCP Conceptual Design Plan Phase II. Chair Dubreuil invited the public to attend a fundraiser for Moorpark's Academic Decathlon team's National Meet, being held at Chuey's on April 6. Commissioner Thompson inquired if Art in Public Places could be agendized for the May meeting. Ms. Lindley suggested that due to the ongoing items that need to be addressed, Art in Public Places could perhaps be placed on June's agenda. 9. ADJOURNMENT: Chair Dubreuil adjourned the meeting at 8:40 p.m., until the next special meeting scheduled on April 12; 1999. Respectfully submitted, F y Lemcke Administrative Secretary APPROVED: JUNE DUBREUIL CHAIRMAN